Coordinator, Granting – Three Positions Available

Coordinator, Granting – Three Positions Available

(Two Full-Time Permanent Positions; One Full-Time Temporary Position Until June 25, 2027)

Hybrid Eligible

Expected Start Date: Typically 2-3 weeks after offer has been accepted.

Accountability: Reporting to Senior Manager, Granting.

Salary: $67,100 annually, plus pension and a generous, comprehensive benefits package that includes dedicated funds for professional development.

Hours of Work: 35-hour work week, Monday–Friday. For most of us, most weeks we work a 32-hour week Monday to Thursday. Occasional evening or weekend hours and some travel may be required.

Deadline to Apply: March 29, 2026 by 11:59pm PT.

Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and Sel̓íl̓witulh (Tsleil-Waututh) peoples.

Accessibility

Vancouver Foundation supports hybrid work arrangements, with flexibility to work from home while some in-office presence may be required. Our office is located on the second and third floors of a building with elevator access, and includes a single-stall, gender-neutral washroom with a shower.

We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on refugee claimant status, race, colour, religion, nationality, social or ethnic origin, sex, age, disability, immigration status, sexual orientation, gender identity and/or expression. We consider qualified candidates regardless of criminal convictions and those who have employment gaps or employment in historically stigmatized industries. We welcome applicants from all communities.

About Us

Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, equitable, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.

As a community foundation, we’re committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.

For a view into our world, please visit: www.vancouverfoundation.ca

About the Position

The Coordinator, Granting supports the delivery of consistent, accurate, and equitable granting processes across Vancouver Foundation’s grant programs. The role coordinates administrative and operational activities throughout the granting cycle, including application intake, review, adjudication, and transition to post-award stewardship, to ensure predictable and compliant workflows.

Reporting to the Senior Manager, Granting, the Coordinator works closely with colleagues across Grants & Community Initiatives, Finance, and other internal teams, as well as with community advisors and external partners. The role supports prospective and current grantees, maintains data integrity in the grants management system, and ensures clear communication and smooth handoffs across each stage of the granting process.

This position plays an important role in supporting fair and informed decision-making, responding to inquiries, and identifying opportunities to improve granting practices and systems. Grounded in equity, cultural humility, and psychological safety, the role supports ethical granting and positive relationships with communities and partners.

About You

You are an organized and detail-oriented professional who values clear processes, fairness, and collaboration. You bring strong coordination skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and meeting deadlines.

You are comfortable working with systems, data, and timelines, and you approach your work with curiosity, accountability, and care. You know when to resolve issues independently and when to escalate questions or risks. You are committed to equity, cultural humility, and ongoing learning, and you contribute to a team culture built on trust, inclusion, and shared responsibility.

You thrive and enjoy bringing order to complexity—managing details, organizing information, and helping teams run smoothly through strong processes and dependable administrative support.

You’re ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.

Key Responsibilities

Grant Program Support

• Coordinate and administer grant programs from start to finish, ensuring accuracy, compliance, and smooth workflows across the granting cycle.
• Maintain accurate grant records and uphold data integrity in the grants management system.
• Support grant seekers during the application process by providing timely assistance.
• Validate proposals for completeness and ensure they move through internal review.
• Assist with committee adjudication processes to enable fair and informed decision-making.
• Ensure smooth handoffs to Grantee Stewardship by providing accurate post-award information.
• Monitor grantmaking practices for compliance and contribute to process improvements.
• Transcribing grant application interviews for our oral application option.

Administration and Engagement

• Respond to inquiries and triage complex questions to appropriate team members.
• Monitor central mailboxes for granting programs and ensure timely responses.
• Support preparation of materials for committees and stakeholders in collaboration with the Senior Manager or Manager.
• Track key dates, deliverables, and documentation to maintain predictable workflows across the granting cycle.

Collaboration

• Act as a liaison with Finance and other internal teams to support grant administration and payment processes.
• Ensure appropriate escalation of complex issues, risks, or sensitive matters to the Manager or Senior Manager.
• Contribute to continuous improvement initiatives across the Grants and Community Initiatives department.

Other Duties as Assigned.

Requirements

Education/Experience:

• Minimum 1 year experience in program administration and operations; experience in grantmaking is an asset.
• Minimum 1 year experience in not-for-profit and/or social purpose organization in a paid or volunteer capacity.
• Experience in providing administrative support for major projects/programs/events.
• Experience in complex environments that demand priority-setting and balancing competing interests and needs.
• Demonstrated ability to work with diverse communities at various levels (from grassroots organizations to government ministries).
• Previous experience with SmartSimple is an asset.

