Board Secretary (Volunteer Role – Virtual)

Canadian Vocational Association (CVA)

Who We Are

Established in 1960, the Canadian Vocational Association (CVA) is a bilingual (English-French), not-for-profit organization supporting the global community by shaping skills, education, and employment best practices. Our members come from across post-secondary and secondary education, business, industry, and government in Canada and internationally. We work to advance vocational education, workplace training, and lifelong learning, with a strong focus on inclusive, competency-based approaches.

What We Do

The CVA provides expertise through a growing network of national and international DACUM specialists, supporting and facilitating DACUM-based occupational analyses and competency-based training initiatives. Our work empowers organizations worldwide to design and deliver training and management programs that meet the evolving needs of today’s workforce.

The Role: Board Secretary

As a volunteer member of the CVA Board of Directors, the Secretary plays a vital role in supporting the governance and effectiveness of the Association. The role is fully virtual and requires strong organizational, communication, and documentation skills.

Key Responsibilities

• Record and maintain accurate minutes of all Board meetings, including decisions, action items, and follow-up requirements.
• Distribute meeting agendas, supporting documents, and minutes to Board members in advance of meetings.
• Maintain official records of Board activities, including correspondence, policies, and organizational documents.
• Ensure compliance with CVA’s governance requirements (e.g., AGM notices, Board elections, membership records).
• Support communication between Board members, committees, and stakeholders.
• Assist in the scheduling and coordination of Board and committee meetings.
• Uphold the CVA’s values of inclusivity, professionalism, and collaboration.

Qualifications

• Strong written and verbal communication skills (English required, French an asset).
• Excellent organizational skills and attention to detail.
• Ability to work independently in a virtual environment.
• Previous governance, not-for-profit, or Board experience is an asset but not required.
• Commitment to the mission and values of the CVA.

Time Commitment

Approximately 5–8 hours per month, including preparation for and participation in Board and committee meetings.

Term

Volunteer role, renewable annually based on mutual agreement.

Why Join?

As CVA Board Secretary, you will have the opportunity to contribute to a respected international organization, strengthen governance practices, and play a meaningful role in advancing skills and education worldwide. This is also a chance to grow your professional network and collaborate with leaders across education, government, and industry.