Association Membership & Events Coordinator

BB&C Management Services Inc. has an opening for an Association Membership & Events Coordinator with a background in meeting planning and not-for-profit administration. This is an opportunity for a dedicated individual who is ready to take on a variety of responsibilities as a lead staff member in the delivery of association events and member services. The scheduling and preparation of communications materials including social media posts and website updates are also an important part of the position mandate.

The coordinator must be well-organized and resourceful and willing to grow in all aspects of association management as they work with a small team of peers offering professional support to elected leaders and committee members.

Key Accountabilities

• Monitoring and administering association procedures and centralization of official files and documents.
• Delivery of member services as administrative hub for the Association.
• Managing integrated databases for membership maintenance, renewals and marketing to prospective members.
• Attending meetings and serving as key staff support to assigned committees, with responsibility for note taking and the execution/follow up on actionable items
• Program development, promotion and delivery of successful Association events.
• Preparation and release of regular communication to members and stakeholders on association services and events via email, social media and current web postings.
• Staff lead for the planning, coordination and promotion of annual events, trade show and intervening educational programs, management of registration and on-site/virtual delivery for each event.

Qualifications

• Demonstrated ability in administrative or association management roles
• Tact and diplomacy when interacting with senior level professionals and working with association directors and/or committees
• Exceptional written communication and interpersonal skills with demonstrated experience in relationship building.
• Strong decision-making skills, including problem-solving and creative thinking abilities.
• Detail orientated with an understanding of the importance of accuracy in day-to-day administration and delivery of member services.
• Highly organized, flexible, and able to multi-task while working independently and as a team member.
• Experience in use of social media platforms, web management and the development of quality association communication programs and organization branding.

Education: University or college degree in business administration, NFP management or equivalent education

Experience: Minimum of 3 years of experience in administration and meeting planning and management.

Language: Fluency in English is essential. Fluence or proficiency in the French language an asset.

Working Conditions: There will be occasional weekend meetings as well as travel within Canada. A hybrid work environment is offered with a requirement for scheduled in-office workdays in North Mississauga on a weekly basis.

This is a full time salaried or contract position, offering a salary commensurate with experience. Benefits include comprehensive health, dental and life insurance; paid sick days and personal days; summer hours; and bonus vacation days between Christmas and New Year.

Please send your Resume and Cover letter indicating how your experience matches the outlined requirements to: acurtis@bbandc.com

We thank all candidates for their interest. Only those most closely matching our requirements will be contacted.