Job-Specific Skills/Attributes:

• A quick learner with a natural curiosity and desire to ask questions.
• Strong technical skills include the ability to use a range of software applications.
• Strong organizational skills with the ability to manage multiple tasks, track details, and maintain accuracy across workflows.
• Ability to discern when to escalate questions or decisions.

Core Competencies

• Fostering Psychological Safety: Creates space for people to speak openly, take risks, and engage fully. Builds trust through empathy, inclusive language, and active listening. Models humility and openness by inviting feedback, owning mistakes, and practicing self-regulation.
• Ethical Use of Power: Understands formal and informal power dynamics, bias, and transparency. Uses influence ethically and respectfully and constructively challenges misuse of power. Builds fairness and equity into decision-making and peer interactions.
• Advancing Reconciliation, Justice, Equity, Diversity, and Inclusion with Cultural Humility: Understands systemic barriers, colonial legacies, and equity principles. Demonstrates humility, respect, and a commitment to truth-telling, healing, and justice. Engages in learning, honours lived experiences and cultural protocols, and fosters inclusive, culturally safe environments.
• Empowering Others Through Agency: Trusts others’ capabilities and fosters autonomy. Encourages initiative, growth, and meaningful contributions to shared goals. Leads with confidence, ethics, and respect for others’ decision-making.
• Change Agility: Recognizes that change is constant and can be addressed through multiple approaches. Demonstrates openness, flexibility, and resilience in uncertain environments. Adapts workflows, learns new tools, and supports peers through transitions.
• Communication and Influence: Communicates with clarity, empathy, and purpose across different audiences and mediums. Builds trust through active listening, responsible information sharing, and collaborative engagement. Uses feedback and relationships to support collaboration and shared commitment to goals.
• Service Focus: Demonstrates care and attentiveness in responding to the needs of both internal and external communities. Approaches service interactions with empathy and a solution-oriented‑ mindset. Actively supports colleagues and the broader community in alignment with the organization’s responsibilities and commitments.
• Professional Responsibility: Demonstrates accountability, honesty, and consistency in fulfilling role expectations. Communicates proactively about risks or delays, maintains professionalism under pressure, and takes ownership of work and errors. Upholds ethical standards and contributes to a culture of reliability.
• Self-Awareness: Understands how personal values, emotions, and behaviours impact others. Responds thoughtfully to feedback and regulates behaviour in challenging situations. Reflects on personal impact and contributes to healthy team dynamics.
• Use of Technology: Uses relevant tools and platforms effectively and efficiently. Demonstrates curiosity, adaptability, and a commitment to continuous learning. Seeks support or training to maintain proficiency and stay current.
• Planning, Judgement and Problem-Solving: Applies strategic thinking and decision-making frameworks to assess challenges and opportunities. Plans effectively, prioritizes tasks, and proposes practical solutions. Takes ownership, seeks advice when needed, and evaluates options with persistence and care.
• Forward Thinking: Anticipates future challenges and contributes to innovation and improvement initiatives. Demonstrates strategic foresight and considers long-term implications in daily work. Brings forward ideas that support organizational growth and resilience.
• Organizational Awareness: Understands organizational structure, strategy, and power dynamics. Aligns work with broader goals and communicates effectively across departments. Applies a systems mindset to decision-making and collaboration.
• Developing Self & Others: Supports the growth and development of others through coaching, mentoring, and knowledge-sharing. Demonstrates a people-first mindset and actively contributes to team development. Encourages learning and builds capacity within the organization.

We know that there is rarely an ideal or perfect candidate for a job, and we are actively working to eliminate barriers in our employment process. If you have experience similar to what is described above—or if the core activities in this role are exciting to you, but you do not meet the above exactly—we encourage you to apply and elaborate in your cover letter.

How to Apply

If this sounds like you, we welcome your online application including a brief cover letter and a resume by March 29, 2026 by 11:59pm PT.

We review all resumes submitted for each posting, and we aim to follow up with candidates within one week of the position closing. Applicants will receive an email confirming that their resume has been received. Due to the high volume of applications, only those selected for an interview will be contacted. New opportunities are posted on our website as they become available. We thank all applicants for their interest in Vancouver Foundation.