Communication Coordinator - Counter Mapping Urban Heat

VOLUNTEER ROLE DESCRIPTION Climate Resilient Communities

Role Title Communication Coordinator — Counter Mapping Urban Heat

Program Community Climate Data Program

Reports To Project Lead

Role Level Mid-Level (3–7 years experience)

Priority High Priority (Critical for immediate project phase)

Time Commitment 1–3 hours per week

Start Date February 2, 2026

Duration 3–4 months

Check-in Frequency Weekly meetings

Key Partner University of Toronto — Toronto Climate Observatory

About Climate Resilient Communities Climate Resilient Communities (CRC) is a volunteer-run not-for-profit operating under Transition Toronto. We work at the intersection of community, data & AI, and climate change to strengthen communities' capacity to bounce forward from climate challenges. Our mission is to help community groups effectively advocate for their needs and find solutions to environmental, social, and economic challenges exacerbated by changing climate. Learn more at https://crc.place.

About the Project Counter Mapping Urban Heat Workshop Series brings together community leaders and residents from Rexdale, Jane/Finch, St. James Town, and other heat-vulnerable neighborhoods to critically examine existing urban heat information and data products and co-design more equitable, relevant, accessible, and actionable alternatives.

Current heat vulnerability maps, warning systems, and data dashboards are often designed by and for institutions rather than the communities experiencing the climate impact. This workshop positions community frontline workers as expert evaluators and designers, examining how existing heat information products fail to meet their needs and envisioning alternatives grounded in principles of care, relevance, accessibility, usability, and equity.

Through hands-on critical analysis and creative design exercises, participants will dissect the assumptions embedded in current heat data tools, map how information actually flows (or

fails to flow) during heat emergencies, and prototype new approaches that center community knowledge and priorities.

Role Purpose The Communication Coordinator plays a vital role in ensuring the success of the Counter Mapping Urban Heat Workshop Series by getting community leaders and residents in the room. You will create compelling promotional materials that resonate with heat-vulnerable communities, drive engagement, and recruit workshop participants. Your work will directly impact the diversity and richness of voices contributing to this important climate equity initiative.

Key Responsibilities
• Promotional Material Development

○ Design eye-catching posters and flyers for recruiting workshop participants using CRC templates in Canva

○ Create digital graphics for social media promotion (Instagram, Facebook, LinkedIn)

○ Develop content that clearly communicates the workshop's purpose, value, and relevance to community members

○ Ensure all materials are accessible, culturally appropriate, and resonate with target communities

• Community Outreach & Engagement ○ Develop outreach strategies tailored to Rexdale, Jane/Finch, St. James Town,

and other target neighborhoods ○ Identify and coordinate with community centers, local organizations, and

networks for promotional distribution ○ Craft messaging that creates interest and drives registration for workshop

sessions ○ Support participant recruitment efforts by tracking outreach effectiveness and

adjusting strategies as needed
• Coordination & Collaboration

○ Work closely with the Project Manager and Workshop Facilitator to align communications with project timelines

○ Coordinate with partner organizations (community centers, UofT Toronto Climate Observatory) on co-branded materials

○ Participate in weekly check-ins and provide updates on outreach progress ○ Maintain CRC brand consistency across all promotional materials

Required Qualifications
• 3–7 years of experience in communications, marketing, or community outreach
• Proficiency with Canva for creating posters, flyers, and social media graphics

(experience working from brand templates preferred)
• Understanding of community-level marketing and grassroots promotional strategies
• Ability to create messaging that resonates with diverse, multilingual communities
• Strong written communication skills and attention to detail
• Self-motivated with the ability to work independently and meet deadlines

Nice-to-Have Qualifications

• Familiarity with Toronto's heat-vulnerable neighborhoods (Rexdale, Jane/Finch, St. James Town)

• Experience with nonprofit or community-based organization communications
• Interest in climate change, environmental justice, or public health
• Connections to community networks or organizations in target neighborhoods

Key Deliverables
• Promotional posters and flyers for recruiting workshop participants
• Social media graphics and content for workshop promotion
• Outreach strategy and distribution plan for target communities
• Successful participant recruitment — community leaders and residents in the room

How to Apply Interested candidates should submit their application through the Google Form link: https://forms.gle/s6ULESPkGP9UiiEq7. Please include a brief statement of interest explaining why you're passionate about this role and any relevant experience within the form.

Climate Resilient Communities values diversity and inclusion, seeing volunteers as essential partners and co-creators. We value their diverse perspectives and community knowledge, encouraging them to

challenge and guide our initiatives.

https://forms.gle/s6ULESPkGP9UiiEq7

• How to Apply