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QualificationsThe ideal candidate has a desire to work to work in an organization that reaches people withthe good news of God’s love. This person is detail oriented with a high level of accuracy,possesses excellent communication skills in spoken and written English, has strong andproven organizational skills, and is proficient in office administration tasks, office systems,and applicable software programs.OverviewThe Administrative Assistant role supports the work of the management team and staffmembers as required for the efficient day-to-day operation of the office.Work Location: In-person at the Guelph officeSchedule: Monday to Friday, 9:00am to 5:00pmEducation: High School diploma is a minimum. Post secondary education in administration,computers or office administration is an asset.The successful candidate must be personally committed to the gospel of Jesus Christ.

Every Home for Christ International / Canada

Administrative Assistant/Receptionist

Request for Proposals - Independent Audit ServicesThe Inn From The Cold, Inc. invites qualified Chartered Professional Accounting firms to submit proposals to provide independent audit services for 5 years, commencing with its fiscal year ending December 31, 2025. &nbsp;The Inn From The Cold is a not-for-profit registered charity incorporated under the Ontario Corporations Act as a corporation without share capital. &nbsp;The Inn From The Cold endeavours to meet the needs of people who are homeless or at risk of becoming homeless.

Inn From The Cold, Inc.

RFP for Independent Audit Services

The Canadian Association of Optometrists (CAO) is the professional association that represents Doctors of Optometry in Canada. The Association, founded in 1941 and formally incorporated in 1948, currently consists of members from each of the ten provincial optometric associations. Today, the CAO represents over 6000 Doctors of Optometry (OD) in Canada, and as well as ~2000 OD Student members and Certified Canadian Optometric Assistants (CCOAs). CAO's primary mission is to function as the national voice of optometry and optometrists, providing leadership and support to its members to enhance the delivery of healthy eyes and clear vision for all Canadians. Its mission also includes enhancing the quality, availability and accessibility of eye, vision, and related health care, promoting the independent and ethical decision-making of its members, and assisting optometrists in practicing successfully in accordance with the highest standards of patient care.&nbsp;Due to the impending retirement of our incumbent CEO, the CAO is currently recruiting for the position of&nbsp;&nbsp;Chief Executive Officer (CEO)We are searching for a proven strategic and operational leader who is progressive and dynamic to lead our respected and mature organization.&nbsp; Reporting to and collaborating with the President of an engaged CAO Council, the CEO&nbsp;is responsible and accountable for the Association’s overall performance through the development (with the Council) and implementation of the strategic plan, achievement of corporate goals, and effective development and stewardship of corporate resources.&nbsp;The Council will look to the CEO for sound business and strategic direction, effective governance support, and strong organizational performance.&nbsp; You will bring thoughtful guidance in strengthening the identity, position, and voice of the optometry profession in Canada, ensuring optometrists are prepared to practice in an evolving health care system that rapidly changes, and achieving effective engagement with members and key stakeholders. The CEO develops strong relationships with provincial affiliated associations and regulatory bodies, facilitates the delivery of a solid member value proposition, and implements communications strategies to raise awareness of the optometry profession with current and potential members, the general public and all its stakeholders.&nbsp;As the ideal candidate, you bring an established and progressive record in a senior leadership role in a complex, multi-stakeholder, and multi-issue environment. You are a confident and persuasive communicator, who leads with integrity, conviction, and character, and will have demonstrated abilities in collaboration and advocacy with diverse stakeholders, government, and sector partners. You build consensus and motivate people by fostering engagement and empowerment. Candidates will bring superior leadership and governance expertise, along with a successful record in proactive management and government relations. Experience working in leadership roles in the not-for-profit or national association/NGO sector, ideally related to healthcare, would be an asset. The CAO desires a leader who possesses superior interpersonal and diplomatic skills and who will be an effective and professional advocate for the optometric profession in all respects, operating collegially and enthusiastically at all levels across the country.&nbsp;Proficiency in both official languages is desirable.&nbsp;We invite you to visit the website at&nbsp;<a href="http://www.opto.ca" target="_blank">www.opto.ca</a> to learn more about CAO.Should you wish to learn more about this unique and impactful leadership opportunity, please call (in strictest confidence) Mike Lupiano at 613-862-2999, Nicole Poirier at 613-915-5030, or email your CV and thoughtful letter of introduction by no later than October 24, 2025 to&nbsp;<a href="mailto:optometry.ceo@lupianosearch.com" target="_blank">optometry.ceo@lupianosearch.com</a>We thank all applicants for their interest. However, only those under consideration for the role will be contacted.CAO acknowledges the enduring and vibrant presence, culture, history and inherent rights of First Nations people, Métis, and Inuit across Canada on whose traditional territories we live and work.CAO is committed to employment equity and encourages candidates to self-identify as visible minorities; people from culturally diverse backgrounds; people of all gender identities and sexual orientations; Indigenous peoples; and persons with disabilities.