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Request for Proposals - Independent Audit ServicesThe Inn From The Cold, Inc. invites qualified Chartered Professional Accounting firms to submit proposals to provide independent audit services for 5 years, commencing with its fiscal year ending December 31, 2025. &nbsp;The Inn From The Cold is a not-for-profit registered charity incorporated under the Ontario Corporations Act as a corporation without share capital. &nbsp;The Inn From The Cold endeavours to meet the needs of people who are homeless or at risk of becoming homeless.

Inn From The Cold, Inc.

RFP for Independent Audit Services

Digital Safety Content and Curriculum Developer &nbsp;About BGC Canada (formerly Boys &amp; Girls Clubs of Canada)&nbsp;&nbsp;For 125 years, BGC Canada has been creating opportunities for millions of Canadian kids and teens. As Canada’s largest child and youth-serving charitable and community services organization, our Clubs open their doors to young people of all ages and their families at 635 locations nationwide. During out-of-school hours in small and large cities, and rural and Indigenous communities, our trained staff and volunteers provide intentional programs and services that are responsive to community need and help young people realize positive outcomes as lifelong learners, sustained wellbeing, positive relationships, and inspired leaders. Opportunity changes everything.&nbsp; &nbsp;Our Mission: To provide safe, supportive places where children and youth can experience new opportunities, overcome barriers, build positive relationships, and develop confidence and skills for life.  &nbsp; &nbsp;Our Vision: All children and youth discover and achieve their dreams and grow up to be healthy, successful, and active participants in society.  &nbsp; &nbsp;Our Values: Belonging, respect, encouragement, and support, working together, and speaking out.&nbsp; &nbsp; &nbsp;Our Model for Succes (Theory of Change)&nbsp;&nbsp;Impact of the Club Experience&nbsp;&nbsp;Three Common Features of all Clubs&nbsp;&nbsp;Place of Belonging – Clubs strive to create physical, emotional, and social environments that promote a sense of security and acceptance.&nbsp; &nbsp;Life-changing Opportunities -&nbsp;Clubs provide enriching programs and experiences where children and youth are challenged to try new things, discover their interests, and acquire new skills that lead to their growth and development&nbsp; &nbsp;&nbsp;Authentic Connections –&nbsp;Club staff cultivate strong, meaningful relationships with children and youth that are based on connection, caring and support, leading to personal growth, confidence, and character development.&nbsp;&nbsp;Four Key Outcomes&nbsp;Lifelong Learners – Club members develop enduring habits of curiosity and are more prepared for the future.&nbsp;&nbsp;Sustained Wellbeing – Club members are healthy, active, and harmonious, using self-care strategies that contribute to a balanced lifestyle.&nbsp; &nbsp;Positive Relationships – Club members have healthy connections to themselves and others, with a network of people in their lives who care about them.&nbsp; &nbsp;Inspired Leaders – Club members develop confidence and have the skills they need to lead themselves and positively influence others. &nbsp;About The Project&nbsp;Goal:&nbsp;This project will develop after school programming curriculum and activities, for children, ages 8-12, focused on digital safety. Program participants will learn how to use the internet and digital tools confidently and positively while increasing their awareness and knowledge of internet security.&nbsp;Project Deliverables&nbsp;The consultant will be responsible for developing curriculum, activities, resources, and content that will use existing content, and potentially new content developed by the consultant. The intended audience is children aged 8-12 and the Club staff who offer after-school programming.Project Deliverables&nbsp;&nbsp;The following deliverables are required.&nbsp;&nbsp;<ul><li>Program Activity Manual – Including facilitator resources and learning activities&nbsp; </li><li>Virtual training session(s) for BGC Club staff Fall 2026 </li><li>Training materials created in compliance with BGC Canada branding and designed using Canva.&nbsp; </li><li>Self-Directed learning content developed for Club staff on the MyBGCU Learning Management System in collaboration with our LMS development partners.&nbsp; </li><li>Manual created in compliance with BGC Canada branding&nbsp; </li><li>Materials Translated into French&nbsp; </li><li>BGC Canada will own the work and have copyright on all materials created specifically for BGC Canada with recognition to the consultant&nbsp; </li><li>BGC Canada will review and comment on drafts throughout the creation process and will approve the final product&nbsp; &nbsp;</li></ul>Internal Liaison&nbsp;<ul><li>Primary Contact: Deena Reis-Binne, Senior Director Programs and Evaluation&nbsp; &nbsp;</li><li>Curriculum developers will meet and update BGC Canada team at minimum bi-weekly, and review draft content and all project resources&nbsp; </li><li>Consultants will be provided with existing content once an agreement has been signed.&nbsp;&nbsp;</li></ul>Timeline&nbsp;<ul><li>Beginning January 2026, with training(s) offered in August/September 2026. All work completed and submitted to BGC Canada by October 1, 2026.&nbsp;</li></ul>Budget&nbsp;•&nbsp;Up to $75,000 inclusive of all curriculum development, translation, graphic design, and all applicable taxes.&nbsp; &nbsp;Qualifications&nbsp;An individual or an organization with multidisciplinary skills including the following:&nbsp;&nbsp;<ul><li>Relevant credentials in teaching, education, and curriculum design. &nbsp;</li><li>Experience and education in developing engaging, experiential learning for children aged 8-12. </li><li>Experience and education around online and digital safety and current trends and best practices </li><li>Experience developing knowledge mobilization resources.&nbsp; </li><li>Not-for-profit experience, preferably with federated models.&nbsp; </li><li>Familiarity with BGC Clubs and alignment with BGC Canada’s Mission, Vision, and Values.&nbsp;&nbsp;</li></ul>Proposal Requirements&nbsp;&nbsp;Proposals must contain the following:&nbsp;&nbsp;<ul><li>Project staffing, including all staff connected to the project.&nbsp; </li><li>Relevant skills, qualifications, experience, and expertise in curriculum development. </li><li>A description of the values, theories, and/or frameworks that guide your practice.&nbsp; </li><li>A description on how French content will be provided, either through internal capacity or working with an external translator, costs included in the proposal.&nbsp; </li><li>A description of your approach to graphic design and final production of resources, costs included in the proposal.&nbsp; </li><li>A description of your approach to project management.&nbsp; </li><li>A draft workplan and budget.&nbsp;&nbsp;</li></ul>Selection Process&nbsp;<ul><li>All proposals will undergo an evaluation process conducted by a selection committee and will be evaluated according but not limited to the following criteria:&nbsp; </li><li>Overall impression – 10%&nbsp; </li><li>Understanding of need – 30%&nbsp; </li><li>Experience and Expertise – 30%&nbsp; </li><li>Approach – 20%&nbsp; </li><li>Budget – 10%&nbsp;&nbsp;</li></ul>Proposals to be submitted to the Senior Director, Programs and Evaluation – Deena Reis-Binne, at <a href="mailto:dreisbinne@bgccan.com" target="_blank">dreisbinne@bgccan.com</a> by December 8th, 2025.&nbsp;<ul><li>Only Applicants/organizations to be considered will be contacted for an interview.&nbsp; </li><li>Submit 2 References post interview upon request.&nbsp;&nbsp;</li></ul>

