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Storytellers of Canada – Conteurs du CanadaNOW HIRING!Job Title:&nbsp;Financial AdministratorIndependent Contractor Position 20 hours per month (flexible), $40 per hourDate posted:&nbsp;Friday, August 8 2025Reports to:&nbsp;Treasurer and/or Board of Storytellers of Canada-Conteurs du CanadaLocation:&nbsp; Remote, requiring&nbsp;reliable, secure and strong internet service at the applicant’s location. Laptop will be provided.&nbsp;Duration:&nbsp;12 month contract with strong possibility for renewal each year. 3 month probationary period applies.To apply:&nbsp; Send a Cover Letter and Resume in PDF format to&nbsp;<a href="mailto:jobs@storytellers-conteurs.ca" target="_blank">jobs@storytellers-conteurs.ca</a> by Sunday, Aug 17, 2025 with your&nbsp;First Name, Last Name and Financial Administrator&nbsp;in the subject line.All applications will be reviewed, but only those shortlisted for an online interview will be contactedPosition OverviewThe Financial Administrator plays a vital role in supporting the overall financial health of Storytellers of Canada – Conteurs du Canada (SC-CC), a non-profit national Arts Service Organization devoted to connecting people, reflecting culture, and inspiring learning and creativity through the art of storytelling.&nbsp;The successful candidate will assist the board to manage the annual budget ($150k) and to allocate financial resources effectively.&nbsp;Experience Required<ul><li>Strong understanding of accounting principles and procedures</li><li>Impeccable reputation for honesty, accuracy, transparency and integrity</li><li>Knowledge of Canada’s Arts and Culture, Charitable sector including CADAC, Government of Canada (Charities, HST Rebates) and various municipal and provincial funders</li><li>Demonstrated experience in all aspects of bookkeeping and preparation of financial reports and budgets</li><li>Ability to work with annual auditors to ensure a transparent and efficient process</li><li>Strong administrative, organization and time management skills</li><li>Proven ability to self-direct and independently manage multiple tasks and timelines</li><li>Confident decision making skills</li><li>Perceptive and concise verbal and written communication skills are essential</li><li>Proficiency in oral and written English required</li><li>Proficiency in oral and/or written French is an asset</li><li>Demonstrated knowledge of Quickbooks, Excel, Google Sheets, Paypal , Zoom&nbsp;</li></ul>Monthly responsibilities:&nbsp;<ul><li>Bookkeeping, account reconciliations and preparation of financial reports</li><li>Issue charitable receipts</li><li>Manage cash flow and bank account balances to maximize interest income</li><li>Monitor credit card transactions&nbsp;</li><li>Issue payments by e-transfer or cheque</li><li>Process membership fees and liaise with members who are in arrears</li><li>Track prepaid expenses, deferred revenues, accounts payable and receivable</li></ul>Annual /As needed:<ul><li>Prepare and monitor the operating budget, financial processes, and the annual flow of financial related events</li><li>Preparation of cash flow and analytical reports as needed</li><li>Assist board with annual operating grant budgets, reports, applications</li><li>Assist conference committee with preparation and monitoring of budget, payment to vendors and artists, receiving conference fees from delegates.</li><li>Provide program coordinators with financial information, assist with their budgets and grant reports</li><li>Organize and prepare documentation and reports for annual audit</li><li>Make financial-related recommendations to Board to maximize SC-CC resources</li><li>Complete government reports as needed including CADAC, HST rebates, T3010, and various grant reports</li></ul>

