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JOB DESCRIPTION - HEALTH PROMOTION SPECIALIST 
FULL-TIME CONTRACT POSITION (1 YEAR) 
 
Black Health Alliance is recruiting a dynamic individual who has a passion for 
engaging people, promoting health and well-being, and has experience working on 
large scale health promotion initiatives focused on Black communities. 
 
ABOUT THE BLACK HEALTH ALLIANCE 
The Black Health Alliance (BHA) is a community-led registered charity working to improve 
the health and well-being of Black communities in Canada. We centre Black communities in 
defining the barriers and challenges affecting our health and well-being. We provide a 
platform for Black people to establish a common voice around systemic problems and we 
work to mobilize the tools, skills and resources needed to co-design and implement 
solutions that improve health outcomes. 
 
ROLE OVERVIEW 
Reporting to the Manager of Health Promotion &amp; Community Engagement, the role of 
Health Promotion Specialist is to provide focused and strategic support to drive the 
implementation of Black Health Alliance’s community engagement and health promotion 
portfolios. 
 
Focus on Community Engagement and Health Promotion 
Stemming from the development of our 2022 - 2025 strategic plan, the Black Health 
Alliance is working to develop both its community engagement and health promotion 
models and portfolios. The organization will build on its local and regional success in 
Ontario, toward building a national presence. The Health Promotion Specialist supports the 
development and execution of the organization's overall strategy for community 
engagement and health promotion. 
 
Community Engagement 
The Black Health Alliance’s work related to engagement is focused on convening and 
collaborating with Black communities, both virtually and in person, amplifying their voices 
as it relates to their health and well-being, and building meaningful partnerships with 
communities in both English and French. 
 
Health Promotion 
The Black Health Alliance's work related to health promotion is focused on building and 
delivering on a model of health promotion, including knowledge exchange and knowledge 
translation, that is scalable, organization to organization, and focused on mental health, 
substance use health, and chronic conditions with an increasing focus on the social and 
structural determinants of health. Throughout our health promotion efforts we seek to 

 
192 Spadina Ave., Suite 112, Toronto, ON M5T 3A4 

 <a href="mailto:info@blackhealthalliance.ca" target="_blank">info@blackhealthalliance.ca</a> | <a href="http://www.blackhealthalliance.ca" target="_blank">www.blackhealthalliance.ca</a> 
1 


leverage insights from community engagements and our previous work to further address 
the impacts of anti-Black racism on the health and well-being of Black populations. 
 
ROLE SCOPE 
As Health Promotion Specialist your responsibility is to provide focused and strategic 
support to all aspects of health promotion and community engagement including but not 
limited to the following: 
 
Community and Stakeholder Engagement 

â Convene, engage, and collaborate with Black communities, service providers, public 
sector decision makers, technical &amp; marketing firms, and other stakeholders in 
communities across Canada 

â Provide a clear channel of communication and coordination between Black Health 
Alliance and community stakeholders, including across digital and social media 
platforms 

â Cultivate and maintain key partnerships to enhance and expand the project’s 
provincial reach 

â Plan and execute engagements, consultations, focus groups with community 
stakeholders as necessary 

â Communicate and disseminate key insights and learnings derived from community 
interactions 

â Support the development of the National Black Health &amp; Well-being Strategy 
 
Health Promotion 

â Support the development of local, provincial or national health promotion 
campaigns, both virtually and in person, and across digital and social media 
platforms 

â Support the development, implementation, coordination, analysis and evaluation of 
evidence-based health education programs or interventions 

â Conduct and support studies, environmental scans, needs assessments, and research 
regarding health promotion and risk reduction 

â Utilize innovative solutions and methods to enact knowledge transfer and exchange 
 
SKILLS AND COMPETENCIES 

â Post-secondary education in health sciences, public health, education, social 
sciences, or approved equivalent combination of education and related experience 

â An understanding of the social and structural determinants of health, anti-Black 
racism, healthcare and social services systems in Canada 

â Demonstrated expertise in engaging Black communities, particularly underserved 
communities (children, youth and their families, 2SLGBTQ+ communities, 
communities who engage in substance use, etc.) rooted in lived experiences 

â Demonstrated understanding and implementation of health equity principles 
â Understanding of preventative health strategies and risk reduction techniques 

appropriate for various age groups 

2 


â Understanding of current developments in the fields of health education, health 
promotion, healthy lifestyle risk reduction and lifestyle change 

â Understanding of the principles and methods for training and program development 
techniques and design, and curriculum and training design 

â Strong presentation skills and the ability to comfortably speak in client/project 
meetings is required 

â Ability to navigate a variety of project management and digital product creation 
tools (Asana, Slack, Miro, Canva, etc.) 

