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As a Chess Program Assistant with Enroute 2 Success, you’ll help with Wednesday evening youth chess lessons in Brampton. Tasks include setting up boards, pieces, and clocks before lessons, welcoming participants, recording attendance, assisting beginners as they learn from professional coaches (including a grandmaster), keeping score during games, tracking participant improvement, and packing up materials after lessons. Experience playing chess is a bonus and can help you better support participants during lessons and games.

EnRoute 2 Success

Chess Program Assistant

<h2>Volunteer with Building Up – 10-Year Anniversary Fundraiser</h2>Event:&nbsp;Building Up Together: The Next Chapter Date:&nbsp;Thursday, September 18, 2025 Time:&nbsp;4:00 PM – 11:00 PM Location:&nbsp;21 Apex Road, Toronto – Building Up’s New Training Centre<h3>About Building Up</h3>Building Up is a non-profit social enterprise dedicated to improving Toronto’s environmental efficiency and affordable housing stock while creating pathways to meaningful employment in the skilled trades.We’re celebrating our 10-year anniversary with a special fundraising event — and we need an amazing volunteer team to make it happen! Whether you love hospitality, organization, or lending a hand wherever needed, there’s a role for you.<h2>Volunteer Opportunities</h2>1. Bar<ul><li>Serve drinks to guests (must be 18+).</li><li>Maintain a clean and organized bar area.</li><li>Provide friendly, efficient service.</li></ul>2. Serving / Food Runners<ul><li>Deliver food to tables and replenish buffet or serving areas.</li><li>Assist the catering team with set-up and clean-up.</li><li>Ensure guests have everything they need.</li></ul>3. Raffle Attendants<ul><li>Engage guests to purchase raffle tickets.</li><li>Explain raffle details and prize information.</li><li>Keep tickets and cash organized. &nbsp;</li></ul>4. Check-In Table&nbsp;(Ticket Inspectors)<ul><li>Greet guests with a warm welcome.</li><li>Scan tickets and provide event wristbands/materials.</li><li>Answer general event questions.</li></ul>5. Raffle &amp; Drink Ticket Sales<ul><li>Sell tickets for raffles and beverages.</li><li>Handle cash or electronic payment systems.</li><li>Maintain accurate sales records.</li></ul>6. Floaters / Clean-Up Crew<ul><li>Be ready to assist wherever help is needed.</li><li>Keep event areas tidy and safe.</li><li>Support other volunteers or staff as needed.</li></ul>7. Merch Table<ul><li>Set up and display merchandise.</li><li>Assist guests with purchases.</li><li>Track inventory during and after the event.</li></ul>8. Set-Up &amp; Tear-Down<ul><li>Arrange tables, chairs, signage, and equipment before the event.</li><li>Help with decorating and creating a welcoming space. Pack up, clean, and restore the venue after the event. &nbsp;</li></ul><h2>What We’re Looking For</h2><ul><li>Friendly, reliable, and team-oriented volunteers.</li><li>Willingness to commit to your scheduled shift.</li><li>Ability to stand, walk, and/or lift, depending on your role.</li><li>For bar service, you must be 18+. &nbsp;</li></ul><h2>Perks of Volunteering</h2><ul><li>Play a key part in celebrating a major milestone.</li><li>Meet great people and expand your network.</li><li>Gain experience in event operations and hospitality.</li><li>Support a meaningful cause in your community. &nbsp;</li></ul>📍 Ready to join us? Sign up here:<a href="https://forms.gle/dYnNxNnTpnR6EfoR8" target="_blank">&nbsp;https://forms.gle/dYnNxNnTpnR6EfoR8</a>

