Administrative Coordinator

Position Summary

Part-time, permanent (21 hours per week)

Reports to the Sector and Engagement Coordinator

Salary: $34.60 per hour

Benefits: Extended health & dental, 3 weeks vacation pro-rated

This role is hybrid (blend of remote and in office work), with the expectation that the successful candidate can be in office 1 day per week.

The Administration Coordinator plays a critical role in ensuring the smooth operation of the organization by providing administrative support to the staff team, committees and board of directors. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities

Administrative & Office Support:

Support the membership and conference administrative activities:

• Membership renewal, conference registration, setting up meetings, taking minutes, responding to member requests, distributing donations, finding venues, etc.).
• Provide administrative support to the staff team, including scheduling, correspondence and general office coordination.
• Maintain organized filing systems.

Board & Meeting Coordination:

• Schedule and coordinate meetings for the staff team, Board of Directors, and committees, ensuring seamless logistics across virtual needs, in person venues, catering, accommodation and travel as necessary.
• Prepare and distribute meeting agendas, minutes, and relevant materials.
• Attend meetings to take accurate minutes and track action items.

Database & Records Management:

• Maintain organizational databases and contact lists.
• Ensure data accuracy and integrity for reporting and compliance purposes.
• Organize and track key deadlines, documents, and agreements.

Qualifications & Skills

• 2+ years of experience in an administrative role supporting leadership in a homelessness services, social services or not for profit setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom.
• Proactive problem-solving skills and the ability to work independently.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Experience supporting boards, committees or governance structures is an asset.

How to apply:

Please email your cover letter and resume in one pdf document to Soha@toshelternetwork by 12 pm on September 30th, 2025 - we thank all who apply, but only candidates selected for an interview will be contacted.

At the Toronto Shelter Network, our work is guided by leadership, equity, cultural safety, and integrity. We strive to create a workplace where diverse perspectives, lived experiences, and non-traditional career paths are valued and respected. We welcome applications from all qualified individuals, including those who may not see themselves reflected in every qualification listed.

We are committed to equitable recruitment practices and will provide accommodations at any stage of the hiring process. If you require adjustments to participate fully, please contact us at Soha@toshelternetwork.ca and we will work with you to ensure an inclusive and barrier-free experience.