Administrative Coordinator

About Broadview Housing Co-operative Inc.

Broadview Housing Co-operative (BHC) is a diverse non-profit community comprised of 111 units in a 15-storey building located at Broadview and Mortimer Avenues in Toronto.

Role Summary

BHC is looking for an Administrative Coordinator to join our small staff team. This is a part-time position consisting of 3 days a week, with a possible extension to 4 days after three months.

Reporting to the Housing Manger, in collaboration with the Board Staff Liaison Officer, the Administrative Co-ordinator provides key support to the Co-op’s operations and member relations. This is an on-site position.

Compensation

$30.00 per hour

KEY RESPONSIBILITIES

Finance (​​25​%)

Supports the Housing Manager’s management of the Co-op’s finances as directed, with input from the Board Treasurer and Bookkeeper. Specific areas of responsibility include:

1. In collaboration with the Housing Manager, administers Accounts Payable processes, including invoice processing, cheque preparation and arrangement for signatures by signing officers, preparation of files for bookkeeper, and filing of records.
2. In collaboration with the Housing manager, administers member accounts receivable, including administers housing charge/rent collection and bank/EFT deposits.
3. Provides administrative support for the creation and tracking of the annual budget.
4. Provides administrative support for the preparation of the annual audit.

Operations Support (75%)

Support he Housing Manager in the areas of Office Administration, RGI Administration, Member Administration, Board Support, and Maintenance Management as directed. Specific areas of responsibility include:

1. Office Administration:
   • Maintenance of office procedures and systems, including record administration
   • Communication with members, staff, external agencies and individuals.
   • Parking, locker and bike storage co-ordination
   • Administers security systems, including key-control system and CCTV monitoring
2. RGI Administration:
   • Assists the Housing Manager with annual RGI income verification and administration of the subsidy program in accordance with the appropriate government guidelines.
3. Member Administration:
   • Maintaining member records
   • Supporting member selection and unit allocation processes
   • Co-ordinating move-ins and move-outs
4. Board Support:
   • Provides administrative assistance to Committees and the Board as directed by the Housing Manager and/or Staff Liaison Officer
5. Maintenance Administration:
   • Administers the work-order process
   • Supports annual unit inspections by maintaining and updating records
   • Liaises with contractors as required
   • Administers inventory and purchasing of supplies as required

QUALIFICATIONS AND EXPERIENCE

• Related Diploma or Certificate preferred
• 3 -5 years of experience in an office environment
• Demonstrated administrative and organizational skills
• Experience in a not-for-profit organization and/or residential building management role preferred
• Experience in a not-for-profit Co-op highly desirable
• Demonstrated ability to maintain confidentiality.
• Good working knowledge of Microsoft Office Suite, with sound proficiency in Excel.

SKILLS AND ATTRIBUTES

• Demonstrate aptitude for quick learning, problem-solving, independence, and prioritizing.
• Attention to detail.
• Proven peopleskills
• Strong work ethic and positive team attitude, accompanied by an ability to work independently.
• Ability to communicate effectively, both verbally and in writing, in a business setting with members, staff and BHC’s board, as well as with the public.
• Committed to community values

Application Details

Email: bod@broadviewcoop.ca with resume and cover letter

(Please add in the subject line: “Administrative Co-ordinator – your name” )

Deadline to apply: April 7th, 2026 16, at 5pm

Start Date: As soon as possible