Building Up

Volunteer needed for Fundraising event

Program Support – Programs &amp; Services&nbsp;About Roots Community Services Roots Community Services Inc. (RootsCS) is a charitable organization that provides culturally-relevant programs and services to inspire residents in the Region of Peel, primarily from the Black, African, and Caribbean (BAC) communities, to make positive changes in their lives and within their communities. Our aim is to assist our clients by providing pathways for them to achieve their full potential and in finding solutions to improve their health, well-being and quality of life.&nbsp;The Position&nbsp;The Program Support – Programs &amp; Services is a dynamic role responsible for providing comprehensive administrative, technical, logistical, data management, strategic, and innovative support within the programs and services at RootsCS. This position serves as a critical operational backbone, providing direct support to staff and people leaders in planning and executing program activities while ensuring smooth day-to-day operations and data-driven decision making.Contract Term: to March 31, 2026&nbsp;Renewable: April 1 of each year, based on funding availability and satisfactory performance&nbsp;Hours of Work: 35 hours per week&nbsp;Compensation: $50,000.00 - $54,600.00&nbsp;Start Date: Immediate Direct Report: Manager, Research, Knowledge &amp; Innovation&nbsp;Major Duties and ResponsibilitiesThe responsibilities of the Program Support – Programs &amp; Services include, but are not limited to:<ul><li>Provide comprehensive administrative support to program managers, coordinators, and senior leadership, including the coordination of reports, documentation, scheduling, and handling of confidential information.</li><li>Collect, organize, and maintain program-related data using secure and efficient systems, ensuring confidentiality and integrity through appropriate database management platforms.</li><li>Generate detailed reports, spreadsheets, charts, and statistical summaries for regular (weekly, monthly, quarterly) internal and external reporting purposes.</li><li>Track and analyze program metrics, key performance indicators (KPIs), and outcomes to support data-informed planning and evaluation.</li><li>Serve as a technical resource for the Microsoft 365 suite, utilizing advanced functionality in platforms such as Excel, SharePoint, Word, PowerPoint, and other cloud-based tools to improve productivity and collaboration.</li><li>Assist in the development and implementation of program strategies, processes, and operational procedures in alignment with organizational goals.</li><li>Provide support in the preparation of grant applications, funding proposals, and reporting under the guidance of management.</li><li>Contribute to the development of work plans and evaluation frameworks with measurable outcomes for RootsCS projects and initiatives.</li><li>Capture and input daily activities and service data into program tracking systems, ensuring files and databases remain accurate and current.</li><li>Collaborate closely with front-line staff and leadership to contribute to the overall success and delivery of programs and services.</li><li>Ensure adherence to program policies, operational standards, and reporting requirements to maintain compliance and accountability.</li><li>Perform other duties as assigned by management to support organizational-wide goals and priorities</li></ul>Working Conditions&nbsp;<ul><li>RootsCS operates using a variety of work models, such as the Hybrid Hotelling model. Work models depend on the specific role and are at the discretion of the organization. </li><li>Comfortable lifting and carrying objects up to 10 lbs, and sitting or standing for long periods.&nbsp;</li></ul>Skills and Qualifications:&nbsp;<ul><li>A diploma or university degree in Business Administration, Human Services, Data Management, or a related field</li><li>Minimum 2 years of progressive administrative experience in program support, social services, or the non-profit sector </li><li>Experience working with individuals, primarily from the Black, African and Caribbean communities</li><li>Able to embrace diversity and inclusion, with the ability to work with diverse clients and organizations</li><li>Excellent communication skills (written and oral)</li><li>Strong computer and technical skills, including proficiency in the Microsoft 365 suite, with demonstrated advanced skills in Excel, SharePoint, and database management</li><li>Proficiency in project management tools and collaborative platforms</li><li>Exceptional organizational and time management abilities with proven multitasking capabilities</li><li>Strong analytical and problem-solving skills with attention to detail</li><li>Ability to maintain confidentiality and handle sensitive information appropriately</li><li>A clean Vulnerable Sector Criminal Records check</li><li>Valid driver’s license, access to a reliable vehicle and relevant insurance</li><li>Ability to work flexible hours&nbsp;</li></ul>This job description indicates the key responsibilities and core functions of the position. It is not intended to encompass a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as needed.All employees are expected to participate in special assignments as a team-oriented and inclusive organization. These include fundraising, strategic planning, and other related activities that contribute to the continuous development and expansion of Roots Community Services Inc. Employees are expected to contribute to the ongoing department growth and improvement via excellent job performance and proactive communication.&nbsp;Please forward your application with a cover letter by email to <a href="mailto:careers@rootscs.org" target="_blank">careers@rootscs.org</a>with the subject line Program Support - Programs &amp; Services. Please note that we will be reviewing applications as they are submitted until the positions are filled.&nbsp;We thank all who apply for this position; however, only those candidates selected for an interview will be contacted.

Roots Community Services Inc

Program Support - Programs & Services

🎭 Volunteer Bartender – Be Part of the Drama at Alumnae Theatre! 🍷Love live theatre? Want to be at the heart of the action and behind the bar? Alumnae Theatre Company is looking for enthusiastic Volunteer Bartenders to join our Front of House team for the upcoming season!This is more than just pouring drinks, it’s a chance to connect with Toronto’s vibrant arts community, meet theatre-makers and audiences, and be part of something magical.What You’ll Get:<ul><li>A fun, social, and engaging role — no two nights are the same!</li><li>Free admission to performances</li><li>A chance to meet creatives, performers, and fellow theatre lovers</li><li>On-the-job experience for your resume, which is perfect for students, emerging artists, and community members</li><li>A welcoming team, mentorship, and professional references</li><li>Support to complete your Smart Serve certification (required for the role)</li></ul>What You’ll Do:<ul><li>Set up, serve, and close the bar before and during performances</li><li>Provide a friendly and responsible customer service experience</li><li>Handle drink sales (mostly cashless) and maintain cleanliness of the space</li><li>Help create an enjoyable and safe experience for our patrons</li></ul>The Details:<ul><li>Shifts are mostly evenings and weekends, Wednesday through Sunday</li><li>A minimum commitment of 2 shifts per production</li><li>Smart Serve required — we’ll help you get certified if needed</li><li>No prior experience necessary — just bring a positive attitude and team spirit!</li></ul>Why Volunteer? Whether you're looking to get involved in the arts, make new friends, gain hospitality experience, or just soak up the energy of Toronto’s independent theatre scene — this is your chance to step into the spotlight (without having to memorize lines!).Apply Now Interested? Email Diana: <a href="mailto:barmanager@alumnaetheatre.com" target="_blank">barmanager@alumnaetheatre.com</a> with a brief note about yourself, your availability, and whether you already have Smart Serve. We can’t wait to welcome you to the team!

