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Request for Proposals (RFP)Consultant to Review and Analyze International Data Systems for Patient OutcomesIssued by: Canadian Fertility and Andrology Society (CFAS)RFP Number: CFAS-2025-01Date of Issue: November 11th, 2025Submission Deadline: January 11th, 20261. IntroductionThe Canadian Fertility and Andrology Society (CFAS) invites proposals from qualified consultants or consulting firms to undertake a comprehensive comparative analysis of international and national database models of treatment outcome data systems. The purpose of this initiative is to provide CFAS with evidence-based recommendations to guide decision-making for supporting a modernized, interoperable, and technologically advanced national fertility data framework and database.The CFAS wants to understand the health information database landscape broadly to ensure that national data is collected and accessible in a way that maximizes efficiency and capitalizes on Artificial Intelligence (AI) advancement. The envisioned system should be nimble, capable of dynamic updates, interoperable across fertility clinic electronic medical record (EMR) systems, and adaptable to future innovations including artificial intelligence (AI) applications and data analytics. The goal is to ensure aggregate national data of fertility outcomes is 1) accurate and credible 2) accessible for researchers, policy makers, the public 3) available to clinics in ‘real-time’ intervals, to be able to compare performance nationally, to facilitate key learnings and raise the bar on quality across Canada.2. BackgroundThe Canadian Fertility and Andrology Society (CFAS) is the recognized national multidisciplinary authority in reproductive health, representing professionals working in fertility and andrology, in the areas of research, medicine, mental health, science, and law.The Society’s members include clinicians, scientists, embryologists, nurses, lawyers, counsellors, and allied professionals committed to advancing reproductive health and patient care across Canada. The CFAS is one of the oldest professional Societies, entering its 72nd year. The mission of the CFAS is to responsibly advance reproductive science and medicine in Canada through leadership, research and guidance. It is responsible for the balanced advancement of the Assisted Reproductive Technology (ART) field in Canada, prioritizing evidence-based decision making to the benefit of Canadians and children born of this technology.Currently, fertility treatment outcome data in Canada is coordinated through BORN Ontario (Better Outcomes Registry &amp; Network), which links in-vitro fertilization treatment data to provincial birth outcomes and receives some infrastructure funding from the Government of Ontario. Participating clinics voluntarily share their data with BORN to populate the Canadian Assisted Reproductive Technologies Registry (CARTR). This system of data collection has been in place since 2013, and collects data from clinics both within Ontario (who are required to report funded cycles from the Ontario Funded Program to BORN) and clinics across Canada.The CFAS seeks to understand the current databases in the fertility space, and leverage key learnings from other international systems, such as:<ul><li>The Society for Assisted Reproductive Technology (SART) database in the United States;</li><li>The European Society of Human Reproduction and Embryology (ESHRE) data platform EuMAR creation (which aims to build on these national-level registries and develop a pan-European registry of prospective cycle-by-cycle data on the use and outcomes of MAR treatments).</li></ul>In addition, national systems of health/patient treatment outcomes should also be analyzed to ensure emerging domestic innovations that use advanced technologies are included, such as:<ul><li>Private database developers offering modular or AI-driven fertility data solutions; and</li><li>The Toronto University Health Network (UHN) and its related hospital data infrastructure, known for its integrated digital platforms and advanced use of data analytics and AI in clinical care.