BGC Canada

Digital Safety Content and Curriculum Developer

<h3>REQUEST FOR PROPOSALS: CONTENT WRITER</h3><h3>About Black Health Alliance</h3>Black Health Alliance (BHA) is a community-led registered charity working to improve thehealth and well-being of Black communities in Canada. We centre Black communities in defining the challenges and barriers affecting our health and well-being. We provide a platform for Black people to establish a common voice around systemic problems, and we work to co-design and mobilize the tools, skills, partnerships and investment needed to implement solutions that improve health outcomes across Canada.<h3>About Emergence Creative</h3>Emergence builds brands, engages communities, and drives behavior change in the pursuit of genuine social transformation. As a creative agency rooted in social impact, Emergence collaborates exclusively with partners dedicated to the common good. From health to society to the environment, Emergence is confronting some of the most urgent challenges of our time with strategies that promote human well-being.<h3>Project Overview</h3>Black Health Alliance is in the process of developing Leve, a community-rooted platform designed to support the health and well-being of Black people across Canada—offering tools, stories, and support to help people care for themselves and each other.&nbsp;The Leve minimum viable product (MVP) is a mobile-optimized, WordPress-based web platform piloting across the Greater Toronto and Hamilton Area, Ottawa, and Windsor, with plans for national expansion. The pilot will offer content that combines condition-specific and general wellness information—including nutrition, rest, movement, social determinants of health, and more.Users will navigate through a bold and interactive website, centered around their daily life, and have access to editorial-style stories, health management tools, and external community resources validated to be culturally affirming by Black Health Alliance and its Expert Reference Committee (ERC). The platform will also feature ‘care connections’ to local partners as well as tools for service providers to support culturally affirming care.Content will be written for adults, remain gender-neutral unless condition-specific, and be accessible to all health literacy levels. A mix of original photography, content, and stories will create an engaging, community-centered experience. Developed in collaboration with Emergence Creative, Leve’s brand has been shaped through community co-design sessions and partnership with Black Health Alliance.<h3>Content Writer Description</h3>We are seeking an experienced Content Writer to source, write, and edit engaging, culturally affirming, and informative content for the platform.<h4>Responsibilities</h4>The Content Writer will be responsible for:<ol><li>Content Strategy Development:&nbsp;Collaborate with the Leve team to define content goals, target audiences, and key messages.</li><li>Content Creation:&nbsp;Write and edit high-quality web content, source articles on health topics relevant to our research areas and target audiences, source health resources (e.g., health guides, FAQs, tools, etc.), support in the sourcing and editing of personal stories (written and video), and develop engaging narratives that reflect the Leve platform’s mission and brand.</li><li>Collaboration:&nbsp;Work closely with the Leve team to ensure content aligns with the overall design and user experience. Participate in regular meetings to provide updates and gather feedback.</li><li>Revisions and Feedback:&nbsp;Incorporate feedback from the Leve team and revise content as needed. Ensure all content is polished, accessible, and aligns with our brand voice.</li></ol><h4>Skills And Experience</h4><ul><li>Has a strong grasp of tone and cultural understanding when writing for or with Black communities</li><li>Has experience writing about health and wellness topics, ideally with a focus on community-centred or culturally affirming approaches, and alignment with mission of supporting the health and well-being of Black communities</li><li>Familiar with the Canadian context, especially the Greater Toronto Area, and able to reflect this understanding in tone, examples, and relevance</li><li>A skilled writer with experience copywriting and copyediting for web, with samples of relevant past work (e.g., professional copywriting for web, articles, etc.) and/or a portfolio to demonstrate this</li><li>A careful, precise editor with strong attention to detail, accuracy, and consistency</li><li>A creative thinker who is able to devise novel solutions to storytelling across different mediums </li><li>A team player who works well in a collaborative, remote work environment with teammates and clients across a diverse range of identities, geographies, mindsets, and experiences</li><li>Has experience working in a creative environment (marketing, visual arts, etc.)</li><li>Recognizes the importance of diversity, equity, and inclusion in the workplace and broadly in society</li><li>Someone with a collaborative spirit, who values co-creation and inclusive design</li><li>Has an experienced understanding of optimising copy for search (SEO)</li><li>Experience working in early-stage or social-impact projects is a plus</li><li>Can commit to working at least the following*:<ul><li>December: 10 hours (for the month)</li><li>January: 10 hours/week</li><li>February: 10 hours/week</li><li>March: 10 hours/week</li><li>April: 5 hours/week</li><li>May: 5 hours/week</li></ul></li></ul>*Exact hours to be determined.<h4>Logistics</h4><ul><li>The position will start in December with onboarding, the writing will begin in January and last until mid-March, with copyediting of the final product through May. There may be an opportunity once the engagement is over to stay on for additional work. </li><li>The position is fully remote, but the role works east coast hours, approximately 9am-5pm EST.</li><li>Laptops are not provided, Content Writers are asked to use their own computers. Necessary software will be provided.</li></ul><h4>Application Requirements</h4>Interested Content Writers should submit the following:<ol><li>Cover Letter:&nbsp;Introduce yourself and your experience in content development , particularly in health-related or community-focused projects. Clearly state your understanding of the service to be provided.</li><li>Resume:&nbsp;Provide a resume outlining your relevant experience.</li><li>Portfolio: Provide 4-5 samples of your previous work, especially any content related to health, wellness, or community outreach. As well, identify any experience (lived or professional) working with Black communities and organizations, particularly in&nbsp; Greater Toronto and Hamilton Area, Ottawa, and Windsor.</li><li>References: Provide at least two professional references who can attest to your expertise and work ethic.</li></ol>You may supplement your proposal with any additional information you feel will strengthen your submission. Please forward required documents to:&nbsp;Ameerah Craigg, Manager of Health Promotion &amp; Community Engagement -&nbsp;<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a> by December 12 2025&nbsp;BUDGETBlack Health Alliance currently has an available budget of&nbsp;$13,000 CAD with the option for supplementary funds if necessary.SELECTION PROCESSThe Candidate will be selected by January 2026CONFLICT OF INTERESTEach proponent shall declare in its response any real or perceived conflict of interest which either presently exists or can reasonably be foreseen as arising in the future. A conflict of interest will be evaluated on its merits and will not necessarily result in the exclusion of a response.QUESTIONS &amp; CLARIFICATIONAll interested parties will have the opportunity to ask questions and seek clarification by sending email to:&nbsp;<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a>We look forward to your submissions and to collaborating with a skilled Content Writer who shares our passion for health and community empowerment.

Black Health Alliance

Request For Proposals: Content Writer

<h3>REQUEST FOR PROPOSALS: WORDPRESS DEVELOPMENT&nbsp; &amp; TECHNICAL IMPLEMENTATION PARTNER</h3><h3>About Black Health Alliance</h3>Black Health Alliance (BHA) is a community-led registered charity working to improve the health and well-being of Black communities in Canada. We centre Black communities in defining the challenges and barriers affecting our health and well-being. We provide a platform for Black people to establish a common voice around systemic problems, and we work to co-design and mobilize the tools, skills, partnerships and investment needed to implement solutions that improve health outcomes across Canada.<h3>About Emergence Creative</h3>Emergence builds brands, engages communities, and drives behavior change in the pursuit of genuine social transformation. As a creative agency rooted in social impact, Emergence collaborates exclusively with partners dedicated to the common good. From health to society to the environment, Emergence is confronting some of the most urgent challenges of our time with strategies that promote human well-being.<h3>Project Overview</h3>Black Health Alliance is in the process of developing Leve, a community-rooted platform designed to support the health and well-being of Black people across Canada—offering tools, stories, and support to help people care for themselves and each other.&nbsp;The Leve minimum viable product (MVP) is a mobile-optimized, WordPress-based web platform piloting across the Greater Toronto and Hamilton Area, Ottawa, and Windsor, with plans for national expansion. The pilot will offer content that combines condition-specific and general wellness information, including nutrition, rest, movement, social determinants of health, and more. The pilot will initially focus on two primary content streams.Users will navigate through a bold and interactive website, centered around their daily life, and have access to editorial-style stories, health management tools, and external community resources. The platform will also feature ‘care connections’ to local partners as well as tools for service providers to support culturally affirming care.Overall, there will be a mix of original photography, content, and stories in order to create an engaging, community-centered experience. We are looking for a tech partner to join us in building this platform.<h3>Technical Partner Description</h3><h4>Responsibilities</h4>PLANNING<ul><li>Collaborate on refining and finalizing the product roadmap, including prioritized target release dates and milestones to translate the MVP vision into a functional digital website optimized for both desktop and mobile platforms.</li><li>Implement the evaluation framework, KPIs, and data collection methods prior to build, ensuring alignment on how success will be measured and tracked.</li><li>Advise on the finalization of the sitemap based on technical backend capabilities; this sitemap will serve as a core component of the technical architecture, alongside the user journeys that will be established through the wireframes.&nbsp;</li></ul>BUILDING &amp; IMPLEMENTING<ul><li>Build the MVP on WordPress, selecting the appropriate plugins and tools to ensure a scalable, secure, and user-friendly experience.</li><li>Work closely with the Leve team to implement designs that meet high accessibility and performance standards.</li><li>Implement core MVP features, including:<ul><li>Develop core functionality, including content streams with website pages organized in a clear hierarchy and accessible through primary and secondary navigation.</li><li>Create engaging editorial-style pages, incorporating interactions where possible (e.g., parallax scrolling).</li><li>Implement user authentication through user profiles and login, enabling light customization of the user experience.</li><li>Create a resource and tools directory, which will include health management tools and external community partners, with interactive features such as filtering and tags to support personalized user experiences.</li><li>Implement a database management system (e.g., MySQL) and a content personalization system (e.g., enabling users to like content and create saved collections)*</li></ul></li></ul>*Ensure that tools, resources, and partner content can be multi-homed, appearing in multiple locations throughout the user journey as needed.<ul><li>Integrate analytics, hosting, and maintenance infrastructure.</li></ul>POST LAUNCH<ul><li>Make adjustments and slight iterations based on user feedback post-MVP launch. This includes:<ul><li>Conducting usability testing*</li><li>Performing technical testing*</li><li>Gathering and analyzing user feedback</li><li>Making iterative improvements</li><li>Compiling measurement milestones</li></ul></li></ul>*Functionality may be tested prior to launch, depending on budget.<h4>Skills And Experience</h4>MUST-HAVES<ul><li>Strong experience developing user-friendly WordPress sites (custom themes, plugins, and integrations)</li><li>Demonstrated experience in front-end technologies: HTML5, CSS3, JavaScript, etc.</li><li>Understanding of PHP and WordPress architecture for backend customization</li><li>Experience with WordPress builders (e.g., Gutenberg, Elementor, or custom theme frameworks)</li><li>Knowledge of database management and hosting environments</li><li>Familiarity with APIs and connecting third-party tools (e.g., analytics, CRM, health resource directories)</li><li>Knowledge on accessibility (WCAG standards), responsive design, and performance optimization</li><li>Adherence to security best practices </li><li>Alignment with the mission of supporting the health and well-being of Black communities</li></ul>NICE-TO-HAVE<ul><li>Ability to implement multilingual support for users</li><li>Experience in working in early-stage or social-impact projects is a plus</li><li>Familiarity with community-driven features (e.g., user profiles and/or story submissions)</li></ul><h4>Logistics</h4><ul><li>The position will start in January with onboarding, with planning beginning in January, and the platform launching in May.</li><li>Candidates must be based in Canada, preferably but not required to the Greater Toronto and Hamilton Area, Ottawa, and Windsor area. The position is fully remote and follows east coast hours, approximately 9am-5pm EST.</li><li>Laptops are not provided.</li><li>Based on the build, a separate scope of work may continue post-launch.</li></ul><h4>Application Requirements</h4>Interested Tech Partner should submit the following:<ol><li>Cover Letter:&nbsp;Introduce yourself and your experience in content development , particularly in health-related or community-focused projects. Clearly state your understanding of the service to be provided.</li><li>Resume:&nbsp;Provide a resume outlining your relevant experience.</li><li>Portfolio: Provide 4-5 samples of your previous work, especially any content related to health, wellness, or community outreach. As well, identify any experience (lived or professional) working with Black communities and organizations, particularly in&nbsp; Greater Toronto and Hamilton Area, Ottawa, and Windsor.</li><li>References: Provide at least two professional references who can attest to your expertise and work ethic.</li></ol>You may supplement your proposal with any additional information you feel will strengthen your submission. Please forward required documents to:&nbsp;Ameerah Craigg, Manager of Health Promotion &amp; Community Engagement -&nbsp;<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a>&nbsp; by December 12 2025&nbsp;BUDGETBlack Health Alliance currently has an available budget of&nbsp;$10,000 CAD with the option for supplementary funds if necessary.SELECTION PROCESSThe Candidate will be selected by January 2026CONFLICT OF INTERESTEach proponent shall declare in its response any real or perceived conflict of interest which either presently exists or can reasonably be foreseen as arising in the future. A conflict of interest will be evaluated on its merits and will not necessarily result in the exclusion of a response.QUESTIONS &amp; CLARIFICATIONAll interested parties will have the opportunity to ask questions and seek clarification by sending email to:&nbsp;<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a>We look forward to your submissions and to collaborating with a skilled Technical Partner who shares our passion for health and community empowerment.