Alumnae Theatre Company

🎭 Volunteer Bartender – Be Part of the Drama at Alumnae Theatre! 🍷

Be at the Heart of Impact: Fuel Meaningful Change in Ageing PolicyJoin the National Institute on Ageing (NIA) as a key connector in our mission to shape a better future for older adults in Canada. As the Development Officer, you'll help turn bold ideas into action by supporting partnerships, stewarding donor relationships, and driving engagement initiatives.You’ll manage a portfolio of partners and donors by building meaningful connections through cultivation, solicitation, and thoughtful stewardship. Your role will also include coordinating impactful donor-focused events, working with cross-functional teams, and supporting special projects that advance our mission.From organizing donor logistics to collaborating across departments at Toronto Metropolitan University (TMU), you’ll play a vital role in promoting the NIA’s work and expanding our community of changemakers. &nbsp;QualificationsTo help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:<ul><li>Completion of a post-secondary degree program in a related field with specialty or focus in fundraising.</li><li>A minimum of three (3) years of fundraising experience is required.</li><li>Must have experience building and maintaining relationships with donors.</li><li>Must have experience identifying prospects.</li><li>Experience in a post-secondary or not-for-profit environment in marketing, promotions, fundraising planning and communications.</li><li>Experience coordinating small and/or medium -scale events and handling contracts and related budgets.</li><li>Demonstrated ability to identify and secure qualification meetings with new prospects, and successful solicitation of gifts of $1000 a year or more.&nbsp;</li><li>Thorough knowledge of advancement programming.</li><li>Ability to present to a variety of audiences and captivate their attention.</li><li>Extensive computer skills; demonstrated use of fundraising database(s) (Salesforce) and MS Office as well as Google Workspace.</li><li>An equivalent combination of education and experience may be considered.</li></ul>

Toronto Metropolitan University

Development Officer (National Institute on Ageing)

The part-time maintenance Worker will be required to work up-to 14 hours between Monday to Friday from 8:00 AM to 4:00 PM. Position Summary Reporting to the Property Manager, the Maintenance Worker will perform maintenance and repairs in various areas, including electrical, plumbing, carpentry, and general maintenance. The successful candidate will maintain cooperative working relationships with staff and interact positively with our tenant population.&nbsp; Duties and Responsibilities<ul><li>Perform maintenance and repairs in electrical, plumbing, carpentry, and general maintenance.&nbsp;</li><li>Maintain cooperative working relationships with staff and interact positively with tenant populations who have experienced homelessness, mental health, and addiction problems.&nbsp;</li><li>Maintain inventory and take care of tools and equipment.&nbsp;</li><li>Must have a valid driver’s license and reliable vehicle throughout employment.&nbsp;</li><li>Must be able to lift 25 kilograms.&nbsp;</li><li>Knowledge of group processes and dynamics.&nbsp;</li><li>Demonstrated interpersonal and teamwork skills; ability to maintain cooperative working relationships with Housing co-workers and interact positively with the tenant population.&nbsp;</li><li>Demonstrated ability to work independently.&nbsp;</li><li>Demonstrated organizational, time management, and administration skills.&nbsp;</li><li>Proficient in word processing, spreadsheet, and database software applications.&nbsp;</li><li>Ability to communicate effectively in English, both verbally and in writing.&nbsp;</li><li>Ability to communicate verbally and in writing, in languages other than English, an asset.&nbsp;</li><li>Other duties as assigned.&nbsp;</li></ul>Qualifications<ul><li>Minimum Grade 12 education.&nbsp;</li><li>A minimum of 3 to 5 years of relevant experience.&nbsp;</li><li>Good communication and organization skills.&nbsp;</li><li>Working knowledge of building management/maintenance routines, the Ontario Fire Code, and the Ontario Building Code, and ability to ensure that Occupational Health and Safety, WHMIS, and other relevant standards and legal requirements are met.&nbsp;</li><li>Several years experience working with people experiencing homelessness or at risk of homelessness.&nbsp;</li><li>Knowledge of tenant population, diversity issues, anti-discrimination practices, and systemic reasons for homelessness.&nbsp;</li><li>Experience with rental legislation in Ontario.&nbsp;</li><li>Excellent interpersonal skills.&nbsp;</li><li>Knowledge of relevant laws, standards, and guidelines.&nbsp;</li><li>Knowledge of resources and services available in the community.&nbsp;</li><li>Certificates in first aid, CPR, crisis prevention, and intervention are assets.&nbsp;</li><li>Must be qualified to work in Canada legally for the employer.&nbsp;</li><li>Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the agency's operational requirements.&nbsp;</li></ul> Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process. To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.&nbsp;

