Accounting Assistant

About Us:

At St. Mary’s Hospital Foundation, we are passionate about advancing healthcare for our community. We connect donors with vital causes to improve lives and empower the hospital to deliver exceptional clinical care, research, teaching, and critical infrastructure. Join us in making a difference!

Position Summary:

The Accounting Assistant provides essential administrative support to the Chief Financial Officer in managing the Foundation’s financial operations. This full-time, on-site role focuses on timely and accurate accounts payable processing, reconciliation of bank accounts, investment portfolios and online donations, journal entry preparation and fund reporting. The ideal candidate is detail-oriented, organized, and experienced with accounting systems, particularly with Blackbaud’s nonprofit system Financial Edge.

Key Responsibilities (include but are not limited to):

• Biweekly accounts payable processing
• Weekly reconciliation of online donations from all giving platforms with bank deposits and prepare and enter all related journal entries
• Monthly bank reconciliations for all Foundation accounts, including all related journal entries, ensuring accuracy and completeness
• Monthly reconciliation of the Foundation’s investment portfolio, including preparation and entry of all related journal entries as well as updating the investment portfolio workbook
• Monthly review and update of all other supporting schedules including journal entries
• Generate and distribute quarterly fund balance reports to all fund custodians, ensuring accuracy and transparency
• Maintain organized digital and paper records of all journal entries and reconciliations
• Assist with other accounting tasks and special projects as assigned

Qualifications:

• Minimum 2–3 years of experience in accounting, preferably in a nonprofit or foundation setting
• Degree in Accounting (DEC, Bachelor’s) an asset
• Familiarity with accounts payable procedures and controls
• Strong working knowledge of Financial Edge (or similar accounting software)
• Proficiency in Microsoft Excel, including working with spreadsheets and formulas
• Excellent attention to detail, accuracy in data entry, and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Ability to maintain confidentiality and exercise sound judgment
• A team player with the ability to work collaboratively and independently
• Proficiency in French and English (written and verbal)

What We Offer:

• Salary: $50,000 - $55,000 per year, depending on qualifications and experience
• Competitive group insurance package
• Paid vacation and sick days
• A supportive team environment where your contributions directly impact lives
• Opportunities for professional growth and skill development.

Join Us:

If you are motivated by the opportunity to use your skills for the greater good, we’d love to hear from you.