&nbsp;CAO and Lupiano Executive Search are committed to an inclusive, welcoming, and accessible hiring process and will be happy to discuss providing reasonable accommodation to all applicants. Please reach out to Mike Lupiano (<a href="mailto:mike@lupianosearch.com" target="_blank">mike@lupianosearch.com</a> ) should you require any accommodation to participate in this process.L'Association canadienne des optométristes (ACO) est l'association professionnelle qui représente les docteurs en optométrie au Canada. L'Association, fondée en 1941 et officiellement incorporée en 1948, est actuellement composée de membres de chacune des dix associations provinciales d'optométrie. Aujourd'hui, l’ACO représente plus de 6 000 docteurs en optométrie (OD) au Canada, ainsi que ~ 2 000 étudiant.e.s en optométrie et assistant.e.s optométriques canadien.ne.s certifié.e.s (AOCC). La mission principale de l’ACO est de fonctionner comme la voix nationale de l'optométrie et des optométristes, en offrant leadership et soutien à ses membres pour promouvoir des yeux en santé et une vision claire pour tous les Canadiens et Canadiennes. Sa mission inclut également l'amélioration de la qualité, de la disponibilité et de l'accessibilité des soins de santé oculaires, de la vision et connexes, de promouvoir la prise de décision indépendante et éthique de ses membres, et d'aider les optométristes à pratiquer avec succès selon les normes les plus élevées de soins aux patients.&nbsp;En raison de la retraite imminente de notre Chef de la direction en fonction, l’ACO recrute actuellement pour le poste de&nbsp;:Chef / Cheffe de la directionNous recherchons un.e leader stratégique et opérationnel.le éprouvé.e, progressiste et dynamique, pour diriger notre organisation respectée et mature.&nbsp;Relevant et collaborant avec la présidente d'un Conseil ACO engagé, le Chef / la Cheffe de la direction&nbsp;est responsable de la performance globale de l'Association à travers le développement (avec le Conseil) et la mise en œuvre du plan stratégique, la réalisation des objectifs corporatifs, ainsi que le développement et la gestion efficaces des ressources corporatives.&nbsp; Le Conseil se tournera vers le Chef / la Cheffe de la direction pour une direction opérationnelle et stratégique solide, un soutien efficace en gouvernance et une performance organisationnelle solide.&nbsp; Vous apporterez des conseils réfléchis pour renforcer l'identité, la position et la voix de la profession d'optométrie au Canada, en veillant à ce que les optométristes soient prêts à pratiquer dans un système de santé qui évolue rapidement, et en assurant un engagement efficace avec les membres et les parties prenantes clés. Le Chef / la Cheffe de la direction développe des relations solides avec les associations provinciales affiliées et les organismes de réglementation, facilite la présentation d'une proposition de valeur solide pour les membres et met en œuvre des stratégies de communication pour sensibiliser les membres actuels et potentiels à la profession d'optométriste, ainsi que le grand public et tous ses parties prenantes.&nbsp;En tant que candidat.e idéal.e, vous apportez un parcours établi et progressiste dans un poste de haute direction dans un environnement complexe, multi-parties prenantes et multi-enjeux. Vous communiquez avec confiance et persuasion, dirigez avec intégrité, conviction et caractère, et démontrez des compétences en collaboration et en plaidoyer auprès de divers intervenants, gouvernements et partenaires du secteur. Vous construisez un consensus et motivez les gens en favorisant l'engagement et l'autonomisation. Les candidats apporteront une expertise supérieure en leadership et en gouvernance, ainsi qu'un parcours réussi en gestion proactive et relations gouvernementales. L'expérience dans des postes de direction dans le secteur à but non lucratif ou dans les associations nationales/ONG, idéalement en lien avec les soins de santé, serait un atout. L’ACO souhaite un leader possédant des compétences interpersonnelles et diplomatiques supérieures et qui sera un défenseur efficace et professionnel de la profession d’optométrie à tous égards, agissant de manière collégiale et enthousiaste à tous les niveaux à travers le pays.&nbsp;La maîtrise des deux langues officielles est souhaitable. Nous vous invitons à visiter le site web à&nbsp;<a href="https://opto.ca/fr" target="_blank">https://opto.ca/fr</a> pour en savoir plus sur l’ACO.Si vous souhaitez en savoir plus sur cette opportunité de leadership unique et percutante, veuillez appeler (en toute confidentialité) Mike Lupiano au 613-862-2999, Nicole Poirier au 613-915-5030, ou envoyer par courriel votre CV et votre lettre de présentation réfléchie au plus tard le 24 octobre 2025 à&nbsp;<a href="mailto:optometry.ceo@lupianosearch.com" target="_blank">optometry.ceo@lupianosearch.com</a>Nous remercions tous les candidats pour leur intérêt. Cependant, seules les personnes considérées pour le poste seront contactées.L’ACO reconnaît la présence durable et dynamique, la culture, l'histoire et les droits inhérents des Premières Nations, des Métis et des Inuit à travers le Canada, sur les territoires traditionnels desquels nous vivons et travaillons.L’ACO s'engage envers l'équité en matière d'emploi et encourage les candidats à s'identifier comme minorités visibles; les personnes issues de milieux culturels divers; les personnes de toutes identités de genre et orientations sexuelles; les peuples autochtones; et les personnes en situation de handicap.&nbsp;L’ACO et Lupiano Executive Search s'engagent à offrir un processus d'embauche inclusif, accueillant et accessible, et seront heureux de discuter de la possibilité d'offrir des accommodements raisonnables à tous les candidats. Veuillez contacter Mike Lupiano (<a href="mailto:mike@lupianosearch.com" target="_blank">mike@lupianosearch.com</a> ) si vous avez besoin d'un accommodement pour participer à ce processus.

