Coordinator, High End Giving

A world free of the effects of diabetes is our vision. That’s why we’re working together to improve the quality of life of people living with diabetes. We’re sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.

Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes!

Position Overview

The Coordinator, High End Giving provides comprehensive support to the Executive Director (ED), High End Giving, and the broader High End Giving team in executing fundraising initiatives. This role contributes to the integrated fund development strategy and is responsible for delivering administrative, operational, and donor support.

This role reports to the Executive Director, High End Giving.

Location: 1000 – 170 University Ave. Toronto, Ontario. A flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remotely, and with the expectation of attending in-person events when needed.

This role includes, but not limited to:

Fund Development

• Collaborate with the Executive Director (ED) to identify and implement improvements to fund development systems, processes, and tools (e.g., D-Hub workflows, agreements, templates).
• Participate in High End Giving team meetings; document key information, enhance reporting processes, and share updates on cross-functional activities.
• Coordinate the execution of development-related documents (e.g., letters of agreement, gift agreements, contracts), ensuring accuracy and timely completion.
• Format and edit correspondence, presentations, and agreements from draft to client-ready versions.
• Maintain an organized electronic filing system for team documents.
• Support the completion of partnership and foundation application forms.
• Coordinate logistics for on-site and off-site meetings as needed.

Fundraising

• Manage a portfolio of individual donors and foundations through stewardship, cultivation, and solicitation.
• Oversee relationships with donors contributing smaller securities gifts; prepare and submit grant proposals to foundations.
• Achieve annual revenue targets for assigned donor portfolio.

D-Hub (internal donor management system)

• Work with the High End Giving team to ensure donor and prospect information is accurately updated in D-Hub (e.g., steps, contacts, opportunities).
• Maintain and support regular reporting by updating queries and generating moves management reports.
• Conduct database maintenance, including data cleansing and account updates.
• Prepare monthly prospect reports and ad hoc reporting as needed.

Financial Management and Billing Support:

• Reconcile monthly financial reports in coordination with Finance for tracking and reporting purposes.
• Manage monthly expense reconciliation for the ED and team.
• Assist in preparing client billings, including drafting and finalizing invoices and purchase orders.

The ideal candidate possesses:

• Post-secondary education in a relevant field e.g. nonprofit management, business administration, communications, or a related discipline
• 2-3 years experience in the nonprofit sector in a fundraising, donor relations, or administrative support role
• Experience supporting fund development operations, including donor stewardship and financial tracking
• Excellent written and oral communication skills
• Strong organizational and project coordination abilities, with a track record of meeting deadlines and managing competing priorities
• High attention to detail and commitment to accuracy in documentation and reporting
• Collaborative mindset with the ability to build effective working relationships across teams and departments
• Sound knowledge and understanding of fundraising
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Canva
• Demonstrated capability in managing and maintaining donor databases and CRM systems
• Understands and demonstrates a commitment to Diabetes Canada’s Mission, Vision and Core Values

What Diabetes Canada Can Offer You

• A meaningful role, making a difference every day for people living with or at risk of diabetes.
• An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
• A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
• Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
• Competitive compensation and comprehensive group benefits plan, includes health/dental, life insurance, disability coverage, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
• Most group benefits start on Day 1 when you join Diabetes Canada (health and dental coverage, life insurance and EFAP).
• Access to a mental wellness app offering guided mediation and self-guided learning on a wide range of topics. All employees can subscribe, along with up to 5 family members or friends.
• Generous paid time-off benefits include additional paid holidays beyond the recognized provincial statutory holidays, and an end-of-year holiday office closure.
• A work culture committed to fostering a diverse and inclusive workplace that celebrates differences and provides equal opportunities for all.

Our Core Values:

ACE-IT: Agility, Collaboration, Excellence, Integrity, Taking Initiative

About the Application Process

Go to the webpage: https://www.diabetes.ca/careers and click on “View Job Openings”. Click on the “Apply” button found at the top-left of this screen. You will be required to complete a very brief questionnaire and submit your résumé and covering letter.

If you experience any issues with the application process, please contact us at: DCHR@diabetes.ca

Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.

Diabetes Canada welcomes applications from all qualified candidates, including people of all genders, Indigenous peoples, persons with disabilities, and members of visible minorities. We value a diverse workforce that reflects the communities we serve.

We are committed to accommodating people with disabilities as part of our hiring process. If you require accommodations, please advise us during the recruitment process.

We thank all interested applicants; however, only those selected for an interview will be contacted.