Administrative Assistant

About us

Pay it For-Art (PIFA) is a new not-for-profit organization devoted to using the transformative power of art to benefit our communities. We proudly operate under a 'pay what you can' model, ensuring that all proceeds are directed towards vital causes in the areas of environment, poverty relief, and increasing access

Note that we are a volunteer-run organization and no monetary compensation will be paid by Pay it For-Art. The role's time commitment and availability are based on your preference and abilities. We thank you for your interest in this role and appreciate your aid in helping us pay it forward with art!

Visit payitforart.com for more information!

Role overview

Pay it For-Art, a dynamic non-profit organization leveraging the transformative power of art to benefit community causes, is seeking a proactive and organized Administrative Assistant. This role is integral to managing our day-to-day administrative tasks with a significant focus on handling correspondence, ensuring efficient office operations, and supporting our team in various capacities.

Key Responsibilities

• Email Management: Serve as the primary point of contact for all general organizational emails. Sort, manage, and respond to emails timely and professionally, redirecting specific queries to appropriate team members as necessary.

• Document Management: Organize, store, and maintain documents and databases to ensure easy access and retrieval of information, such as google drive folder and organisation tools such as Trello.

• Scheduling and Coordination: Assist in scheduling meetings, organizing calendars, and coordinating events or appointments for staff, as well as social events for staff volunteers.

• Support Services: Provide clerical support such as typing, filing, handling mail, and preparing reports to assist various departments.

• Communication: Liaise with internal and external stakeholders to ensure smooth communication and administration of organizational operations.

Qualifications

• Proven experience in communications, administration, or a related field, preferably within the arts or non-profit sector.

• Strong organisational skills.

• Excellent communication and interpersonal skills.

• Self-motivated, with the ability to take initiative and work independently to establish new procedures.

• A passion for the arts and community service.

Requirements

• Must be 18 years or older.

• Passionate commitment to PIFA’s mission and values.

• A passionate advocate for the arts with a heart for social impact. Your experience level isn't as important as your desire to make a difference and grow with us.

How to Apply / Contact

Send your resume and a cover letter to payitforart@gmail.com , detailing why you're passionate about joining PIFA and how you see yourself contributing to our mission, regardless of your current level of professional experience. Please include “Administrative Assistant - PIFA” in the subject line.

At PIFA, we believe in the strength of diversity and are committed to creating an inclusive environment for all team members. We encourage individuals from all backgrounds to apply, especially those who are passionate about the arts and community impact.

We can't wait to hear from you and see what we can create together!v