Canadian Association of Optometrists (CAO)

Chief Executive Officer

PFC is seeking a creative and strategic Digital Communications Coordinator to join our growing team.&nbsp;&nbsp;The primary goal of this role is to help PFC advance organizational brand, highlight member activities and impact, and build awareness of the value of the philanthropy/foundation sector. Working collaboratively with the staff team, they will engage in the development and lead the execution of plans to advance digital visibility and engagement with Canadian grantmaking foundations, and the wider non-profit and charitable sector, including current and prospective members, sponsors, funders and other partners, as well as policymakers and other influencers.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;This role is ideal for an early career communications professional with a passion for digital engagement, a drive for learning and progressive professional growth, and interest in working in a highly collaborative pan-national team. This position will report to the Director of Member Engagement and Communications, and work cross-functionally with the entire PFC team.&nbsp;The successful candidate can be located anywhere in Canada, with office space available in Montreal and Toronto. Bilingualism (speaking, writing and reading fluently in English and French) is strongly preferred.&nbsp;-------FPC recherche un.e coordonnateur.trice des communications numériques créatif et stratégique pour se joindre à son équipe en pleine croissance. &nbsp;La personne titulaire du poste a pour but premier d’aider FPC à faire progresser l’image de marque de l’organisation,&nbsp;à mettre en valeur les activités et l’impact de ses membres et à sensibiliser le public à la valeur du secteur philanthropique et des fondations.&nbsp;En collaboration avec les coéquipiers, elle&nbsp;participera à l’élaboration et dirigera la mise en œuvre de plans&nbsp;visant à améliorer la visibilité et l’engagement numériques auprès de fondations canadiennes qui octroient des subventions et du secteur à but non lucratif et de bienfaisance au sens large, y compris les membres actuels et prospectifs, les commanditaires, les bailleurs de fonds et autres partenaires, ainsi que les décideurs politiques et autres personnes influentes.&nbsp;Ce poste est idéal pour une personne professionnelle en début de carrière dans le domaine de la communication, passionnée par l’engagement numérique, motivée par l’apprentissage et l’épanouissement professionnel, et intéressée par le travail au sein d’une équipe pancanadienne hautement collaborative. Cette personne relèvera de la directrice de l’engagement des membres et de la communication et travaillera de manière transversale avec l’ensemble de l’équipe de FPC.&nbsp;La personne retenue peut être située n’importe où au Canada, avec des espaces de bureau disponibles à Montréal et à Toronto. Le bilinguisme (parler, écrire et lire couramment l’anglais et le français) est fortement préféré.&nbsp;