Storytellers of Canada - Conteurs du Canada

Financial Administrator

Are you a financial leader with comprehensive knowledge of charitable sector governance and compliance standards? Are you experienced in conducting detailed assessments and setting-up structures around Corporate Services that align to the organization’s mission and strategic priorities? Are you passionate about joining a charitable healthcare association working to make Ontario the home of the best addiction and mental health system, anywhere?&nbsp;&nbsp;If so, we’d love to hear from you! Summary Addictions and Mental Health Ontario (AMHO) is seeking a Director of Corporate Services to help shape AMHO’s financial and operational strategy, ensuring long-term sustainability and mission impact. Reporting to the Chief Executive Officer, the Director of Corporate Services will provide executive level leadership in the areas of board and corporate governance, finance, administration, human resources and information technology in accordance with the organization's strategic direction and purpose. About the Organization Addictions and Mental Health Ontario (AMHO) represents over 150 organizations that provide front-line substance use, addiction, and mental health support and services. AMHO members support Ontarians through their mental health and substance use health challenges by providing community-based and hospital-based services including counselling, structured psychotherapy, Canadase management, crisis support, withdrawal management, live-in addictions treatment, peer support and consumer-survivor programs, harm reduction, and supportive housing. We engage our members, government, and allies to lead change that will revolutionize the addiction and mental health care experience for people in Ontario. AMHO is known for its thoughtful, evidence-informed research projects, policy advocacy, Canadapacity building and system transformation initiatives, knowledge exchange, education, and quality improvement programs. We are a small, energetic, and nimble team dedicated to advancing AMHO’s mission. About the Opportunity The Director of Corporate Services will play a pivotal role in shaping AMHO’s financial and operational strategy and ensuring long-term sustainability and mission impact. A trusted member of the leadership team, they will help AMHO innovate, make data-informed decisions that maximize impact, build capacity, operate effectively, chart meaningful growth, and address risk exposure. Their role will ensure that AMHO has the resources it needs to succeed and that it is making best use of those resources in pursuit of its vision. Responsibilities include the functions of corporate governance, board governance, finance, human resources, information technology, procurement and contract management, and office management. Key Responsibilities 1) Strategic Leadership<ul>	<li>Partner with the CEO on the development, monitoring, reporting, and evaluation of the annual operating plan and budget, and the strategic plan.</li>	<li>Work with leadership team to continuously improve finance, governance, HR, and risk management capabilities throughout organization, facilitating cross-functional collaboration.</li>	<li>Provide executive level oversight for all corporate services functions.</li></ul>2) Board Governance<ul>	<li>Collaborate with the CEO on the production of relevant Board and Committee reporting and meeting materials.</li>	<li>Primary staff resource for the Governance Committee and the Audit &amp; Finance Committee, support meeting administration, accurate and timely reporting, and supporting the fulfilment of the Chair’s needs and the committees’ workplans, with support from the Executive Assistant.</li>	<li>Support the Governance Committee in the recruitment of Directors, managing the administration of the nomination process, the Annual Meeting process, and new Director orientation.</li></ul>3) Financial Management, Risk, &amp; Corporate Governance<ul>	<li>Oversee all functions of finance performed by the outsourced service provider, ensuring all accounting systems, policies, and procedures adhere with Canadian GAAP, Board and operational policy and direction, funding body criteria, and relevant standards.</li>	<li>Monitor organization’s financial performance and provide strategic insights to the CEO and board.</li>	<li>Manage the relationship with the organization’s financial institution and investment manager.</li>	<li>Collaborate with the Director of Membership to administer the membership process.</li>	<li>Identify and mitigate financial risks affecting the organization’s operations and sustainability.</li>	<li>Support fundraising and sponsorship activities and advise on funding models for proposals.</li>	<li>Support the annual audit process in collaboration with the external finance service provider.</li>	<li>Ensure compliance with legal, regulatory, and financial reporting requirements.</li>	<li>Oversee internal controls and risk management policies and procedures.</li>	<li>Manage insurance coverage, including liability, property, and employee benefits.</li>	<li>Manage the procurement process and the review and administration of leases, contracts, and other financial commitments.</li>	<li>Manage AMHO’s privacy policy and procedures.</li>	<li>Oversee the business continuity plan, including emergency succession and contacts.</li>	<li>Oversee the enterprise risk management approach and processes, effectively supporting the monitoring and mitigation of risk by the CEO and the Board.</li></ul>4) Operations (HR, IT, Office)<ul>	<li>Lead the HR approach and oversee all functions of Human Resources performed by the outsourced service provider, ensuring policies and procedures comply with current law and regulation, and align with the strategic direction and culture of the organization.</li>	<li>Ensure effective administration of the performance management and development program.</li>	<li>Lead staff engagement and recognition initiatives, fostering a positive workplace culture.</li>	<li>Lead the digital infrastructure strategy for AMHO, including systems architecture, cloud solutions, cybersecurity, and relevant policies.</li>	<li>Oversee all functions performed by the outsourced managed IT service provider.</li>	<li>Maintain the inventory of AMHO’s IT&amp;S assets, ensuring hardware and software are adequate for the organization’s needs.</li>	<li>Oversee day-to-day office operations, including office equipment and supplies, office management, granting and decommissioning of access permissions, the landlord and leasing relationship, and the relationship with the co-locating agency.</li></ul>5) Other Responsibilities<ul>	<li>Manage third-party contracts in compliance with AMHO’s policies.</li>	<li>Support a member-centric culture at AMHO, by seeking opportunities to understand their needs, experiences, and expertise to inform and support organizational strategy.</li>	<li>Supervise assigned staff in a manner that supports an inclusive and performance-oriented culture.</li>	<li>Support special projects and lead other duties as assigned.</li></ul>Qualifications and Experience<ul>	<li>Bachelor’s degree in finance, accounting, business administration, or a related field, with an advanced degree preferred.</li>	<li>CPA, CFA, or equivalent designation and good standing required.</li>	<li>CHRL designation, an asset.</li>	<li>Minimum career experience of 15 years including 5 years’ experience in senior financial management and operations administration and at least 3 years within a non-profit association.</li>	<li>Experience overseeing IT, HR and general office operations in a non-profit environment.</li>	<li>Experience supporting, or as a member of, a volunteer board of Directors preferred.</li></ul>Skills<ul>	<li>Strong problem-solving and decision-making to navigate complexity with confidence.</li>	<li>Strong business acumen, with a deep understanding of government funding environments, investment strategies, and risk management.</li>	<li>Comprehensive knowledge of charitable sector governance and compliance standards.</li>	<li>Knowledge of the relevant legislation and regulation governing the workplace and employee relations.</li>	<li>Strong technical skills in accounting and finance.</li>	<li>Exceptional leadership and communication skills that build healthy relationships across AMHO and influence decision-making at the executive level.</li>	<li>Demonstrated experience leading through change.</li>	<li>Ability to implement and oversee governance best practices.</li>	<li>Ability to motivate and align diverse teams and create an inclusive workplace culture.</li>	<li>Technically well-versed in QuickBooks Online, Microsoft 365, and CRMs.</li></ul>Please inform us if you require any accommodation during the hiring process.&nbsp; We thank all applicants in advance, however, only those under consideration will be contacted.&nbsp; Addictions and Mental Health Ontario is an equal opportunity employer, and we are committed to building an inclusive, diverse, accessible and respectful workplace.&nbsp; AMHO always encourages people with lived experience with addiction and mental health service delivery to apply &nbsp;