â Close attention to detail, the ability to prioritize and excellent time management 
skills to deliver high quality work for multiple accounts while meeting aggressive 
deadlines 

â Excellent organizational skills; ability to plan and manage numerous projects 
simultaneously in a fast-paced, iterative environment 

â Ability to engage in cross-sector coordination 
â Experience in project coordination and gathering business requirements is an asset 
â Previous work or volunteer experience in community development and social 

advocacy 
â Ability to speak multiple languages including but not limited to English and French 

is an asset 
 
INFORMATION ABOUT THE ROLE 
Work Conditions 

â Black Health Alliance is currently using flexible hybrid working model, where 
employees can work from home or in our offices 

â This role will require in-person interactions with stakeholders 
â The standard work week is Monday to Friday, some evening or weekend hours are 

anticipated, 37.5 hours per week 
â Changes to shift start and end times may be required based on operational needs 

 
Salary 

â Remuneration will be dependent on qualifications and experience 
â Annual Salary Range: $66,652 - $78,120 
â Black Health Alliance offers extended health benefits and a wellness spending 

account to all full-time employees 
 
Black Health Alliance Commitment to Equity 
The Black Health Alliance is committed to being an equitable employee and to creating a 
workplace culture of inclusiveness that reflects the diversity of the people that we serve. As 
an organization focused on improving the health and well-being of Black communities we 
strongly encourage and prioritize applications from persons that represent the diversity of 
Black communities including people living with disabilities, and people from gender, and 
sexually diverse communities to apply. 


3 


Accommodations and Accessibility 
The Black Health Alliance provides employment accommodation during the recruitment 
process. Should you require any accommodation, please indicate this on your application 
and we will work with you to meet your accessibility needs. For any questions, suggestions 
or required documents regarding accessibility in a different format, please contact us at 
<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a> 
 
Application Process 
Qualified applicants should forward a cover letter and resume by September 5 2025, with 
“Health Promotion Specialist” in the subject line to: 
<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a> 

 
While we thank all individuals for their interest, only those selected for an interview will be 
contacted. 

4 

<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">mailto:opportunities@blackhealthalliance.ca</a>
<a href="mailto:opportunities@blackhealthallianc.ca" target="_blank">mailto:opportunities@blackhealthallianc.ca</a>

Black Health Alliance

Health Promotion Specialist

JOB DESCRIPTION - HEALTH PROMOTION SPECIALIST 
FULL-TIME CONTRACT (12 - 18 MONTHS - PARENTAL LEAVE) 
 
Black Health Alliance is recruiting a dynamic individual who has a passion for 
engaging people, promoting health and well-being, and has experience working on 
large scale health promotion initiatives focused on Black communities. 
 
ABOUT THE BLACK HEALTH ALLIANCE 
The Black Health Alliance (BHA) is a community-led registered charity working to improve 
the health and well-being of Black communities in Canada. We centre Black communities in 
defining the barriers and challenges affecting our health and well-being. We provide a 
platform for Black people to establish a common voice around systemic problems and we 
work to mobilize the tools, skills and resources needed to co-design and implement 
solutions that improve health outcomes. 
 
ROLE OVERVIEW 
Reporting to the Manager of Health Promotion &amp; Community Engagement, the role of 
Health Promotion Specialist is to provide focused and strategic support to drive the 
implementation of Black Health Alliance’s community engagement and health promotion 
portfolios. 
 
Focus on Community Engagement and Health Promotion 
Stemming from the development of our 2022 - 2025 strategic plan, the Black Health 
Alliance is working to develop both its community engagement and health promotion 
models and portfolios. The organization will build on its local and regional success in 
Ontario, toward building a national presence. The Health Promotion Specialist supports the 
development and execution of the organization's overall strategy for community 
engagement and health promotion. 
 
Community Engagement 
The Black Health Alliance’s work related to engagement is focused on convening and 
collaborating with Black communities, both virtually and in person, amplifying their voices 
as it relates to their health and well-being, and building meaningful partnerships with 
communities in both English and French. 
 
Health Promotion 
The Black Health Alliance's work related to health promotion is focused on building and 
delivering on a model of health promotion, including knowledge exchange and knowledge 
translation, that is scalable, organization to organization, and focused on mental health, 
substance use health, and chronic conditions with an increasing focus on the social and 
structural determinants of health. Throughout our health promotion efforts we seek to 

 
192 Spadina Ave., Suite 112, Toronto, ON M5T 3A4 

 <a href="mailto:info@blackhealthalliance.ca" target="_blank">info@blackhealthalliance.ca</a> | <a href="http://www.blackhealthalliance.ca" target="_blank">www.blackhealthalliance.ca</a> 
1 


leverage insights from community engagements and our previous work to further address 
the impacts of anti-Black racism on the health and well-being of Black populations. 
 
