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The Fundraising Database and Systems Specialist is responsible for the strategic oversight, maintenance, and enhancement of the Advancement Department / Okanagan College Foundation fundraising database/CRM and related systems to drive donor engagement and achieve fundraising objectives. This role ensures data accuracy, system efficiency, and staff training while leveraging technology to support fundraising efforts and donor stewardship. The role reports to the Director Advancement, is a member of the Advancement leadership team, and works with college leaders to align with data standards and the ensure the consistent application of relevant legislation. The role works with the Advancement Team to establish and maintain standards, identify improvements and best practices, and implement and uphold policies and initiatives which support the implementation of the College and Foundation’s fundraising goals in support of the College’s strategic plan and priorities.Functions &amp; Duties: 1. Administers the organization’s fundraising CRM (Raiser’s Edge), managing and executing donor records, gift processing, and data segmentation with precision. 2. Customizes and integrates database tools, including online donation platforms, reporting systems, and integration with other College systems, to streamline fundraising operations and enhance user experience. 3. Establishes data governance policies and structures, establish and maintain data entry standards, conduct regular audits, and create detailed reports and dashboards to support fundraising strategies and provide insights to Advancement leadership and fundraisers. 4. Trains advancement and alumni relations staff on CRM usage, develops training materials, and provides ongoing technical support to ensure effective policy and system adoption. 5. Identifies and implements opportunities to automate processes, improve workflows, and adopt new technologies to boost efficiency and donor engagement. 6. Ensure compliance with Canadian data protection laws (e.g., PIPEDA, CASL) and maintain robust security protocols to safeguard donor information. 7. Partners with Advancement, IT/Data, Finance, and Alumni Relations teams to align database functionality with organizational policies, campaigns and goals. 8. Manages relationships with software vendors, negotiates service agreements, and evaluates new tools to meet evolving organizational needs. 9. Manages budgets associated with systems administration with the Department. 10. Supervises and has direct authority over Donations and Database Coordinator (continuing support staff); accountable for the full range of people management responsibilities including recruitment, selection, scheduling, assigning work, managing performance, managing health &amp; safety and issuing discipline. 11. Performs other duties as assignedEducation &amp; Experience: • Bachelor’s degree in business administration, management, information technology, or a related field. • 3-5 years of experience in database management, ideally within a Canadian nonprofit or fundraising environment. • A combination of experience and education may be considered.Skills &amp; Abilities: • Proficiency with CRM platforms (e.g., Salesforce, Blackbaud, or Artez) and data visualization tools. • Strong analytical skills with experience analysing and recommending improvements, developing data governance policies and procedures, producing reports to guide fundraising decisions. • Excellent project management and communication skills to support and train diverse staff. • Knowledge of Canadian fundraising regulations, tax receipting rules, and data privacy laws. • Demonstrated ability to troubleshoot technical issues and implement innovative solutions. • Demonstrated ability to manage a high volume of work with conflicting priorities and deadlines, while maintaining the highest standards of accuracy.

Okanagan College

Fundraising Database and Systems Specialist

Who are we at the core:Look Good Feel Better is a national charity dedicated to empowering people facing all cancers through knowledge, support and confidence. Our core workshop, available through more than 80 cancer centres across Canada (and online) helps individuals safely manage the appearance-related effects of cancer and its treatment so they can feel more like themselves again.Powered by over 1,000 dedicated volunteers delivering compassionate care and expertise, we are a trusted voice in self-care, emotional well-being, and community connection.About the Role:We are currently recruiting passionate volunteers across Canada to lead the Wigs &amp; Hair Alternative portion of our in-person workshops for people facing cancer.For more than 30 years, these workshops have helped people manage the appearance-related effects of cancer treatment. Hair Alternative Specialists guide participants through choosing and caring for wigs, exploring scarf-tying techniques, hat options, and navigating hair loss and regrowth. Volunteers may also demonstrate with a model, showcasing different types and styles.These sessions provide more than practical advice — they create a rare opportunity for fun, confidence, and connection during a vulnerable time.Who we're looking for:We’re seeking professionals who are not only skilled in wigs and hair alternatives, but who also bring compassion, empathy, and clear, gentle communication to every session. Volunteers may join us with formal training or industry experience, or, if new to this area, by completing a training course to gain the necessary skills. Either way, you’ll be equipped to make a meaningful difference in the lives of people navigating cancer treatment. &nbsp;Requirements:<ul><li>Trained as a wig &amp; hair alternative specialist, experience working with wigs, or are eager to complete training to gain this specialization</li><li>Comfortable supporting individuals undergoing cancer treatment through both one-on-one and group facilitation</li><li>Confident demonstrating diverse wigs and scarves on a participant, using the Hair Alternatives Kit and a cap for hygienic purposes.</li><li>Brings a warm, empathetic and inclusive approach to create a welcoming, supportive environment for all</li><li>Committed to attending workshops regularly, collaborating with your local team, and supporting a cohesive and respectful volunteer experience.</li></ul>Time Commitment:Volunteers must be available once a month for 3 to 3.5 hours at a set day, date, and time. Specific schedules vary by location. <a href="https://lgfb.ca/en/get-involved/volun/" target="_blank">Visit our website</a> to explore the workshop schedule for your area.The onboarding process can take up to 6–8 weeks and may include site-specific volunteer training, screening requirements, and any necessary inoculations required by the host facility.Join a dedicated community of volunteers—many with over 20 years of commitment—where you’ll empower people facing cancer, make a real and lasting difference, and grow both personally and professionally. Become part of something meaningful that truly changes lives.