Addictions and Mental Health Ontario - AMHO

Director of Corporate Services (18-month contract)

JOB DESCRIPTION 


POSITION: Executive Manager – Ottawa Branch 

DATE: June 2025 


JOB SUMMARY 


Reporting to the Branch President and Board of Directors, the Executive Manager is responsible for the 

overall operational management of the Ottawa Branch of the National Association of the Federal Retirees 

(Federal Retirees). The Executive Manager works closely with board directors and committees to assess and 

address issues affecting the Branch. Additionally, the Executive Manager is responsible for the Branch Office 

management, budget management, records management and conducting functions relating to research, 

analysis, and communication, as requested by the President. The Executive Manager provides ongoing 

advice and support to the Branch President, the Board of Directors and the Executive Committee and sub-

committees in various undertakings. 


KEY ACTIVITIES 

Support Services 

— Provide advice and support to the Branch President, the Board of Directors, and the Executive 

Committee: 

o Act as a professional advisor to the Board of Directors on all aspects of Branch activities 

within the context of the not-for-profit sector. 

o Proactively identify, assess, and inform the Board of Directors of internal and external 

issues that affect the Branch and/or the Association. 

o Oversee the efficient and effective day-to-day operation of the Branch, providing 

executive direction for program strategies and efficiencies, compliance, and quality 

assurance. 

o Prepare operational plans for the Branch for approval by the President and Board as 

requested by the Branch President. 

o Ensure that the Association and Branch policies and procedures are in place and 

implemented. 

o Coordinate input for the Branch to various initiatives, policies, procedures proposed by 

the National Office as requested by the Branch President. 

o Design, implement and evaluate Branch recruitment initiatives (e.g. sponsorship of local 

businesses) and track, analyze and report on impact on membership, in coordination 

and consultation with relevant Board members. 

o Design, implement and evaluate Branch advocacy initiatives to address Branch priorities 

as requested by the Branch President, in coordination and consultation with relevant 

Board members. 

o Work with the Secretary to plan and prepare agendas, compile records of decisions and 

follow up on actions for the Board of Directors, Executive Committee and ad hoc 

committee meetings, as required. Support and/or conduct research, analysis as 

requested by the Branch President. 

o Maintain records and relevant correspondence. 


Finances 

— Assist the Board Treasurer in managing the Branch budget: 

o Work with the Board Treasurer to prepare a comprehensive annual budget. 

o Research, apply for and report on grants and financial assistance to secure adequate 

funding for the operations of the Branch as requested by the Branch President. 

o Oversee and monitor financial transactions and investments, including analyzing 

financial and budgetary data for accuracy. 

o Approve expenditures within the authority delegated by the Board. 

o Ensure that sound bookkeeping and accounting procedures are followed. 

o Prepare end-of-month and quarterly financial statements as directed by the Board. 

o Prepare budgetary reports for review by Treasurer and approval by the Board of 

Directors. 

Activities Management 

— Assist the Board in planning, organizing and managing Branch member events (such the Annual 

General Meeting) and volunteer events (for recognition purposes) as requested by the Branch 

President: 

o Develop the concepts for these events for Board approval. 

o Prepare the agenda, relevant correspondence (including annual report), and 

presentation materials for approval by President and Board. 

o Oversee the invitation of VIP guests, publicity, electronic registration and overall logistics 

for events and assign roles and manage participating volunteers. 

o Prepare records of decisions for Board approval. 