Philanthropic Foundations Canada / Fondations philanthropiques Canada

Digital Communications Coordinator | Coordonnateur.trice, communications numériques

As a key member of the Supportive Care Department, the Supportive Care Coordinator is primarily responsible for leading and delivering grief and bereavement services at Oak Ridges Hospice.Reporting to the Supportive Care Department Lead, the Coordinator will focus on both resident/family support and community-based programming. The role emphasizes improving accessibility to grief services, developing tailored programs, strengthening grief volunteer engagement, and expanding outreach through innovative approaches such as community partnerships, events, and digital resources. The Coordinator will provide grief support consistent with the Adult Bereavement Care Pyramid (Irish Hospice Foundation), focusing on Level One and Level Two support<ul><li>Grief and bereavement support at Level One and Level Two of the Adult Bereavement Care Pyramid, including psychoeducation, resources, early intervention, group programs, workshops, and memorial events.</li><li>Conduct comprehensive grief and bereavement intakes and assessments to determine appropriate support pathways.</li><li>Develop, implement, and evaluate grief support programs in collaboration with the Supportive Care Department Lead.</li><li>Improve accessibility to grief and bereavement services for hospice residents, families, and the broader community.</li><li>Coordinate and collaborate with the Supportive Care Department Lead to align grief programming with overall departmental goals.</li><li>Oversee, mentor, and provide ongoing support to Grief &amp; Bereavement (G&amp;B) volunteers in collaboration with the Volunteer Coordinator.</li><li>Enhance outreach through digital initiatives such as a dedicated grief blog, podcast, or webinar series.</li><li>Partner with community organizations, schools, and healthcare providers to expand awareness and access to grief supports.</li><li>Maintain accurate documentation of client interactions and program outcomes.</li><li>Assisting with special events as required.</li><li>Post-secondary degree in&nbsp;Social Work, Counselling, Psychology, Spiritual Care, or a related field.</li><li>Specialized education/training in grief and bereavement support (e.g., certificate programs, ADEC, Canadian Grief Alliance standards, or equivalent) is preferred.</li><li>Knowledge of the Adult Bereavement Care Pyramid and its application in community-based services.</li><li>Demonstrated experience providing grief support in one-to-one and group settings at Level One and Two of the Bereavement Care Pyramid.</li><li>Experience in program development and coordination, including grief groups, workshops, or community-based initiatives.</li><li>Experience working with or coordinating volunteers in supportive or bereavement roles.</li><li>Prior experience in hospice, palliative care, community health, or supportive care is an asset.</li><li>Excellent interpersonal and communication skills, including group facilitation.</li><li>Understanding of grief literacy and ability to promote bereavement awareness within the community.</li><li>Ability to demonstrate compassion, empathy, integrity, respect, courtesy and a caring attitude in all interactions. </li><li>Pre-existing knowledge of community health and social service resources an asset. </li><li>Computer literacy. </li><li>Current and original copy of a satisfactory Criminal Records Check, Vulnerable Sector Search and Child Abuse Registry Check is required upon the start of employment.</li></ul>Current and original copy of a satisfactory Criminal Records and Vulnerable Sector Check is required upon the start of employment.Oak Ridges Hospice recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. As such, a condition of employment with Oak Ridges Hospice is requiring that all employees and new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.Oak Ridges Hospice is an affirming organization supporting the Ontario Human Rights Code which states that every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.<ul><li>Part-time, 15-20 hours per week.&nbsp;</li></ul>

Oakridges Hospice of Durham Ltd.

