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JOB TITLE: Executive Assistant President’s Office &amp; Board LiaisonREPORTING TO: President &amp; CEOLOCATION: Peel Memorial Centre for Integrated Health &amp; Wellness, with periodic travel to Brampton Civic and Etobicoke General Hospitals; hybrid model including work from home<h3>Position Description:&nbsp;</h3>This role is responsible for confidential executive and management support to the Office of the President &amp; CEO and the Board of Directors of William Osler Health System Foundation.&nbsp; Reporting to the President &amp; CEO, this role is responsible for supporting the day-to-day activities of the President’s office, assisting other Executive leaders, and for leading the Board and Associated Committees portfolio. &nbsp;This role is often the first point of contact for Foundation relationships, making this role a visible and critical ambassador for the Foundation. This position requires someone who is able to prioritize and multi-task and be flexible to changing priorities while also producing high-quality and accurate deliverables.&nbsp; This position requires a high level of professionalism and confidentiality.&nbsp;<h3>About William Osler Health System Foundation:&nbsp;</h3>Osler Foundation is the fundraising arm of William Osler Health System (Osler), which serves 1.3 million people in Brampton, Caledon, North Mississauga, Etobicoke, and surrounding areas—one of the fastest-growing and most ethnically diverse regions of Canada.&nbsp;William Osler Health System Foundation is embarking on Osler’s largest capital campaign to date to build a new multi-story in-patient tower on the Peel Memorial site. Set to realize aggressive growth goals to support the expansion objectives of Osler, Osler Foundation is known for consistent and atypical success exceeding targets and engaging a new generation of philanthropists, including newcomers to Canada with diverse backgrounds. Osler Foundation builds and fosters relationships in our hospitals and the community to raise funds to support the clinical priorities at Brampton Civic Hospital and Etobicoke General Hospital, Osler’s two acute-care sites, and Peel Memorial Centre for Integrated Health and Wellness.&nbsp;As part of the Osler family, we are committed to providing a fulfilling work environment that inspires our staff to learn, innovate, and grow. Year after year, Osler is proud to be recognized as one of Greater Toronto’s Top Employers and Canada’s Best Diversity Employers. Osler Foundation is equally committed to supporting our employees through flexible work arrangements, professional development, and a commitment to creating an environment of inclusiveness and belonging.<h3>Responsibilities: &nbsp;</h3><h4>Board &amp; Associated Committees</h4><ul><li>Responsible for ensuring compliance with the Board Fiscal Work Plan</li><li>Leads the planning and organization of all meetings of the Board of Directors and its associated committees, including the Annual General Meeting, Board Orientation and Board Retreat</li><li>Responsible for the logistics of the Board of Directors meetings, including: <ul><li>Securing meeting space, AV requirements, and catering</li><li>Compiling meeting packages</li><li>Ensuring that appropriate notice period(s) are met </li><li>Securing guest speakers to fulfil Mission Moment and Education Sessions</li><li>Preparing documents and speaking notes for the Chair of the Board and/or associated committees </li><li>By-law and Policy management – manage the annual review/approval cycle </li><li>Minutes management: <ul><li>Capture meeting minutes and distribute them to appropriate staff for approval</li><li>Maintain the corporate minute books (i.e., Board, Finance, Governance)</li></ul></li><li>Manual management: <ul><li>Ensure the Board Orientation Manual is updated and disseminated to new Board Members</li><li>Maintain the Governance Manual (By-laws, Policies, Guidelines, Terms of Reference)</li></ul></li><li>Support Board nomination process, including: managing the candidate pipeline and supporting the recruitment and orientation process</li></ul></li><li>Support board engagement in fundraising <ul><li>Fulfill liaison responsibilities through bespoke communication/outreach/stewardship to individual Board members</li></ul></li></ul><h4>Support of Executive Leadership</h4><ul><li>Manage the activities of the office of the President &amp; CEO as it relates to the overall operation of the Foundation, the Board of Directors and associated committees</li><li>Proactively maintain the calendars of the President &amp; CEO and Senior Vice President Philanthropy, including: scheduling meetings, providing meeting materials, and making travel arrangements</li><li>Monitor the progress of projects involving the President &amp; CEO and Senior Vice President Philanthropy; track and assist in ensuring timely completion of various action items</li><li>Screen calls, mail and related inquiries directed to the President &amp; CEO</li><li>Draft, edit and prepare responses on all matters, including sensitive and confidential items, in a professional and discrete manner.</li><li>Budget management involving invoice processing and expense report preparation and review documents and meeting materials, as needed and as requested by various Foundation departments</li><li>Process the Foundation’s payroll bi-monthly</li></ul><h3>Qualifications:&nbsp;</h3><ul><li>5 years of administrative experience, preferably at the executive level </li><li>3 years of experience with the governance processes of a not-for-profit </li><li>Experience independently organizing meetings, maintaining calendars and setting priorities</li><li>Organizational skills sufficient to independently establish priorities and use sound judgment in carrying out multiple assignments promptly, often with minimal day-to-day supervision</li><li>Acute attention to detail</li><li>Advanced level proficiency with MS Office, Word, Excel and PowerPoint</li><li>General knowledge of fundraising and of Raiser’s Edge CRM are assets</li><li>Holds a current driver’s license and access to a vehicle</li><li>Ability to work outside of regular business hours on occasion (i.e. Board meetings) </li><li>Post-secondary education or equivalent combination of education and relevant work experience</li></ul><h3>What you will enjoy:&nbsp;</h3><ul><li>A comprehensive benefits package including a defined-benefit pension plan (HOOPP), outstanding health/dental benefits, and a generous vacation allowance</li><li>An expected salary range of $87,000-$97,000</li><li>Opportunity for flexible work arrangements </li><li>State-of-the-art accessible facility located close to major highways in Brampton, Ontario</li><li>A dynamic and professional office setting in a hospital environment</li></ul><h3>Application Instructions:&nbsp;</h3>Please submit a PDF of your cover letter and resume, addressed to Sheldon Caplin, Vice-President Finance &amp; Operations, Email: <a href="mailto:Sheldon.Caplin@williamoslerhs.ca" target="_blank">Sheldon.Caplin@williamoslerhs.ca</a>Subject Line: &nbsp;Executive Assistant President’s Office &amp; Board LiaisonDeadline: Tuesday, December 23, 2025 at 5pmOsler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please notify us through your application.We thank all candidates for their interest. Only those selected for an interview will be contacted. No telephone or walk-in inquiries, please. All applications are considered confidential.