Member Services 

— Provide service to members of the Ottawa Branch, in support of relevant Board members: 

o Communicate with members to keep them informed of the work of the Branch and 

encourage them to participate 

o Identify issues and changes that may affect members and provide relevant information 

and resources. 

o Design, implement and evaluate Branch retention strategy, including educational 

programming and for members (e.g. 40 webinars for approx. 2,500 per year) and other 

events. 

o Manage the Branch volunteer recognition program and the volunteer workforce. 

o Manage the local Preferred Partners discount program and relationships with suppliers. 

o Manage the provision of accurate, timely responses to member inquiries. 

Property Management 

— Manage property affairs and maintenance: 

o Represent the Ottawa Branch at the building meetings and exercise a vote when required 

as requested by the Branch President. 

o Arrange for building repairs and maintenance as required 

o Liaison with tenants, building management and condo association, as required. 

Communications 

— Coordinate communication activities for the Branch: 

o Design, implement and evaluate the Branch communications plan for all channels, 

including website and social media. 

o Design, implement and evaluate campaigns to raise awareness about the Association 

locally (e.g. cable TV advertising). 

o Manage the writing, editing and translations for the Branch bi-weekly electronic 

newsletter and reports and Branch inputs to other publications and marketing activities. 


o Manage the Branch website by liaising with the web service provider for technical 

problems and ensuring the web content is updated, as required, and direct the 

development of enhancements to improve member service. 

Staff and Volunteer Management 

— Supervise the work of the office staff: 

o Identify and address staffing requirements for efficient operations. 

o Maintain a respectful, collaborative culture that promotes diversity and is grounded in a 

strong work ethic to attract and retain people. 

o Assign work, set objectives, and set priorities and arrange for training as required. 

o Manage the performance of the office staff and provide feedback on a continuous basis. 

o Oversee the hiring and work distribution for volunteers. 

SKILLS 

Knowledge 

— Five or more years of experience in senior management, preferably with non-profit organizations. 

— Significant experience in financial and human resources management. 

— Knowledge of leadership and management principles for non-profit organizations. 

— Proven success working with a board of directors. 

— Entrepreneurial mindset, with innovative approach to business planning. 

— Superior computer skills. 

— Fluent orally and in writing in English and French. 

— A professional designation in HR (CHRP, CHRL, or CHRE), accounting (CGA/CPA), not for profit 

management (ex ICD-DEP) or other relevant field would be an asset. 

Interpersonal Skills 

— Dynamic and charismatic team player who enjoys working with Directors, staff, volunteers, and 

members. 

— Ability to deal with confidential data in a discreet and professional manner. 

— Ability to work cooperatively with others to achieve team or organizational tasks and/or goals. 

— Ability to interact/communicate effectively, tactfully, and diplomatically with internal and external 

customers. 

— Exceptional verbal, written, and visual communication skills. 

PHYSICAL EFFORT AND CONCENTRATION 

Physical Effort 

— Required to work at a desk for extended periods, conduct work over the telephone several times 

throughout the day, and occasionally pack and store boxes of files. 

Concentration 

— Visual concentration may include extensive use of a computer screen to conduct work activities and 

Zoom meetings. 

— Auditory concentration may include listening to clients on the phone, as well as co-workers and 

supervisors in the office who provide direction or guidance. 

— May be required to work within tight timelines during certain periods. 

Complexity 

— Ability to independently organize and complete multiple work activities to meet established 

deadlines and priorities. 

— Ability to anticipate and organize upcoming priorities. 


— May refer to the Branch President and committee members for advice as required in completing the 

requirements of the position. 

Work Schedule 

— Subject to the approval of the President, work in a hybrid environment (home/office) based on 

operational requirements. 

— Four-day work week, seven hours per day (28 hours per week). 

RESPONSIBILITY 

Accountability and Decision-Making 

— Responsible for providing timely and accurate support to the Branch President and Board including 

meeting logistics, meeting materials, etc. 

— Exercise joint signing authority for payments by cheque for the Branch transactions 

— Responsible for the timely and accurate preparation of confidential reports, corporate 

correspondence, and presentations for meetings and/or speaking engagements. 

Impact 

— The incumbent will have regular interactions with senior stakeholders. Mistakes may impact the 

reputation of the Association, or cause wasted time of self, staff or Board Members. The incumbent 

will also professionally represent the Branch within the local non-profit community and in 

interactions with members and suppliers. 

Development and Leadership of Others 

— Responsible for the development and supervision of the Program Coordinator, consultants, 

students, and volunteers. 

WORKING CONDITIONS 

Environmental Working Conditions 

— Works within a typical office environment with limited exposure to undesirable working conditions. 


Contact: <a href="mailto:dbolger@federalretirees.ca" target="_blank">dbolger@federalretirees.ca</a>

3 Management / Executive Contract - Part Time Jobs