ROLE SCOPE 
As Health Promotion Specialist your responsibility is to provide focused and strategic 
support to all aspects of health promotion and community engagement including but not 
limited to the following: 
 
Community and Stakeholder Engagement 

â Convene, engage, and collaborate with Black communities, service providers, public 
sector decision makers, technical &amp; marketing firms, and other stakeholders in 
communities across Canada 

â Provide a clear channel of communication and coordination between Black Health 
Alliance and community stakeholders, including across digital and social media 
platforms 

â Cultivate and maintain key partnerships to enhance and expand the project’s 
provincial reach 

â Plan and execute engagements, consultations, focus groups with community 
stakeholders as necessary 

â Communicate and disseminate key insights and learnings derived from community 
interactions 

â Support the development of the National Black Health &amp; Well-being Strategy 
 
Health Promotion 

â Support the development of local, provincial or national health promotion 
campaigns, both virtually and in person, and across digital and social media 
platforms 

â Support the development, implementation, coordination, analysis and evaluation of 
evidence-based health education programs or interventions 

â Conduct and support studies, environmental scans, needs assessments, and research 
regarding health promotion and risk reduction 

â Utilize innovative solutions and methods to enact knowledge transfer and exchange 
 
SKILLS AND COMPETENCIES 

â Post-secondary education in health sciences, public health, education, social 
sciences, or approved equivalent combination of education and related experience 

â An understanding of the social and structural determinants of health, anti-Black 
racism, healthcare and social services systems in Canada 

â Demonstrated expertise in engaging Black communities, particularly underserved 
communities (children, youth and their families, 2SLGBTQ+ communities, 
communities who engage in substance use, etc.) rooted in lived experiences 

â Demonstrated understanding and implementation of health equity principles 
â Understanding of preventative health strategies and risk reduction techniques 

appropriate for various age groups 

2 


â Understanding of current developments in the fields of health education, health 
promotion, healthy lifestyle risk reduction and lifestyle change 

â Understanding of the principles and methods for training and program development 
techniques and design, and curriculum and training design 

â Strong presentation skills and the ability to comfortably speak in client/project 
meetings is required 

â Ability to navigate a variety of project management and digital product creation 
tools (Asana, Slack, Miro, Canva, etc.) 

â Close attention to detail, the ability to prioritize and excellent time management 
skills to deliver high quality work for multiple accounts while meeting aggressive 
deadlines 

â Excellent organizational skills; ability to plan and manage numerous projects 
simultaneously in a fast-paced, iterative environment 

â Ability to engage in cross-sector coordination 
â Experience in project coordination and gathering business requirements is an asset 
â Previous work or volunteer experience in community development and social 

advocacy 
â Ability to speak multiple languages including but not limited to English and French 

is an asset 
 
INFORMATION ABOUT THE ROLE 
Work Conditions 

â Black Health Alliance is currently using flexible hybrid working model, where 
employees can work from home or in our offices 

â This role will require in-person interactions with stakeholders 
â The standard work week is Monday to Friday, some evening or weekend hours are 

anticipated, 37.5 hours per week 
â Changes to shift start and end times may be required based on operational needs 

 
Salary 

â Remuneration will be dependent on qualifications and experience 
â Annual Salary Range: $66,652 - $78,120 
â Black Health Alliance offers extended health benefits and a wellness spending 

account to all full-time employees 
 
Black Health Alliance Commitment to Equity 
The Black Health Alliance is committed to being an equitable employee and to creating a 
workplace culture of inclusiveness that reflects the diversity of the people that we serve. As 
an organization focused on improving the health and well-being of Black communities we 
strongly encourage and prioritize applications from persons that represent the diversity of 
Black communities including people living with disabilities, and people from gender, and 
sexually diverse communities to apply. 


3 


Accommodations and Accessibility 
The Black Health Alliance provides employment accommodation during the recruitment 
process. Should you require any accommodation, please indicate this on your application 
and we will work with you to meet your accessibility needs. For any questions, suggestions 
or required documents regarding accessibility in a different format, please contact us at 
<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a> 
 
Application Process 
Qualified applicants should forward a cover letter and resume by September 5 2025, with 
“Health Promotion Specialist” in the subject line to: 
<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">opportunities@blackhealthalliance.ca</a> 

 
While we thank all individuals for their interest, only those selected for an interview will be 
contacted. 

4 

<a href="mailto:opportunities@blackhealthalliance.ca" target="_blank">mailto:opportunities@blackhealthalliance.ca</a>
<a href="mailto:opportunities@blackhealthallianc.ca" target="_blank">mailto:opportunities@blackhealthallianc.ca</a>

Health Promotion Specialist [Parental Leave]

Volunteers will support any upcoming Enroute 2 Success fundraising events by assisting with event setup, including tables, signage, and materials. They will greet guests and manage check-in at the entrance, provide information and directions to attendees, and support speakers, performers, or program staff as needed. Volunteers also help monitor the flow of the event, keep areas organized, and assist with cleanup and packing after the event to ensure a smooth experience for everyone.

EnRoute 2 Success

Event Support Volunteer

As a Chess Program Assistant with Enroute 2 Success, you’ll help with Wednesday evening youth chess lessons in Brampton. Tasks include setting up boards, pieces, and clocks before lessons, welcoming participants, recording attendance, assisting beginners as they learn from professional coaches (including a grandmaster), keeping score during games, tracking participant improvement, and packing up materials after lessons. Experience playing chess is a bonus and can help you better support participants during lessons and games.

Chess Program Assistant

363 Coventry, Ottawa ON K1K 2C5 T 613.228.6700 UnitedWayEO.ca 


100% LOCAL 
 

Share our passion for helping others and work with talented, dedicated people. 