Dixon Hall

Maintenance Worker

The Organizational Development and Strategy (ODS) Unit plays a crucial role in supporting the General Council Office by developing, executing, and communicating its vision and strategic priorities. This unit helps shape the public face of the United Church, enhancing the denomination’s principled presence in the public square and strengthening its invitation to church across the country and its ministries.The unit coordinates research, planning, and evaluation, and assists in nourishing congregations, supporting Regional Councils, advancing national programs, and contributing to the effective administration of the church. It encompasses the GCO's planning function (both strategic and operational), reporting, and evaluation. Furthermore, the unit includes a communications department staffed by subject matter experts who ensure alignment in key messaging, a Growth department dedicated to the church’s overarching priority of growth, and Ministries in French. The Growth department works with the regions to cultivate innovation, strengthen existing congregations toward transformation, and seed and grow new Communities of Faith.Position PurposeThe Information and Statistics Coordinator plays an important role in supporting the data-informed commitment of The United Church of Canada, contributing to a culture of teamwork, collaboration, and partnership within and across General Council Office units, Regions, Communities of Faith, and Ecumenical partnerships. They lead, and are responsible, for the strategic and practical work involved in financial information planning, gathering, processing, producing, and disseminating the church’s annual Community of Faith (pastoral charge) statistics. The information gathered informs decision making and undergirds the entire financial model of the General Council Office Denominational/Regional Council assessment process. This includes creating and interpreting statistical, personnel, and financial data for more than 1,900 pastoral charges, 2,400 congregations, and 100,000 identifiable individuals in the database. During peak periods, they actively communicate with churches, check statistical data accuracy, troubleshoot, and resolve complex problems that require advanced accounting, diplomacy, and educational skills.They lead and liaise with the IT, Finance, and Communication units to implement the annual denominational assessment rate update, including calculations and communications, as directed.<h2>Primary Areas of Responsibility</h2><ol><li>Data Management and Maintenance (40%): Coordinate the collection, validation, and dissemination of statistical and congregational data through digital and paper-based systems. Develop and maintain data gathering tools and make sure of integration across key platforms. Provide strategic input on data accuracy, reporting processes and IT improvements. Produce customized statistical reports and support data-driven decision making. Respond to Inquiries and advise congregational treasurers on data ad financial practices.</li><li>Assessment Management and Deployment (30%): Lead the development of assessment models and scenarios to support financial decision making. Guide pastoral charges through assessment changes related to structural transitions (e.g. closures, amalgamations). Collaborate with IT to ensure proper assessment billing, invoicing and data sync between systems.</li><li>Yearbook Production (10%): Manage the production of the United Church Yearbook, including content preparation and layout. Ensure timely publication and work with IT to develop relevant statistical reports and indices.</li><li>ChurchHub Information Management and Maintenance (10%): Oversee updates to ChurchHub regarding structural and name changes of pastoral charges and other regional bodies. Coordinate with General Council and Regional Councils to ensure consistent and timely database updates and system improvements.</li><li>Administration (10%): Maintain congregation and pastoral charge records from Affirm United and submit annual reports to Affirm United. Manage data requests, mailing lists and supervise staff to ensure efficient workflow in support of ongoing administrative functions.</li></ol><h2>Qualifications</h2><ul><li>Post-secondary education in a related field (research methodology, data, statistical analysis).</li><li>Recognized Accounting Certification and/or training is an asset.</li><li>3-5 years of related experience, focusing on measurement, financial management, and reporting.</li><li>Excellent verbal and written communication skills, including proofreading with strong attention to detail;</li><li>Strong administrative, planning, time management and organizational skills together with situational analysis and problem-solving skills to proactively plan work, establish, monitor and adjust priorities to accomplish goals with limited supervision;</li><li>Strong financial knowledge and accounting skills;</li><li>Robust computer skills in the use of various software applications – Microsoft Office 365, MS Dynamics, Excel, Word, PowerPoint, Power BI, Outlook, Power Apps, SharePoint, OneDrive, Teams, Zoom, with the knowledge of and ability to organize and manage significant amounts of data;</li><li>Technical proficiency in using a variety of technological systems employed by The United Church of Canada and understanding the relationship between systems (such as ChurchHub and Narthex). Knowledge of Structured Query Language (SQL) to retrieve data from databases and perform queries would be an asset;</li><li>Familiarity with data privacy regulations and ethical data management practices;</li><li>Project management ability and experience to help enhance planning and execution;</li><li>Solid Customer Service and interpersonal skills, conveying efficiency, understanding, patience, and competence when dealing with the church constituency, the public, and staff.</li><li>Ability to collaborate with staff members, promote customer service, and ensure staff provide responsive and efficient customer-oriented service;</li><li>Solid judgment, tact, discretion, resourcefulness, creativity in problem-solving, and the ability to make independent decisions;</li><li>Ability to work independently, consulting the supervisor only for major problems; and</li><li>Proficiency in French or other languages relevant to the United Church's diverse communities would be an asset.</li><li>Alignment with vision and values of The United Church of Canada – respect, integrity, passion, and diversity;</li><li>Motivated self-starter capable of identifying needs;&nbsp;</li><li>Initiative, good judgment, tact, discretion, resourcefulness, and creativity in problem solving; and</li><li>Knowledge of The United Church of Canada and the understanding its history, programs, structure, and ethos would be an asset.</li></ul><h2>Working Conditions</h2>The United Church of Canada has adopted a hybrid workplace model, providing flexibility for this position, working both off-site and in the General Council Office, currently located at 3250 Bloor Street West in Toronto, ON. The incumbent will be provided, for work purposes, use of secure devices and must be available by email, phone, teams or zoom during regular office hours Monday to Friday.&nbsp;Sitting and viewing a computer screen for long periods, keyboarding/using assistive devices or technologies, intermittent physical activity including sitting, standing and being on a call for long periods of time will be required. Occasional additional hours may be required.As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act and the Human Rights Code, The United Church of Canada will provide reasonable accommodations to employees with human-rights related needs.<h2>Compensation</h2>The target hiring range for this position is $62,107.81 to $68,957.58 with the ability to progress to a maximum of $82,809.94. This is based on category 6 on our salary range. Placement on the salary range will depend on factors such as market conditions, internal equity, and the candidate’s experience, skills, and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.

