Administrative Assistant (Student Placement)

Administrative Assistant (Student Placement) – Remote

About Young Bosses in Business Foundation (YBIB)

YBIB is a youth-focused Canadian charity supporting entrepreneurship, leadership, and

real-world skill-building for young people. We deliver programs and opportunities that help

youth build confidence, practical experience, and future-ready skills through mentorship,

community partnerships, and hands-on learning.

Placement Overview (Remote)

The Administrative Assistant supports day-to-day operations through inbox support, file

organization, and internal documentation support. This is a general operations role that helps

keep systems organized and running smoothly. Reports to: Executive Director

What You’ll Work On

1) Inbox Support & Inquiry Triage

• Support inbox management and triage (careers, programs, general inquiries)
• Route messages to the right team member and track items needing follow-up
• Support response templates and keep communication organized

2) File & Document Organization

• Organize shared Drive folders, templates, and internal documents
• Support clean file naming, folder structure, and version control
• Keep frequently used templates easy to find and reuse

3) Internal Documentation & Formatting

• Support document formatting and cleanup (simple edits, consistency, clarity)
• Support internal tracking tasks as assigned (logs, trackers, checklists)

4) Admin Coordination Support

• Support basic admin coordination tasks (lists, trackers, data entry, follow-ups)
• Assist with program coordination tasks as needed (behind-the-scenes support)

Deliverables (what success looks like)

• An organized inbox workflow with clear routing and follow-ups
• Tidy Drive folders with templates and documents easy to locate
• Accurate trackers and admin lists that stay updated
• Improved day-to-day organization that helps the team run smoother

Ideal Candidate

• College/university student completing placement hours in Business Admin, Office Admin, Public Admin, Nonprofit Management, or a related program

• Highly organized, detail-oriented, and dependable
• Comfortable using (or learning) Google Suite, Trello, Canva, and WhatsApp
• Professional communication skills and comfort handling internal documents

Why This Placement is Valuable

You’ll gain real-world experience supporting nonprofit administration and operations systems in

a structured environment, with mentorship and feedback from YBIB leadership. You’ll also leave

with resume-building contributions you can clearly describe and showcase.

• Administrative Assistant (Student Placement) – Remote
• About Young Bosses in Business Foundation (YBIB)
• Placement Overview (Remote)
• What You’ll Work On
• Deliverables (what success looks like)
• Ideal Candidate
• Why This Placement is Valuable