Coordinator, Donor Experience & Events

Since the inception of Southlake Foundation in 1980, more than $213 million dollars has been raised in support of Southlake Health. Working with members of the community, hundreds of volunteers, the Southlake Family and our incredible donors, Southlake Foundation will continue to support life-saving medical equipment, infrastructure upgrades and expansions, and patient programs, all for the goal of providing leading edge care for patients and families, close to home. For more information visit: southlakefoundation.ca.

In this exciting new role, the Coordinator, Donor Experience & Events provides administrative, operational, donor relations, and event support to the Donor Experience (DE) and Events & Community Partnerships (ECP) teams. This role helps ensure the successful delivery of fundraising events, donor recognition initiatives, stewardship activities, and community partnerships through effective coordination, data management, reporting, and communications.

Reporting to the Manager Donor Experience, the Coordinator plays an important role in supporting donor engagement, retention, and loyalty while contributing to the success of Southlake Health Foundation’s fundraising and community engagement efforts.

What You’ll Do

• Support the planning and execution of donor cultivation, stewardship, recognition, and fundraising events, including Foundation signature events, community fundraising initiatives, donor tours, and small-group meetings.
• Coordinate event logistics, registrations, calendars, room bookings, volunteer support, auction activities, and event-day operations.
• Prepare correspondence, donor acknowledgements, stewardship materials, event briefs, presentations, agreements, and meeting materials.
• Track project timelines, action items, and deliverables while maintaining internal procedures, documentation, and shared calendars.
• Maintain accurate donor, prospect, event, recognition, and stewardship records within Blackbaud Raiser's Edge and other fundraising platforms.
• Generate reports, donor lists, and queries to support fundraising activities, donor engagement, and event performance tracking.
• Ensure the integrity, accuracy, and consistency of donor and event data.
• Collaborate with Foundation staff, hospital partners, volunteers, donors, community organizations, and vendors to support Foundation priorities and deliver exceptional donor experiences.
• Act as an ambassador for Southlake Health Foundation while maintaining donor confidentiality and upholding organizational values.
• Participate in ongoing professional development and perform other duties as assigned.

What You Bring

• Bachelor's degree or equivalent combination of education and experience.
• Minimum two (2) years of experience in fundraising, donor relations, event coordination, administration, or a related field.
• Experience with Blackbaud Raiser's Edge or a similar CRM system is preferred.
• Knowledge of donor stewardship and donor-centered fundraising principles.
• Strong organizational, administrative, and project coordination skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to data accuracy.
• Strong interpersonal, verbal, and written communication skills.
• Ability to build effective relationships with donors, volunteers, physicians, leaders, staff, and community partners.
• High level of professionalism, discretion, diplomacy, and sound judgment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work collaboratively in a fast-paced, mission-driven environment.
• Flexibility to work occasional evenings and weekends in support of Foundation events and activities.