William Osler Health System Foundation

Executive Assistant President’s Office & Board Liaison

Job Posting – Regional Organizing Coordinator / Director of SEIU 2 Organizing Institute&nbsp;&nbsp;The Service Employees International Union 2 (SEIU 2) is a 20,000-member organization that represents workers in British Columbia, Alberta, Manitoba, Ontario, New Brunswick and Nova Scotia. We are currently seeking an experienced senior-level organizer to lead our external organizing team in Ontario and to oversee and direct our national Organizing Institute. &nbsp;AT SEIU 2:&nbsp;Our mission is to provide our members with a voice in the workplace, in their union and in the larger community. Through our actions, we intend to create a more just and humane society. We are committed to protecting and improving the lives of workers and their families. We will work to improve and protect the services we provide to our communities. We believe that by working together as a united front, we can win better contracts and build industry power. &nbsp;THE POSITION:&nbsp;This is a dual role position. The Organizing Coordinator&nbsp;for Ontario is responsible for managing unionized employees, contract organizers and member organizers in the execution of external organizing campaigns. Organizing Coordinator’s&nbsp;must have a sophisticated understanding of the various methodologies used by SEIU for membership growth including corporate campaigns and effective labour board election strategies. Additionally, Organizing Coordinators&nbsp;assist with the development and implementation of internal contract action campaigns and the coordination of strikes. As a management position, Organizing Coordinators work with the National Organizing Director and Officers to develop a national organizing plan and budget. &nbsp;As the Director of the SEIU 2 Organizing Institute&nbsp;you will develop curriculum, train educators and deliver courses that expand the capacity of the SEIU 2 organizing department. The Organizing Institute is a staff development tool for all levels of organizers and uses a variety of teaching methods based on the experience level of participants. The curriculum must constantly evolve to reflect the various industries and employers targeted by the Union as well as changes to provincial labour laws. &nbsp;MINIMUM QUALIFICATIONS:&nbsp;&nbsp;<ul><li>Five years experience working in a senior-level organizing position. &nbsp;</li><li>Five years experience managing and directing staff. &nbsp;</li><li>Experience in developing curriculum and delivering labour education including fluency in teaching methodology. &nbsp;</li><li>Demonstrated success executing large private sector labour board election campaigns. &nbsp;</li><li>Demonstrated success executing non-traditional organizing campaigns (example comprehensive corporate campaigns) &nbsp;</li><li>Experience understanding case law as it pertains to all aspects of union organizing. &nbsp;</li><li>Experience developing multi-sector regional organizing plans and budgets. &nbsp;</li><li>Experience developing and running internal campaigns such as contract action campaigns. &nbsp;</li><li>Experience working in other areas of the Union (servicing, education, internal) a plus. &nbsp;</li><li>Master’s degree. </li><li>Driver’s license, auto insurance and automobile. &nbsp;</li></ul>COMPENSATION AND BENEFITS:&nbsp;This is a coordinator position. Salary is based on experience and there is a fully employer-paid family health, dental and vision insurance and a fully employer- paid defined benefit pension plan.&nbsp;TO APPLY:&nbsp;Send cover letter and résumé to: <a href="mailto:kkirkland@seiulocal2.ca" target="_blank">kkirkland@seiulocal2.ca</a> , reference Ontario Organizing Coordinator in subject line. &nbsp;This position is open until filled; however, the posting/acceptance of applications may close at any time.&nbsp;