</li></ul>These are examples of potential leaders in this area. The RFP seeks a comparative and forward-looking analysis that identifies best practices, opportunities for interoperability, and pathways to modernize Canada’s national fertility data ecosystem.3. ObjectivesThe objectives of this consultancy are to:<ol><li>Conduct a comparative analysis of national and institutional fertility outcome data models, including CARTR-Plus-BORN Ontario, SART (U.S.), ESHRE (Europe), Toronto UHN, and private data solutions (other stakeholders may be included or excluded, based on the recommendations of the consultant).</li><li>Evaluate governance, interoperability, privacy frameworks, and technical architectures supporting these systems.</li><li>Identify technological enablers, including AI, machine learning (ML), predictive analytics, and automation, that enhance data integration, accuracy, and accessibility.</li><li>Recommend adaptable strategies to strengthen Canada’s fertility data infrastructure, leveraging BORN Ontario’s foundation.</li><li>Provide a modernization roadmap outlining technical, operational, and governance requirements to achieve a truly national, interoperable, and future-ready fertility dataplatform.</li></ol>4. Scope of WorkThe consultant will undertake the following tasks:1. Conduct an in-depth comparative analysis of fertility data systems, including:<ul><li>CARTR Plus-BORN Ontario (Canada)</li><li>SART (U.S.)</li><li>ESHRE (Europe)</li><li>Toronto University Health Network (UHN)</li><li>Databases developed and utilized in the private sector.</li></ul>2. Evaluate each system in terms of governance, interoperability, data quality, privacy, scalability, and use of AI.3. Work with the CFAS to engage stakeholders from BORN Ontario, fertility clinics, EMR vendors, CFAS members, policymakers, and international partners as required.4. Provide a report with the analysis and develop actionable recommendations that align with Canadian privacy frameworks, propose technology pathways, and identify any potential collaboration models.5. DeliverablesDeliverables include:<ul><li>Inception Report – Work plan, methodology, detailed project schedule, initial meetings with CFAS (within 4 weeks)</li><li>Stakeholder Consultation &amp; Summary (Month 2-3)</li><li>Comparative Analysis Report – Review of BORN Ontario, SART, ESHRE, UHN, and private sector and/or databases developed by private developers (Month 4)</li><li>Draft Final Report (Month 5)</li><li>Final Report &amp; Presentation – Final recommendations and modernization roadmap (Month 6)</li></ul>6. Duration and ScheduleThe consultancy is expected to last six (6) months from contract award. Key milestones include RFP issuance, submission, award, project start, and final report delivery six months thereafter.7. Proposal RequirementsProposals must include:1. Cover Letter summarizing understanding of the project.2. Company/Consultant Profile with relevant experience.3. Methodology and Approach.4. Work Plan and Timeline.5. Team Composition and Expertise (including AI or interoperability experience).6. Detailed Budget and Fee Structure.7. Three References from comparable engagements.8. Evaluation CriteriaCriteria include:<ul><li>understanding of objectives (20%) </li><li>experience and expertise (25%) </li><li>methodology (25%) </li><li>timeline (15%) </li><li>cost-effectiveness (15%).</li></ul>9. BudgetThe anticipated budget for this engagement is up to CAD $35,000, inclusive of professional fees, travel (if applicable), and taxes.10. Submission DetailsProposals must be submitted electronically in PDF format to:Canadian Fertility and Andrology Society (CFAS)Attn: Emily McIntoshEmail: <a href="mailto:Emily.mcintosh@cfas.ca" target="_blank">Emily.mcintosh@cfas.ca</a>Subject line: RFP CFAS-2025-01 – Fertility Data Systems Consultant ProposalSubmission deadline: January 11th, 2026, 5:00 p.m. Eastern Time.11. Terms and ConditionsCFAS reserves the right to accept or reject any or all proposals. The lowest-cost proposal will not necessarily be selected. All proposal materials will remain confidential. The successful consultant will comply with all applicable Canadian privacy and data protection laws and enter into a formal agreement with CFAS.12. Contact InformationFor questions regarding this RFP, contact:Emily McIntoshCanadian Fertility and Andrology SocietyEmail: <a href="mailto:Emily.mcintosh@cfas.ca" target="_blank">Emily.mcintosh@cfas.ca</a>Deadline for questions: December 12th, 2025.