Supportive Care Coordinator

Position DetailsIndefinite-term contractcompetitive salary with extensive benefits.<h2>About the RIA</h2>The&nbsp;<a href="https://the-ria.ca/" target="_blank">Schlegel-UW Research Institute for Aging</a> (RIA) is a charitable non-profit organization that enhances the quality of life and care of older adults through partnerships in research, education, and practice. The RIA leads practice-relevant research and real-world application, informing programs, education and training, and influencing practice and policy.&nbsp;<h2>Primary Purpose</h2>Reporting to the Board of Directors, the Executive Director provides visionary leadership and strategic direction for the RIA, a research intensive and program-delivery focused organization. The Executive Director oversees all operations and ensures accountability of the RIA with a dedicated senior leadership team. Aligning people, structure and strategy, the Executive Director supports team success in organizational goals, staff well-being, and leadership development. The Executive Director plays a major role in fostering key partnerships, building the organization's profile, managing the organization’s financial health, and leading the entire team to achieve strategic goals. The Executive Director has a passion for and deep interest in enhancing the quality of life and care of older adults and those who care for them.<h2>Key Accountabilities&nbsp;&nbsp;</h2><ol><li>Strategic Leadership:&nbsp; Provide visionary leadership to advance the organization's mission and strategic goals. Provide leadership to the creation and execution of the strategic plan. Identify and pursue opportunities to maximize RIA’s impact in alignment with the changing landscape in aging research, program development, and practice.</li><li>Organizational Leadership:&nbsp; Provide high-level leadership to RIA operations. This includes cultivating a positive and supportive culture that empowers a large team of over 70 professionals. Mentor and work alongside the senior leadership team to foster individual growth, optimize performance, and facilitate a collaborative environment. Champion the organization’s research agenda by leading a diverse team of Schlegel Research Chairs, Specialists, and Scientists. Monitor and evaluate the research programs led by the Research Chairs and Specialists annually, ensuring the research conducted is impactful and aligned with the organization’s strategic priorities.</li><li>Governance:&nbsp;&nbsp;Support the Board of Directors and Board Chair to ensure effective and efficient governance. Accountable to the Board on financial performance and progress toward annual operational and five-year strategic targets. Identify, assess, and inform the Board of internal and external issues that could affect the organization, and collaborate to develop and implement appropriate risk mitigation strategies.&nbsp;</li><li>Financial Oversight:&nbsp; Responsible for the organization's financial health, which includes monitoring current and future financial positions. Provide high-level oversight of contracts and collaboration agreements. Ensure good stewardship of RIA funds by identifying revenue opportunities through donations, grants, and contracts.&nbsp;</li><li>Partnerships:&nbsp; Lead efforts to strengthen and grow RIA’s organizational partnerships, including maintaining and fostering positive relationships with founding and key partners. This includes maintaining and expanding productive relationships with founding partners, Conestoga College, Schlegel Villages, and the University of Waterloo, and several other key partners and funders. Champion community engagement and fundraising development work.&nbsp;&nbsp;</li><li>Outreach and Profile:&nbsp; Lead the growth of RIA’s profile locally, provincially, nationally, and internationally. Position the RIA as a global asset by championing the organization at strategic&nbsp; community, academic, and professional events.&nbsp;&nbsp;</li></ol><h2>Position Requirements</h2>Education:&nbsp;&nbsp;Masters, PhD, or equivalent experience.&nbsp;<h3>Skills and Experience:</h3><ul><li>A minimum of 5 years of executive or senior leadership experience in a dynamic, growth-oriented organization with a track record of building, coaching, and empowering high-performing teams.&nbsp;</li><li>Demonstrated experience working effectively with a Board of Directors, overseeing strategic planning and managing organizational risks.&nbsp;</li><li>Demonstrated success in financial stewardship including overseeing large contracts and budgets.</li><li>Demonstrated experience in oversight of processes associated with a variety of funding bodies such as Tri-Council agencies, government, industry, and charitable donations.</li><li>Demonstrated success in advancing an organization’s profile at local, provincial, national and global levels.&nbsp;</li><li>Exceptional relationship-building skills, with a proven ability to cultivate and manage partnerships with diverse partners, including academic institutions, government bodies, and donors.&nbsp;</li><li>A deep understanding and familiarity of aging research and the health systems that support older adults.</li><li>An understanding and familiarity of knowledge mobilization and in facilitating the translation of research into practice and policy.</li><li>An understanding and familiarity of non-profit operations and fundraising initiatives.&nbsp;</li></ul>Additional Requirements:&nbsp; Fluency in English. Fluency in French is an asset but not required. Must have a valid driver’s license and be available for occasional to frequent travel. Eligible to obtain a clear police background and record check. Eligible to work in Canada.<h2>How to Apply</h2>RIA invites applications (cover letter and resume) to be submitted by email to&nbsp;<a href="mailto:applications@the-ria.ca" target="_blank">applications@the-ria.ca</a>.&nbsp; Please include the job title in the subject line of the email.