SEIU Local 2

Regional Organizing Coordinator / Director of SEIU 2 Organizing Institute

BB&amp;C Management Services Inc.&nbsp;has an opening for an Association Coordinator with a background in not-for-profit administration and meeting planning. This is an opportunity for a dedicated individual who is ready to take on a variety of responsibilities as a lead staff member in the delivery of association events and member services.&nbsp;The scheduling and preparation of communications materials including social media posts and website updates are also an important part of the position mandate.&nbsp;The coordinator must be well-organized and resourceful and willing to grow in all aspects of association management as they work with a small team of peers offering professional support to elected leaders and committee members.Key Accountabilities<ul><li>Monitoring and administering association procedures and centralization of official files and documents. </li><li>Delivery of member services as administration lead and contact for directors and committee members.</li><li>Managing integrated databases for membership maintenance, renewals and marketing to prospective members.</li><li>Attending meetings and serving as key staff support to assigned committees, with responsibility for minute taking and follow up on actionable items</li><li>Program development, promotion and delivery of successful Association events.</li><li>Preparation and release of regular communication to members and stakeholders on association services and events via email, social media and current web postings.</li><li>Staff lead for the planning, coordination and promotion of annual events and intervening educational programs, management of registration and on-site/virtual delivery for each event.&nbsp;</li></ul>Qualifications<ul><li>Demonstrated ability in administrative or association management roles</li><li>Tact and diplomacy when interacting with senior level professionals and working with association directors and/or committees</li><li>Exceptional written communication and interpersonal skills with demonstrated experience in relationship building.</li><li>Strong decision-making skills, including problem-solving and creative thinking abilities.</li><li>Detail orientated with an understanding of the importance of accuracy in day-to-day administration and delivery of member services.</li><li>Highly organized, flexible, and able to multi-task while working independently and as a team member.</li><li>Experience in use of social media platforms, web management and the development of quality association communication programs&nbsp;and organization branding.</li></ul>Education:&nbsp;&nbsp;University or college degree in business administration, NFP management or equivalent education&nbsp;Experience:&nbsp;&nbsp;Minimum of 3 years of experience in administration and meeting planning and management.Language:&nbsp;&nbsp;Fluency in English is essential. &nbsp;Fluence or proficiency in the French language an asset.Working Conditions: &nbsp;There will be occasional weekend meetings as well as travel within Canada. A hybrid work environment is offered with a requirement&nbsp;for scheduled in-office workdays in North Mississauga on a weekly basis.&nbsp;This is a full time salaried or contract position, offering a salary commensurate with experience. Benefits include comprehensive health, dental and life insurance; paid sick days and personal days; summer hours; and bonus vacation days between Christmas and New Year.Please send your Resume and Cover letter indicating how your experience matches the outlined requirements to:&nbsp;<a href="mailto:acurtis@bbandc.com" target="_blank">acurtis@bbandc.com</a>We thank all candidates for their interest. Only those most closely matching our requirements will be contacted.

3 Member Relations Jobs in Regional Municipality of Peel