Look Good Feel Better

Wig & Hair Alternative Specialist

The Society for Children and Youth (SCY) of BC is a unique, provincial not-for-profit organization. Our mission is to improve the well-being of children and youth in BC through the advancement of their civic, political, economic, social, cultural, and legal rights. Since 1974, the Society has focused on providing a strong voice representing children and youth.The Society’s work focuses on four key priorities: child and youth rights, child and youth friendly communities, social justice, and organizational resilience. We have four core organizational values that the Walking School Bus is built around:<ul><li>Relationships: We know we can’t do our best work alone.</li><li>Centering Children and Youth: Children and youth know best what they are experiencing and what their needs and interests are.</li><li>Being Compassionate: Treating one another with compassion is fundamental to creating a safe and comfortable environment.</li><li>Being Resourceful: To be resourceful, we must work to find creative solutions, push boundaries, define new roadmaps, and collaborate with community partners.</li></ul>Much like a traditional yellow school bus, a Walking School Bus (WSB) is a group of students who travel to and/or from school each day along a designated route, stopping along the way to pick up more students. The bus is supported by trained adult Walk Leaders, who walk with the group daily. The bus is powered not by an engine, but on foot, by the students themselves as they walk to and from school.As a volunteer, your job is to support your group’s Walk Leader. The Walk Leader manages logistics like attendance and family communications. Your role involves playing games along the walk, getting to know the participants, and making sure no one lags too far behind – you’re acting as another pair of eyes on the walk, and helping to foster community!Volunteer walking shifts are available every weekday before and after school and are typically 30 to 45 minutes in length. No minimum availability is required; however, we encourage volunteers to commit to at least 1 regular shift per week.Benefits of volunteering with the Walking School Bus include:<ul><li>Regular exercise and fresh air on walking shifts</li><li>Recognition and perks from SCY – like gift cards, transit passes, and local business discounts</li><li>Play an important role in reducing school zone congestion</li><li>Networking and development opportunities in the fields of child-friendly planning, school active travel, and sustainable transportation</li></ul>We currently have volunteer positions available with the following Walking School Bus partner schools:<ul><li>Kelowna - A.S. Matheson Elementary</li><li>Penticton - Skaha Elementary</li></ul>To Express Interest:Please send an email introducing yourself and sharing a bit about what interests you in the Walking School Bus and your relevant experience to <a href="mailto:walkingschoolbus@scyofbc.org" target="_blank">walkingschoolbus@scyofbc.org</a>. Please include a copy of your resume and indicate the following in your email:<ul><li>“Walking School Bus – Volunteer” in the subject line of your email</li><li>The city and/or specific school(s) in which you would like to volunteer</li><li>Your desired shift schedule and availability (shifts are available every school day before and after school, roughly 8-9am and 3-4pm)</li><li>Your contact information (email address and phone number)</li></ul>Volunteering with the program is subject to the completion of a clear police and vulnerable sector check.If you have any questions, please reach out to <a href="mailto:walkingschoolbus@scyofbc.org" target="_blank">walkingschoolbus@scyofbc.org</a> for assistance.

3 Jobs in Kelowna, BC, Canada