Schlegel-UW Research Institute for Aging

Executive Director

Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;Reporting to the Manager of Finance, the Finance and Accounting Coordinator will support our finance department and operations team.&nbsp;This is a perfect fit for someone who has experience working in not-for-profit, member organizations that thrives being part of a team of professionals who are dedicated to the work they do and have fun doing it.&nbsp;What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Perform Accounts Payable functions including completing payment requisitions, processing payments, distributing, and mailing out cheques, filing.</li><li>Perform Accounts Receivable functions including preparing invoices and following up on receivables, processing credit card transactions and cheque deposits. </li><li>Administer petty cash disbursements and prepares monthly reconciliation.</li><li>Reconcile daily transactions with source data and prepares related accounting journals.</li><li>Data entry for Moneris daily reports (credit card transactions).</li><li>Assist with the month end process by preparing monthly journal entries and reconciling balance sheet accounts.</li><li>Assist with the preparation of information for year-end, budget, and audit. </li><li>Assist with preparing statutory returns including GST and EHT.</li><li>Performs accounting duties for other related organizations. </li><li>Other duties, as assigned.</li></ul>Your Skills &amp; Qualifications<ul><li>Post-secondary education in accounting, finance, or bookkeeping</li><li>Minimum 3 years of bookkeeping experience</li><li>Experience in the Not-for-Profit sector is an asset</li><li>Proficient with QuickBooks Online and Microsoft Office, including advanced Excel skills</li><li>Experience working with database systems</li><li>Knowledge of bookkeeping principles, payroll, and accounts payable/receivable processes</li><li>Understanding of GST/HST and other tax compliance requirements</li><li>Ability to prepare financial reports and assist with budgeting or forecasting.</li><li>Familiarity with internal controls, audit preparation, and electronic banking/payment processing.</li><li>Experience providing bookkeeping support for a registered charity, including recording donations, reconciling bank accounts tied to donation platforms, and maintaining records for charitable receipts and CRA reporting is an asset</li><li>Professional manner, good judgment, accountability, and flexibility</li><li>Excellent data entry skills with high attention to detail and deadlines</li><li>Strong organizational and time management skills</li><li>Analytical thinking, problem-solving, and sound judgment</li><li>Interpersonal effectiveness and teamwork, and collaboration skills</li><li>Excellent verbal and written communication, negotiation, and customer service skills</li><li>Ability to maintain confidentiality and discretion with sensitive financial information</li><li>Adaptability to new financial systems or changing processes</li></ul>Please apply by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience

Ontario Society of Professional Engineers

Finance and Accounting Coordinator

Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;We are currently seeking an Executive Assistant to provide high-level administrative, governance and organizational support to the Senior Management Team, Volunteer Board and Committees as well our partner charitable organization, the Foundation for Education. This role is essential in ensuring the efficient operation of the Association, supporting governance and operation, and facilitating effective communication among leadership, members, and stakeholders. As a nonprofit professional member association serving the engineering profession, we are committed to advancing the field, supporting our members, and promoting engineering excellence through advocacy, education, and community-building.What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Provide high-level administrative support to the Senior Management Team, Board of Directors and Committees.</li><li>Prepare agendas, reports, and briefing materials; record and distribute accurate meeting minutes.</li><li>Maintain governance documents, policies, and records in compliance with by-laws and regulations.</li><li>Support election processes, annual general meetings, and board/committee activities.</li><li>Serve as a first point of contact for Foundation for Education donors, responding to inquiries promptly and professionally.</li><li>Support communications including newsletters, announcements, and updates to the Association’s website and social media.</li><li>Coordinate logistics for professional development events, networking opportunities, and conferences.</li><li>Manage the day-to-day operations of the Association’s office.</li><li>Schedule and coordinate meetings, travel, and appointments for leadership.</li><li>Maintain records, and databases.</li><li>Handling scholarship disbursement, medal presentations, and university liaison</li><li>Liaise with vendors, service providers, and external partners as needed.</li><li>Support preparation of budgets, reports, and materials.</li><li>Other duties, as assigned.</li><li>Track and process invoices, tax receipts, expense claims, and donorships.</li><li>Assist with financial record-keeping and reporting in collaboration with the VP, Organizational Effectiveness and the Manager of Finance.</li></ul>Your Skills &amp; Qualifications<ul><li>Diploma or degree in business administration, office administration, or a related field.</li><li>3–5 years of experience in an administrative or executive assistant role.</li><li>Experience in a not-for-profit, regulatory body, or professional member association is a strong asset.</li><li>Excellent organizational and time-management skills with the ability to manage multiple priorities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with database systems.</li><li>Experience with QuickBooks Online and Little Green Light (LGL)</li><li>General bookkeeping experience, including processing invoices, tracking expenses, reconciling accounts, and supporting budget preparation.</li><li>High level of professionalism, discretion, and ability to work with confidential information.</li><li>Collaborative, service-oriented approach to supporting members, volunteers, and colleagues.</li></ul>Please submit your cover letter and resume by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience.