Would you like to work with community leaders to improve people’s lives and make a positive impact 
in our city? Do you share a commitment to making East Ontario a better place in which to live, work 

and play? In a vibrant, diverse and family-friendly workplace, join us in a common desire to bring people 
and resources together to build a strong, healthy, safe community for all. 

Officer, Community Investment 

Competition #: 2025-19 Posting Period: August 14th - 22nd, 2025 
 

Department: Community Impact 

Unit: Community Investment 

Position Status: Contract until June 30th, 2026 

Salary: $52,143 

Level: 3 


Position Summary: 
Reporting to the Senior Director, Policy Planning and Investment, the Officer plays a key role in the overall 
stewardship of United Way East Ontario’s community investment in front line programs and services, 
community wide initiatives, and special gifts. 
 
This entails supporting the Community Investment team in accurate administration, tracking, and reporting of 
information related to community investment such as funding decisions, financial details, third party 
investments, agency/program site visit coordination, and application/program report data. It also includes the 
integration of information from the Research and Evaluation team to be used for internal planning purposes 
and external communication processes to various stakeholders. Finally, it includes accountability for the 
systems administration of our information and/or grant management systems. The Officer also provides 
administrative support to the Senior Director. 
 
The Officer will play a key role in the coordination of all aspects of the Call for Proposals (CFP) process 
including but not limited to responding to general questions about the Call for Proposals process, preparing 
and tracking funding agreements, tracking program reports, etc. 
 
This position is based in Ottawa but serves Prescott-Russell, Ottawa, Lanark, and Renfrew Counties. This is 
a hybrid position with two days per week on-site. 
 
 

Qualifications: 

Education: 

 • Post-secondary diploma/degree and/or equivalent combination of education and experience 
 

Experience: 

 • 3-5 years experience in office administration 
 • Sound knowledge of the social service sector in Ottawa 
 • Experience in project management 
 • 2+ years working with databases to track funding agreements and reporting 


2 


 • Experience communicating in a clear manner. 
 • Experience in dealing with difficult situations. 


Knowledge, Skills and Abilities: 

 • Excellent problem solving and people skills 
 • Demonstrated attention to details 
 • Ability to work effectively under pressure 
 • Accurate word processing and computer skills; proficient in Microsoft Office, PowerPoint, Word, Excel, 

Outlook and SmartSimple 
 • Ability to administer an information/funding management application database 
 • Excellent communication, writing and proofreading skills 
 • Demonstrated commitment to completion of projects on a timely basis through organizational and time 

management abilities with the aptitude to prioritize workload 
 • Ability to work both independently and collaboratively 
 • Demonstrated diplomacy and tact when interacting with internal and external stakeholders 
 • Proven understanding and knowledge of the Ottawa non-profit sector, specifically program 

development, community boards, management issues, program evaluation and financial reporting 
 • Demonstrated knowledge and experience in program development 
 • Demonstrated knowledge and insight into the issues facing community agencies in Ottawa 
 • Experience monitoring program progress for demonstrated results 
 • Demonstrated skills in building and maintaining relationships with a variety of internal and external 

stakeholders 
 • Superior interpersonal and facilitation skills with the ability to utilize tact and diplomacy 
 • Strong presentation skills 
 • Creativity, problem solving and sound judgment 
 • Ability to manage projects to achieve organizational mandate 
 • Ability to work in a fast-paced environment while remaining focused and flexible 
 • Demonstrated skills in building and maintaining relationships with a variety of internal and external 

stakeholders 
 • Demonstrated track record of maintaining confidentiality 
 • Willingness to learn new skills 
 • Creativity, problem solving and sound judgment 
 • Written and oral fluency in French and English essential 
 • Criminal and Credit Checks are required 
 


 
Interested and qualified candidates are invited to submit a detailed cover letter and a resume indicating their 
interest in the role in confidence by August 22nd, 2025 to <a href="mailto:employment@unitedwayeo.ca" target="_blank">employment@unitedwayeo.ca</a>. 
Please quote the competition number when submitting your resume. 
 
United Way East Ontario encourages qualified candidates from diverse backgrounds, including those who may 
need accommodation, to apply to join our staff team. Please advise if you require accommodation throughout the 
recruitment process. 
 

We thank all applicants for their interest but only those selected for 
further consideration will be contacted. 