Request For Proposals: Wordpress Development  & Technical Implementation Partner

Request for Proposals (RFP)Consultant to Review and Analyze International Data Systems for Patient OutcomesIssued by: Canadian Fertility and Andrology Society (CFAS)RFP Number: CFAS-2025-01Date of Issue: November 11th, 2025Submission Deadline: January 11th, 20261. IntroductionThe Canadian Fertility and Andrology Society (CFAS) invites proposals from qualified consultants or consulting firms to undertake a comprehensive comparative analysis of international and national database models of treatment outcome data systems. The purpose of this initiative is to provide CFAS with evidence-based recommendations to guide decision-making for supporting a modernized, interoperable, and technologically advanced national fertility data framework and database.The CFAS wants to understand the health information database landscape broadly to ensure that national data is collected and accessible in a way that maximizes efficiency and capitalizes on Artificial Intelligence (AI) advancement. The envisioned system should be nimble, capable of dynamic updates, interoperable across fertility clinic electronic medical record (EMR) systems, and adaptable to future innovations including artificial intelligence (AI) applications and data analytics. The goal is to ensure aggregate national data of fertility outcomes is 1) accurate and credible 2) accessible for researchers, policy makers, the public 3) available to clinics in ‘real-time’ intervals, to be able to compare performance nationally, to facilitate key learnings and raise the bar on quality across Canada.2. BackgroundThe Canadian Fertility and Andrology Society (CFAS) is the recognized national multidisciplinary authority in reproductive health, representing professionals working in fertility and andrology, in the areas of research, medicine, mental health, science, and law.The Society’s members include clinicians, scientists, embryologists, nurses, lawyers, counsellors, and allied professionals committed to advancing reproductive health and patient care across Canada. The CFAS is one of the oldest professional Societies, entering its 72nd year. The mission of the CFAS is to responsibly advance reproductive science and medicine in Canada through leadership, research and guidance. It is responsible for the balanced advancement of the Assisted Reproductive Technology (ART) field in Canada, prioritizing evidence-based decision making to the benefit of Canadians and children born of this technology.Currently, fertility treatment outcome data in Canada is coordinated through BORN Ontario (Better Outcomes Registry &amp; Network), which links in-vitro fertilization treatment data to provincial birth outcomes and receives some infrastructure funding from the Government of Ontario. Participating clinics voluntarily share their data with BORN to populate the Canadian Assisted Reproductive Technologies Registry (CARTR). This system of data collection has been in place since 2013, and collects data from clinics both within Ontario (who are required to report funded cycles from the Ontario Funded Program to BORN) and clinics across Canada.The CFAS seeks to understand the current databases in the fertility space, and leverage key learnings from other international systems, such as:<ul><li>The Society for Assisted Reproductive Technology (SART) database in the United States;</li><li>The European Society of Human Reproduction and Embryology (ESHRE) data platform EuMAR creation (which aims to build on these national-level registries and develop a pan-European registry of prospective cycle-by-cycle data on the use and outcomes of MAR treatments).</li></ul>In addition, national systems of health/patient treatment outcomes should also be analyzed to ensure emerging domestic innovations that use advanced technologies are included, such as:<ul><li>Private database developers offering modular or AI-driven fertility data solutions; and</li><li>The Toronto University Health Network (UHN) and its related hospital data infrastructure, known for its integrated digital platforms and advanced use of data analytics and AI in clinical care.</li></ul>These are examples of potential leaders in this area. The RFP seeks a comparative and forward-looking analysis that identifies best practices, opportunities for interoperability, and pathways to modernize Canada’s national fertility data ecosystem.3. ObjectivesThe objectives of this consultancy are to:<ol><li>Conduct a comparative analysis of national and institutional fertility outcome data models, including CARTR-Plus-BORN Ontario, SART (U.S.), ESHRE (Europe), Toronto UHN, and private data solutions (other stakeholders may be included or excluded, based on the recommendations of the consultant).</li><li>Evaluate governance, interoperability, privacy frameworks, and technical architectures supporting these systems.</li><li>Identify technological enablers, including AI, machine learning (ML), predictive analytics, and automation, that enhance data integration, accuracy, and accessibility.</li><li>Recommend adaptable strategies to strengthen Canada’s fertility data infrastructure, leveraging BORN Ontario’s foundation.</li><li>Provide a modernization roadmap outlining technical, operational, and governance requirements to achieve a truly national, interoperable, and future-ready fertility dataplatform.</li></ol>4. Scope of WorkThe consultant will undertake the following tasks:1. Conduct an in-depth comparative analysis of fertility data systems, including:<ul><li>CARTR Plus-BORN Ontario (Canada)</li><li>SART (U.S.)</li><li>ESHRE (Europe)</li><li>Toronto University Health Network (UHN)</li><li>Databases developed and utilized in the private sector.</li></ul>2. Evaluate each system in terms of governance, interoperability, data quality, privacy, scalability, and use of AI.3. Work with the CFAS to engage stakeholders from BORN Ontario, fertility clinics, EMR vendors, CFAS members, policymakers, and international partners as required.4. Provide a report with the analysis and develop actionable recommendations that align with Canadian privacy frameworks, propose technology pathways, and identify any potential collaboration models.5. DeliverablesDeliverables include:<ul><li>Inception Report – Work plan, methodology, detailed project schedule, initial meetings with CFAS (within 4 weeks)</li><li>Stakeholder Consultation &amp; Summary (Month 2-3)</li><li>Comparative Analysis Report – Review of BORN Ontario, SART, ESHRE, UHN, and private sector and/or databases developed by private developers (Month 4)</li><li>Draft Final Report (Month 5)</li><li>Final Report &amp; Presentation – Final recommendations and modernization roadmap (Month 6)</li></ul>6. Duration and ScheduleThe consultancy is expected to last six (6) months from contract award. Key milestones include RFP issuance, submission, award, project start, and final report delivery six months thereafter.7. Proposal RequirementsProposals must include:1. Cover Letter summarizing understanding of the project.2. Company/Consultant Profile with relevant experience.3. Methodology and Approach.4. Work Plan and Timeline.5. Team Composition and Expertise (including AI or interoperability experience).6. Detailed Budget and Fee Structure.7. Three References from comparable engagements.8. Evaluation CriteriaCriteria include:<ul><li>understanding of objectives (20%) </li><li>experience and expertise (25%) </li><li>methodology (25%) </li><li>timeline (15%) </li><li>cost-effectiveness (15%).</li></ul>9. BudgetThe anticipated budget for this engagement is up to CAD $35,000, inclusive of professional fees, travel (if applicable), and taxes.10. Submission DetailsProposals must be submitted electronically in PDF format to:Canadian Fertility and Andrology Society (CFAS)Attn: Emily McIntoshEmail: <a href="mailto:Emily.mcintosh@cfas.ca" target="_blank">Emily.mcintosh@cfas.ca</a>Subject line: RFP CFAS-2025-01 – Fertility Data Systems Consultant ProposalSubmission deadline: January 11th, 2026, 5:00 p.m. Eastern Time.11. Terms and ConditionsCFAS reserves the right to accept or reject any or all proposals. The lowest-cost proposal will not necessarily be selected. All proposal materials will remain confidential. The successful consultant will comply with all applicable Canadian privacy and data protection laws and enter into a formal agreement with CFAS.12. Contact InformationFor questions regarding this RFP, contact:Emily McIntoshCanadian Fertility and Andrology SocietyEmail: <a href="mailto:Emily.mcintosh@cfas.ca" target="_blank">Emily.mcintosh@cfas.ca</a>Deadline for questions: December 12th, 2025.

