Business Administrative Assistant Student Placement

Position Title: Business Administrative Assistant

Placement Type: In Person

Location: 3333 Finch Ave East

Hours of Work: Monday – Friday 9:00am – 5:00pm

Students Needed: 1

Reports to: Facilities & Property Management Director

Start Date: ASAP (As soon as possible)

About Us:

Senior Persons Living Connected (SPLC) is a not-for-profit, charitable organization. SPLC's basket of services, programs and healthcare support complex and wide-ranging social and health needs of diverse individuals and their caregivers. People can access support that are tailored to the individual, including: geriatric services, addictions and mental health services, care management and coordination, in-home support, transportation, exercise and active living classes, health and wellness education and clinics.

Position Summary: 

Responsible to providing a broad spectrum of administrative support to the Facilities and Properties Department such as researching, reporting, vendor business relations, tenant relationship and meetings.

Duties/Responsibilities:

• Assist with calling prospective tenants and residents
• Designing posters and notices
• Upload the tenant information to the system
• Review tenant records with support and file appropriately
• Files and track contracts record for vendor service contracts
• Assists with tenant’s engagement and support
• Assist with special assignments for project administration
• Maintains Bulletin Boards for notices on a regular basis
• Provides general administration support such as filing, assists with reading forms and photocopying
• Complies with the organization’s “Client Safety”, “Health and Safety” policy statements and “Risk Management” policy
• Able to deliver services in a safe and supportive manner

Skill/Qualifications:

• Able to speak Cantonese and/or Mandarin as an asset
• Communication and interpersonal skills, and ability to maintain confidentiality of information
• Some customer services experience an asset
• Computer skills with experience using Microsoft office including Word, Excel and Power Point
• Detailed-oriented with a focus on quality and accuracy  
• Organized, able to multi-task and prioritize, punctual and professional
• Professional telephone manners and strong interpersonal communication skills
• Ability to conduct research, analyze data and report
• Ability to work in a team environment and independently with minimal supervision

Working Environment:

• Primarily office environment, common facility areas (indoor /outdoor)
• Sitting in front of the computer terminal for long periods of time
• May have frequent work interruptions

Orientation & Training

• Volunteer Services will provide an orientation covering organizational policies and procedures, including COVID-19 safety measures.
• Completion of IPAC Mandatory Training is required for all onsite positions.
• Organizational training will be provided for all new volunteers.
• Position-specific training and orientation will be conducted by the direct supervisor.

Supervision & Evaluation

• Supervision and support will be provided by the Facilities & Property Management Director.

Other Requirements

• Currently enrolled in an accredited post-secondary program
• Vulnerable Service Sector Check screening is mandatory.
• Must be 18 years or older.

Senior Persons Living Connected is a diverse work environment.  We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act. 

Volunteer Services Recruitment Team E-mail volunteerrecruitment@splc.ca