COORDINATOR, ADVANCEMENT & COMMUNITY ENGAGEMENT

Greenwood College School (Greenwood) is a co-ed / gender inclusive independent day school for students in Grades 7 through 12. Greenwood was founded to inspire students to venture further in order to prepare them for the challenges and experiences of life. Our innovative approach to personalized education allows students to feel positive and engaged each day, while challenging every student to grow.

Greenwood’s professional culture is a highly collaborative and dynamic place to work, where fun and excellence merge together.

Greenwood is seeking an Coordinator, Advancement & Community Engagement. The successful candidate will be a key member of the Advancement & Community Engagement (ACE) team as they help the school launch its next strategic initiatives, increase fundraising revenue, and engage the entire community, parents, staff, alumni and former parents.

Reports To: Director, Community Engagement & Giving

Position Summary

The Coordinator, Advancement & Community Engagement will work closely with their ACE colleagues, volunteers and school staff. Primary responsibilities include:

• Coordinate the planning of all ACE-related events from concept to execution including advancement, fundraising, community engagement, alumni and parent association (Roundtable) events
• Attend ACE-related events and support on execution where required
• Research a portfolio of campaign prospects that ACE team members can use for cultivation and solicitation
• Assist with capital campaign planning and execution (including prospect research and effective stewardship)
• Maintain & manage the donor pipeline
• Develop, with assistance from the Communications team, endowment & stewardship donor reports, gift agreements, briefing notes and any other communications that assist the ACE team with donor cultivation, stewardship or solicitation
• Calendar management of Advancement team for prospect meetings, events and moves management
• Oversee the effective use of Raiser’s Edge as our constituent database (focusing on donor management, research, and report generating)
• Provide research, prospect, and pipeline management
• Produce reports for the Board and Foundation Board
• Organize & upkeep of recognition (plaquing & naming)
• Coordinate ACE policies

Committees: 25th Anniversary Planning Committee, other committees as required

Qualifications and Experience

• University degree or equivalent combination of work experience and education
• 3-5 years of Advancement-related work is an asset
• Experience conducting prospect research and managing a donor pipeline
• Fundraising experience - major gifts is an asset
• Strong knowledge of the independent school community
• Working knowledge of Blackbaud and Raiser’s Edge
• Strong written and verbal communication skills
• Ability to set and achieve departmental goals and objectives
• Experience working in a capital campaign is considered an asset

Skills and Abilities

• Ability to work collaboratively and constructively in a team environment
• Strong interpersonal skills
• Strong writing and presentation skills
• Growth mindset
• Strong attention to detail and accuracy
• Mature with sound judgment
• Action-oriented with a strong work ethic
• Ability to multi-task and adapt well to change
• Creative problem solver with a solutions-oriented approach
• Eager to work in a dynamic, busy environment
• Creative, inquisitive, and flexible
• Ability to work before/after hours on occasion for Advancement and school events
• Possesses an appreciation of a small school/small office environment
• Understanding of and alignment with Greenwood’s mission and values

Contact Information

Interested applicants should send their resume to the attention of Ken Reed, Manager, Human Resources, via email to employment@greenwoodcollege.org. We thank all applicants, however, only those candidates selected for an interview will be contacted.

Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. Greenwood is an equal opportunity employer and welcomes applications from all qualified individuals. We embrace pluralism – an ethic of respect that values human diversity. We strive to create a workplace where everyone feels valued, respected and empowered to contribute authentically.

Please advise us if you require any accommodations at any point in the application or interview process.

Please submit both your cover letter and resume in a single pdf file. Files should be in the following name format: initial_lastname_Coordinator-ACE - CV

Application deadline: September 29, 2025