Coordinator, Advancement Database & Administration

Coordinator, Advancement Database & Administration

Greenwood College School was founded to inspire students to venture further in order to prepare them for the challenges and experiences of life through a focus on character. A co-ed / all-gender independent day school for students in Grades 7 through 12, Greenwood embraces a student-focused education, inspiring its students to lead fulfilling lives. Our goal is to be the best school in Canada for personalized learning and innovative teaching. With a strong sense of community and a focus on the whole person, experiential learning is a key part of a Greenwood education.

Greenwood’s professional culture is highly collaborative – all staff members participate in job-embedded professional development. Accordingly, the successful candidate must demonstrate a willingness to collaborate with colleagues.

Greenwood is currently seeking a Coordinator, Advancement Database & Administration.

ROLE OF THE COORDINATOR, ADVANCEMENT DATABASE & ADMINISTRATION:

The Coordinator, Advancement Database & Administration will be part of the Advancement & Community Engagement (ACE) team at Greenwood. As a member of this team, the Coordinator is a role model of Greenwood’s character pillars and supports the strategic direction of the school.

The Coordinator, Advancement Database & Administration plays the key role in database management for the ACE team and will play an integral role in donor acknowledgement and stewardship. In addition, this role will support a variety of projects and initiatives in Greenwood’s Advancement Office including Alumni relations, event planning and execution, and administrative support to the Advancement team around marketing, communication, annual giving and constituent relations. Greenwood has a young and strong alumni base who would benefit from a strong champion and connection to the school.

Reports To: Executive Director, Advancement & Community Engagement

Position Summary:

The Coordinator, Advancement Database & Administration will work closely with their ACE colleagues, volunteers and school staff. Primary responsibilities include:

Database Management:

• All gift processing duties (i.e. pledge reminders, donation reconciliation, charitable tax receipting, etc.)
• Monthly, quarterly and annual donation reconciliation with Business Office
• Prepare donor and volunteer lists for annual giving and other impact reports
• Prepare mailing/email lists and reports from Raiser’s Edge
• Maintenance of Advancement database (i.e. ensure data clean-up is maintained and new constituents are added into RE NXT regularly, set up new funds, update annual campaigns, appeals)

Administrative Management:

• Provide research, prospect, and pipeline management
• Assist in the production of reports for the Board and Foundation Board
• Coordinate ACE policies
• Assist with and attend ACE events as required
• Process thank you letters for all school and foundation donations
• Assist with stewardship reports and endowment reports

Qualifications and Experience

• University degree or equivalent combination of work experience and education
• 3-5 years of Advancement-related work is an asset
• Excellent knowledge of Blackbaud and Raiser’s Edge
• Experience conducting prospect research
• Strong knowledge of the independent school community is an asset
• Strong written and verbal communication skills
• Ability to set and achieve goals and objectives
• Experience working in a major gift setting would be an asset

Skills and Abilities

• Ability to work collaboratively and constructively in a team environment
• Strong interpersonal skills
• Strong writing and presentation skills
• Growth mindset
• Strong attention to detail and accuracy
• Mature with sound judgment
• Action-oriented with a strong work ethic
• Ability to multi-task and adapt well to change
• Creative problem solver with a solutions-oriented approach
• Eager to work in a dynamic, busy environment
• Creative, inquisitive, and flexible
• Ability to work before/after hours on occasion for Advancement and school events
• Possesses an appreciation of a small school/small office environment
• Understanding of and alignment with Greenwood’s mission and values

Advancement Team Organizational Chart

Contact Information

Interested applicants should send their resume to the attention of Ken Reed, Manager, Human Resources, via email to employment@greenwoodcollege.org. We thank all applicants, however, only those candidates selected for an interview will be contacted.

Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. Greenwood is an equal opportunity employer and welcomes applications from all qualified individuals. We embrace pluralism – an ethic of respect that values human diversity. We strive to create a workplace where everyone feels valued, respected and empowered to contribute authentically.

Please advise us if you require any accommodations at any point in the application or interview process.

Please submit both your cover letter and resume in a single pdf file. Files should be in the following name format: initial_lastname_Coordinator-Advancement Database & Administration

Application deadline: Friday, December 19, 2025