The United Church of Canada / l'Église Unie du Canada

Information and Statistics Coordinator

Join Our Board of Directors – Contribute to Community EmpowermentOrganization: Working Skills Centre (WSC) Position: Board Member-at-Large (Volunteer) Location: Toronto, ON (Hybrid meetings) Time Commitment: Up to 10 hours/monthAbout Us: Working Skills Centre (WSC) is a non-profit organization dedicated to helping immigrants, newcomers, and marginalized individuals gain the skills and training they need to enter or re-enter the workforce. Since 1978, we’ve been creating opportunities for economic empowerment and inclusion.We are currently seeking a Member-at-Large to join our volunteer Board of Directors. This role offers an opportunity to help shape the direction of an organization committed to equity, education, and employment.Key Responsibilities:<ul><li>Attend and actively contribute to monthly board meetings</li><li>Participate in board committees and special initiatives</li><li>Provide strategic input and support to the organization’s leadership</li><li>Champion WSC’s mission and act as an ambassador in the community</li><li>Support fundraising, outreach, and governance efforts as appropriate</li></ul>Ideal Candidates Will Bring:<ul><li>A passion for social equity and community development</li><li>Experience in areas such as employment services, fundraising, education/training, marketing, governance, or finance</li><li>A collaborative and solutions-focused mindset</li><li>Familiarity with non-profit organizations (board experience an asset but not required)</li></ul>Why Join Us?<ul><li>Make a tangible impact in the lives of job seekers and newcomers</li><li>Build leadership experience and governance skills</li><li>Collaborate with a committed and diverse group of board members</li><li>Help guide a values-driven organization with deep community roots</li></ul>To Apply: Send your resume and a brief statement of interest to <a href="mailto:jrabanillo@wscservices.net" target="_blank">jrabanillo@wscservices.net</a> with the subject line: Board Member-at-Large Application. Applications will be reviewed on a rolling basis.

Working Skills Centre

Board of Directors Position - Member-at-Large

Medical Secretary 
 
Date Posted: July 28, 2025 Location: On-Site, 2398 Yonge 

Street (Yonge and 
Eglinton) 

Department: Medical Secretaries Position Status: Regular Part-Time 
Hours of Work: 17.5-21 hours weekly FTE Status: 0.5-0.6 
Weekday Shifts 
Required: 

Days, Evenings Weekend Shifts 
Required: 

N/A 

Salary Range: $22.40/hour-
$26.99/hour 

Statutory Holidays 
Required: 

As operationally 
required 

Union Status: Unionized Benefit Entitlement: Benefits and HOOPP 
Positions Available: 2 


About Us: 

Vibrant Community Health (“Vibrant”) is driven by a strong commitment to community and a 
client-centred approach that aims to improve the quality of life and health outcomes for 
individuals living in North Toronto, especially those who are vulnerable and face complex 
challenges and systemic barriers to care such as physical disabilities, social isolation, 
members of racialized communities and older adults. 

Located in a restored, accessible heritage building at the heart of Yonge &amp; Eglinton, Vibrant 
offers a welcoming and inclusive workplace where your work has purpose and your impact is 
felt throughout the community. 

Position Overview: 

As a member of an interdisciplinary team, the Medical Secretary provides reception and 
clerical support to the staff and programs at Vibrant and is responsible for receiving and 
welcoming clients and guests to our Health Centre. Duties include booking/rescheduling 
appointments, monitoring clinician schedules, and providing general administrative support 
to primary care &amp; allied care providers using an electronic medical record (EMR). Some 
evening work will be required. This position is expected to work onsite. 
 
