Branch Operations & Events Coordination Contract

Contract Opportunity: Branch Operations & Events Coordination (Part-Time)

Canadian Society of Healthcare-Systems Pharmacy – Ontario Branch Remote (Ontario-based) | Independent Contractor | Approx. 15 hours/week | $35/hour

About Us

The Canadian Society of Healthcare-Systems Pharmacy (CSHP) is the national voice of pharmacists and pharmacy technicians working in hospitals and other collaborative healthcare settings. Our Ontario Branch is led by passionate volunteers who design and deliver networking events, education sessions, awards and advocacy activities that support over 900 members across the province. To support this work, we’re seeking a reliable, detail-oriented independent contractor to provide operational, administrative, and event-related support on a flexible part-time basis.

This Role Is for You If You:

• Are an experienced freelance admin, project coordinator, or virtual assistant who supports mission-driven organizations.

• Like creating structure behind-the-scenes—managing inboxes, event logistics, sponsor follow-up, and scheduling with calm and clarity.

• Thrive with flexible hours and managing your own time, while delivering reliably and on deadline.

• Are tech-comfortable: you’ve used tools like Zoom, Sharepoint, and a membership database or CRM, ideally iMIS.

Scope of Work

Administrative & Operational Support

• Coordinate and schedule Branch Executive and committee meetings (set up Teams links, track RSVPs, take minutes).

• Monitor the Branch email inbox and respond or triage requests.

• Maintain digital records and documentation via MS365 including Sharepoint.

• Process volunteer travel claims and manage Branch travel grant reimbursements).

• Support preparation of short monthly or quarterly updates on activities.

Event & Sponsorship Support

• Assist in the planning and coordination of Branch events (mostly virtual, with 1–2 in-person events/year).

• Set up event registration through our membership system (iMIS) and support attendees with troubleshooting as needed.

• Provide virtual support for online programs (e.g., Zoom or PheedLoop management).

• Support logistics like speaker follow-up, collecting bios/headshots, CEU certificates, and evaluations.

• Liaise with sponsors to confirm benefits, logos, and fulfillment of agreed deliverables.

Communications & Systems

• Prepare and send Branch communications using Mailchimp

• Maintain the Branch webpage via Drupal CMS

• Support awards program: track nominations, prepare spreadsheets, certificates

You’ll Need:

• At least 3 years of experience in admin coordination, event support, or association/non- profit operations.

• Strong organizational skills and attention to detail—you enjoy creating structure and systems that help others succeed.

• Professional communication skills.

• Comfort working independently and managing your own time.

• Based in Ontario, with the ability to attend 1–2 in-person events per year (expenses covered).

• Familiarity with an Association Management System (ideally iMIS) and MS365.

Contract Details

• Independent contractor: As a vendor to CSHP, you will invoice monthly for consulting services based on approved hours worked. You will be responsible for payment of all employment taxes imposed on the payment for the performance of consulting services. You are registered to do business and have an HST number.

• Scope: Estimated 15 hours/week, depending on the event cycle.

• Fees: Hourly rate: $35

How to Apply: Please send your resume and a short letter of interest outlining your relevant experience and availability by August 6 at 5pm ET. We thank all applicants for their applications and will contact those selected to move forward with the process.