Chief Returning Officer

DETAILS

Organization: Scarborough Campus’ Student Union

Remuneration: $20/hour

Duration: September 2025 - April 2026

Positions: Available 1 (One)

Position Requirements: Must be a non-UTSC student

The Scarborough Campus Students’ Union (SCSU) is the not-for-profit organization that represents all full-time and part-time undergraduate students at the University of Toronto Scarborough and provides to its members a broad range of advocacy, services and events. The Student Centre is operated by the SCSU and serves as the central hub for student life/services on the UTSC campus.

RESPONSIBILITIES

Recognizing that the CRO’s functions embrace a broad range of roles and responsibilities, it is important to note that not all functions are contained within this posting, and the position itself will be ever-changing and adaptive. Nevertheless, specific roles and responsibilities allocated to this position include, but are not limited to the following:

**Please note that successful applicants may not be a member of the SCSU**

• Serve as the Chair on the Elections Committee
• Make all rulings on all matters pertaining to the elections, notwithstanding any rulings made by the Elections Appeals Committee
• Adjudicate and enforce the election bylaws, and policies.
• Coordinate the Deputy Returning Officers in their duties.
• Oversee the organization and operations of the Fall Director Elections and if needed, run-off elections in the case of a tie, as well as oversee any referendum.
• Publicize the elections and referendum and all related events pertaining to the elections and referendum both in the media and in terms of posting as per the Elections Procedures Code;
• Coordinate the candidates; organize and conduct the All-Candidates Meeting and the Election Forum.
• Responsible for maintaining an email account and phone number (with voice-mail) for the purposes of being contacted on issues related to the election.
• Keep regular office hours during the week, and ensure the hours are publicized to all students.
• Acquire a list of voters in consultation with The Office of Student Affairs & Services and the Registrars office.
• Ensure that each candidate is eligible for election, pursuant to the provisions in the Elections Procedures Code, within two (2) business days following the deadline for nominations.
• Retain the polling clerks and ensure that all polling clerks are properly trained.
• Draft a polling schedule prior to the onset of campaigning, and maintain full staffing during polling hours.
• Tally the ballots at the end of the elections and referendum in compliance to the SCSU Elections Procedures Code
• Ensure the compliance of all Constitutions, By-laws, and Policies with regards to the elections as well as for any necessary Referendum/Plebiscites that may occur. Additional compensation will be provided in administering any Referendum/Plebiscite.
• Submit and present a detailed report to the SCSU Board of Directors following the elections and referendum.

PREFERRED SKILLS/EXPERIENCE

• Previous experience as a Chief Returning Officer or Deputy Returning Officer is considered an asset.
• Familiarity with the SCSU Elections Procedures Code
• Event and logistics planning.
• Being able to lead a group, delegate tasks, and work as part of an entire team.
• Self motivated, able to meet time sensitive deadlines and to work with minimal supervision.
• Applicants should be impartial (i.e. you are not a candidate in the current elections; you do not take any sides in the referendum or the elections).
• Please note that the successful applicant will be required to waive their right to be eligible for candidacy in the Elections over which they administer.

DESIRED ATTITUDES

• Highly motivated and dedicated individual that is enthusiastic about the elections process at UTSC.
• Ability to thrive in a fast-paced and pressured environment.
• Highly organized, and able to meet demands on time.
• Must not currently have a direct role with the Scarborough Campus Students' Union.

Please Note: The Scarborough Campus Students’ Union (SCSU) is an independently incorporated organization working within the University of Toronto community. This position is NOT a University of Toronto staff position.

Member of the Canadian Federation of Students, Local 99

How to apply for this position: Interested candidates should submit their résumé and cover letter to applications@scsu.ca by 11:59 pm on September 17th, 2025 with the subject line: Chief Returning Officer 2025.

All applications should be received via e-mail, incomplete applications will not be reviewed.

We thank everyone who applies for their interest, but only those selected for interviews will be contacted. Please note, interviews may be conducted on a rolling basis.