Summary of Duties 

 • Provide reception services including positive customer service, communication with 
clients, answering incoming calls and directing calls accordingly 

 • Respond to general inquiries, obtaining services for clients (e.g. taxis, referrals to 
other agencies etc.) and providing information to the public and other agencies 
regarding services 

 • Scan, fax and / or mail documents as required 
 • Triage incoming phone calls; schedule &amp; confirm client appointments, tests, follow-

ups, and manage schedules using an electronic medical record (EMR) as required 
 • Respond to the administrative needs of clinical staff by assisting with computer work, 

photocopying, faxing, filing, and scheduling 


 • Ensure client records and files are accurate and current, and update the medical 
record system with appropriate information as needed 

 • Coordinate referrals with external service providers 
 • Ensure clients have appropriate registration and requisition forms 
 • Distribute harm reduction supplies when needed 
 • Share information collected from clients with the appropriate clinical staff 
 • Participate in meetings as required 
 • Adhere to all policies and procedures of the Vibrant Community Health 
 • Participate in other duties as assigned 

Qualifications/Skills 

 • High School Diploma or equivalent, medical administrative education an asset 
 • Minimum 1 years’ experience as a medical secretary or administrative assistant 
 • Experience working in a community health setting 
 • Proficiency in the use of computer technology, specifically with using electronic 

medical record (EMR) systems; experience using PS Suite is an asset 
 • Knowledge of the health care sector including primary health care and the 

community-based health model 
 • Demonstrated experience working with vulnerable populations with complex health 

needs including seniors, people living with disabilities and those who may have 
difficulty accessing health care 

 • Knowledge of harm reduction principles and Independent Living philosophy 
considered an asset 

 • Demonstrated ability to work independently and as a member of a multi-disciplinary 
team. 

 • Excellent communication, interpersonal and organizational skills 
 • Police clearance documentation will be required for employment 


Please click the links below to apply: 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a> (0.5 FTE) 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a> (0.6 FTE) 

We sincerely thank all applicants; however, only those selected for an interview will be contacted. 

Vibrant Community Health is committed to following the principles of dignity, independence, and equal 
opportunity in the delivering of its goods and services and fostering an inclusive environment for our 
clients, volunteers, and staff. We welcome and encourage applications from Indigenous peoples, 
racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and 
others with the skills and knowledge to productively engage with diverse communities. 

Vibrant Community Health is committed to providing accessible employment practices that are 
compliant with the Accessibility for Ontarians with Disabilities Act (AODA). If you require 
accommodation to participate in the hiring process, please contact <a href="mailto:careers@vibrantch.ca" target="_blank">careers@vibrantch.ca</a>. 


<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a>
<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a>
<a href="mailto:careers@vibrantch.ca" target="_blank">mailto:careers@vibrantch.ca</a>