Executive Assistant

Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;We are currently seeking a Community Engagement Coordinator who will be responsible for fostering strong connections between our association and its members, local chapters, and partner organizations. As a nonprofit professional member association serving the engineering profession, we are committed to advancing the field, supporting our members, and promoting engineering excellence through advocacy, education, and community-building.The ideal candidate will have a passion for relationship-building, a strong understanding of member-based organizations, and a commitment to serving professional communities. This is a perfect fit for someone who has experience working in not-for-profit, member organizations that thrives being part of a team of professionals who are dedicated to the work they do and have fun doing it.&nbsp;What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Develop and implement strategies to engage and retain professional engineering members across various career stages.</li><li>Support local chapters and volunteer leaders with resources, guidance, and regular communication to strengthen chapter activity and member involvement.</li><li>Coordinate member recognition programs and initiatives that highlight member contributions and achievements.</li><li>Facilitate partnerships that enhance member value and expand the association’s reach.</li><li>Collaborate with internal teams and external partners to support conferences, career development workshops, and STEM outreach events.</li><li>Develop targeted outreach campaigns to increase participation in programs, events, and volunteer opportunities.</li><li>Prepare reports and presentations on engagement trends and member satisfaction to inform strategic decisions </li><li>Other duties, as assigned.</li><li>2+ years of experience in community engagement, member relations, or program coordination, ideally in a nonprofit or member-based organization.</li><li>Excellent interpersonal and written communication skills; ability to engage diverse professional audiences.</li><li>Strong organizational skills with the ability to manage multiple projects and deadlines.</li><li>Comfortable working both independently and collaboratively in a remote or hybrid work environment.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and membership databases or CRMs.</li><li>Willingness to travel occasionally and work some evenings or weekends for events</li><li>Familiarity with the engineering or STEM professions is a plus.</li><li>Experience supporting volunteers, local chapters, or member interest groups.</li><li>Knowledge of association management software (e.g., WICKET, or similar).</li><li>Knowledge of community management software (e.g., Higher Logic, or similar).</li><li>Event planning and project management experience.</li><li>A driver’s licence and a reliable vehicle is required.</li><li>Build and maintain relationships with engineering schools, firms, partner organizations, and community stakeholders.</li><li>Represent the association at industry and community events, career fairs, and networking opportunities.</li><li>Plan and execute member engagement events such as webinars, networking receptions, volunteer appreciation activities, and community service initiatives.</li><li>Collaborate with the marketing/communications team to develop content for newsletters, social media, and the association’s website that promotes community engagement initiatives.</li><li>Track engagement metrics, member feedback, and event participation to assess the effectiveness of community-building efforts.</li><li>Leverage digital platforms (e.g., online forums, community portals, CRM data, and social media) to engage members year-round.</li></ul>Your Skills &amp; Qualifications<ul><li>Post secondary degree or diploma in Communications, Public Relations, Nonprofit Management, Community Development, or a related field (or equivalent experience).</li></ul>Please submit your cover letter and resume by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience.