Canadian Fertility and Andrology Society

Request For Proposal: Database Consultant

ACE RFP – November 7, 2025Request for Proposals (RFP) for a Strategic Planning ConsultantAdvocacy Centre for the Elderly Toronto, ONAbout ACEThe Advocacy Centre for the Elderly (ACE) is non-profit charitable corporation operating as a specialty community legal clinic under the Legal Aid Services Act, 2020. ACE is committed to upholding the rights of low-income seniors. Its purpose is to improve the quality of life of seniors by providing legal services which include direct client assistance, public legal education, law reform, community development, and community organizing. Visit us at <a href="http://www.acelaw.ca" target="_blank">www.acelaw.ca</a>.Purpose of the RFPACE is seeking a qualified and experienced strategic planning consultant to facilitate the development of a new strategic plan. This plan will guide the agency in setting clear priorities, defining the measurement of outcomes, and the allocation of resources in responding effectively to community needs.BudgetThe proposed budget of this project is up to $25,000 plus HST, inclusive of all consultant fees, materials, travel, disbursements, and administrative costs.Scope of WorkThe consultant will be expected to:<ul><li>Conduct a review of key organizational documents including the current mission and purpose</li><li>Obtain and review census data, demographics and other internal and external information that will facilitate an informative environmental scan including but not limited to a SWOT analysis</li><li>Design and implement a stakeholder engagement process involving board, staff, clients, community members, and partnering organizations</li><li>Document and analyze the environmental scan and stakeholder engagement activities, and use the results to directly inform the strategic priorities and directions</li><li>Facilitate one strategic planning session with board and staff</li><li>Facilitate the drafting of a strategic plan that includes a clear statement of mission, vision and values, strategic priorities, and key outcomes</li><li>Present the final plan to the Board and staff and provide an executive summary for public use.</li></ul>TimelinePhase Estimated Timeline RFP Issued November 7, 2025 Proposals Due November 24, 2025 Consultant Selected December 12, 2025 Engagement Begins December 19, 2025 Stakeholder Consultation January 2026<a href="http://www.acelaw.ca/" target="_blank">http://www.acelaw.ca/</a>ACE RFP – November 7, 2025Strategic Planning Session February 2026 Draft Plan Delivered March 16, 2026 Final Plan Delivered April 30, 2026Proposal Requirements<ul><li>Overview of the consultant/team, including relevant experience and qualifications</li><li>Proposed approach and methodology tailored to the $25,000 budget</li><li>Work plan with timelines and costed deliverables</li><li>Examples of similar competed projects or references</li><li>Equity and inclusion approach for stakeholder engagement</li><li>Detailed cost breakdown and total fees</li><li>Primary contact information</li></ul>Costed Deliverables<ul><li>Delivery of a report of environmental scan and stakeholder engagement findings by January 30, 2026 -- $5,000</li><li>Completion of one strategic planning session by February 27, 2026 -- $5,000</li><li>Delivery of draft plan by March 16, 2026 -- $5,000</li><li>Delivery of final plan with Board approval by April 30, 2026 -- $10,000</li></ul>Evaluation Criteria<ul><li>Qualifications and experience – 20%: Extensive experience and a strong track record in strategic planning for non-profit agencies.</li><li>Proposed methodology – 20%: Comprehensive, structured, data-driven, participatory, EDI- sensitive and understandable methodology.</li><li>Project timeline – 10%: Alignment with RFP Timeline.</li><li>Fee structure – 10%: Over-budget proposals will not be considered.</li><li>References and past work – 20%: Strong references and excellent examples of past work.</li><li>Understanding of Legal Clinic Services – 20%: Demonstrated understanding and awareness of the role of community legal clinics in the administration of justice.</li></ul>Submission DetailsSubmit proposals in pdf format by November 24, 2025, by email clearly marked “RFP” to <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">graham.webb@ace.clcj.ca</a>Questions?Questions regarding this RFP may be directed to:Graham Webb, Lawyer/Executive Director (416) 598-2656 x 1230 <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">graham.webb@ace.clcj.ca</a><a href="mailto:graham.webb@ace.clcj.ca" target="_blank">mailto:graham.webb@ace.clcj.ca</a> <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">mailto:graham.webb@ace.clcj.ca</a>