Vibrant Community Health

Medical Secretary

Grant Administrator- Equity Stream FundOCASI - Ontario Council of Agencies Serving Immigrants, Toronto, OntarioABOUT OCASI OCASI-Ontario Council of Agencies Serving Immigrants (OCASI) acts as the collective voice for immigrant and refugee-serving organizations in Ontario, and coordinates response to shared needs and concerns. Our mission is to achieve equality, access and full participation for immigrants and refugees in every aspect of Canadian life. OCASI was founded in 1978 and now has over 250member agencies across Ontario. POSITION OVERVIEW The Grant Administrator, Equity Stream Fund, will ensure the compliance and fund administration of the IRCC funding to Grassroots Community Organizations (GCOs) that serve and represent equity- seeking groups, including those serving Black and Racialized communities, Women, LGBTQI+ communities, People with Disabilities, Seniors, and Youth. The Grants Administrator facilitates the OCASI’s grant-making operations through all stages of the process. This position is responsible for managing and monitoring all grants awarded by OCASI and ensuring consistent grant processing. The Grant Administrator, Equity Stream Fund acts in a manner which is consistent with responsible and ethical practice and works at OCASI with a commitment to anti-oppression, including equity, access to services, anti-racism, anti-homophobia, anti-transphobia, and anti-poverty as it relates to immigrants and refugees.The Grant Administrator- Equity Stream Fund will have a commitment to and awareness of equity, access to services, anti-racism and anti-oppression, gender-justice and anti-poverty as it relates to immigrants and refugees.KEY RESPONSIBILITIES • Assist in the development of the project’s financial guidelines. • Ensure that grants are administered according to the guidelines and compliance requirements set by OCASI and IRCC. • Monitor the budget and financial activities associated with grant recipients including monthly collection of Year- to-Date general ledgers and source documents from grant recipients to support funder audits • Reporting: Preparing and submitting regular reports on the status and progress of the grant- funded projects. • Provide clear, consistent guidance and concise instructions on grant administration policies to grantees. • In collaboration with the Senior Coordinator, oversee the entire grants process, including, tracking, compiling and processing payments for proposals, while ensuring all documentation complies with funding and legal requirements. • Work collaboratively with OCASI’s finance team to ensure complete and accurate records of all project’s expenditures • Communication: Acting as a liaison between the Grassroots Community Organizations GCOs and OCASI • Documentation: Maintaining accurate records and documentation for all grant-related activities. • Work with other members of the Membership and Equity Team, to ensure effective coordination and communication on the day to day operations and progress of tasks. • Coordinates monitoring visits with grantees. • Attend Project Advisory Committee and Selection Committee meetings. • Receive and complete initial assessment of grant applications and prepare for committee review. • Assists members of the Selection Committee in the review of project proposals. • Lead the development of grant award letters and agreements once grantees are selected, using standard professional terms and language. • Demonstrated ability in performing administrative tasks • Uphold OCASI’s basic principles for the workplace environment including commitments to the needs, directions and concerns of immigrants and refugees and OCASI’s member organizations. • Embrace and actively uphold OCASI’s mission, equity, accessibility inclusion, anti-racism and anti-oppression principles. • Acknowledge, appreciate, and encourage individual differences and value people for their skills, competencies, and contribution to OCASI’s continuing success. • Other duties as assigned.REQUIRED QUALIFICATIONS • Relevant post secondary education in financial management, non-profit management, publicmanagement and business administration or an acceptable combination of education andexperience working in the non-profit sector • Minimum of 3 years of experience as a grant administrator or similar role in a non-profit orcommunity-based agency in the immigrant services sector or other relevant community andsocial services sector. • Proven knowledge and experience in project management. • Knowledge of promising practices relating to Equity and Social Justice within the immigrant andrefugee serving sector. • Detail-oriented with strong organizational planning skills and the ability to meet tight deadlinesand demanding schedules. • Good judgment, problem solving and conflict resolution skills • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlesslywith excellent attention to detail. • Sound knowledge and understanding of immigrant and refugee sector issues, settlementprocesses/issues, barriers and information needs of newcomers. • Excellent knowledge and skills of budgeting, bookkeeping, and reporting. • Excellent verbal and written communication skills including data analysis, report writing andpresentation skills. with an ability to communicate with a broad range of stakeholders. • Strong team building, collaboration and relationship building skills as well as the ability toestablish rapport with members, partners and volunteers. • Good judgment, problem solving and conflict resolution skills. • Proficiency with computers and programs. • Ability to function in a multidisciplinary, culturally diverse workplace. • Ability to work both independently and as part of a team environment. • Demonstrated commitment to principles of social justice, cultural competency as well as equityand inclusion.Employment Details: • Salary is $52,501 plus benefits, unionized with Unifor Local 87M&nbsp; • Job type: Full-time position based on 35 hours per week&nbsp; • Some overnight travel within Canada may be required *OCASI currently operates within a Hybrid workplace model.How to apply: Please send your cover letter and resume (in a single pdf attachment) with the subject line: Grant Administrator- Equity Stream Fund in English or French in the title to: Hiring Committee, OCASI at <a href="mailto:gethired@ocasi.org" target="_blank">gethired@ocasi.org</a>. This posting will remain open until the position has been filled.