Canadian Fertility and Andrology Society

Request For Proposal: Database Consultant

ACE RFP – November 7, 2025Request for Proposals (RFP) for a Strategic Planning ConsultantAdvocacy Centre for the Elderly Toronto, ONAbout ACEThe Advocacy Centre for the Elderly (ACE) is non-profit charitable corporation operating as a specialty community legal clinic under the Legal Aid Services Act, 2020. ACE is committed to upholding the rights of low-income seniors. Its purpose is to improve the quality of life of seniors by providing legal services which include direct client assistance, public legal education, law reform, community development, and community organizing. Visit us at <a href="http://www.acelaw.ca" target="_blank">www.acelaw.ca</a>.Purpose of the RFPACE is seeking a qualified and experienced strategic planning consultant to facilitate the development of a new strategic plan. This plan will guide the agency in setting clear priorities, defining the measurement of outcomes, and the allocation of resources in responding effectively to community needs.BudgetThe proposed budget of this project is up to $25,000 plus HST, inclusive of all consultant fees, materials, travel, disbursements, and administrative costs.Scope of WorkThe consultant will be expected to:<ul><li>Conduct a review of key organizational documents including the current mission and purpose</li><li>Obtain and review census data, demographics and other internal and external information that will facilitate an informative environmental scan including but not limited to a SWOT analysis</li><li>Design and implement a stakeholder engagement process involving board, staff, clients, community members, and partnering organizations</li><li>Document and analyze the environmental scan and stakeholder engagement activities, and use the results to directly inform the strategic priorities and directions</li><li>Facilitate one strategic planning session with board and staff</li><li>Facilitate the drafting of a strategic plan that includes a clear statement of mission, vision and values, strategic priorities, and key outcomes</li><li>Present the final plan to the Board and staff and provide an executive summary for public use.</li></ul>TimelinePhase Estimated Timeline RFP Issued November 7, 2025 Proposals Due November 24, 2025 Consultant Selected December 12, 2025 Engagement Begins December 19, 2025 Stakeholder Consultation January 2026<a href="http://www.acelaw.ca/" target="_blank">http://www.acelaw.ca/</a>ACE RFP – November 7, 2025Strategic Planning Session February 2026 Draft Plan Delivered March 16, 2026 Final Plan Delivered April 30, 2026Proposal Requirements<ul><li>Overview of the consultant/team, including relevant experience and qualifications</li><li>Proposed approach and methodology tailored to the $25,000 budget</li><li>Work plan with timelines and costed deliverables</li><li>Examples of similar competed projects or references</li><li>Equity and inclusion approach for stakeholder engagement</li><li>Detailed cost breakdown and total fees</li><li>Primary contact information</li></ul>Costed Deliverables<ul><li>Delivery of a report of environmental scan and stakeholder engagement findings by January 30, 2026 -- $5,000</li><li>Completion of one strategic planning session by February 27, 2026 -- $5,000</li><li>Delivery of draft plan by March 16, 2026 -- $5,000</li><li>Delivery of final plan with Board approval by April 30, 2026 -- $10,000</li></ul>Evaluation Criteria<ul><li>Qualifications and experience – 20%: Extensive experience and a strong track record in strategic planning for non-profit agencies.</li><li>Proposed methodology – 20%: Comprehensive, structured, data-driven, participatory, EDI- sensitive and understandable methodology.</li><li>Project timeline – 10%: Alignment with RFP Timeline.</li><li>Fee structure – 10%: Over-budget proposals will not be considered.</li><li>References and past work – 20%: Strong references and excellent examples of past work.</li><li>Understanding of Legal Clinic Services – 20%: Demonstrated understanding and awareness of the role of community legal clinics in the administration of justice.</li></ul>Submission DetailsSubmit proposals in pdf format by November 24, 2025, by email clearly marked “RFP” to <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">graham.webb@ace.clcj.ca</a>Questions?Questions regarding this RFP may be directed to:Graham Webb, Lawyer/Executive Director (416) 598-2656 x 1230 <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">graham.webb@ace.clcj.ca</a><a href="mailto:graham.webb@ace.clcj.ca" target="_blank">mailto:graham.webb@ace.clcj.ca</a> <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">mailto:graham.webb@ace.clcj.ca</a>

Advocacy Centre for the Elderly

Request for Proposals (RFP) for a Strategic Planning Consultant

