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Bike The Night Volunteer Role Descriptions 

Prepared by: Anahita Seraji • Event Coordinator • <a href="mailto:events@bikehub.ca" target="_blank">events@bikehub.ca</a> 
 

Thank you for your interest in volunteering for Bike the Night! We’re thrilled to have you 
on board for one of HUB Cycling’s most magical and high-energy events of the year. 

This guide is designed to help you get familiar with your role, understand your 
responsibilities, and feel confident in supporting the event. Whether you’re helping with 
pre-ride celebrations or along the ride route, your contribution is what makes this event 
shine! 

More information about your role will be provided during an orientation training one 
week prior to the event. 


Bike Decoration Tent (On-site): 

Role description: Help riders decorate their bikes with bright and creative flair. Armed 
with glow sticks, reflective tape, bike lights, zip ties, tape, and markers, you’ll support 
participants in assembling their bike decorations and getting excited for the ride. 

Responsibilities: 

â Interact with participants and help build excitement for Bike the Night 
â Assist riders with decorating their bikes using the provided materials 
â Clean up decoration materials after the pre-party 

<a href="mailto:events@bikehub.ca" target="_blank">mailto:events@bikehub.ca</a>
<a href="https://logmyride.gobybikebc.ca/" target="_blank">https://logmyride.gobybikebc.ca/</a>

Registration Tent (On-site): 

Role description: Check in riders and provide them with a wristband if they haven’t 
received one. Assist guests with registration if they haven't signed up in advance. 
 
Responsibilities: 

â Set up the registration table 
â Welcome participants in a friendly and enthusiastic manner 
â Check in riders as per the check in process 
â Hand out wristbands 
â Confirm that waivers have been signed 

Information Tent &amp; Booth Checks (On-site): 

Role description: Provide a warm and welcoming first impression of Bike the Night by 
helping participants get oriented to the area and answering any questions they may 
have. You are also responsible for selling memberships and raffle tickets. You’ll also 
check in regularly with vendors and sponsors to ensure they feel supported and relay 
any pressing concerns to HUB Cycling staff. 
 
Responsibilities: 

â Welcome participants to Bike the Night in a friendly and enthusiastic manner 
â Become familiar with the pre-party site and ride route to effectively answer 

participant questions 
â Inform participants about ongoing activities and help them find areas of interest 
â Direct participants to the appropriate staff member if you’re unable to answer a 

correct person if you are unable to answer their questions 
â Checking in with sponsor and vendor tents to see if they have any immediate 

concerns or needs that can be relayed to staff 
â Log any lost and found items and store them in the designated location 

 
Additional Notes: You will receive a printed site map, event timeline, instruction guide 
on selling memberships and raffle tickets, and key information to help you assist 
participants. A walkie-talkie may be provided to help you communicate with staff if any 
issues arise. 


Volunteer Tent (On-site): 
Role description: Help keep the volunteer tent organized and welcoming for 
volunteers checking in, taking breaks, or looking for information about their shifts. 
 
Responsibilities: 

â Greet and check in volunteers as they arrive and direct them to staff or leads if 
needed 

â Maintain a clean and tidy volunteer tent by discarding any garbage and recycling 
â Help volunteers find their designated shift location if they’re unsure where to go 
â Provide walkie-talkies and pinnies to volunteers 
â Ensure the volunteers know how to use the walkie-talkies 
â Make sure volunteers get pizza, snacks, and drinks 

 
Additional Notes: You will receive a printed copy of the volunteer assignment list to 
help direct others on site. 

Event Load-in (On-site): 

Role description: Help us set up the pre-ride festival at David Lam Park. This role 
involves setting up tents, tables, signage, and decorations to make the pre-party site 
look great and ready for participants. 

Responsibilities: 

â Set up tables, tents, signage, and other event infrastructure 
â Unload boxes and distribute items around the site 
â Assist sponsors with the setup of their booths 
â Help put up decorations and ensure the site looks visually appealing 
â Set up HUB tents, the registration area, and tables/chairs near the food trucks 
â Help keep the site clean and organized 

 
Additional Notes: This role requires physical labour. Please ensure you are 
comfortable lifting up to 20 lbs and come dressed in weather-appropriate, comfortable 
clothing with closed-toe shoes. 


Event Load-out (On-site): 
Role description: Help us pack up David Lam Park and get it back to its original form 
once the festivities are over. You’ll assist with taking down all tents, tables, signs, and 
decorations, and help transport materials back to the HUB office. 
 
