Admin Support Coordinator

JOB TITLE Admin Support Coordinator

JOB TYPE Regular Full Time (37.5 hours/week)

REPORTS TO Director of People and Planning

SALARY Starting at $53,625 per annum

CLOSING DATE Position will remain open until filled

START DATE October 20, 2025

SUMMARY OF RESPONSIBILITIES

As a member of the Central services and administration team, the Admin Support Coordinator will use best practices and a customer service approach while providing high level administrative support to BGC leaders and programs across BGC, as well as leading the organization’s Health & Safety work.

Reporting to the Director of People and Planning, the Admin Support Coordinator provides various support to leadership staff and programs including Clubs, Counselling, Employment, Camp and Central operations (including Finance, Business Operations, Human Resources, and Resource Development).

This position requires flexibility, collaboration, teamwork, individual focus and self-motivation to perform the specific responsibilities of this portfolio while also accepting a range of office and other assignments as required.

JOB DUTIES

• Performs general administrative, and office support duties primarily required by the Leadership Team, including managing calendars.
• Prepares and sends out correspondence and communications for the President and CEO, and on behalf of the organization as directed.
• Provides regular and project based administrative support and coordination for BGC leaders and programs across the organization.
• Provides administrative support specific to contract reporting in Counselling and Support Services and Employment Services (ongoing, tracking, and year end).
• Provides Board and Committee support including scheduling meetings, preparation of agendas, minutes, and board packages. May serve as primary administrative contact for board members.
• Acts as main contact for minor repairs and facility needs across the organization, including connecting with the Director of Camp and Facilities for repairs or situations requiring immediate attention.
• Coordinates and leads BGC’s Health & Safety Committee including the scheduling of regular meetings, minutes, drills, and facilitation of required supplies and equipment across all sites.
• Assists in coordination and support of organization-wide meetings and gatherings.
• Acts as the Central Office point person including reception and general office mail, effectively and efficiently managing organization-wide distributions and couriers, and the ordering of supplies as needed.

REQUIREMENTS

• Clear Criminal Record Check (Vulnerable Sector).
• Post-secondary Degree in Business Administration, or relevant discipline and 1 year experience in similar role. Or a Diploma in related discipline and 3 to 5 years’ experience in similar role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong knowledge of office procedures and practices.
• Keen attention to detail and accuracy.
• Resourceful and flexible.
• Proven organizational and time management skills.
• Excellent communication, written and verbal skills.
• Ability to work independently (leading own work).
• Ability to represent organization respectfully and provide customer service to all stakeholders (public, staff, board).

This is a full-time (37.5 hrs./week) salary position ($53,625 to start), with group benefits at six months, pension after one year, three weeks paid vacation leave in first year, paid sick and personal leave, paid birthday off and up to 5 days statutory holiday substitution days per year to celebrate/recognize religious, cultural, and/or personal days that are important to the employee where those days are not currently recognized as statutory holidays in BC/Canada).

HOW TO APPLY

Please submit a resume and cover letter directly to Mandy McLean, Director of People and Planning mmclean@bgcbc.ca.

Thank you in advance to all persons who apply for this position. Please note that only those selected for an interview will be contacted.

As it connects to our organizational core values, BGC encourages staff to show up as their best selves, including mutual respect, integrity, and accountability.