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About Smilezone Foundation:&nbsp;The Smilezone Foundation is a registered Canadian children’s charity based in Oakville, ON. Founded in 2012, our mission is simple: to make tough days a little brighter for children and families receiving medical care across Canada.Over a single weekend, our team transforms waiting rooms, treatment rooms, play rooms, and other care spaces at healthcare centres into colourful, engaging “Smilezones” designed to comfort and uplift children undergoing medical treatment. To date, we’ve completed over 500 Smilezones in more than 100 hospitals and children’s health centres across every province in Canada.Position Summary:&nbsp;Reporting to the Executive Director, the Special Events &amp; Volunteer Coordinator is responsible for planning, executing, and supporting Smilezone Foundation’s key fundraising and community events. This role is ideal for a highly organized, energetic, and creative professional who thrives in a fast-paced environment and enjoys seeing events come to life from concept to completion. This is a full-time in-office position, based out of our Oakville location. This position is responsible for organizing and overseeing the Foundation’s special events (including Fundraising and Donor events), coordinating the Foundation’s volunteer program, and assisting with ongoing development opportunities.The successful candidate will play a lead role in managing Smilezone’s Annual Celebrity Golf Tournament, Annual Hockey Helping Kids Tournament, our Toronto Rock 50/50 partnership, while also supporting a growing calendar of events including a partnership with the Hamilton Tiger-Cats, our Excusive VIP Golf Tournament, Donor Appreciation and Networking Events, our Annual General Meeting, volunteer appreciation events, World Smile Day, and other third-party fundraising events.Responsibilities:&nbsp;Event Planning &amp; Management:Plan, coordinate, and execute Smilezone’s signature fundraising events, including our Annual Celebrity Golf Tournament and Hockey Helping Kids TournamentManage the Foundation’s Toronto Rock 50/50 partnership, including coordinating volunteers, overseeing raffles at home games (December–June), and liaising with Toronto Rock leadershipCoordinate additional events such as:Hamilton Tiger-Cats partnership eventsExclusive VIP Golf TournamentSmilezone Grand Opening celebrations at our partner healthcare facilitiesDonor, sponsor, and volunteer appreciation eventsThird-party and community fundraising eventsOversee event logistics including registration, sponsorship fulfillment, volunteer scheduling, website and content creation, signage, silent auctions, prizes, and guest experienceWork directly with venues, vendors, sponsors, and our event committees to ensure smooth and professional executionAssist with developing event budgets and tracking expendituresSupport sponsorship cultivation and recognition activities in coordination with the Executive DirectorVolunteer EngagementRecruit, train, schedule, and supervise volunteers for Smilezone events and 50/50 programsCultivate strong volunteer engagement through effective communication, appreciation, and recognition initiativesMaintain an organized volunteer database and help develop volunteer resources as neededCommunications &amp; EngagementWork collaboratively with our Marketing Coordinator to support promotional efforts for all Smilezone eventsAssist with the creation of event-related content including event websitres, social media posts, newsletter e-blasts, sponsor spotlights, and moreSupport sponsor and donor recognition, ensuring accurate and timely acknowledgments across communication channelsCapture event highlights and visuals to support post-event reporting and storytellingGeneral SupportProvide general administrative and coordination support as requiredComplete additional duties and special projects as assignedQualifications:&nbsp;Must be highly motivated and enjoy working in a fast-paced environment on various tasks simultaneously&nbsp;Undergraduate degree/diploma in event management, marketing, communications, fund development, volunteer coordination, sports management, or other related disciplinePrevious experience in coordinating all levels of a large scale, successful fundraising event2+ years experience working with volunteersAbility to develop and maintain new and existing relationships with volunteers, staff and corporate partners through oral and written communication and interpersonal skillsDemonstrated time-management and organizational skillsFlexibility to work evenings and weekends for events and meetings as needed&nbsp;Excellent computer skills, including proficiency in MS Office applications and digital communications (such as social media platforms, Canva, web content management, etc.)Valid driver’s license and reliable access to vehicle is required for this position&nbsp;How to Apply: If you are interested in applying for this position, please email your resume and cover letter in PDF format to Jackie Hames, Executive Director, at <a href="mailto:jhames@smilezone.com" target="_blank">jhames@smilezone.com</a> – please indicate “Special Events Coordinator” within the subject of your email.While we thank all applicants for their interest, only those selected for interviews will be contacted.Smilezone Foundation provides equal employment opportunities regardless of gender, race, religion, age, disability, sexual orientation, or marital status. We encourage groups who have been historically disadvantaged with respect to employment to apply for positions at Smilezone Foundation. Should you require any form of accommodation during the recruitment process, kindly let us know within your application email.&nbsp;The successful candidate will be required to provide a satisfactory Vulnerable Sector Screening or equivalent criminal check as a condition of employment.