Responsibilities: 

â Take down all tents, tables, signage, and decorations 
â Load equipment and supplies into trucks and vans 
â Pick up and properly dispose of any garbage left at the event site 
â Ensure the event area is fully cleaned and cleared 
â Unload trucks and vans back at the HUB office 

 
Additional Notes: This role requires physical labour. Please ensure you are 
comfortable lifting up to 20 lbs and come dressed in weather-appropriate, comfortable 
clothing with closed-toe shoes. 

Crowd Control (On-site): 

Role description: Assist with directing participants throughout the event, including 
guiding them to the start location, pointing them toward registration, and helping clear 
the site after the ride. 

Responsibilities: 

â Help move the crowd toward the start location and assist with clearing the site 
after the ride ends 

â Monitor entrances and exits to keep pathways clear and ensure safe pedestrian 
flow 

â Watch for safety concerns or hazards (e.g., crowd bottlenecks, tripping hazards) 
and report them to staff 

â Help maintain a clear path for emergency or event vehicles, if needed 
â At the start of each ride, ensure that the cyclists lined up all have wristbands, 

you can ask for support from security guards if there are people attempting to 
join the ride without wristbands 


Sustainability Crew &amp; Water Station (On-site): 

Role description: Keep the pre-party area tidy and collaborate with Binner’s Project to 
sort waste in the appropriate bins. Support the water station by keeping dispensers 
filled and making sure participants have access to water throughout the event. 
 
Responsibilities: 

â Help participants place items in the correct bins (garbage, recycling, compost) 
by collecting and sort waste 

â Clean up decorations and stray materials after the pre-party 
â Ensure the event site remains tidy and welcoming throughout your shift 
â Direct participants to the water wagon as needed 

Photography (On-site): 

Role description: Capture the energy and excitement of Bike the Night by 
photographing the pre-party and the ride. Be sure to include HUB Cycling staff, 
participants, community partners, sponsors, and the overall atmosphere of the event. 
 
Responsibilities: 

â Take photos of riders, guests, event activations, sponsors, and the general event 
â Be familiar with HUB Cycling’s image use and consent policy 
â Edit and organize photos as needed after the event and submit final photos 

within 5-7 days of the event 

Additional Notes: You must bring your own camera and any necessary equipment. We 
will provide a shot list for requested photos. Please come prepared for the weather. 

Cargo Bike Showcase (On-site): 

Role description: Help support E-Cargo bike showcase. 

Responsibilities: 
â Interacting with and encouraging participants to check out the E-Cargo bike 

showcase and ask the e-cargo bike wonders questions 


Route Marshall (During Ride): 

Role description: Help keep the ride safe, fun, and well-organized by making sure the 
course is set up correctly, guiding cyclists along the route, keeping vehicles off the 
course, and engaging with bystanders. You’ll also help bring energy to the ride by 
cheering on participants, waving signs, and creating a festive atmosphere. 
 
Responsibilities: 

â Work in pairs to guide riders and pedestrians to ensure safety of Seawall users 
â Communicate with pedestrians and drivers to safely cross the bike path 
â Place safety cones or signage, and guide riders to stay on the marked route 
â Cheer on riders using signs, light batons, glow sticks, and high fives 
â Play the official Bike the Night playlist 
â Create a positive, welcoming, and festive environment for all participants 

 
Additional Notes: We will provide light batons, signs, and bluetooth speakers, we 
encourage you to bring your phones and download our official playlist for the ride so 
that you can play music for the riders while cheering them on! You will receive specific 
location details and instructions prior to the ride. 

Ride Crew (During Ride): 

Role description: Be a point of contact for participants with questions, help keep 
riders on course, and maintain a positive atmosphere. Ride crew are spaced out at the 
front (the “leader”), middle, and back of the group (the “sweep”). One volunteer will 
also ride ahead in each direction to alert bystanders that a large group is approaching. 
 
Responsibilities: 

â Wear a safety vest and act point of contact for participants along the route 
â Be confident navigating the route using a printed or digital route map 
â Maintain high energy, cheer riders on, and contribute to a fun ride environment 
â Maintain an speed of ~15 km/hr to ensure a safe speed for all ages and abilities 
â Support police and signage by reinforcing the correct route at key intersections 
â Remind participants to follow the rules of the road and stop when signalled 

 
Additional Notes: Please bring your own bike, helmet, and front/rear lights. 


Trivia and Scavenger Hunt Activator (Online &amp; On-site): 

Role description: Support participants in learning more about e-bikes through fun, 
hands-on activities like a trivia wheel and a scavenger hunt. You’ll help facilitate 
interactions between attendees and e-bike showcase participants, answer basic 
questions, and encourage curiosity about e-bikes. This is a special role that requires 
some prepping and onsite preparation. You will be working closely with a HUB staff to 
bring this vision to life! 