Advocacy Centre for the Elderly

Request for Proposals (RFP) for a Strategic Planning Consultant

REQUEST FOR PROPOSAL FORJanitorial Services Please forward required documents by 5:00PM, November 28th, 2025 to:Janitorial Services RFP LAMP Community Health Centre185 Fifth Street, Etobicoke M8V 2Z5Fax (416)252-6471 E-mail: <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a>This RFP provides a summary of the main elements of the contract. Bidders are cautioned to carefully examine the entire RFP and the requirements contained therein before responding.&nbsp;Lakeshore Area Multi-Service Program (LAMP) operates from five (5) locations, for the purpose of this RFP only one location will be involved, namely; East Mississauga Community Health Centre (EMCHC) located at 2555 Dixie Road, Units 7 &amp; 8.&nbsp;Bidders are encouraged to submit questions and clarifications pertaining to the RFP (by email to <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a> ) soon after its release to allow us time to respond as fully as possible. Proposals will be evaluated on the basis of the evaluation criteria listed in section 2.4 of the RFP. LAMP will subsequently select the firm that offers the best overall value to LAMP considering their response to the requirements.&nbsp;LAMP reserves the right to hold discussions with bidders that are the most competitive, or to reject any or all bids. Awarding of services will not be solely based on price. The contract will be for a base period of three (3) years with two (2) years extension options contingent upon LAMP’s satisfaction with the chosen contractor’s services.&nbsp;The RFP contains the following sections: • Section 1: Introduction – Organizational background, goals/objectives for services. • Section2: Bid Instructions – Required content and format for proposals and the selection process. • Section3: Scope of Services – General requirements and terms for the contract. • Section 4: Pricing – Gives instructions on how to provide bids for the base financial proposal. • Section 5: Liability Insurance – All bidders must carry and maintain adequate liability insurance. • Attachment A: Facility and Tour Schedule • Attachment B: Pricing Sheet.All communications for submission of questions and proposal correction or withdrawal prior to the closing date should be made via e-mail to <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a>.&nbsp;1.0 Introduction&nbsp;Lakeshore Area Multi-service Project (LAMP) is a fully accredited community health Centre that provides a wide range of services to all ages, namely; Primary health care services, Occupational Health, Physiotherapy, Chiropody, Social Work, Dietetics, Health promotion programming, Harm reduction programming, Youth programs, Children’s programs and Diabetes programs to improve the health and wellness in the East Mississauga area.2.0 BID INSTRUCTIONS&nbsp;The following section provides instructions for preparation of bid materials that must be followed if a respondent is to be consider in compliance with the RFP.&nbsp;2.1 Pre-bid Meeting and Building/Facility Tours. A pre-bid meeting and tour of the facility will be at 2555 Dixie Road, Mississauga, ON. On Friday November 21st, 2025 at 10:00AM as per attachment A. Respondents who intend to submit a response are encouraged to attend the pre-bid meeting and tours. The preliminary agenda includes: • Overview presentation by LAMP • Q &amp; A by bidder • Facilities tour: EMCHC Units 7 &amp; 8-2555 Dixie Rd, Mississauga.2.2 Queries and Primary Contact Person All enquiries about this RFP must be made in written form via e-mail or fax to the primary contact:Jasmin Ricketts, Supervisor Facilities and Administration E-mail – <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a> Fax – 416-252-6471In the interest of fairness and the best service outcome, any questions received and corresponding responses will be distributed via e-mail to all prospective respondents who have indicated intent to submit a proposal. The identity of companies who submitted questions will be kept confidential. All questions must be received by Thursday November 20th, 2025 at 10:00AM. Responses to all questions will be issued to all providers either at the pre-bid meeting or by e-mail by the end of the day on November 24th, 2025.&nbsp;2.3 Proposal Required Contents and Format At a minimum, each base proposal should address all of LAMP’s requirements through • A narrative response specifying operation plan that addresses the services requested in section 3 (scope &amp; services) • A completed pricing sheet as per attachment B.A complete proposal for this RFP can either be submitted as a hard copy or an electronic copy via e-mail. Respondents should respond to the points raised as directly as possible. Proposals that are incomplete, not properly endorsed, do not follow the requested format, or otherwise are contrary to the guidelines of this RFP may be rejected as non-responsive.&nbsp;2.4 Response Evaluation Criteria Submissions will be evaluated based on, but not limited to the following:1. Ability to meet LAMP’s requirements&nbsp;2. Vendor and Staff Experience&nbsp;3. References&nbsp;4. Price&nbsp;5. Overall company social, environmental and financial performance&nbsp;6. Value Added – Ability to provide continuous, value-added strategic services2.5 Proposal Correction or Withdrawal of Proposal Prior to Closing Date Any proposal may be withdrawn or modified by written request of the respondent provided such request is e-mailed to LAMP by the deadline stipulated in Section 2.3. Modifications received after the due date will not be accepted. Each correction to a proposal must be clearly marked and initialed by the respondent. LAMP reserves the right at any time to request clarification from any or all respondents submitting a proposal.&nbsp;2.6 Additional information, Investigation and Inspection LAMP reserves the right to request site visits to one or more of the respondent’s existing customer facilities, to speak directly to a provider’s references, and to make independent investigations as to the qualification of any respondent at any time during the process. Performance information may be solicited from any available source. LAMP may request additional information by respondents to clarify elements of their bid proposals. LAMP will notify companies after all bids are received on whether a presentation is required.&nbsp;2.7 Confidentiality of LAMP Information The terms of this RFP, and all other information provided are to be treated by the respondent as strictly confidential and propriety. All data and business information are to be used solely for the purpose of responding to this inquiry. Access to this information shall not be granted to third parties except upon prior written consent of LAMP and upon the written agreement of the intended recipient to treat the same as confidential. No news releases, public announcements or any other references to this proposal shall be made without the prior written consent of LAMP. We may request at any time that any of our material be returned. Should there be a breach of this request for confidentiality or other restrictions identified in this RFP, the respondent will be eliminated from consideration for this RFP.&nbsp;2.8 Confidentiality of Proposals All proposal materials shall become the property of LAMP and will be held confidential. Any copies of submitted proposals will be limited to LAMP employees and consultants on a need-to-know basis. No proposals or associated documents will be returned.&nbsp;2.9 Responsibility for Costs LAMP will not reimburse any respondent for any cost involved in the preparation and submission of the proposals, in making an oral presentation, or in contract negotiations. Respondents are responsible for all costs associated with responding to and submitting a proposal as part of this solicitation process.&nbsp;2.10 Non-Standard Proposal Submissions LAMP recognizes that this RFP may request that respondents describe their business in ways that are different than their normal business practice; however, LAMP nonetheless requires that proposals be submitted in accordance with the instructions contained in this RFP.&nbsp;2.11 Reservations and Limitations Lamp reserves the following rights and options: • To reject any and all proposals that fail to meet the literal and exact requirements of the specifications provided in this RFP document. • To accept the proposal that is, in the judgement of LAMP, in the best interest of LAMP and its facilities. • To reject any and all non-responsive proposals. • To waive irregularities in any proposals as LAMP may elect to waive. • To reject all proposals without cause. • To issue subsequent requests for new proposals. • To discontinue its negotiations after commencing negotiations with a finalist, if progress is unsatisfactory, and commence discussions with another respondent.3.0 Scope of Services This section provides a general description of the scope of services sought, period of performance, locations of service, and other issues pertaining to providing the services.&nbsp;3.1 General The respondent will be required to provide cleaning service for the facility enumerated in Attachment A. The scope of the program will cover the following areas: • Reception and Lobby Areas • All offices • Washrooms • Clinical Examination rooms • Dental rooms, x-ray rooms. • Enclosed workstations and cubicles • Corridors or Hallways and internal staircases • Kitchenette and Lunchrooms • Storage areas and closets • Photocopy/Mail/Server rooms • Conference/Meeting rooms • Exterior Facility Areas.&nbsp;3.2 Provision of Cleaning Supplies and Equipment The respondent will be required to provide all cleaning chemicals, paper products, hand soaps, garbage bags, sanitizers, etc. at a reasonable charge. Also, the respondent must provide the list of products that will be used as well as corresponding safety data information. The respondent will be required to provide all cleaning equipment and ensure equipment is in good working order. Broken equipment should be replaced immediately.&nbsp;3.3 Period of Performance This contract will be awarded for a minimum base period of three (3), after which LAMP reserves the right to again tender the contract or extend the current agreement.&nbsp;3.4 General Operating Policies and Procedures Below are general operating policies and procedures the respondent is expected to work within: • Frequency – Depending on the level of cleanliness achieved, traffic in the buildings and weather conditions, the frequency and type of cleaning (i.e night or day cleaning) will be adjusted as necessary. Schedules are reviewed twice per year to ensure that appropriate levels of cleanliness are being achieved. • Log book – A log of cleaning activities will be kept. The log should include the type of cleaning or maintenance performed, the date on which cleaning or maintenance is carried out, date of equipment/material purchases and any other relevant information which will be negotiated with the successful respondent. • Hazardous Waste Management – The successful respondent shall also, with LAMP’s assistance develop, maintain and follow work instructions, safety rules and established policies and procedures as they apply to hazardous waste management activities. • Shall supply Material Data Sheets for all supplies that will be used, prior to its use. LAMP reserves the right to ask that supplies be changed as a direct result of the Ministry’s policy on bio-hazard materials.3.5 Training of Staff and Supervisors The contractor must ensure cleaning staff and supervisors are properly trained. It is the responsibility of the respondent to ensure staff and supervisors are properly screened and trained in accordance with, but not limited. In the same way Staff and Supervisors must be re-trained and updated on a regular basis. Any new staff members will be fully trained and training should be provided on a semi-annual basis and more frequently whenever any changes are made to the cleaning plan. A log of the training of each worker should be kept to ensure proper training is carried out. The log is to include training topics, outlines of information covered, the name and qualifications of the trainer, and the dates and duration of the training.3.6 Billing The contractor shall provide monthly billing statements as required by LAMP.&nbsp;3.7 Respondent’s References List three of your current major customers. Include as many customers as possible that are comparable to LAMP’s requirements as it relates to size and cleaning requirements, who can speak to the quality of your company’s work.&nbsp;4.0 Pricing This section outlines the general requirements and guidelines for preparing a quote for services at the facilities identified in this RFP. A pricing sheet (attachment B) must be enclosed and included with the respondent’s submission in order for the bid submission to be considered. The pricing sheet at minimum should cover the scope of services provided, the expected frequency and the monthly rate. In addition, identify any special services that requires separate pricing and scheduling and which are beyond the services highlighted in this RFP.&nbsp;5.0 Liability Insurance Any and all damages caused by the respondent in relation to the execution of cleaning services will be rectified by the respondent at no cost to LAMP and to the satisfaction of LAMP within a reasonable time frame. During the term of the contract the service provider is required to maintain in full force and effect and at its own expense general liability insurance. Failure to provide insurance will result in the withholding of payment or at the sole option of LAMP, forfeiture of the contract.&nbsp;ATTACHMENT A: PROPERTY ADDRESS AND TOUR SCHEDULEProperty Descriptions: EMCHC – This is an industrial building, renovated to be utilized as a Community Health Centre, with two floors, having a square footage of 12,812. The main operation of the agency is a Community Health Centre with all open spaces or closed offices being utilized&nbsp;Hours of Operation:&nbsp;The hours of operation that will dictate the cleaning schedule are: Areas to be cleaned: • Reception and Lobby Areas • All offices • Washrooms • Clinical Examination rooms • Dental rooms, x-ray rooms. • Enclosed workstations and cubicles • Corridors or Hallways and internal staircases • Kitchenette and Lunchrooms • Storage areas and closets • Photocopy/Mail/Server rooms • Conference/Meeting rooms • Exterior Facility Areas&nbsp;Levels of Service:&nbsp;Respondents are expected to ensure that the outside of the building is done to ‘Hotel’ level clean on a daily basis, while the interior must be done to ‘Hospital’ level clean on a daily basis. Cleaning should be done during hours when the clinic is closed. For more information on these terms or other expectations of LAMP in terms of service levels you can refer to the document / Link below: <a href="https://www.publichealthontario.ca/-/media/Documents/B/2018/bp-environmental" target="_blank">https://www.publichealthontario.ca/-/media/Documents/B/2018/bp-environm…</a>- cleaning.pdf?rev=5dfe8f638f01400ea2640910902d789d&amp;sc_lang=en&amp;hash=36853FC2FDC3434AA7632 BF9018EA48F&nbsp;ATTACHMENT B: PRICING SHEET&nbsp;The pricing sheet must be enclosed and included with the respondent submission in order for the response to be considered. Cleaning Schedule: Daily Days of Week: Monday, Tuesday, Wednesday, Thursday, Friday and Saturday. Time of Day: Negotiable, however must be outside of clinical hours.&nbsp;Cleaning Services to Perform Please list the services covered in Attachment A, Cleaning schedules including frequency of each service, quantity of people and the final rate for the complete service. ExampleService Frequency of MaintenanceLobby Daily Times perWeek Times perMonth Times per YearEmpty all organic waste &amp; remove to designated area 1Clean and disinfect all countertops 1Restock hand sanitizer 1Dust mop all hard surface floors 1Damp mop hard surface entire area 2Strip, Wax and Seal VCT Tile 1Meeting Rooms Daily Times perWeek Times perMonth Times per YearEmpty all waste &amp; recycling, &amp; remove to designated area 1Damp wipe all Tables, Chairs, Shelves and Counter. 1Dust mop all hard surface floors 1Damp mop hard surface entire area 1Washroom Daily Times perWeek Times perMonth Times per YearEmpty all waste &amp; recycling, &amp; remove to designated area 1Clean and disinfect all countertops 1Clean Fixtures, Surfaces &amp; Restock Supplies 2Damp mop hard surface entire area 1Washroom Check 2Offices Daily Times perWeek Times perMonth Times per YearEmpty all waste &amp; recycling, &amp; remove to designated area 1Clean and disinfect all countertops 1Damp mop hard surface entire area 1Services Frequency Rate Hours Annual Total* * * *4 x month $/hour hrs/day $Special Services* * * *1 x month $/hour hrs/day $Total $Rate: $ Indicate in the table below if you expect changes in contract years 2 and 3 to the rates bid for contract Year 2 &amp; 3.Service Year2 (%) Year 3 (%)

