Advancement & Donor Services Officer

POSITION DESCRIPTION

Title: Advancement & Donor Services Officer

Status / Term: 1.0 FTE / Permanent

Salary Range: $58,000 - $70,000

Reports to: Director of Advancement

PREAMBLE:

Vancouver College, established in 1922, is the only K-12 independent Catholic boys school in British Columbia. With over 1,000 students, the school is well known for its spiritual program, outstanding academics and expansive co-curricular program.

The school’s new campus and revitalized facilities, completed in 2020, serve as a testament to the generous support from generations of families, alumni, staff, and friends. Our Mission of developing young men - academically, spiritually, athletically, and artistically - is achieved thanks to the combined generosity of those who came before us, as well as current donors who provide financial support on an ongoing basis.

ROLES AND RESPONSIBILITIES:

VC’s Advancement Office is seeking a dynamic team member to serve in the role of Advancement and Donor Services Officer, whose primary responsibilities include:

• Ensuring the development and management of information on prospective and current donors through the effective management of the school’s fundraising database (Raisers Edge / RENXT) and all related business processes and systems
• Managing Vancouver College’s direct response program.
• Supporting the planning and execution of advancement-initiated activities and events.

Donor Services:

• Maintain clean, accurate and up-to-date donor records
• Create and update records relative to the processing of gifts and the collection of donor information at the direction of the Director of Advancement.
• Provide database management for all fundraising and donor engagement activity
• Create queries, generate lists and perform donor analysis as required
• Correspond with donors on the coordination of pledge and recurring gift payments
• Coordinate the interface between Raiser’s Edge, Online Express, the Business Office’s Quickbooks and other data sources as required.
• Generate charitable tax receipts and ensure CRA compliance
• Analyze and report on the results of fundraising appeals and campaigns. ● Prepare donation forms using Online Express.
• Prepare and reconcile monthly and adhoc financial reports with the Business Office
• Ensure all data management practices align with Vancouver College’s guidelines and provincial privacy regulations.

Advancement Services:

• Assist with the organization and implementation of Advancement events
• Support the delivery of donor stewardship and recognition via coordination of thank you letters and timely and appropriate donor correspondence.
• Prepare and maintain accurate donor lists annual and project-specific donor recognition
• Assist with the identification of new donor prospects to ensure the ongoing development, expansion and renewal of the donor base
• Prepare detailed and up-to-date research briefings on prospects as needed
• Manage event registration systems, process payments and prepare related reports
• Support alumni relations and parent association information needs as requested.

Other:

● Perform other duties as assigned by the Director of Advancement.

EDUCATION/EXPERIENCE:

• A degree or diploma and three or more years experience working in an advancement environment, preferably in database management, annual giving or an equivalent combination of experience and education.
• Excellent data management skills utilizing fundraising database software - preferably Raisers Edge / RENXT,
• Experience working with Online Express is an asset
• Solid understanding of fundraising principles
• Strong track record in effective constituent segmentation and in integrating annual giving into an overall advancement program.
• Proficiency with Microsoft Office programs (mail merge and spreadsheets)
• Experience with web-based applications and payment services.
• Experience working with sensitive information and the ability to maintain strict confidentiality.

SKILLS/ABILITIES:

• Familiarity with and a commitment to the Mission of Vancouver College and/or comfort working in a Catholic, faith-based environment.
• Exceptional accuracy and keen attention to detail.
• Excellent interpersonal skills and the ability to relate and communicate with a broad range of donors, volunteers, and colleagues.
• Results-oriented and goal-driven.
• Self-motivated (a “self-starter”); innovative and the ability to work with independence within the context of a team environment.
• Flexible in approaching complex situations and relationships.
• Excellent written and oral communication skills
• Strong analytical skills, including the ability to interpret data.
• Ability to effectively manage multiple projects and priorities
• Second language proficiency in Mandarin is an asset.

To apply, please submit a resume and cover letter to hroffice@vancouvercollege.ca by Friday, October 25.

Benefits offered to Support Staff at Vancouver College

BENEFIT PLAN

Under the provisions of the benefit plan, all staff working 20 or more hours per week are obligated to join the benefit plan. The benefits available depend on the type of contract offered. “Class 1” permanent staff working 20+ hours / week receive the full package as detailed BELOW. “Class 2” employees on a non-renewable contract that are assured to be offered a permanent position as soon as one is available and are approved for coverage by the Benefit Plan Administrator receive the limited package. This means the full package above, with the exception of no Long Term Disability, and no major dental. Benefit plan premiums are deducted from the end of month paycheque at 50% of the full cost of the plan.

• LIFE INSURANCE EQUAL TO TWO YEARS SALARY
• ACCIDENTAL DEATH / DISMEMBERMENT UP TO 2 YEARS OF SALARY
• SHORT TERM DISABILITY 67% OF WEEKLY SALARY (UP TO 26 WEEKS)
• LONG TERM DISABILITY 67% MONTHLY (AFTER 26 WEEKS)
• DENTAL SINGLE / FAMILY
• EXTENDED HEALTH SINGLE / FAMILY
• CRITICAL ILLNESS INSURANCE $10,000 (ONE TIME LUMPSUM PAYMENT)

PENSION PLAN

Staff on renewable contracts are required to join the pension plan after one year of service but may join with the first payroll. Staff with non-renewable contracts may join the pension plan. The pension is deducted at 7.50% of gross salary, which is then matched by the school at 10.50% of gross salary. The Pension Company is Canada Life.

REGISTERED PENSION PLAN – REQUIRED:

• EMPLOYEE – 7.50% OF SALARY
• EMPLOYER – 10.50% OF SALARY
• Total Employee + Employer Contribution = 18%

VACATION:

The policy for the granting of vacations to Vancouver College Administration Support Staff will is based on years of service in accordance with the following schedule:

• After 1 Full Year of Service = 2 weeks
• After 3 Full Years of Service = 3 weeks
• After 7 Full Years of Service = 4 weeks
• After 14 Full Years of Service = 5 weeks

OTHER LEAVES:

Please refer to the Employee Policy Manual for the details on the following types of leaves:

• Leaves of Absence / Compassionate Care Leave / Leaves for Personal Reasons / Bereavement / EI Maternity Benefit / Parental Leave / Jury Duty / Time Off to Vote / Sick Leave / Medical Leave

Job Types: Full-time, Permanent

Pay: $58,000.00-$70,000.00 per year

Work Location: In person