Responsibilities: 

â Work with HUB staff to co-create a list of trivia questions and scavenger hunt 
challenges 

â Welcome attendees to the station and explain how to participate in the trivia and 
scavenger hunt 

â Encourage participants to talk to e-bike showcasers and complete scavenger 
hunt prompts 

â Help manage activity materials (trivia wheel, signage, forms, pencils, etc.) 
â Track and award small prizes for completed scavenger hunts (if applicable) 
â Maintain a friendly and approachable presence throughout the event 
â Assist with setup and cleanup of the station area 

 
Additional Notes: Given the unique nature of this role, a small stipend may be 
provided.

HUB Cycling

Bike the Night - Event Volunteer

Volunteer Position:&nbsp;English Conversation Circle FacilitatorOrganization Structure:&nbsp;Reports to the Programs ManagerJob Classification:&nbsp;VolunteerLocation:&nbsp;3660A Midland Ave., Scarborough ON M1V 0B8&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Terms:&nbsp;1 hour per week; Tuesdays from 2:00pm-3:00pmNo. of Positions:&nbsp;1About PolyculturalBe a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot, perfectly reflecting Canada’s diversity. We are like a family, and have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. We serve clients from over eight different locations across the GTA and Orangeville in more than 20 languages.ScopeResponsible for leading an English conversation circle once a week, during which the volunteer facilitates discussions on everyday topics of interest to the participants.Responsibilities<ul>	<li>Prepare a list of potential topics of conversation each week</li>	<li>Engage participants in conversational style learnings</li>	<li>Encourage attendees to practice speaking English</li>	<li>Manage dialogue and keep conversation flowing</li>	<li>Facilitate sessions and ensure conversations remain respectful</li>	<li>Provide participants with insights into Canadian culture</li>	<li>Give constructive and targeted feedback</li>	<li>Ensure client confidentiality is maintained</li>	<li>Track attendance of registered participants</li>	<li>Report volunteer hours monthly to Programs Manager or designate</li></ul>Qualifications<ul>	<li>Fluent in English</li>	<li>Knowledge of Mandarin is an asset</li>	<li>Sensitivity to cross-cultural differences</li>	<li>Have strong communication and interpersonal skills</li>	<li>Experience interacting with adult learners in a class or conversation circle setting is an asset</li>	<li>Have access to a computer with a webcam and internet connection</li>	<li>Proficiency in using Zoom to facilitate an online workshop or group</li></ul>Other requirements<ul>	<li>A satisfactory Vulnerable Sector Police Check</li></ul>In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources if contacted for an interview/testing so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance in sending your resume due to a disability, please contact Human Resources directly. We thank everyone for their interest in Polycultural; however, only those selected for an interview will be contacted.Polycultural Immigrant &amp; Community Services&nbsp;hires on the basis of merit and is committed to employment equity.No phone calls please.

Polycultural Immigrant and Community Services

Volunteer - English Conversation Circle Facilitator

Support senior health and wellness by assisting staff with various social &amp; wellness program activities which may include: greeting and escorting clients, preparing and serving snacks/lunch/refreshments, co-facilitation of programs and socializing.&nbsp;<ul>	<li>Time Commitment: 9:30 am to 10:30 am on the 4th Thursday of each month.</li>	<li>Requirements: Vulnerable sector check, minimum 16 years of age</li>	<li>Location: Newmarket</li>	<li>Level of Client Interaction: High, direct contact</li></ul>

