Business / Fundraising Administrator

About the BC Hospitality Foundation

The BC Hospitality Foundation (BCHF) is a registered charity that supports hospitality and tourism workers across British Columbia facing financial crisis due to a health challenge. In addition to providing direct assistance to individuals, the Foundation also offers scholarships to foster the development of future leaders in the industry. By rallying community and industry partners, BCHF plays a vital role in sustaining the people who make BC’s hospitality and tourism sector thrive.

Job Summary

The Business / Fundraising Administrator is an integral component in promoting growth and opportunity in fundraising. This position is also responsible for ensuring the financial integrity, compliance, and operational effectiveness of the BC Hospitality Foundation. This position requires a detail-oriented professional with strong financial skills and a deep connection to the hospitality and tourism sector in British Columbia. The successful candidate will oversee financial systems, ensure organizational compliance, and provide high-level administrative support to help the Foundation continue its mission of supporting hospitality and tourism workers facing health challenges.

Key Responsibilities

Fundraising & Donor Relations

• Support the Executive Director in identifying new donor opportunities and sponsorships.
• Provide financial and administrative support for fundraising campaigns and donor stewardship activities.
• Maintain donor records and ensure timely and accurate acknowledgment of contributions.
• Follow up with donors to collect outstanding pledges and contributions from fundraising campaigns.
• Assist in recruiting partners and sponsors to participate in fundraising programs and initiatives.

Financial Oversight & Compliance

• Prepare and manage budgets and financial reports.
• Monitor income, expenditures, and cash flow to ensure sustainability and accountability.
• Oversee invoicing, banking, and accounting practices in collaboration with the finance team or external accountants.
• Ensure compliance with charitable regulations, insurance requirements, and other relevant legal obligations.
• Maintain strong internal controls, policies, and procedures that reflect nonprofit best practices.

Administrative Management

• Implement and improve administrative systems, processes, and policies.
• Support the planning and logistics of board and committee meetings.
• Maintain accurate governance and organizational records.
• Provide executive-level administrative support to the Executive Director.
• Write and coordinate communications, including newsletters, program applications, and scholarship announcements.

Human Resources

• Support recruitment and onboarding processes for the board of directors and volunteers.
• Ensure compliance with labour and volunteer management policies.
• Oversee staff and volunteer record-keeping, while leaving detailed scheduling and supervision to program leads.

Key Qualifications

• Bachelor’s degree in business administration, Accounting, Nonprofit Management, or equivalent experience.
• Proven experience in financial management, budgeting, and compliance, preferably in a nonprofit or charitable organization.
• Familiarity with Canadian charitable governance and reporting requirements.
• Proficiency with QuickBooks, Microsoft Office, and donor management/CRM systems.
• Strong organizational, analytical, and problem-solving skills.
• Strong, demonstrated connection to British Columbia’s hospitality and tourism industry — through professional experience, partnerships, or community involvement.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with staff, board members, and stakeholders.

Key Attributes

• High ethical standards and integrity in managing financial and confidential information.
• Proactive, detail-oriented, and able to manage multiple priorities under deadlines.
• Mission-driven, with a passion for supporting the hospitality and tourism community.
• Collaborative team player who can also work independently with minimal supervision.

Benefits

• Opportunity to make a meaningful impact in the BC hospitality and tourism community.
• Professional development opportunities.