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Daybreak Housing

Daybreak Housing is a community-based non-profit organization providing safe, affordable, and supportive housing to individuals who have experienced homelessness or housing instability. We believe everyone deserves a place to call home and are committed to dignity, inclusion, equity, harm reduction, and trauma-informed practice.

We are looking for an organized, detail-oriented finance professional who enjoys balancing numbers with meaningful work. If you are passionate about supporting a mission-driven organization while ensuring strong financial stewardship, we'd love to hear from you.

About the Role

Reporting to the Executive Director and working closely with the Virtual Controller, the Bookkeeper & Operations Support is responsible for the day-to-day financial operations of the organization. This position plays a key role in maintaining accurate financial records, supporting fund accounting, ensuring compliance with funding agreements, and contributing to the financial sustainability of a growing supportive housing organization.

The successful candidate will thrive in a collaborative environment where accuracy, accountability, and continuous improvement are highly valued.

Key Responsibilities

Financial Management

• Maintain complete and accurate financial records in accordance with non-profit accounting standards.
• Perform full-cycle bookkeeping, including accounts payable, accounts receivable, general ledger maintenance, and bank reconciliations.
• Process resident rents and maintain accurate rent records, including monitoring arrears.
• Record and reconcile credit card transactions, expense claims, mileage, and other financial transactions.
• Ensure all transactions are accurately coded by program, funding source, and cost centre.

Financial Reporting

• Complete monthly reconciliations and support the month-end close process.
• Assist with preparing monthly, quarterly, and annual financial reports, including:
  • Budget vs. Actual reports
  • Income Statements
  • Balance Sheets
  • General Ledger reports
• Prepare journal entries and supporting documentation for year-end activities.

Fund Accounting & Compliance

• Track revenues and expenditures across multiple funding sources.
• Maintain fund accounting to ensure restricted funds are used in accordance with funding agreements.
• Assist with financial reporting requirements for funders, auditors, and the Board of Directors.
• Support data collection for municipal and provincial reporting requirements and audits.

Payroll & CRA Compliance

• Process payroll or coordinate payroll services with external providers.
• Prepare statutory remittances including CPP, EI, and income tax.
• Maintain payroll records and employee benefit information.
• Prepare and submit required CRA documentation.

Audit & Internal Controls

• Prepare reconciliations, working papers, and supporting schedules for the annual audit.
• Maintain organized, audit-ready financial documentation.
• Support the implementation and maintenance of financial policies and internal controls.

Charitable Receipting

• Administer charitable donation receipting in compliance with Canada Revenue Agency requirements.
• Maintain accurate donor records and reconcile donations with financial records.

Operational Support

• Support general office administration.
• Track renewals for insurance, leases, memberships, contracts, and other organizational agreements.
• Identify opportunities to improve financial processes, increase efficiency, and support automation.

What You Bring

Required Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• Two to five years of bookkeeping experience, preferably within a non-profit or publicly funded organization.
• Experience with full-cycle bookkeeping.
• Strong proficiency using QuickBooks and Microsoft Excel.
• Excellent organizational skills and exceptional attention to detail.
• Excellent communication skills.
• Ability to manage multiple priorities while meeting competing deadlines.

Assets

• Experience with fund accounting.
• Experience working with multiple funding agreements.
• Knowledge of Ontario municipal housing programs or publicly funded organizations.
• Experience in supportive housing, homelessness services, health care, or community services.
• Ability to communicate in English is essential; French is an asset.

What Will Help You Succeed

We're looking for someone who:

• Demonstrates sound judgment and integrity.
• Is highly organized and detail oriented.
• Takes initiative and enjoys improving processes.
• Can work independently while collaborating effectively with others.
• Understands the importance of financial accountability in a non-profit environment.
• Values equity, inclusion, and respectful service delivery.

Working at Daybreak Housing

This position is based in our Ottawa office. As part of a supportive housing organization, the successful candidate will occasionally interact with residents, staff, and community partners. The work environment requires professionalism, adaptability, and a commitment to respectful and trauma-informed practice.

Compensation & Benefits

Daybreak Housing offers a competitive compensation package, including:

• Competitive salary (commensurate with experience)
• Employer-paid benefits
• RRSP matching
• Paid vacation and personal leave
• Professional development opportunities
• A collaborative and mission-driven workplace

Commitment to Equity

Daybreak Housing is committed to building a diverse workforce that reflects the communities we serve. We welcome applications from individuals of all backgrounds, including Indigenous Peoples, members of racialized communities, persons with disabilities, women, members of the 2SLGBTQIA+ community, and others who may contribute to the diversity of our organization.

Accommodation is available throughout the recruitment process in accordance with the Ontario Human Rights Code. Applicants requiring accommodation are encouraged to let us know at any stage of the hiring process.

How to Apply

Please submit your résumé and a cover letter outlining your qualifications and interest in the position to info@daybreakhousing.org by August 14, 2026

We thank all applicants for their interest. Only those selected for an interview will be contacted