Bookkeeper

Job title: Bookkeeper

NOC 12200 - Accounting technicians and bookkeepers

Reporting relationship: This position reports to the Executive Director or Operations Manager (TBC).

Hours of work: part-time, 2-3 days/week (7 hours/day)

(More hours possible to take on additional duties such as administrative work or financial analysis, depending on skills and availability)

About Romero House: Romero House is a community of welcome for newly arrived refugee claimants in Toronto. We are a charitable organisation offering transitional housing and immigration and settlement support in the spirit of good neighbours, valuing dignity, mutuality, and care. We are a diverse community where all are welcome. Romero House is unique in that we are not only a housing and settlement service provider but an intentional community (some of our staff live in our housing) very connected to our neighbourhood and each other.

Job purpose: The Bookkeeper is responsible for the accurate day-to-day recording, processing, and reconciliation of Romero House’s financial transactions. The role supports internal management, audit, and external reporting by preparing financial records, schedules, and draft reports in accordance with established policies and procedures, under the direction of management and the Treasurer.

Duties and Responsibilities:

• Maintain accurate financial records using QuickBooks, including journal entries, general ledger, and financial statements
• Manage full-cycle Accounts Payable and Receivable, including bills, payments, deposits, donations, and tax receipting
• Allocate expenses to correct GL accounts, classes, and HST codes; maintain petty cash and transit cards and tickets
• Prepare and process payroll through a third-party provider, including T4s and required remittances
• Complete monthly bank, balance sheet, and restricted fund reconciliations
• Assist with annual budgeting, audits, and year-end adjusting entries
• Prepare government and funder filings, including HST, CRA returns (T3010), and other required reports
• Ensure compliance with internal financial policies and CRA regulations
• Provide basic financial guidance to staff and attend meetings as required
• Prepare monthly financial reports (cash flow and actual vs. budget) for management and Board

Qualifications (Required)

• Post-secondary education in accounting, bookkeeping or a related field
• 2-4 years of bookkeeping or accounting technician experience
• Proficiency with Quickbooks Online
• Proficiency with spreadsheets (Google Sheets or Excel)
• Experience processing payroll using a payroll provider
• Strong attention to detail and ability to follow documented procedures
• Ability to manage recurring deadlines and multiple priorities
• Strong written and verbal communication skills in English

Assets (Helpful but not required)

• Experience working in a nonprofit or charitable organization
• Familiarity with the following softwares or equivalent: Plooto, ApprovalMax, Dext, Zoho Forms, Dayforce Powerpay (Ceridian), Float Financial, CanadaHelps (payment platform), CanadaHelps DMS, Salesforce, DocHub, Adobe Pro
• Proficiency with Google Workspace
• Experience with fund accounting or class tracking
• Experience preparing supporting schedules for audits, T3010, and funder reports
• Experience working in diverse communities
• Self awareness with respect to power, privilege, and prejudice and tools to promote equity and inclusion
• Experience in the Romero House community

Working conditions

• Working indoors
• Working with vulnerable populations including recent migrants, low-income, trauma survivors, non-English speaking
• Communicating with claimants using digital translation tools, volunteer and professional interpreters
• In-person or hybrid work. Office location: 1558 Bloor Street West, Toronto.
• Frequent use of email and instant messaging
• Frequent face-to-face meetings and phone calls
• Frequent individual work and occasional team work
• Meeting twice weekly as a team for group reflection (with an openness to expressions of spirituality and faith) and team meeting

Compensation

• $28.85/hour
• 3 weeks paid vacation plus office closure between Christmas and New Year’s
• paid sick days (prorated based on 10 days for full-time staff)
• cell phone reimbursement up to $50/month
• additional benefits possible, depending on hours (e.g. Health Spending Account, Employee Assistance Program, RRSP contribution)

Equity:

We provide equal employment opportunity for all applicants and employees and do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences (pardoned), marital status, family status, disability, or any other characteristic protected by local law.

We particularly encourage applications from minoritized groups, including people with experiences of migration, people of colour, people with disabilities, members of the LGBTQ2+ community, and those with varied areas of expertise and lived experiences.

Accessibility:

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.