Community Engagement Coordinator

President’s Office Assistant<ul><li>Reports to:&nbsp;President, Wycliffe Canada</li><li>FTE: 0.6</li><li>Schedule: 9:00 a.m. – 2:30 p.m., Monday to Thursday</li><li>Location: Langley (onsite)</li><li>Annual Salary Range: $22,000 – $26,000, commensurate with experience</li><li>Anticipated Start Date: As soon as possible, based on the successful candidate's availability</li></ul>About the Organization:At Wycliffe Canada, we believe that God has spoken, and continues to speak, through His Word—the Bible. The Scriptures point to Jesus, the source of life, restoration, and salvation. Bible translation allows people everywhere to meaningfully engage with God’s Word, which he uses to transform lives in every culture, whether it’s shared in written form, sign language, oral Bible storytelling, audio Scriptures, or videos.As a member of the Wycliffe Global Alliance, we’re part of a global movement that’s advancing Bible translation, literacy, capacity-building, and activities that encourage meaningful engagement with translated Scriptures. We work with national partners to foster local ownership, long-term sustainability, and increased impact of language projects.About the Position:&nbsp;The President’s Office Assistant provides high-level administrative and organizational support to the President of Wycliffe Canada. This individual helps ensure the President’s time, communication, and relationships are managed effectively and in alignment with Wycliffe’s mission and priorities.The role is a key part of the President’s Office—balancing confidential executive support with practical coordination of the Langley office and hospitality for visitors and partners. The ideal candidate is proactive, detail-oriented, and comfortable supporting a senior leader whose work spans board relations, partnership engagement, and spiritual leadership.Key ResponsibilitiesPresident’s Office Administrative Support<ul><li>Manage the President’s calendar, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements (flights, accommodation, transportation) and prepare travel briefs.</li><li>Prepare and organize briefing materials for meetings led or attended by the President (e.g., Senior Leadership Team, Board sessions, partner visits).</li><li>Provide support for the President’s email and correspondence, ensuring timely responses and follow-ups.</li><li>Track key action items and assist with communication follow-through where needed.</li><li>Prepare expense reports and administrative documentation related to the President’s functions.</li><li>Handle confidential information with discretion and professional judgment.</li></ul>President’s Office Coordination<ul><li>Facilitate clear communication between the President, Senior Leadership Team, and Board of Directors.</li><li>Support the preparation and distribution of Board and SLT materials (provided by others) and assist with logistics for meetings and events.</li><li>Draft and edit internal correspondence, announcements, and updates on behalf of the President.</li><li>Coordinate logistics for the President’s events, including donor gatherings, retreats, and visits from national or international partners.</li><li>Maintain a welcoming and professional tone in all communications on behalf of the President’s Office.</li></ul>Langley Office Support and Hospitality<ul><li>Provide light administrative and logistical support for the Langley office (a small four-office workspace), ensuring a warm and organized environment for staff and visitors.</li><li>Oversee basic office and kitchen upkeep, including supplies, coffee and refreshment stocking, ensuring shared spaces remain neat and welcoming..</li><li>Coordinate deliveries and meeting space bookings as needed.</li><li>Serve as a friendly point of contact for visiting mission partners and donors.</li></ul>Qualifications<ul><li>3+ years of experience as an executive or administrative assistant supporting senior leadership (preferably within a nonprofit or faith-based organization).</li><li>College diploma or relevant certification.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Discretion and sound judgment in handling confidential information.</li><li>Ability to manage multiple priorities and meet deadlines with a service-minded approach.</li><li>Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and a willingness to learn new software.</li><li>Understanding of and alignment with Wycliffe Canada’s mission and Christian values.</li><li>Willingness to participate in Wycliffe Canada’s spiritual enrichment activities (e.g., The Listening Table, Day of Prayer, spiritual retreats).</li><li>Legally eligible to work in Canada.</li><li>Clear criminal record and credit check.</li><li>Agreement with Wycliffe Canada’s Statement of Faith, Standard of Conduct, and Conflict of Interest Policy.</li></ul>Perks:<ul><li>Flexible work schedule</li><li>Fun, dynamic and tight-knit team</li><li>Faith-based, supportive, and family-oriented work environment</li></ul>Application:Please apply via CharityVillage.Wycliffe Canada welcomes and encourages applications from people with disabilities.Accommodations are available on request for applicants taking part in all aspects of the selection process.Please note, we will only contact applicants chosen to participate in subsequent stages of the selection process.

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