Smilezone Foundation

Special Events and Volunteer Coordinator

Knox Presbyterian Church is a vibrant, Christian community church serving Oakville from two campuses – one in the downtown core of Oakville and the other in Bronte.&nbsp; Knox Oakville is looking for a Church Administrator to manage and support the church’s day-to-day operations and provide regular logistical and administrative support to the Minister, other ministry team members and volunteers.&nbsp;Overview:In this full-time role, reporting to the Operations Cluster Coach, and working&nbsp;predominantly&nbsp;from the downtown Oakville campus, the Church Administrator’s primary responsibility is to ensure that the elements of the church’s administrative operations run smoothly.&nbsp; The Administrator must be a self-starter, highly organized, proactive, a good communicator with a varied set of skills.&nbsp;Job ResponsibilitiesReception:&nbsp;<ul><li>Provide frontline contact for Knox through telephone, e-mail and personal interaction, greeting visitors to Knox and determining how we may be of service; handle inquiries, receive and prioritize correspondence, directing where needed.</li></ul>Administration:<ul><li>Support the Minister, Worship Team and A/V Team, preparing for worship services and&nbsp;creating&nbsp;online and/or printed bulletins</li><li>Maintain the church calendar for both campuses, including the assigning of locations and&nbsp; &nbsp; &nbsp;&nbsp;rooms&nbsp; &nbsp; &nbsp;</li><li>Attend weekly staff meeting and provide updates, outlining issues that need to be addressed</li><li>Update the church’s website and social media pages as required</li><li>Assist with the preparation of the biweekly congregational newsletter</li><li>Manage security system and building access permissions; from time to time may be required to attend to church after hours (if others on list unavailable.)</li><li>Receive and respond to booking requests from outside organizations</li><li>Marriages:&nbsp; Address inquiries, book weddings,&nbsp;process&nbsp;payments and schedule necessary staff&nbsp; &nbsp; &nbsp;</li><li>Funerals:&nbsp; Arrange meeting for family with Minister, communicate with the funeral home, ensure logistical details are covered, including ushers for services</li><li>Manage office supplies, office equipment maintenance and repairs</li><li>Compile and produce annual reports and facilitate the preparation of narrative budget.&nbsp;</li><li>Maintain the church’s member, baptismal, marriage, and funeral records</li><li>Maintain church’s database and filing system, volunteer list, police checks.&nbsp;</li></ul>Finance:<ul><li>In partnership with bookkeeper, review and process invoices, expenses, payments, documentation</li><li>Issue invoice when required</li><li>Administer the ‘Good Samaritan Fund’ which provides grocery gift cards to those in need</li><li>Assist with annual audit, as required</li><li>Manage weekly bank deposits.&nbsp; &nbsp;</li></ul>Qualifications &amp; Skills<ul><li>Follower of Jesus Christ and aligns with the faith community of Knox Oakville</li><li>3-4 years of job-related experience</li><li>College diploma or bachelor’s degree in office administration, communications or a related field</li><li>Experience with donor databases would be an asset</li><li>Knowledge of the Presbyterian Church in Canada and its ethos, would be an asset</li><li>Exceptional communication skills in English, both written and spoken</li><li>Exceptional organizational skills</li><li>Strong facility with systems, computer programs including G Suite (Gmail, Meet, Docs and Sheets), WordPress and MailChimp; facility with web&nbsp; &nbsp; &nbsp;site updates</li><li>Ability to prioritize, and manage time; gets things done under pressure and within tight deadlines</li><li>Able to work independently and with a team.</li><li>Demonstrates diplomacy, self-leadership, good judgement, tact, courtesy, discretion and team spirit</li><li>High level of emotional intelligence, excellent people skills; able to interact with all who use the church, with service contractors and church staff.&nbsp;</li></ul>Remuneration<ul><li>Compensation is competitive, based on education and certification, experience, and knowledge.</li></ul>While we appreciate all applicants, only those considered for an interview will be contacted.&nbsp; Please send your resume to:&nbsp; <a href="mailto:doreen@knoxoakville.com" target="_blank">doreen@knoxoakville.com</a>. &nbsp;For further information on Knox Presbyterian Church please visit <a href="http://www.knoxoakville.com" target="_blank">www.knoxoakville.com</a>.

Knox Presbyterian Church

Church Administrator

Position OverviewWAKO Canada is seeking a dedicated and organized Membership and Projects Coordinator to join our administrative team. This senior administrative role supports the management of national and provincial programs, focusing on membership administration, event coordination, and communication with stakeholders across Canada.Qualifications<ul><li>Undergraduate degree (or equivalent experience) in Business, Accounting, Sport Management, Recreation, or Leadership.</li><li>Minimum of three (3) years of relevant work experience in administration, project management, or volunteer coordination.</li><li>Demonstrated ability to work collaboratively with volunteers, clubs, and provincial/national sport organizations.</li><li>Flexibility to work variable hours, including occasional evenings or weekends based on project schedules.</li><li>Proven ability to manage multiple priorities and meet deadlines in a dynamic environment.</li><li>Proficiency in Microsoft Office (Word, Excel) and database management.</li><li>Strong written and verbal communication skills with professionalism when interacting with clients, members, and partners.</li><li>Experience addressing inquiries and providing high-quality customer service.</li></ul>Key Responsibilities<ul><li>Maintain and manage the organization’s membership database.</li><li>Coordinate and oversee national and provincial events and projects.</li><li>Communicate effectively with members and stakeholders regarding programs, policies, and event information.</li><li>Ensure all administrative and logistical requirements for events are completed on time.</li><li>Respond to inquiries via email and phone in a professional and timely manner.</li><li>Provide regular updates to the CEO on programs, events, and membership trends.</li><li>Process and track membership, event, and program fees; maintain accurate financial records.</li><li>Update and maintain the organizational website and online platforms.</li><li>Support national and provincial volunteer teams with project and event logistics.</li><li>Provide onsite support to member clubs and event hosts as required.</li></ul>

3 Event Coordination / Management Jobs in Regional Municipality of Halton