<a href="mailto:employment@unitedwayeo.ca" target="_blank">mailto:employment@unitedwayeo.ca</a>

United Way East Ontario

Officer, Community Investment

<h2>Volunteer with Building Up – 10-Year Anniversary Fundraiser</h2>Event:&nbsp;Building Up Together: The Next Chapter Date:&nbsp;Thursday, September 18, 2025 Time:&nbsp;4:00 PM – 11:00 PM Location:&nbsp;21 Apex Road, Toronto – Building Up’s New Training Centre<h3>About Building Up</h3>Building Up is a non-profit social enterprise dedicated to improving Toronto’s environmental efficiency and affordable housing stock while creating pathways to meaningful employment in the skilled trades.We’re celebrating our 10-year anniversary with a special fundraising event — and we need an amazing volunteer team to make it happen! Whether you love hospitality, organization, or lending a hand wherever needed, there’s a role for you.<h2>Volunteer Opportunities</h2>1. Bar<ul><li>Serve drinks to guests (must be 18+).</li><li>Maintain a clean and organized bar area.</li><li>Provide friendly, efficient service.</li></ul>2. Serving / Food Runners<ul><li>Deliver food to tables and replenish buffet or serving areas.</li><li>Assist the catering team with set-up and clean-up.</li><li>Ensure guests have everything they need.</li></ul>3. Raffle Attendants<ul><li>Engage guests to purchase raffle tickets.</li><li>Explain raffle details and prize information.</li><li>Keep tickets and cash organized. &nbsp;</li></ul>4. Check-In Table&nbsp;(Ticket Inspectors)<ul><li>Greet guests with a warm welcome.</li><li>Scan tickets and provide event wristbands/materials.</li><li>Answer general event questions.</li></ul>5. Raffle &amp; Drink Ticket Sales<ul><li>Sell tickets for raffles and beverages.</li><li>Handle cash or electronic payment systems.</li><li>Maintain accurate sales records.</li></ul>6. Floaters / Clean-Up Crew<ul><li>Be ready to assist wherever help is needed.</li><li>Keep event areas tidy and safe.</li><li>Support other volunteers or staff as needed.</li></ul>7. Merch Table<ul><li>Set up and display merchandise.</li><li>Assist guests with purchases.</li><li>Track inventory during and after the event.</li></ul>8. Set-Up &amp; Tear-Down<ul><li>Arrange tables, chairs, signage, and equipment before the event.</li><li>Help with decorating and creating a welcoming space. Pack up, clean, and restore the venue after the event. &nbsp;</li></ul><h2>What We’re Looking For</h2><ul><li>Friendly, reliable, and team-oriented volunteers.</li><li>Willingness to commit to your scheduled shift.</li><li>Ability to stand, walk, and/or lift, depending on your role.</li><li>For bar service, you must be 18+. &nbsp;</li></ul><h2>Perks of Volunteering</h2><ul><li>Play a key part in celebrating a major milestone.</li><li>Meet great people and expand your network.</li><li>Gain experience in event operations and hospitality.</li><li>Support a meaningful cause in your community. &nbsp;</li></ul>📍 Ready to join us? Sign up here:<a href="https://forms.gle/dYnNxNnTpnR6EfoR8" target="_blank">&nbsp;https://forms.gle/dYnNxNnTpnR6EfoR8</a>

Building Up

Volunteer needed for Fundraising event

Position Title: O ice and Team Support Specialist 
Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in 
o ice) 
Reports To: Vice President, Finance &amp; Operations 
Organization: Hotel Association of Canada (HAC) 

Salary: $68K-$75K, plus benefits 

ABOUT HAC 

The Hotel Association of Canada is committed to enabling the success of the Canadian 
hotel and lodging industry through trusted, impactful advocacy, and strong member 
programs. 

When you join HAC, you join an energetic team of professionals who appreciate a dynamic 
work environment, flex hours, great benefits, and strong morale. We work hard and have 
fun while doing it! 

HAC is an equal opportunity employer. We celebrate diversity and are committed to 
creating an inclusive environment for all employees. We respect the dignity and 
independence of people with disabilities and provide accommodation and support to 
persons with disabilities throughout the recruitment and selection process. 

Position Overview: 

The O ice and Team Support Specialist plays a key role in ensuring the smooth 
functioning of o ice operations, supporting human resources and financial administration, 
and facilitating e ective communication and coordination across the organization. This 
role requires a proactive, organized, and detail-oriented individual who thrives in a dynamic 
environment and enjoys supporting a collaborative team. 

 
Key Responsibilities: 

O ice Operations &amp; Facilities Management 

ï· Oversee day-to-day o ice operations, including supply inventory. 
ï· Serve as the first point of contact for general internal and external inquiries. 
ï· Ensure professional and well-organized common o ice spaces, including storage. 
ï· Maintain filing systems (physical and digital) and support document preparation. 
ï· Support internal communications and manage corporate information on 

Basecamp. 


ï· Support IT and o ice equipment (printers, copiers, phones) functionality and 
coordinate maintenance and repairs. 

ï· Maintain records of software subscriptions and external memberships. 
ï· Handle incoming/outgoing mail and courier services. 
ï· Administer o ice/building security and access systems. 
ï· Liaise with facilities management, vendors, and service providers. 
ï· Maintain o ice policies and procedures. 
ï· Ensure compliance with health and safety regulations 

Administrative Support 

ï· Organize sta meetings and events, including catering, logistics, and any meeting 
notes or follow-up documentation. 

ï· Assist with Board and Committee meeting logistics, materials, and follow-ups. 
ï· Provide scheduling and travel coordination, as required. 

Human Resources Support 

ï· Coordinate onboarding/o boarding schedules and requirements in collaboration 
with Finance, HR and IT. 

