Accounting Assistant

About the role

This role sits at the heart of CLWR’s Finance & Operations team, making sure our day-to-day financial work is accurate, timely, and well-organized. As Accounting Assistant, you’ll handle the full flow of accounts payable and accounts receivable—verifying invoices and expense reports, coding and entering transactions into our accounting system, preparing payments, and managing deposits and donation processing across multiple channels. You’ll help keep our financial records current and reliable so that our leadership, program, and fundraising teams can make good decisions and donors can trust how their contributions are used.

A significant portion of your time will support CLWR’s refugee resettlement work by maintaining clear, accurate financial records for refugee sponsors and newcomers, preparing monthly payments, and coordinating closely with colleagues who work directly with these programs. You’ll also help reconcile bank accounts, support month-end reporting and annual budget preparation, respond to finance-related questions from staff, vendors, donors, and sponsors, and pitch in with general office finance tasks as needed. You’ll report to the Senior Finance Manager and work closely with teammates across the organization, contributing to a finance function that is steady, responsive, and deeply connected to CLWR’s mission.

About the person we’re looking for

We’re looking for a careful, reliable accounting professional who takes pride in getting the details right. You’ve spent at least a year or two working with accounts payable and receivable and handling day-to-day financial tasks, and you’re comfortable managing invoices, deposits, reconciliations, and related clerical responsibilities. You may have a certificate in accounting or bookkeeping, or be working toward one, but we’re equally interested in the practical experience and good judgment you bring to the role. Experience in a nonprofit setting is an asset, but not a requirement.

You’re confident using Microsoft Office—especially Excel—and you’re comfortable working with accounting software, donor databases, and online vendor portals. You’re able to follow established procedures, keep clear records, and spot discrepancies or issues before they become problems. Your written and spoken communication is clear and professional, and you’re able to respond to questions from staff, vendors, donors, and partners in a way that is patient, respectful, and helpful.

You bring strong analytical skills and a high level of integrity, professionalism, and respect to your work. You can organize your time, manage competing priorities, and meet deadlines without losing accuracy. You enjoy being part of a team, contributing to shared goals, and supporting colleagues across departments as CLWR grows its impact. Above all, you’re results-oriented, committed to confidentiality, and motivated by the idea of using your skills to support meaningful, values-driven work in the world. You must be eligible to work in Canada.

Closing date is January 11, 2026. Qualified applicants should email a single PDF document including a cover letter and resume to hr@clwr.org. Please quote “Accounting Assistant” in the subject line of your submission. We thank all who apply but will only contact applicants selected for interviews.

KEY RESPONSIBILIITES

Accounts Payable - 35%

• Verify all invoices, expense reports, and purchases are accurate and authorized
• Code all payables and enter into accounting software
• Prepare cheques, cheque distribution and file documents securely and accurately
• Reconcile and pay electronic invoices
• Reconcile vendor statements
• Respond to staff and vendor payment inquiries
• Access vendors online
• Prepare wire transfers

Accounts Receivable - 30%

• Prepare deposit and donation payments
• When necessary, take deposit to bank
• Reconcile accounting software deposits to donation software entries
• Prepare invoices and distribute
• Respond to staff and vendor/donor enquiries as needed

Refugee Resettlement - 20%

• Maintain records with refugee sponsorships
• Ensure refugee database reconciles with accounting software
• Prepare monthly payments to refugees

Office Finance Responsibilities - 10%

• Reconcile all bank accounts on a monthly basis
• Verify transactions daily
• Resolve any outstanding items
• Prepare month end reports for departments
• Assist with annual budget preparations
• Update Financial policies as needed

Other organizational tasks - 10%

• Participate in organizational meetings
• Perform general office tasks as needed

Closing date is January 11, 2026. Qualified applicants should email a single PDF document including a cover letter and resume to hr@clwr.org. Please quote “Accounting Assistant” in the subject line of your submission. We thank all who apply but will only contact applicants selected for interviews.