Accountant

Accountant

Job Description

ICLEI Canada

Position Summary

As ICLEI Canada’s Accountant, you’ll play a key role in supporting the full cycle of accounting for our growing non-profit organization. You will join a dynamic team of climate and sustainability professionals working with a wide variety of stakeholders from across government, industry, academia, and the NGO community to build more sustainable, low-carbon, energy efficient, climate-ready communities.

Reporting to the Executive Director and working closely with our finance consultant, the Accountant is responsible for the full cycle accounting of the organization, including recording income and expenses transactions, processing AP payments and bi-weekly payroll, billing and collections, banking activities, preparing financial reports, regulatory filings, account reconciliations, assisting with the preparation and monitoring of the annual budget, and preparing the financial records for the year-end audit.

Our ideal candidate excels in written and oral communications and can easily build relationships across a staff team. You possess demonstrated accounting skills and have a keen attention to detail. Motivated to work in the non-profit sector, you are self-driven and thrive in a fast-paced projectbased work environment where priorities, timelines, and tasks shift quickly and frequently.

Responsibilities

• Coordinate the approval and coding of AP invoices, post invoices to QuickBooks, and pay vendors on a bi-weekly schedule or as needed.
• Reconcile and vouch receipts for corporate credit cards, employee expense reports, and third-party expense reimbursements, ensure proper account and project coding, and post to AP in QuickBooks.
• Prepare AR invoices for memberships and active project progress billings using an MS Excel template and post to QuickBooks.
• Process bi-weekly payroll using the Ceridian online payroll system, review year end payroll reports and employee details for accuracy before running T4s.
• Monitor AR collections and follow up with customers about past due balances.
• Assist with cash flow management as required.
• Manage online and in-branch banking transactions.
• Monthly reconciliation of bank accounts and key balance sheet accounts, including AR, AP, prepaids, fixed assets, accruals, and deferred revenue.
• Prepare monthly HST and quarterly QST filings and remittances.
• Assist the Finance Consultant with closing out the year and preparing for the annual audit, including year-end account reconciliations of all balance sheet and key P&L accounts, analyses, and other schedules requested by the auditors, responding to audit queries, and providing status updates to the executive team.
• Work towards quarterly closings and financial reports with the possibility of transitioning to a monthly schedule.
• Assist with preparing cost reports and other financial reports as required by local, provincial, and federal funding agencies.
• Work with the Executive Director and Finance Consultant in creating the annual budget, forecasts, and budget vs. actual performance reports.
• Weekly meetings with the Executive Director, Finance Consultant, and Operations Manager to discuss cash position, vendor payments, and other accounting matters.
• Meetings with other team members as required.
• Support and report on staff time tracking as needed.
• Other finance and accounting duties as the organization continues to grow.

Experience/Background

• Must live in and be legally eligible to work in Canada.
• Advanced oral and written English is required. French language capacity considered an asset.
• A university degree in accounting, business administration, or commerce is a plus; however, we will also consider equivalent relevant experience and non-traditional pathways.
• 5-7 years of full cycle accounting and reporting experience is required, preferably in the non-profit sector.
• Must have a strong technical knowledge of accounting. Experience with project accounting is a definite plus.
• Experience processing payroll is preferred but not required.
• Experience with HST requirements and filings is required, previous QST experience a plus.
• Must be proficient with QuickBooks Premier Desktop and/or QuickBooks online.
• Must be an advanced user of Excel (pivot tables, conditionals, v-lookups, links, etc.), with strong knowledge of MS Word.
• Familiarity working with Dropbox is a definite plus.
• Strong attention to detail and accuracy are a must.
• You have strong organization and planning skills and a willingness to roll up one’s sleeves to get the job done. You are a collaborative team player.
• You have a passion for meaningful climate action, building resilient communities, and improving the lives of Canadians.

Details of the Position

Annual salary: $65,000-$80,000 (Salary Band 8)

The salary range for this position is between $65,000-$80,000 annually. We use established salary bands and follow a consistent approach to starting pay and salary increases to ensure equitable and sustainable compensation across our team. Candidates whose experience and qualifications exceed the listed requirements may be offered a starting salary at the higher end of the posted range.