ï· Maintain onboarding documentation and internal protocols. 
ï· Support employee recognition and retention programs. 
ï· Maintain and track sta training and policy documentation. 

Finance &amp; Budget Administration 

ï· Track o ice expenses and manage petty cash. 
ï· Code and submit invoices, support document collection, and deposits. 
ï· Coordinate expense reports and reimbursements for Board and senior leadership. 

 
Qualifications: 

Education/Experience 

ï· Postsecondary education in business administration, o ice management, a related 
field (diploma or degree), or equivalent experience. 

ï· 3–5 years of administrative or o ice coordination experience, including: 
o Managing budgets, vendors, and/or o ice facilities. 
o Demonstrated computer literacy, especially in Microsoft O ice Suite (Word, 

Excel, Outlook, PowerPoint). 


o Coordinating o ice equipment and systems (printers, phone systems, video 
conferencing tools). 

o Accounting or CRM software (e.g., QuickBooks) is an asset. 
 

Core Skills 

ï· Strong organizational and time management abilities, with the ability to prioritize 
tasks and manage multiple deadlines. 

ï· Attention to detail and accuracy. 
ï· Excellent written and verbal communication. 
ï· Professional and courteous interpersonal skills. 
ï· Budget management and expense tracking. 
ï· O ice procurement and inventory management. 
ï· Ability to manage vendor contracts and service agreements. 
ï· Proactive in identifying and resolving o ice issues. 
ï· Adaptable and able to handle unexpected situations with calm and 

professionalism. 
ï· Maintains a high level of discretion and confidentiality. 


Why Join Us: 
This is an opportunity to help support HAC as it strives to influence public policy in a sector 
that plays a vital role in Canada’s economy and communities. At HAC, you’ll work in a high-
impact, collaborative environment alongside industry leaders committed to driving 
change. 

Interested applicants should send their CV and cover letter to 
<a href="mailto:careers@hotelassociation.ca" target="_blank">careers@hotelassociation.ca</a> by Thursday, September 4, 2025.

Hotel Association of Canada

Office & Team Support Specialist

Job PostingWomen’s Support Network of York Region (WSN) is the rape crisis/sexual assault centre in York Region.&nbsp;We are a feminist, non-profit organization that provides support to survivors of sexual violence and sexual exploitation for the purpose of human trafficking. WSN is situated, in Newmarket, on the traditional territories of the Wendat, the Haudenosaunee, and the Anishinaabe peoples whose presence here continues to this day. We honour and acknowledge this land and its people.Job Title: Program Manager&nbsp;Terms:&nbsp;Full-time, 37.5 hours weekly, occasional evening and weekend availability required&nbsp;Salary:&nbsp;$66,135.00 to $72,000.00 per annum + benefits&nbsp;The Program Manager reports to the Executive Director and works in co-operation with the staff of the WSN.Major Responsibilities:<ul><li>Provide supervision and support for staff, including volunteers and practicum students with case management and clinical support in the provision of service, developing priorities, meeting service objectives, ensuring compliance with internal controls, identifying areas for training and development and formal performance evaluation</li><li>Recruit, select and make hiring recommendations for all program staff positions in conjunction with the Executive Director</li><li>Coordinate the delivery of programs and services; recommend changes necessary to continuing program effectiveness and efficiency</li><li>Provide counselling and support to survivors of sexual violence and human trafficking for the purpose of sexual exploitation (individual, group, online chat, virtual drop-in and 24-hour crisis line)</li><li>Evaluate and resolve problems/concerns regarding the programs in consultation with the Executive Director</li><li>Ensure all legislative, regulatory and professional standards are adhered to</li><li>Ensure that the Executive Director receives all necessary background information and reports in preparation for monthly Board meetings</li></ul>Preparation of program reports for funders and present monthly program reports to the Board of Directors<ul><li>Liaise with other community partners and services and represent the WSN on appropriate community committees</li><li>Perform the role of staff back-up for volunteers responding to calls on WSN’s 24-hour crisis line on a one-week rotational basis and act as final back-up to the crisis line when needed</li><li>Participate in the delivery of WSN’s bingo fundraiser in Newmarket (Sunday 2:45pm-5pm) on a rotational basis</li><li>Provide all services from an integrated anti-racist, feminist anti-oppression framework</li><li>Adhere to all policies, procedures, guidelines, routines and requirements as per WSN policy.</li></ul>Key Qualifications:<ul><li>A strong understanding of sexual violence, including sex trafficking, childhood sexual abuse and incest from an integrative, feminist, trauma-informed, anti-racist, anti-oppression perspective</li><li>Minimum of 3 years program management and staff supervision/support experience in a not-for-profit social service organization</li><li>Minimum of 5 years counselling experience as well as strong crisis management, group facilitation skills and experience</li><li>Knowledge of relevant legislation (e.g. Child and Family Services Act), regional and provincial services for safety planning and referral purposes.</li><li>Demonstrated experience working with diverse staff and clients from marginalized communities</li><li>Excellent communication, organization, time management, conflict management and interpersonal skills</li><li>An ability to work independently and as part of a team in a diverse environment</li><li>A commitment to ongoing personal and professional development&nbsp;</li><li>Proficiency in working with client and volunteer management software such as Salesforce</li><li>Excellent computer skills, including ability to use MS Office (Excel, Word, PowerPoint) and proficiency in Google Suite (including Gmail, Google docs) and Zoom Business Edition (meetings and presentations)</li><li>Knowledge of the York Region community</li><li>French/English bilingualism is a strong asset; A second language other than English and French is an asset</li><li>Available to work from a hybrid work model: onsite at WSN’s office in Newmarket and from home in a private space</li><li>A reliable vehicle, valid driver’s license and insurance is required for this position to accommodate travel across York Region is required</li><li>Related post-secondary education or equivalent.</li></ul>This position will remain open until it is filled.Please submit a cover letter and resume to:&nbsp;Jacqueline Benn-John at&nbsp;<a href="mailto:jbennjohn@womenssupportnetwork.ca" target="_blank">jbennjohn@womenssupportnetwork.ca</a>&nbsp;Accommodations are available on request for candidates taking part in all aspects of the selection process.Only applicants selected for an interview will be contacted. WSN is committed to a staff&nbsp;Team that reflects the diversity within the community. We encourage Indigenous, Black, women of colour, immigrant women, differently abled, francophone, lesbian, bisexual, and trans women to apply.