Request for Proposals (RFP)Strategic Planning Consultant1. Organization OverviewAbout WomanACT: WomanACT has been providing coordination, planning, and community mobilization across Canada since 1991. Today, we are a charitable organization with a membership of organizations and individuals working to end violence against women through system change.Our Mission: WomanACT advocates for a world where all women and gender diverse people live free from violence and have economic security.Our Approach: WomanACT works collaboratively to eradicate gender-based violence through research, education, and advocacy. We are a planning and policy organization that drives system change through leadership, research, policy, education, and community mobilization.Our Values:<ul><li>Feminist organization using an intersectional lens to challenge systems that reinforce inequities</li><li>Support and learn from diverse voices, perspectives, and approaches</li><li>Work across sectors and with communities to strengthen collective impact </li><li>Value continuous learning and embrace bold, evidence-based solutions </li><li>Value integrity and accountability to stakeholders and communities</li></ul>Our Work Areas:<ul><li>Cross-sector coordination and leadership </li><li>Community-based research </li><li>Policy analysis and advocacy </li><li>Education and training (community, corporate, and government partners)</li><li>Workplace training and support for employers</li></ul>2. Strategic ContextWomanACT is seeking proposals from experienced consultants or consulting firms to lead a comprehensive strategic planning process. This initiative will refresh our strategic direction, strengthen governance, refine objectives, and develop a clear roadmap for the next 4 years.Current Strategic Focus: Our current strategic plan emphasizes strengthening long-term partnerships with cross-sector partners, including the private sector, and engaging women with lived experience across all areas of our work. The new strategic plan should build on these priorities while positioning WomanACT for emerging opportunities and challenges.The process should be participatory, inclusive, trauma-informed, and grounded in research, community realities, and the lived experiences of survivors of gender-based violence.3. Objectives<ul><li>Review and potentially refresh WomanACT's Mission, Vision, and Values</li><li>Conduct a comprehensive environmental scan (internal &amp; external) to assess strengths, weaknesses, opportunities, and threats</li><li>Engage key stakeholders, including the Board, staff, women with lived experience of violence, members, and community partners, to gather meaningful input</li><li>Analyze the current landscape of gender-based violence prevention, policy, and services in Toronto and across Canada</li><li>Identify strategic priorities and goals for the next 4 years aligned with WomanACT's mission and approach</li><li>Develop an implementation plan with clear timelines, responsibilities, and success metrics</li><li>Facilitate alignment across the Board, Membership and Staff, ensuring organizational buy-in and shared ownership</li><li>Design mechanisms for ongoing monitoring, evaluation, and periodic review</li><li>Ensure integration of intersectional feminist lens and trauma-informed approaches throughout the planning process</li></ul>4. Scope of WorkPhase 1: Discovery &amp; Assessment<ul><li>Review of organizational documents (current strategic plan, annual reports, research publications, policy submissions)</li><li>Interviews and/or surveys with Board members, Organizational members, staff, and key stakeholders</li><li>External environmental analysis, including policy landscape, funding environment, and sector trends</li><li>Review of best practices in gender-based violence prevention and system change approaches</li></ul>Phase 2: Stakeholder Engagement &amp; Facilitation<ul><li>Design and facilitate Board and staff strategic planning workshops/retreats. </li><li>Conduct focus groups or interviews with women with lived experience of violence (trauma-informed approach required)</li><li>Engage with organizational members and community partners </li><li>Ensure diverse voices are included, with particular attention to Indigenous, Black, racialized, immigrant, refugee, 2SLGBTQI+ communities, and women with disabilities</li></ul>Phase 3: Strategic Direction &amp; Goal Setting<ul><li>Facilitate organizational visioning exercises </li><li>Support identification and prioritization of strategic goals and objectives</li><li>Develop strategic approaches aligned with WomanACT's integrated model of research, education, and advocacy</li><li>Ensure alignment with organizational values and commitment to system change</li></ul>Phase 4: Plan Development<ul><li>Draft comprehensive strategic plan document including mission/vision/values, strategic priorities, and detailed goals</li><li>Create implementation roadmap with clear timelines, responsibilities, and resource requirements</li><li>Develop Key Performance Indicators (KPIs) and success metrics aligned with organizational objectives</li><li>Incorporate feedback from Board and staff on draft documents</li></ul>Phase 5: Implementation &amp; Monitoring Guidance<ul><li>Develop and, if applicable, integrate evaluative tools and dashboards for tracking progress against strategic priorities</li><li>Create framework for periodic review cycles (quarterly, annual) </li><li>Provide guidance on integrating strategic plan into operational planning and decision-making</li><li>Offer recommendations for sustaining momentum and organizational learning</li></ul>5. Deliverables<ul><li>Comprehensive Strategic Plan document (including