Administrative Coordinator, Jane Finch (Part-Time 17 Hours Per Week)

CMST is currently seeking a Part-Time Administrative Coordinator to provide leadership in the continuation of CMST fulfilling its mission. Reporting to the Program Manager (Jane Finch), the Part-Time Administrative Coordinator (Jane Finch) provides administrative support to ensure the efficient operation of the Jane Finch office and related activities. This role serves as a key point of contact for students, families, staff, and external stakeholders, supporting the team with day-to-day needs. The Administrative Coordinator plays a vital role in maintaining organization, communication, and operational support across the school community.

Key Responsibilities

• Serve as a key point of contact for students and community members during scheduled hours at the Jane Finch school location
• Carry out core administrative and reception duties for the Jane Finch location within allotted weekly hours
• Maintain Jane Finch classes, family files, and registration details in the Jackrabbit database
• Welcome & enroll new students, and coordinate student and faculty lesson schedules for the Jane Finch location with assistance to external programs as capacity allows
• Process schedule changes in a timely manner
• Support the programming team with event logistics and performance requests, focusing on essential tasks
• Collaborate with Regent Park Administrative Coordinator in communication with students and families
• Assist with musical instrument inventory and related administrative needs
• Support the Program Manager with data tracking, school reporting, and other priority requests
• Support teachers with administrative requests
• Provide guidance and support to Jane Finch front desk evening/weekend staff to help maintain smooth daily operations
• Maintain general facility tidiness including offices and studios, as well as exterior space - including snow removal and garbage disposal.
• Health and Safety tasks including inspections, upkeep of related supplies, and ensuring safety/compliance of Front Desk team and families.
• Act as point person for pick-ups/deliveries, arranging these with students, families, and suppliers
• Support the school’s Philanthropy team with various duties as required
• Other duties as required

Qualifications:

• 2+ years of experience in an administrative and support role
• Post-secondary education in a related field is an asset
• Musical background (or a focus on education or social services) is an asset
• Impeccable time management skills, quality and detail orientation
• Warmth, excellent interpersonal skills and superb welcoming skills
• Collaborative team player and independent thinker
• Sympathetic, sensitive, community-minded
• Punctual and consistent
• Software Experience: MS Office, and Database management
• Ability to work at various locations and attend events
• Combination of regular daytime hours and occasional evenings/weekends
• Adheres to the health, safety and protection of all stakeholders, always

Other Requirements

• A vulnerable sector police check is required
• Languages: Fluent in English (written & spoken)
• NOTE: The hours of work are Monday to Friday afternoons.

CMST Commitment to Diversity, Inclusion, Accessibility and Anti-Racism

CMST is committed to build a workforce that reflects the communities we serve, and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

For more information, please visit https://www.communitymusic.org