Length: Full-time permanent, with a 3-month probationary period.

Location: Toronto ICLEI Canada office. We work in a hybrid environment, in office together 2-3 days a week, and optional at-home work on remaining days. Candidates are required to have suitable at-home workspaces to facilitate hybrid work. ICLEI Canada does not provide home office furnishings, and supports are limited to a laptop, external keyboard, and mouse.

Work hours: 40 hours per week, flexible to coordinate work-life balance needs. Autonomy, adaptability, and respect for work-life balance are highly valued and built into the ICLEI Canada culture.

Bonus structure: Merit-based bonus system structure, applied annually at rates established each year (ranging from 2-6%), subject to budget availability.

Paid days off: Full-time employees enjoy 15 paid vacation days per year to start (+ 5 free days to be exclusively applied over the winter break). Additionally, numerous paid statutory and other holidays are provided for each employee per calendar year, including individual Cultural Observance days. Full-time employees receive 12 paid sick days per year and can flex work hours to attend medical appointments on an as-need basis

Retirement Savings & Benefits: Retirement savings contributions paid out annually. We offer a comprehensive, employer-paid employee health benefits package including employee and dependent coverage for dental, vision, and extended health services, prescription drugs, out of country coverage, life insurance, and an Employee Assistance Plan with 24-hr service providers.

Professional Development: Apply to our Professional Development funds to access financial support and/or paid time off in pursuit of relevant learning and professional development opportunities.

Application Procedure

Applications will be reviewed on a rolling basis. Interested candidates are invited to apply by emailing hr-canada@iclei.org with the title of the position in the subject line. Applications should include resumes and cover letters that clearly demonstrate relevant experience and the ability to meet the job responsibilities. Samples of work are also welcome. We thank all candidates for their interest; however, we will only contact those selected for an interview.

We are committed to creating a comfortable and inclusive environment for all candidates.

We encourage applications from equity-seeking groups, including people with disabilities. Accommodations are available upon request at every stage of our recruitment and selection process. Please reach out as needed.

About Us

ICLEI – Local Governments for Sustainability is a global network of more than 2,500 local and regional governments committed to sustainable urban development. Active in 125+ countries, we influence sustainability policy and drive local action for low-emission, naturebased, equitable, resilient, and circular development. Our Members and team of experts work together through peer exchange, partnerships, and capacity building to create systemic change for urban sustainability.

We provide a wide range of services for local, provincial, and federal governments in support of developing sustainable, climate-ready communities. This support includes but is not limited to:

• Adaptation and resilience planning: Working with communities to develop collaborative and implementation-focused resilience plans.
• Energy and emissions planning: Supporting communities as they reduce their energy and emissions and move towards a low-carbon future.
• Capacity building: Providing opportunities to build expertise locally on climate change, sustainability, and resilience.

The ICLEI Canada team has over 100 cumulative years of experience in the municipal sector and in non-profit organizations. Our work happens across Canada, also known as Turtle Island, which has traditionally been and is home to many diverse First Nations, Inuit, and Métis peoples since time immemorial. We recognize that reconciliation is a fundamental component to building net-zero resilient communities and endeavour to listen to and learn from Indigenous Peoples on an ongoing basis in the process of our work.

ICLEI Canada is committed to policies and practices that encourage an equitable and inclusive workplace, respectful and supportive of the diversity of our team and the dignity of the individual. Individuals of diverse identities and lived experiences —including but not limited to race, ethnicity, nationality, socio-economic status, sexual orientation, gendered identity/expression, and physical and mental abilities— are welcome to be themselves in our workforce.

ICLEI’s commitment to equity, diversity, inclusion, and belonging extends to its capacitybuilding work with local governments as laid out in these resources: Equitable Climate Adaptation; Integrating equity, diversity and inclusion into municipal climate action.

ICLEI Canada's head office is located in Toronto on the traditional territory of the Mississaugas of the Credit, the Annishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples. The British Columbia office is hosted by the City of Victoria on the homelands of the Songhees and Esquimalt People, and the Quebec office is hosted by the City of Montreal on the traditional territory of the Kanien’kehà:ka/Mohawk Nation.