mission/vision/values, environmental scan summary, strategic priorities, goals, and objectives)</li><li>Implementation roadmap with timelines, responsibilities, and resource requirements </li><li>Stakeholder engagement summary report documenting consultation process and key themes</li><li>Evaluation and monitoring framework including KPIs and review cycles</li><li>Executive summary document suitable for external stakeholders and funders</li><li>Presentation of final plan to Board, Members and Staff </li><li>Digital toolkit/dashboard templates for ongoing monitoring</li></ul>6. Proposal RequirementsProposals should be no more than 15 pages and include the following:a) Background &amp; Qualifications<ul><li>Overview of consultant(s) or firm, including relevant experience </li><li>Demonstrated expertise in nonprofit strategic planning, particularly with organizations focused on gender equity, violence against women, or social justice</li><li>Experience working with feminist, equity-seeking, and trauma-informed approaches </li><li>Team composition and roles (if applicable)</li></ul>b) Proposed Methodology &amp; Work Plan<ul><li>Detailed approach to each phase of work </li><li>Stakeholder engagement strategy, including approaches for engaging women with lived experience</li><li>Description of facilitation methods and tools to be used </li><li>Approach to ensuring diversity, equity, and inclusion throughout the process</li></ul>c) Timeline &amp; Milestones<ul><li>Proposed timeline with key milestones and deliverables </li><li>Estimated time commitment required from WomanACT Board and staff</li></ul>d) Budget &amp; Fees<ul><li>Detailed budget breakdown by phase and activity </li><li>Fee structure and payment schedule </li><li>Any additional costs or expenses (travel, materials, etc.)</li></ul>e) Examples &amp; References<ul><li>At least 2-3 examples of similar strategic planning engagements with nonprofit organizations, including outcomes and impact</li><li>At least 2 professional references with contact information</li></ul>7. Evaluation CriteriaProposals will be evaluated based on the following criteria:Experience &amp; Expertise (30%)<ul><li>Demonstrated experience in nonprofit strategic planning </li><li>Track record working with organizations focused on gender equity, violence against women, or social justice</li><li>Understanding of systems change, policy advocacy, and community mobilization</li></ul>Methodology &amp; Approach (30%)<ul><li>Quality, appropriateness, and innovation of proposed methodology </li><li>Comprehensive stakeholder engagement strategy </li><li>Strength of facilitation approaches and tools</li></ul>Cultural Competency &amp; Values Alignment (25%)<ul><li>Commitment to intersectional feminist, equity-focused, and trauma-informed practice </li><li>Demonstrated ability to work with diverse communities and honour lived experience </li><li>Commitment to participatory and inclusive processes</li></ul>Timeline &amp; Feasibility (10%)<ul><li>Clarity and realism of the proposed timeline </li><li>Ability to meet organizational needs and deadlines</li></ul>Cost Effectiveness (5%)<ul><li>Value for investment within budget parameters </li><li>Clear and transparent budget breakdown</li></ul>8. TimelineMilestone Date RFP Issued November 2026 Proposals Due January 2026 Interviews with Shortlisted Consultants February 2026 Contract Award March 2026 Strategic Planning Process Begins April 2026 Final Plan Delivered August 20269. Budget / Payment RangeProject Budget: CAD $10,000 - $15,000This is a project-based fee for a complete strategic planning process over 3-5 months, including all phases of work and deliverables outlined in this RFP.10. Submission InstructionsDeadline: January 15th, 2026, 5:00 PM ESTSubmission Format: Please submit proposals electronically as a single PDF document (maximum 13 pages, excluding attachments)Subject Line: “Strategic Plan RFP Proposal – (Consultant Name)File naming convention: Consultant Name_StrategicPlan_RFP_2026.pdfContact: To submit your proposal, please use the following email: <a href="mailto:info@womanact.ca" target="_blank">info@womanact.ca</a>11. About This OpportunityWomanACT is at a pivotal moment in our organizational journey. As we approach our 35th year of operation, we are seeking a consultant partner who can help us build on our strong foundation while positioning us for the evolving landscape of gender-based violence prevention and systems change.This strategic planning process represents an opportunity to:<ul><li>Deepen our impact through more intentional cross-sector partnerships, including expanded work with the private sector</li><li>Strengthen our commitment to centering the voices and leadership of women with lived experience</li><li>Enhance our integrated approach to research, education, and advocacy for maximum systems change</li><li>Position WomanACT as a leading voice in the movement to end gender-based violence in Canada</li></ul>We look forward to partnering with a consultant who shares our values and can bring fresh perspectives, proven methods, and a collaborative spirit to this important work._______________Thank you for your interest in working with WomanACT.

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