Administrative Assistant

Position Summary

We are seeking a detail-oriented and motivated Administrative Assistant to support the organization’s day-to-day operations. This role is ideal for individuals looking to gain hands-on experience in nonprofit administration, operations, and coordination while contributing to a mission-driven team.

The successful candidate will play a key role in ensuring efficient internal processes, supporting communication, and assisting with coordination across projects and initiatives.

Key Responsibilities

• Provide general administrative support to the organization
• Maintain and organize digital documents, records, and shared systems
• Assist with scheduling meetings, calendar coordination, and follow-ups
• Prepare meeting agendas, notes, and track action items
• Support internal and external communications, including email correspondence
• Assist with volunteer coordination and onboarding administrative tasks
• Support planning and logistics for programs, events, and initiatives
• Track tasks, deadlines, and deliverables across projects

Qualifications

Required:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and ability to manage multiple tasks
• Ability to work independently and collaboratively in a remote environment

Preferred:

• Previous experience in administrative, coordination, or customer service roles
• Familiarity with Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office
• Experience or interest in nonprofit work, education, or youth programming

Time Commitment

• Approximately 4–6 hours per week
• Flexible schedule, with occasional availability for meetings

Benefits of Volunteering

• Gain hands-on experience in nonprofit administration and operations
• Develop transferable skills in coordination, communication, and organizational systems
• Work with a passionate, youth-driven team
• Opportunity for growth into expanded or leadership roles
• Receive a reference upon successful completion

How to Apply

Please submit:

• Your resume
• A brief statement of interest (2–4 sentences)

Equity Statement

STEM for the Future is committed to equity, diversity, and inclusion. We strongly encourage applications from individuals of all backgrounds, particularly those from underrepresented communities in STEM.