Women's Support Network of York Region

Program Manager

​DATE: August 8, 2025​&nbsp; LOCATION:&nbsp;Orillia, ON – Tud Hope&nbsp; COMPENSATION:&nbsp;$47,976&nbsp;- $48,864&nbsp;Annually prorated&nbsp; &nbsp;LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient. To help fulfill its mission, LOFT is hiring a Full Time Permanent&nbsp;Cleaner.&nbsp; &nbsp;**This is a Night Position**&nbsp; Job Summary&nbsp; The Cleaner is responsible, under the direction of their supervisor, to ensure the cleanliness of designated client rooms and LOFT offices of the facility. The responsibilities include washing windows, cleaning washrooms, dusting, vacuuming, sweeping, washing, scrubbing, waxing and polishing floors, in accordance with the maintenance standards, as well as other cleaning duties as delegated by their supervisor. The Cleaner also works in liaison with their supervisor in regard to controlling cleaning supplies inventory. In case of emergency, the Cleaner is responsible to assist the Personal Support staff to handle the situations under his/her direction, as applicable to the shift requirements.&nbsp; What You Will Do<ul><li>The daily cleaning of the staff and common areas of the facility. Cleaning includes sweeping, dusting, polishing, and vacuuming, scrubbing, washing of floors, walls and windows and other cleaning/maintenance activities.</li><li>Clean all washrooms, as well as all floors of these areas. Ensure there are sufficient supplies and that stocking requirements are met.</li><li>Clean and remove garbage from all designated offices, staff, and common areas.</li><li>Assist the residents in their bedrooms when needed.</li><li>Cleaning assignments as delegated by the Program Director, in accordance with the maintenance/cleaning schedule established for the facility and tenant requirements.</li><li>Assist the Program Support staff with emergencies, as applicable to the shift requirements.</li><li>Under the direction of the support staff, the Cleaner will respond by phoning 911, assist with the evacuation of the building in case of fire and/or as otherwise appropriate for the particular emergency situation.</li><li>Carry out work in accordance with the health and safety policy and procedures of the program.</li><li>Stock cleaning cart.</li><li>Physically move items which may require pushing, pulling or lifting tables, desk, chairs and other furniture cleaning equipment or cleaning cart supplies.</li><li>Stoop, bend, kneel, crawl, raise and move arms, and stand as needed.</li><li>Maintain supply and safety records for the cart.</li><li>Understand and follow Material Safety Data Sheets and other oral and written instructions.</li><li>Work cooperatively with others.</li><li>Any other related duties as assigned.</li></ul>What You Bring&nbsp; Must Haves<ul><li>Related cleaning experience and/or training</li><li>Knowledge of cleaning equipment, chemicals, and usage</li><li>Knowledge of health and safety standards</li><li>Ability to work with limited supervision.</li><li>Able to work shifts, including nights and weekends.</li><li>Good health to meet job demands.</li><li>Working knowledge of English</li></ul>Work Environment&nbsp; Since the workplace involves working in resident/tenant member’s own homes, staff may be subjected to secondhand smoke while performing their job duties.<h3>What We Offer</h3><ul><li>A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability</li><li>Defined Benefits Pensions Plan</li><li>24/7 Employee Assistance Program</li><li>E-learning program available all year round</li><li>Starting vacation time above minimum standard,</li><li>Additional paid personal and paid sick days</li><li>Professional development budget available to help you nurture and shape your career</li><li>Corporate Gym membership rate with GoodLife Fitness</li><li>Access to Perkopolis, a comprehensive corporate discount program</li><li>Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion</li><li>Tuition reimbursement program</li><li>Maternity-leave and Parental leave top up program</li></ul>Our Commitment to Diversity and Inclusion&nbsp; LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.Note: A satisfactory vulnerable sector check (VSC) is also required.&nbsp; CLOSING DATE:&nbsp;August 22, 2025​

