Administration and Communications Coordinator

The Oakville, Milton and District Real Estate Board (OMDREB)

Administration and Communications Coordinator

Full-Time | Permanent | Hybrid · Oakville, ON

OMDREB is a member-based real estate association serving approximately 800 members in the Oakville, Milton and District area. We are looking for an organized, service-oriented coordinator who thrives on variety — someone who takes ownership, exercises good judgment, and can support our team with minimal direction.

This generalist role spans administration, membership services, and communications support. If you are proactive, have a member-first mindset, and communicate with clarity and professionalism, we want to hear from you.

WHAT YOU'LL DO

Administration (⅓)

• Meeting logistics & minutes

• Maintain office records

• Invoice & budget support

• Event coordination

Membership Services (⅓)

• Application processing

• Member records & billing

• Quarterly reconciliations

• New member orientation

Communications (⅓)

• Templated drafting

• Email blasts & newsletters

• Website & social media

• Content calendar support

WHAT YOU BRING

Skills and Experience

• 3–5 years in an administrative, membership services, or communications support role
• Background in a not-for-profit association or member-based organization is an asset
• Comfortable with membership management software or CRM systems — and willing to learn new ones
• Strong organizational skills with the ability to juggle competing priorities
• Sound judgment and a calm, professional manner when handling member inquiries
• Exceptional written communication — clear, professional, detail-oriented as well as the ability to proofread.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual collaboration tools
• Canva, Google Slides, or other design tools are a bonus

WHAT WE OFFER

Salary $57,500–$62,500 · Hybrid schedule (2–3 days in-office) · Comprehensive benefits · Mission-driven team · Professional development

We thank all applicants for their interest; only candidates selected for an interview will be contacted. OMDREB is an equal opportunity employer committed to an inclusive and accessible workplace.