LAMP

Request For Proposal - Janitorial Services

Request for Proposals (RFP)Strategic Planning Consultant1. Organization OverviewAbout WomanACT: WomanACT has been providing coordination, planning, and community mobilization across Canada since 1991. Today, we are a charitable organization with a membership of organizations and individuals working to end violence against women through system change.Our Mission: WomanACT advocates for a world where all women and gender diverse people live free from violence and have economic security.Our Approach: WomanACT works collaboratively to eradicate gender-based violence through research, education, and advocacy. We are a planning and policy organization that drives system change through leadership, research, policy, education, and community mobilization.Our Values:<ul><li>Feminist organization using an intersectional lens to challenge systems that reinforce inequities</li><li>Support and learn from diverse voices, perspectives, and approaches</li><li>Work across sectors and with communities to strengthen collective impact </li><li>Value continuous learning and embrace bold, evidence-based solutions </li><li>Value integrity and accountability to stakeholders and communities</li></ul>Our Work Areas:<ul><li>Cross-sector coordination and leadership </li><li>Community-based research </li><li>Policy analysis and advocacy </li><li>Education and training (community, corporate, and government partners)</li><li>Workplace training and support for employers</li></ul>2. Strategic ContextWomanACT is seeking proposals from experienced consultants or consulting firms to lead a comprehensive strategic planning process. This initiative will refresh our strategic direction, strengthen governance, refine objectives, and develop a clear roadmap for the next 4 years.Current Strategic Focus: Our current strategic plan emphasizes strengthening long-term partnerships with cross-sector partners, including the private sector, and engaging women with lived experience across all areas of our work. The new strategic plan should build on these priorities while positioning WomanACT for emerging opportunities and challenges.The process should be participatory, inclusive, trauma-informed, and grounded in research, community realities, and the lived experiences of survivors of gender-based violence.3. Objectives<ul><li>Review and potentially refresh WomanACT's Mission, Vision, and Values</li><li>Conduct a comprehensive environmental scan (internal &amp; external) to assess strengths, weaknesses, opportunities, and threats</li><li>Engage key stakeholders, including the Board, staff, women with lived experience of violence, members, and community partners, to gather meaningful input</li><li>Analyze the current landscape of gender-based violence prevention, policy, and services in Toronto and across Canada</li><li>Identify strategic priorities and goals for the next 4 years aligned with WomanACT's mission and approach</li><li>Develop an implementation plan with clear timelines, responsibilities, and success metrics</li><li>Facilitate alignment across the Board, Membership and Staff, ensuring organizational buy-in and shared ownership</li><li>Design mechanisms for ongoing monitoring, evaluation, and periodic review</li><li>Ensure integration of intersectional feminist lens and trauma-informed approaches throughout the planning process</li></ul>4. Scope of WorkPhase 1: Discovery &amp; Assessment<ul><li>Review of organizational documents (current strategic plan, annual reports, research publications, policy submissions)</li><li>Interviews and/or surveys with Board members, Organizational members, staff, and key stakeholders</li><li>External environmental analysis, including policy landscape, funding environment, and sector trends</li><li>Review of best practices in gender-based violence prevention and system change approaches</li></ul>Phase 2: Stakeholder Engagement &amp; Facilitation<ul><li>Design and facilitate Board and staff strategic planning workshops/retreats. </li><li>Conduct focus groups or interviews with women with lived experience of violence (trauma-informed approach required)</li><li>Engage with organizational members and community partners </li><li>Ensure diverse voices are included, with particular attention to Indigenous, Black, racialized, immigrant, refugee, 2SLGBTQI+ communities, and women with disabilities</li></ul>Phase 3: Strategic Direction &amp; Goal Setting<ul><li>Facilitate organizational visioning exercises </li><li>Support identification and prioritization of strategic goals and objectives</li><li>Develop strategic approaches aligned with WomanACT's integrated model of research, education, and advocacy</li><li>Ensure alignment with organizational values and commitment to system change</li></ul>Phase 4: Plan Development<ul><li>Draft comprehensive strategic plan document including mission/vision/values, strategic priorities, and detailed goals</li><li>Create implementation roadmap with clear timelines, responsibilities, and resource requirements</li><li>Develop Key Performance Indicators (KPIs) and success metrics aligned with organizational objectives</li><li>Incorporate feedback from Board and staff on draft documents</li></ul>Phase 5: Implementation &amp; Monitoring Guidance<ul><li>Develop and, if applicable, integrate evaluative tools and dashboards for tracking progress against strategic priorities</li><li>Create framework for periodic review cycles (quarterly, annual) </li><li>Provide guidance on integrating strategic plan into operational planning and decision-making</li><li>Offer recommendations for sustaining momentum and organizational learning</li></ul>5. Deliverables<ul><li>Comprehensive Strategic Plan document (including mission/vision/values, environmental scan summary, strategic priorities, goals, and objectives)</li><li>Implementation roadmap with timelines, responsibilities, and resource requirements </li><li>Stakeholder engagement summary report documenting consultation process and key themes</li><li>Evaluation and monitoring framework including KPIs and review cycles</li><li>Executive summary document suitable for external stakeholders and funders</li><li>Presentation of final plan to Board, Members and Staff </li><li>Digital toolkit/dashboard templates for ongoing monitoring</li></ul>6. Proposal RequirementsProposals should be no more than 15 pages and include the following:a) Background &amp; Qualifications<ul><li>Overview of consultant(s) or firm, including relevant experience </li><li>Demonstrated expertise in nonprofit strategic planning, particularly with organizations focused on gender equity, violence against women, or social justice</li><li>Experience working with feminist, equity-seeking, and trauma-informed approaches </li><li>Team composition and roles (if applicable)</li></ul>b) Proposed Methodology &amp; Work Plan<ul><li>Detailed approach to each phase of work </li><li>Stakeholder engagement strategy, including approaches for engaging women with lived experience</li><li>Description of facilitation methods and tools to be used </li><li>Approach to ensuring diversity, equity, and inclusion throughout the process</li></ul>c) Timeline &amp; Milestones<ul><li>Proposed timeline with key milestones and deliverables </li><li>Estimated time commitment required from WomanACT Board and staff</li></ul>d) Budget &amp; Fees<ul><li>Detailed budget breakdown by phase and activity </li><li>Fee structure and payment schedule </li><li>Any additional costs or expenses (travel, materials, etc.)</li></ul>e) Examples &amp; References<ul><li>At least 2-3 examples of similar strategic planning engagements with nonprofit organizations, including outcomes and impact</li><li>At least 2 professional references with contact information</li></ul>7. Evaluation CriteriaProposals will be evaluated based on the following criteria:Experience &amp; Expertise (30%)<ul><li>Demonstrated experience in nonprofit strategic planning </li><li>Track record working with organizations focused on gender equity, violence against women, or social justice</li><li>Understanding of systems change, policy advocacy, and community mobilization</li></ul>Methodology &amp; Approach (30%)<ul><li>Quality, appropriateness, and innovation of proposed methodology </li><li>Comprehensive stakeholder engagement strategy </li><li>Strength of facilitation approaches and tools</li></ul>Cultural Competency &amp; Values Alignment (25%)<ul><li>Commitment to intersectional feminist, equity-focused, and trauma-informed practice </li><li>Demonstrated ability to work with diverse communities and honour lived experience </li><li>Commitment to participatory and inclusive processes</li></ul>Timeline &amp; Feasibility (10%)<ul><li>Clarity and realism of the proposed timeline </li><li>Ability to meet organizational needs and deadlines</li></ul>Cost Effectiveness (5%)<ul><li>Value for investment within budget parameters </li><li>Clear and transparent budget breakdown</li></ul>8. TimelineMilestone Date RFP Issued November 2026 Proposals Due January 2026 Interviews with Shortlisted Consultants February 2026 Contract Award March 2026 Strategic Planning Process Begins April 2026 Final Plan Delivered August 20269. Budget / Payment RangeProject Budget: CAD $10,000 - $15,000This is a project-based fee for a complete strategic planning process over 3-5 months, including all phases of work and deliverables outlined in this RFP.10. Submission InstructionsDeadline: January 15th, 2026, 5:00 PM ESTSubmission Format: Please submit proposals electronically as a single PDF document (maximum 13 pages, excluding attachments)Subject Line: “Strategic Plan RFP Proposal – (Consultant Name)File naming convention: Consultant Name_StrategicPlan_RFP_2026.pdfContact: To submit your proposal, please use the following email: <a href="mailto:info@womanact.ca" target="_blank">info@womanact.ca</a>11. About This OpportunityWomanACT is at a pivotal moment in our organizational journey. As we approach our 35th year of operation, we are seeking a consultant partner who can help us build on our strong foundation while positioning us for the evolving landscape of gender-based violence prevention and systems change.This strategic planning process represents an opportunity to:<ul><li>Deepen our impact through more intentional cross-sector partnerships, including expanded work with the private sector</li><li>Strengthen our commitment to centering the voices and leadership of women with lived experience</li><li>Enhance our integrated approach to research, education, and advocacy for maximum systems change</li><li>Position WomanACT as a leading voice in the movement to end gender-based violence in Canada</li></ul>We look forward to partnering with a consultant who shares our values and can bring fresh perspectives, proven methods, and a collaborative spirit to this important work._______________Thank you for your interest in working with WomanACT.