CHATS--Community & Home Assistance to Seniors

Fairy Lake Gardens Coffee Club Volunteer

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Friendly Visiting Volunteer

Position: Group Socialization Facilitator Volunteers needed:&nbsp;8 Type: In-person (Downtown Toronto) Reports to: Program coordinator Time commitment: from 1:30 - 4:00 pm, same day per week, Monday to Thursday Position summary: As a Group Socialization Facilitator, you will play a vital role in creating a warm and engaging environment where clients can connect, socialize, and enjoy meaningful interactions. Volunteer duties and responsibilities:<ul>	<li>Arrange snacks and drinks for gatherings.</li>	<li>Set up the meeting room prior to clients' arrival.</li>	<li>Provide assistance to clients in wheelchair positioning or preparing beverages.</li>	<li>Decorate the room for special occasions and holidays.</li>	<li>Serve drinks and snacks to clients upon their arrival.</li>	<li>Engage in conversations with clients, fostering introductions and connections.</li>	<li>Offer to play games or crafts to interested clients.</li></ul>Volunteer skills and qualifications:<ul>	<li>Be 18 years old or older.</li>	<li>Have a sincere interest in working with seniors and adults with disabilities.</li>	<li>Possess sensitivity to the needs and challenges faced by older adults.</li>	<li>Exhibit patience, compassion, and a desire to help vulnerable and isolated seniors.</li>	<li>Dependable and punctual.</li>	<li>Ability to speak English and other languages is an asset.</li>	<li>Excellent communication and active listening skills.</li>	<li>Strong organizational abilities.</li>	<li>Ability to work collaboratively as part of a team.</li>	<li>Experience in initiating conversations and engaging clients in social activities is an asset.</li></ul>Other requirements:<ul>	<li>Vulnerable sector check.</li>	<li>Proof of full Covid-19 vaccination or medical exemption certificate.&nbsp;</li></ul>Training and orientation: <ul>	<li>Will be provided.</li></ul>Benefits:<ul>	<li>Give back to the community.</li>	<li>Develop skills/gain new skills.</li>	<li>Meet people, build your network.</li>	<li>Gain experience working with seniors.</li>	<li>Complete volunteer hours for school.</li>	<li>Receive volunteer incentives (certificates) depending on your volunteering service.</li>	<li>And MANY MORE!</li></ul>About Society of Sharing: Society of Sharing is a charitable non-profit organization founded in 1981, dedicated to reducing social isolation and promoting social connection among isolated seniors. We offer various programs designed to improve the well-being of housebound clients, and we rely on our team of volunteers to provide companionship and support. Our Mission:&nbsp;To improve the lives of isolated seniors in our community by connecting them with skilled volunteers who provide companionship and support. Our Vision:&nbsp;To be recognized as a leader in providing skilled volunteer assistance to isolated seniors. Our Values:&nbsp;We believe in the fair treatment of all persons, that seniors have the right to live with dignity and respect; committed to the effective identification and compassionate delivery of meaningful services to those in need. &nbsp;

Society of Sharing: Inner-City Volunteers

Group Socialization Facilitator

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Looking to get to know some new people, perhaps get to know Ottawa a little better and have some fun!? We're looking for individuals who are eager to get out and have some fun with some of our members, people with Intellectual Disabilities. We are also looking for individuals who can be very flexible and good with last minute changes. These groups will typically be small and doing events throughout the city. Things like walk and chats, movies, dinner, sporting events, concerts, theater etc&nbsp; This is a minimum 6 month or ongoing commitment with a super flexible schedule based your availability on Friday nights. Contact our Manager of Volunteers, Rebecca Coxon&nbsp;at <a href="mailto:rebecca@liveworkplay.ca" target="_blank">rebecca@liveworkplay.ca</a> to share more about yourself&nbsp;and&nbsp;set up an interview!

LiveWorkPlay

Friday Night Volunteer

Several people with intellectual disabilities who live in various parts of the city are looking for someone to walk with! Short walks, long walks, bring your dog walks, indoor winter walks, outdoor all weather walks, chat and walk, quiet walks.... whatever your fancy we have lots of people who are interested in a companion for walking. This One-on-One Match opportunity is meant to be long term with a flexible schedule based on your availability.Contact our Manager of Volunteers, Rebecca Coxon&nbsp;at <a href="mailto:rebecca@liveworkplay.ca" target="_blank">rebecca@liveworkplay.ca</a> to share more about yourself&nbsp;and&nbsp;set up an interview!

Are you a Walker!?

We're looking for volunteers with varying hobbies and interests to get involved in our community and become a one on one match to one of our members. Someone with an intellectual disability. This is meant to be a long term commitment with a flexible schedule. The goal is to build a connection create companionship with someone else over a mutual interest.You will be helping us achieve our mission of helping the Ottawa community be a more welcoming place for people with intellectual disabilities, Autism and Dual Diagnosis. Contact our Manager of Volunteers, Rebecca Coxon&nbsp;at <a href="mailto:rebecca@liveworkplay.ca" target="_blank">rebecca@liveworkplay.ca</a> to share more about yourself&nbsp;and&nbsp;set up an interview!

Do you have a hobby or interest you'd like to share?

Like to be spontaneous and hang out with others? Or, like to be routine and meet with someone on a regular basis?&nbsp;If so there are many people with intellectual disabilities who are looking for someone to hang out with to do various things. Some would like to grab a drink and chat, others would like to check out museums and other cool events around Ottawa, some like to shop, some like to do fitness, others would love someone to see a movie with. Basically this opportunity is about companionship. This One-on-One Match opportunity is meant to be long term, but with a flexible shcedule based on your availability.Contact our Manager of Volunteers, Rebecca Coxon&nbsp;at <a href="mailto:rebecca@liveworkplay.ca" target="_blank">rebecca@liveworkplay.ca</a> to share more about yourself&nbsp;and&nbsp;set up an interview!

32 Visiting / Chatting / Socializing Jobs