LOFT Community Services

Cleaner_FT-Perm

Program Support – Programs &amp; Services&nbsp;About Roots Community Services Roots Community Services Inc. (RootsCS) is a charitable organization that provides culturally-relevant programs and services to inspire residents in the Region of Peel, primarily from the Black, African, and Caribbean (BAC) communities, to make positive changes in their lives and within their communities. Our aim is to assist our clients by providing pathways for them to achieve their full potential and in finding solutions to improve their health, well-being and quality of life.&nbsp;The Position&nbsp;The Program Support – Programs &amp; Services is a dynamic role responsible for providing comprehensive administrative, technical, logistical, data management, strategic, and innovative support within the programs and services at RootsCS. This position serves as a critical operational backbone, providing direct support to staff and people leaders in planning and executing program activities while ensuring smooth day-to-day operations and data-driven decision making.Contract Term: to March 31, 2026&nbsp;Renewable: April 1 of each year, based on funding availability and satisfactory performance&nbsp;Hours of Work: 35 hours per week&nbsp;Compensation: $50,000.00 - $54,600.00&nbsp;Start Date: Immediate Direct Report: Manager, Research, Knowledge &amp; Innovation&nbsp;Major Duties and ResponsibilitiesThe responsibilities of the Program Support – Programs &amp; Services include, but are not limited to:<ul><li>Provide comprehensive administrative support to program managers, coordinators, and senior leadership, including the coordination of reports, documentation, scheduling, and handling of confidential information.</li><li>Collect, organize, and maintain program-related data using secure and efficient systems, ensuring confidentiality and integrity through appropriate database management platforms.</li><li>Generate detailed reports, spreadsheets, charts, and statistical summaries for regular (weekly, monthly, quarterly) internal and external reporting purposes.</li><li>Track and analyze program metrics, key performance indicators (KPIs), and outcomes to support data-informed planning and evaluation.</li><li>Serve as a technical resource for the Microsoft 365 suite, utilizing advanced functionality in platforms such as Excel, SharePoint, Word, PowerPoint, and other cloud-based tools to improve productivity and collaboration.</li><li>Assist in the development and implementation of program strategies, processes, and operational procedures in alignment with organizational goals.</li><li>Provide support in the preparation of grant applications, funding proposals, and reporting under the guidance of management.</li><li>Contribute to the development of work plans and evaluation frameworks with measurable outcomes for RootsCS projects and initiatives.</li><li>Capture and input daily activities and service data into program tracking systems, ensuring files and databases remain accurate and current.</li><li>Collaborate closely with front-line staff and leadership to contribute to the overall success and delivery of programs and services.</li><li>Ensure adherence to program policies, operational standards, and reporting requirements to maintain compliance and accountability.</li><li>Perform other duties as assigned by management to support organizational-wide goals and priorities</li></ul>Working Conditions&nbsp;<ul><li>RootsCS operates using a variety of work models, such as the Hybrid Hotelling model. Work models depend on the specific role and are at the discretion of the organization. </li><li>Comfortable lifting and carrying objects up to 10 lbs, and sitting or standing for long periods.&nbsp;</li></ul>Skills and Qualifications:&nbsp;<ul><li>A diploma or university degree in Business Administration, Human Services, Data Management, or a related field</li><li>Minimum 2 years of progressive administrative experience in program support, social services, or the non-profit sector </li><li>Experience working with individuals, primarily from the Black, African and Caribbean communities</li><li>Able to embrace diversity and inclusion, with the ability to work with diverse clients and organizations</li><li>Excellent communication skills (written and oral)</li><li>Strong computer and technical skills, including proficiency in the Microsoft 365 suite, with demonstrated advanced skills in Excel, SharePoint, and database management</li><li>Proficiency in project management tools and collaborative platforms</li><li>Exceptional organizational and time management abilities with proven multitasking capabilities</li><li>Strong analytical and problem-solving skills with attention to detail</li><li>Ability to maintain confidentiality and handle sensitive information appropriately</li><li>A clean Vulnerable Sector Criminal Records check</li><li>Valid driver’s license, access to a reliable vehicle and relevant insurance</li><li>Ability to work flexible hours&nbsp;</li></ul>This job description indicates the key responsibilities and core functions of the position. It is not intended to encompass a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as needed.All employees are expected to participate in special assignments as a team-oriented and inclusive organization. These include fundraising, strategic planning, and other related activities that contribute to the continuous development and expansion of Roots Community Services Inc. Employees are expected to contribute to the ongoing department growth and improvement via excellent job performance and proactive communication.&nbsp;Please forward your application with a cover letter by email to <a href="mailto:careers@rootscs.org" target="_blank">careers@rootscs.org</a>with the subject line Program Support - Programs &amp; Services. Please note that we will be reviewing applications as they are submitted until the positions are filled.&nbsp;We thank all who apply for this position; however, only those candidates selected for an interview will be contacted.

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