WomanACT

Strategic Planning Consultant

Canadian Fertility and Andrology SocietyRequest for Proposals (RFP) Website Redesign and Membership PortalDate Issued: October 29, 2025Proposals due by: November 30, 2025<a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a>IntroductionThe Canadian Fertility and Andrology Society (CFAS) is a national organization representing professionals working in reproductive health across research, medicine, science, and law. Its members include clinicians, scientists, embryologists, nurses, lawyers, counsellors, and other allied professionals dedicated to advancing reproductive health and patient care in Canada. With a long history of professional leadership, the CFAS is committed to promoting responsible progress in reproductive science and medicine, supporting evidence-based practices, and guiding the field of Assisted Reproductive Technology (ART) to benefit Canadians and families.CFAS seeks a qualified Canadian web design and development firm to redesign its website and membership portal and integrate a learning management system. The new design should retain key existing features, but modernize and simplify functionality, and significantly improve overall user experience. The project should leverage the latest technology to maximize efficiencies through automation, translation, and user-friendly maintenance on the backend for CFAS staff.The project includes creating a fully bilingual (English/French) public website and private membership portal with integrated event, membership, clinic, and sponsorship management. The new website should retain a professional look and feel but integrate dynamic and creative elements. The website must enhance user engagement, streamline administrative processes, and embody content and presentation that represent CFAS’s mission.Project OverviewThe goal of this project is to modernize CFAS’s digital presence and provide a comprehensive, user- friendly website that supports the Society’s mission and engages its members, partners, and the public. The redesigned website should:<ul><li>Reflect CFAS’s mission and brand identity, projecting professionalism, credibility, and leadership in reproductive health.</li><li>Engage visitors and convert them into supporters or members, providing intuitive calls to action for memberships, donations, and event participation.</li><li>Provide a secure, easy-to-use membership portal for individual members. This should be easy to navigate and have the ability for members to access the learning management portal for various uses, including:<ul><li>online training;</li><li>tracking their learning credits;</li><li>holding documentation for necessary professional accreditation;</li><li>access to meeting minutes and resources pertaining to both general CFAS membership and Special Interest Group membership;</li></ul></li><li>Provide the ability for members to learn about and apply for CFAS research grants, including the ability for:<ul><li>members to adjudicate proposals via a scoring matrix online (with automatic tallying of weighted scoring);</li><li>automatic replies for all applicants, including the successful recipients.</li><li>built-in payment criteria, such as a secure way to upload institutional banking information for electronic fund transfer.</li></ul></li><li>Provide a secure and straightforward integrated and automated invoice and payment process, with the ability:<ul><li>for employers to register and pay for individual membership fees and event attendance.</li><li>To process payments from out of country without issue.</li></ul></li><li>Improve backend manageability for staff, allowing straightforward and efficient content updates, document cleanup, and administration of memberships, events, and resources.</li><li>Creative and interactive components, such as a map of Canada showcasing fertility clinic locations, as well as government and territorial funding that can be updated in ‘real-time’ to correspond to funding announcements.</li><li>Support educational initiatives, with specific pages for certification, courses, webinars, continuing education, and a resource library.</li><li>Integrate large files and documents efficiently, ensuring smooth upload and access to scientific guidelines, reports, and other materials.</li><li>Allow for large file video uploads, to showcase CFAS’s various promotional event videos.</li><li>Capacity to submit (from membership) and manage (on the back end) research requests from data captured in the Canadian Assisted Reproductive Technologies Register.</li><li>Include a Job Bank page for career postings relevant to the field.</li><li>Allow easy document cleanup and content reorganization, ensuring the site remains current, organized, and accessible.</li><li>Be fully bilingual (English/French) across all pages, dynamic elements, emails, forms, and portal features.</li><li>Be responsive and optimized for desktop, laptop, tablet, and mobile devices.</li><li>Include membership and event management, exhibitor registration, sponsorship opportunities, advertising options, pop-ups, reminders, and chat functionality.</li><li>Ensure accessibility (WCAG 2.1 AA), SEO optimization, analytics setup, and integration with email marketing tools.</li></ul>Website Audience and Use Cases Audience Use Cases / NeedsMembers (individual members)Access membership portal, update profiles, register for events, download resources, view certifications/CFAS credits, communicate with other members, export membership contact information easily into email for<a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a>Audience Use Cases / NeedsSpecial Interest Groups to facilitate communication, option for automatic membership renewal annually.Clinics and Institutions Allow clinics and institutions to register and create staff as members, memberships, access resources, register for events as the employer, submit event sponsorships and process payment online.Event Attendees Register for conferences, webinars, workshops; receive participation confirmations and certificates/credits; access event materials, where applicable.Sponsors/Members of the Public/Policy MakersLearn about CFAS programs, quality fertility care, practitioners’ best practices and guidelines, position statements on key issues, national and global impact and governance; ability to make online donations; access and process sponsorship opportunities; receive acknowledgements.Researchers and ProfessionalsAccess to CFAS grants, scientific resources, publications, guidelines, and educational content; ability to connect within the CFAS network.Staff Update content, manage memberships (ideally not required with a new website redesign), events, resources, and communications; generate reports; manage administrative tasks efficiently.Partner Organizations / InstitutionsAccess resources, refer to members or students, ability to register multiple people for events.General Public Learn about the CFAS mission, educational resources, events, and advocacy initiatives.CFAS Website Goals<ul><li>Be welcoming, engaging, inspirational, and reflective of CFAS and its membership community.</li><li>Vibrant, creative (reflecting the constantly changing nature of the field and technological innovation and a human rights approach to family building for all Canadians), professional, reiterating the credibility of evidence through research, position CFAS as the leader in Assisted Reproductive Technology.</li><li>Ensure intuitive navigation so all users can find information quickly.</li><li>Feature high-quality, professional images, videos, and graphics.</li><li>Fully bilingual (English/French), including all dynamic elements, portal features, notifications, and emails.</li><li>Accessible (WCAG 2.1 AA) and responsive across all devices.</li><li>Simplify and streamline event, membership, clinic, and sponsorship management.</li><li>Support large file uploads, videos, document cleanup, educational content, resource library, and job bank</li><li>Integrate communication features such as pop-ups, reminders, and optional chat functionality</li><li>Allow staff and volunteers to easily update content.</li><li>Connect seamlessly with other channels like social media and newsletters.</li><li>Provide analytics, reporting, and regular maintenance.</li></ul>Specific Functional Requests<ul><li>Front page should include dynamic news, event highlights, and pop-up messages for urgent updates.</li><li>Volunteers and members should find opportunities and applications easily. All applications should be available to complete and submit via the online portal and link to either: 1) a staff email or 2) have a staff log-in to manage communications from the portal on the back end that communicates to members directly to their email (and available for record on the portal).</li><li>Membership portal should facilitate automatic updates to member information from event registration.</li><li>Event registration should be simplified, fast, and mobile-optimized.</li><li>Automated issuance of CFAS credits/certifications upon event completion.</li><li>Efficient management of sponsors, exhibitors, and advertising options, including the ability for the CFAS office to upload a floor plan so that sponsors can choose their booth based on level (which will change year over year).