Administration and Communications Officer

Summary

• Job Title: Administration and Communications Officer
• Location: Remote
• Compensation: The role of Administration and Communications Officer (ACO) is compensated with a competitive base remuneration but currently has no benefits.
• Employment Type: Part-time

About us

Ontario Long Term Care Clinicians (OLTCC) is a business association dedicated to supporting and enhancing the professional development of clinicians working in long-term care settings. We aim to improve healthcare delivery and outcomes for residents in long-term care facilities through advocacy, education, and collaboration.

What you will do

• Support OLTCC membership applications and renewals.
• Work closely with all parties involved in the delivery of OLTCC professional development (PD) programs and services, including webinars, training, and the annual OLTCC conference.

Communications, Marketing, and Community Engagement

• Manage all aspects of OLTCC’s marketing and communications efforts, including, but not limited to, the development of key collateral and the use of key social media platforms such as Facebook™, Instagram™, and LinkedIn™.
• In partnership with the Executive Director (ED), oversee the production of an annualized report to OLTCC’s members and stakeholders.
• Contribute to the planning and implementation of the program and service strategies and plans, including education, governance, and advocacy events.
• As directed, recruit, train, and supervise volunteers and casual team members, and ensure proper onboarding and training are completed.
• Ensure sufficient human resource support for each OLTCC event.
• Working closely with the Executive Director (ED) to ensure that communications and marketing materials are available for the promotion of OLTCC activities, ensuring brand alignment.
• Maintain effective communications with stakeholders.

Partnership Development and Management

• Manage all aspects of OLTCC’s membership engagement.
• Support OLTCC partnerships by activating and stewarding sponsors and advertisers, including:
  • Partnering locally to create sponsorship and advertising activities and increase revenue.
  • Increasing brand awareness and impact.
  • Identify and secure new a portfolio of corporate partners and sponsors.
  • Collaborate with corporate partners to identify leadership and other volunteers to support community events and fundraising.
  • Provide impact reporting in accordance with agreements such as those OLTCC has with sponsors and advertisers.

Financial management.

• Contribute to the development of long-term strategic and annual plans including, but not limited to, events, corporate development, and revenue goals.
• Identify opportunities for revenue potential and pipeline development in alignment with the strategic plans and corporate culture.
• Set and achieve individual annual goals and objectives.
• Manage expense and revenue budgets for assigned projects.

Administration

• Coach, support, and guide volunteers and partners in all planning, program and service initiatives and opportunities.
• Manage and update assigned accounts accordingly.
• Ensure all local filing, licensing, and registration procedures are completed as required.
• Ensure compliance with OLTCC values, privacy policies and all applicable laws and regulations.
• Work with OLTCC team members to follow all cash management, fulfillment and accounting procedures.

Team Responsibilities

• Contribute to the achievement of the OLTCC team’s overall annual targets, goals, and objectives.
• Contribute to the development of the OLTCC team’s annual plans.
• Actively participate meetings as requested.
• Support and or backstop team members as needed.
• Disseminate relevant information in a timely manner.

What we are looking for

What We’d Like You to Bring:

• Post-secondary education or equivalent combination of education and relevant work experience in community fundraising and partnership development.
• Minimum of three (3) years’ experience in a not-for-profit environment preferably related to membership support activities.
• Experience working with community-based volunteers to organize events and deliver services initiatives.
• Exercise a high level of discretion, diplomacy and independent judgement in handling confidential matters and interacting with senior employees, donors, and volunteers.
• High proficiency with Microsoft 365™ (Outlook™, Word™, Excel™, PowerPoint™) and customer relationship management (CRM) applications.
• Knowledge of the long-term care sector in Ontario and beyond.

You already have the following:

• Creativity, initiative, and sound judgment.
• Problem solving – identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
• Interpersonal skills – remains open to others' ideas; personable and approachable.
• Oral communication – speaks clearly and persuasively in positive or negative situations.
• Superior written communication –writes clearly and persuasively in positive or negative situations.
• Planning/organizing – an ability to prioritize and plan work activities and uses time efficiently.
• Quality control – demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
• Adaptability – adapts to changes in a fast-paced work environment, manages competing demands, and can deal with frequent changes, delays or unexpected events.
• Dependability – is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Safety and security – observe procedures and uses equipment and materials properly
• Autonomy – can work independently and with minimal supervision.
• High standards of professionalism – recognizes the stakeholder relations aspect of the position, ensuring confidentiality.

Why join us?

• Opportunity to work in a meaningful sector that impacts the lives of long-term care residents.
• Collaborative and supportive work environment.
• Potential for professional growth and development within the organization.

Our Hiring process

• You are encouraged to apply. Please forward a current copy of your resume and cover letter to ExecutiveDirector@OLTCC.ca or before 17:00 hours (Eastern Time Zone) on Monday, October 13, 2025.
• This posting will remain open until filled.
• Only applicants selected for an interview will be contacted.
• No phone calls please.

Place of work / Location

• Location: Remote