Admin Assistant

Volunteer Opportunity: Admin Assistant

Nurture & Thrive Care Services

Location: Mississauga, ON (Hybrid / Remote flexibility may apply)
Position Type: Volunteer (Unpaid)
Time Commitment: Approximately 10 hours per week
Reports To: Admin Coordinator (Primary) | CEO & COO (Secondary oversight)
Organization: Nurture & Thrive Care Services

About Us

Nurture & Thrive Care Services is a community-based nonprofit organization dedicated to supporting children, youth, and seniors through educational enrichment programs, family engagement initiatives, and community events. We are committed to building stronger communities through meaningful support, learning, and connection.

Position Overview

We are seeking a reliable, organized, and motivated Admin Assistant (Volunteer) to support the Admin Coordinator in daily administrative operations. This role is essential in ensuring smooth communication, documentation, and coordination across the organization.

The Admin Assistant will also be expected to step in to support core administrative functions in the Admin Coordinator's absence, ensuring continuity of operations.

Key Responsibilities

1. Administrative Support

• Assist the Admin Coordinator with daily administrative tasks
• Support the scheduling of meetings and the preparation of meeting materials
• Help organize documents, forms, and internal records

2. Meeting & Communication Support

• Assist in creating Microsoft Teams meeting links when needed
• Help with sending meeting reminders and follow-ups
• Support communication between departments and leadership

3. Email & Inquiry Support

• Assist in monitoring and organizing the administrative email inbox
• Support responses to general inquiries and parent communications
• Escalate important matters to the Admin Coordinator or the leadership team

4. Documentation & Filing

• Assist in taking meeting notes when required
• Help organize and upload documents to OneDrive
• Support filing and maintaining structured digital records

5. Event Administrative Support

• Assist in preparing administrative materials for events (forms, lists, schedules, etc.)
• Support coordination of logistics before and during events

6. Backup Responsibility (Coverage Role)

• Step in to support key administrative duties when the Admin Coordinator is unavailable

• Assist in maintaining continuity of:

  - Scheduling and meetings

  - Email communication

  - Document organization

  - Basic coordination tasks

Qualifications

• Strong organizational and multitasking skills
• Good written and verbal communication
• Familiarity with Microsoft Office / Google Workspace (preferred)
• Willingness to learn Microsoft Teams and OneDrive
• Ability to follow instructions and work in a team environment
• Reliable, responsible, and detail-oriented
• Interest in nonprofit work and community service

What You Will Gain

• Hands-on experience in nonprofit administration
• Exposure to real organizational operations and event coordination
• Opportunity to work closely with administrative leadership
• Reference letter upon successful completion
• Skill development in communication, coordination, and digital tools

Commitment

Approximately 10 hours per week, with flexible scheduling based on organizational needs.

How to Apply

Please send your resume and a short introduction outlining your interest to:

Email: careers@ntcsfoundation.ca