</li><li>Interactive map of Canada showcasing clinic locations and government funding.</li></ul>Scope of Work1 Website Redesign<ul><li>Modern, responsive UI/UX design for all devices</li><li>Complete bilingual functionality</li><li>CMS integration (WordPress, Drupal, or similar)</li><li>Accessibility compliance, SEO optimization, analytics, and email marketing integration</li></ul>2 Membership Portal&nbsp;<ul><li>Secure login, member dashboard, and tiered permissions</li><li>Clinic registration with ability to connect with member management</li><li>Automated member info updates and annual verification</li><li>Chat/messaging feature for members</li><li>Automated CFAS credit/certification issuance</li><li>Pop-ups and reminder notifications</li></ul>3 Event, Exhibitor, and Sponsorship Management&nbsp;<ul><li>Simplified event registration for individuals, clinics, and groups</li><li>Exhibitor registration and management</li><li>Sponsorship packages and management</li><li>Automated certificates/credits for participants at events</li><li>Mobile-friendly interface</li></ul>4 Job Bank and Educational Pages&nbsp;<ul><li>Prominent Job Bank for career postings</li><li>Educational pages for courses, webinars, and continuing education</li><li>Resource library for guidelines, reports, and publications</li><li>Large file support</li></ul>5 Member Directory&nbsp;<ul><li>Searchable member and clinic directory with privacy controls</li><li>Filtering by specialty, location, or institution</li><li>Ability to download an email contact excel for generating emails lists for each Special Interest group</li><li>Security measures to appropriately protect private member information in compliance with all applicable laws.</li></ul>6 Content Migration&nbsp;<ul><li>Migration and reorganization of existing content</li><li>Document cleanup and optimization</li><li>Bilingual formatting</li></ul>7 Training and Documentation&nbsp;<ul><li>Staff training on CMS, portal, and event management</li><li>Technical and user documentation</li></ul>8 Ongoing Support (Optional)&nbsp;<ul><li>Hosting, maintenance, updates, and 24/7 support</li><li>Preference for Canadian-based provider familiar with nonprofit budgets</li></ul>Deliverables<ul><li>Fully functional, bilingual CFAS website and membership portal</li><li>Integrated event, membership, exhibitor, and sponsorship management</li><li>Administrative dashboard for content, membership, and event management</li><li>User acceptance testing and final launch</li><li>Training materials and technical documentation</li></ul>Proposal RequirementsProposals should include:1. Company Overview<ul><li>Canadian-based company, history, and size</li><li>Experience with nonprofit and membership-based websites</li></ul>2. Team<ul><li>Key personnel and roles, relevant experience</li></ul>3. Approach &amp; Methodology<ul><li>Design and development process, bilingual strategy, accessibility compliance, and mobile optimization</li><li>CMS recommendation and technical stack</li></ul>4. Timeline<ul><li>Estimated milestones and project completion dates</li></ul>5. Budget<ul><li>Itemized cost breakdown including design, development, content migration, portal functionality, and optional support</li></ul>6. Portfolio<ul><li>Examples of similar nonprofit, healthcare, or membership websites</li></ul>7. References<ul><li>At least two client references from comparable projects</li></ul>Evaluation Criteria<ul><li>Understanding of CFAS mission and requirements</li><li>Relevant experience with nonprofit and membership organizations</li><li>Technical and bilingual approach</li><li>Design quality and mobile responsiveness</li><li>Budget feasibility and value</li><li>References and client satisfaction</li></ul>Submission Details<ul><li>Submission Deadline: November 30th, 2025</li><li>Format: PDF, max 20 pages</li><li>Subject Line: RFP Submission – CFAS Website Redesign &amp; Membership Portal</li></ul>Project Timeline (Estimated)Milestone Target DateRFP Issued October 29th, 2025Vendor Q&amp;A Period November 7th to 14th, 2025Milestone Target DateTo Proposals Due November 30th, 2025Vendor Selection December 5th, 2025Project Kickoff December 12th, 2025Beta Site Review March 1st, 2025Final Launch March 16th, 2025Budget RangeAnticipated budget: CAD $45,000, inclusive of design, development, migration, event functionality, portal features, and training. Optional support/hosting may be quoted separately.Terms and Conditions<ul><li>CFAS reserves the right to accept or reject any proposal</li><li>All proposal costs are the responsibility of the bidder</li><li>Intellectual property of all developed content belongs to CFAS</li><li>Vendor must adhere to Canadian privacy laws (PIPEDA compliance)</li></ul>Website Management ConsiderationsTo ensure CFAS staff can manage the website efficiently, the following considerations must be addressed:<ul><li>Multiple user access: The backend must allow multiple staff users with role-based permissions. The system should be intuitive and easy to learn, with full training provided.</li><li>Content updates: Staff should be able to update pages, news, events, and resources without needing technical expertise.</li><li>Dynamic content integration: Where appropriate, consider incorporating automated feeds (e.g., social media, news updates) to keep pages fresh without requiring manual updates.</li><li>Analytics and reporting: Integrate Google Analytics and other data tools to track site traffic, event registrations, membership activity, resource downloads, and other metrics valuable to CFAS communications, development, and governance teams.</li><li>Ease of maintenance: The CMS should allow easy document cleanup, media management, and file handling (including large files).</li></ul>Further RequirementsThe CFAS website must provide functionality that enhances user experience while reducing administrative burden:<ul><li>Locations, services, and hours: Provide an elegant and clear solution to display clinics across Canada, services, health care providers and hours. Users should easily find the nearest clinics, service offerings, and contact details.</li><li>Event calendar: Include an organization-wide calendar that displays all CFAS events. Optionally, allow tagging or segmentation so users can filter events based on type (e.g., conferences, webinars, workshops).</li><li>Newsletter or text subscriptions: Include a permanent signup area for CFAS newsletters (e.g., general news, events, educational updates) or text updates with event information with opt-in selection for users.</li><li>Dynamic, low-maintenance content: The site should have features that make it appear lively and up-to-date (e.g., auto-populating social media posts, news highlights) without placing a heavy load on limited communications staff.</li><li>Accessibility and bilingual functionality: All features must work seamlessly in both English and French.</li><li>Integration with other channels: Ensure smooth connection with CFAS email systems, social media, and CRM tools to support communications, member engagement, and development activities.</li></ul>Reference WebsitesVendors are encouraged to review the following websites for inspiration on design, functionality, membership engagement, and user experience:Website What the Site Does Well<ul><li>International Federation of</li></ul>Fertility Societies (IFFS)Professional presentation of international resources and guidelines; clear structure for members and public; strong educational content.<ul><li>Spring Fertility –</li></ul><a href="https://springfertility.com/" target="_blank">https://springfertility.com/</a>Modern, visually engaging website; clear calls to action; easy navigation for patients and professionals; strong integration of resources and service information.<ul><li>Sick Kids Foundation Compelling storytelling through images and videos; minimal clicks to key actions; strong donor engagement and peer-to-peer fundraising features.</li></ul><a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a><a href="https://springfertility.com/" target="_blank">https://springfertility.com/</a>Website What the Site Does Well<ul><li>Society of Obstetricians and Gynaecologists of Canada (SOGC) Professional, member-focused site; easy access to educational content, guidelines, and events; strong resource library; membership portal functionality.</li><li>American Society for Reproductive Medicine (ASRM)Well-organized educational and scientific content; strong member services and portal; easy navigation for professionals, researchers, and patients.</li></ul>Purpose of this section:These websites exemplify:&nbsp;<ul><li>Clear, intuitive navigation for multiple audiences (members, professionals, patients/public)</li><li>Integration of membership, event, and educational content</li><li>Effective storytelling and professional branding</li><li>Accessibility and responsiveness across devices</li><li>Seamless bilingual or multilingual content where applicable</li></ul>CFAS expects its redesigned website to incorporate similar principles while adapting to its Canadian bilingual context, nonprofit structure, and professional mission in reproductive health.<a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a>

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