<a href="mailto:gethired@ocasi.org" target="_blank">mailto:gethired@ocasi.org</a>Administrateur(trice) de subventions - Fonds du volet ÉquitéOCASI - Ontario Council of Agencies Serving Immigrants, Toronto, OntarioÀ propos d'OCASI :OCASI – Ontario Council of Agencies Serving Immigrants Conseil ontarien des organismes au servicedes immigrants – agit comme porte-parole collectif des organismes d'aide aux immigrants et auxréfugiés en Ontario et coordonne la réponse aux besoins et aux préoccupations communs. Notremission est d'assurer l'égalité, l'accès et la pleine participation des immigrants et des réfugiés à tous lesaspects de la vie canadienne. Fondé en 1978, OCASI compte aujourd'hui plus de 250 organismesmembres en Ontario.Aperçu du poste :L'administrateur(trice) de subventions, Fonds du volet Équité, assurera la conformité et l'administrationdes fonds d'IRCC destinés aux Organismes communautaires locaux (Grassroots CommunityOrganizations (GCOs)) qui servent et représentent les groupes en quête d'équité, notamment ceux quis'adressent aux communautés noires et racialisées, aux femmes, aux communautés LGBTQI+, auxpersonnes handicapées, aux aînés et aux jeunes. L'administrateur(trice) de subventions facilite lesactivités d'octroi de subventions d'OCASI à toutes les étapes du processus.Le/la titulaire du poste est responsable de la gestion et du suivi de toutes les subventions accordéespar OCASI et d'assurer un traitement uniforme des subventions.L'administrateur(trice) de subventions, Fonds du volet Équité, agit de manière responsable et éthique,et travaille à OCASI avec un engagement envers la lutte contre l'oppression, notamment l'équité,l'accès aux services, la lutte contre le racisme, l'homophobie, la transphobie et la pauvreté en ce quiconcerne les immigrants et les réfugiés.L’administrateur(trice) de subventions - Fonds du volet Équité, sera engagé(e) et sensibilisé(e) àl'équité, à l'accès aux services, à la lutte contre le racisme et l'oppression, à la justice de genre et à lalutte contre la pauvreté en ce qui concerne les immigrants et les réfugiés.PRINCIPALES RESPONSABILITÉSâ Contribuer à l'élaboration des directives financières du projet.â S'assurer que les subventions sont administrées conformément aux directives et aux exigencesétablies par OCASI et IRCC.â Suivre le budget et les activités financières des bénéficiaires de subventions, y compris lacollecte mensuelle des grands livres de comptabilité et des documents sources auprès desbénéficiaires de subventions afin de soutenir les audits des bailleurs de fonds.â Rapports : Préparer et soumettre des rapports réguliers sur l'état d'avancement des projetsfinancés par les subventions.â Fournir aux bénéficiaires des directives claires et cohérentes ainsi que des instructions concisessur les politiques d'administration des subventions.â En collaboration avec le coordonnateur principal, superviser l'ensemble du processus desubvention, y compris le suivi, la compilation et le traitement des paiements des propositions,tout en assurant que toute la documentation est conforme aux exigences financières et légales.â Travailler en collaboration avec l'équipe financière d'OCASI pour garantir la tenue de registrescomplets et exacts de toutes les dépenses du projet.â Communication : Assurer la liaison entre les Organismes communautaires locaux et OCASI.â Documentation : Tenir des registres et une documentation exacts pour toutes les activités liéesaux subventions.â Collaborer avec les autres membres de l'équipe Membriété Et Équité afin d'assurer unecoordination et une communication efficaces sur les opérations quotidiennes et l'avancementdes tâches.â Coordonner les visites de suivi avec les bénéficiaires.â Participer aux réunions du Comité consultatif de projet et du Comité de sélection.â Recevoir et finaliser l'évaluation initiale des demandes de subvention et préparer l'examen parle comité.â Assister les membres du Comité de sélection dans l'examen des propositions de projet.â Diriger la rédaction des lettres et des accords d'attribution de subvention une fois lesbénéficiaires sélectionnés, en utilisant un langage et une terminologie professionnels courants.â Aptitude avérée à effectuer des tâches administratives.â Respecter les principes fondamentaux d'OCASI en matière d'environnement de travail,notamment l'engagement envers les besoins, les orientations et les préoccupations desimmigrants et des réfugiés et des organisations membres d'OCASI.â Adhérer et défendre activement la mission d'OCASI, ainsi que les principes d'équité,d'accessibilité, d'inclusion, de lutte contre le racisme et l'oppression.â Reconnaître, apprécier et encourager les différences individuelles et valoriser les personnespour leurs aptitudes, leurs compétences et leur contribution au succès continu d'OCASI.â Autres tâches assignées.QUALIFICATIONS REQUISESâ Formation postsecondaire pertinente en gestion financière, en gestion d'organismes sans butlucratif, en gestion publique et en administration des affaires, ou combinaison acceptable deformation et d'expérience dans le secteur sans but lucratif.â Au moins trois ans d'expérience en tant qu'administrateur(trice) de subventions ou à un postesimilaire au sein d'un organisme sans but lucratif ou communautaire du secteur des servicesaux immigrants ou d'un autre secteur pertinent des services sociaux et communautaires.â Connaissances et expérience avérées en gestion de projets.â Connaissance des pratiques prometteuses en matière d'équité et de justice sociale dans lesecteur des services aux immigrants et aux réfugiés.â Souci du détail et solides compétences en planification organisationnelle, ainsi que capacité àrespecter des délais serrés et des échéanciers exigeants.â Bon jugement, aptitudes à la résolution de problèmes et de conflits.â Solides compétences organisationnelles, reflétant la capacité à exécuter et à prioriser plusieurstâches de manière fluide, avec un excellent souci du détail.â Bonne connaissance et compréhension des enjeux du secteur des immigrants et des réfugiés,des processus et enjeux de l'établissement, des obstacles et des besoins d'information desnouveaux arrivants.â Excellentes connaissances et compétences en budgétisation, en comptabilité et production derapports.â Excellentes compétences en communication verbale et écrite, notamment en analyse dedonnées, rédaction de rapports et présentations. Capacité à communiquer avec un largeéventail d'intervenants.â Excellentes compétences en développement d'équipe, en collaboration et en établissement derelations, ainsi que l’aptitude à établir des liens avec les membres, les partenaires et lesbénévoles.â Bon jugement, aptitudes à la résolution de problèmes et de conflits.â Maîtrise des ordinateurs et des logiciels.â Capacité à évoluer dans un milieu de travail multidisciplinaire et culturellement diversifié.â Capacité à travailler de façon autonome et en équipe.â Engagement démontré envers les principes de justice sociale, de compétence culturelle,d'équité et d'inclusion.Détails de l'emploi: â Salaire de 52 501 $ plus avantages sociaux, syndiqué à la section locale 87M d'Unifor â Type d'emploi : Poste à temps plein avec un horaire de 35 heures par semaine â Ce poste est bilingue ; le français et l'anglais sont requis â Des déplacements de plus de 24 heures au Canada peuvent être requis*OCASI fonctionne actuellement avec un modèle de travail hybride.Comment postuler:Veuillez envoyer votre lettre de motivation et votre CV (en une seule pièce jointe en format PDF) aveccomme objet : « Administrateur(trice) de subventions - Fonds du volet Équité » en anglais ou enfrançais au Comité de recrutement d’OCASI à l’adresse courriel <a href="mailto:gethired@ocasi.org" target="_blank">gethired@ocasi.org</a>. Ce poste resteravacant jusqu’à ce que le poste soit pourvu.Please send your cover letter and resume (in a single pdf attachment) with the subject line: Grant Administrator- Equity Stream Fund in English or French in the title to: Hiring Committee, OCASI at <a href="mailto:gethired@ocasi.org" target="_blank">gethired@ocasi.org</a>.

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