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Position SummaryThe Impact and Communications Coordinator plays a key role in organizing and promoting SMI’s outreach, educational, and impact activities. This position combines event coordination, communications, research, strategy, digital organizing, and partnership outreach, working closely with the Impact Director, Executive Director, and filmmakers.This is a remote position open to candidates across Canada. Some travel within Canada may be required for in-person events and screenings.The work we do involves many communities and issues. Many of our films are from underrepresented communities and cover topics that require cultural or trauma informed care. How we approach our work takes sensitivity and humility, and the ability to humbly learn in action.Additionally, we are a very small team, so tasks and roles can shift around depending on workloads. This type of flexibility requires an adaptive approach rather than fixed job definitions. Together, we get the job done, and we try and look after each other as we do so.Key ResponsibilitiesImpact Campaign Coordination• Collaborate with film teams, the Impact Director, and the Executive Director to develop campaign strategies. • Research and reach out to potential partners and collaborators. • Coordinate email and Zoom discussions with partners, speakers, and panelists. • Draft ticket webpages in Ticket Tailor and create promotional materials in Canva. • Curate panelists, moderators, and discussion topics for screenings and events. • Book venues, equipment, and event tech support (live, virtual and hybrid). • Prepare event tech (film links, slides, cue sheets, etc.). • Arrange travel and accommodation for speakers and guests. • Prepare event call sheets and run-of-show documents. • Attend events, welcome speakers, and help keep events running smoothly. • Draft audience surveys (Google Forms) and event evaluation materials. • Write press releases and contact media outlets. • Conduct phone and email outreach for event promotion. • Communicate between event partners, speakers, and volunteers. • Draft post-event reports and interpret survey data. • Track and manage campaign budgets and expenses.Communications and Outreach• Coordinate with the Executive Director and film teams to confirm newsletter content. • Source photos and draft copy for newsletters. • Design simple graphics and layouts in Canva. • Draft and schedule newsletters in Mailchimp. • Copy-edit and proofread written materials. • Prepare graphics for social media and schedule posts in Buffer. • Draft and send promotional outreach using Mail Merge (Google Sheets). • Create or update webpages in Squarespace for program launches and applications. • Draft and format application forms (Google Forms). • Send acceptance and rejection emails to applicants. • Prepare SMI welcome package materials for new program participants. • Organize and maintain SMI’s photo and media library.Skills and AttributesWe’re looking for someone who is: • A clear, engaging communicator (written and verbal). • Highly organized, reliable, and detail-oriented. • Comfortable managing multiple projects at once. • Good time and task management. • Creative and tech-savvy with digital tools. • Collaborative and adaptable within a small team. • Passionate about documentary film, storytelling, social impact, community building and participating in positive change. • A team player who can help pour their strengths into this organization and who is honest about their limitations.Bonus Skills (tell us what you’re great at!)We don’t expect you to have it all, but we’d love to know if you have strong skills in: • Graphic design and layout • Video editing • Copywriting and editing • Tech wizardry (file organization, databases, digital tools) • Group facilitation • Conflict resolution • Community organizing • Event organizing • Business affairs in the film industryTools and Platforms We UseZoom • Slack • Google Workspace • Canva • Mailchimp • Mail Merge • Buffer • Ticket Tailor • Squarespace Experience with these tools is an asset — training can be provided.

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Impact and Communications Coordinator

The Division of Orthopaedic Surgery within The Department of Surgery is looking for a part-time, temporary (6-month, possibility of extension) Communications and Engagement Coordinator. Please see below for the details.Under the general direction of the Division Head, the Communications and Engagement Coordinator supports the Division of Orthopedic Surgery at the University of Ottawa and The Ottawa Hospital in promoting its excellence in clinical care, research, education, and community leadership. This position requires regular interaction with faculty members, staff, alumni, and external partners. Key responsibilities include but are not limited to:Website Management:<ul><li>Update and improve the division’s website layout, content, and design</li><li>Ensure information is current, engaging, and reflective of divisional achievements and programs</li></ul>Branding &amp; Communications:<ul><li>Develop and implement consistent branding and messaging across all platforms</li><li>Create and manage promotional materials, newsletters, and internal communications</li></ul>Social Media &amp; Public Presence:<ul><li>Develop a content calendar and post regularly on social media (e.g., X/Twitter, Instagram, LinkedIn)</li><li>Highlight divisional news, achievements, research, and events</li></ul>Fundraising &amp; Alumni Engagement:<ul><li>Support divisional fundraising initiatives and partnerships</li><li>Coordinate outreach to alumni, donors, and community partners</li></ul>Event Coordination:<ul><li>Assist/ Organize divisional social and academic events (e.g., retreats, award ceremonies, fundraising events)</li><li>Assist with logistics, promotion, and coordination</li></ul>QUALIFICATIONS<ul><li>Graduating student or completion of a post-secondary degree/diploma in Communications, Marketing, Public Relations, or related field</li><li>Strong writing, editing, and digital media skills</li><li>Experience with website content management systems (e.g., WordPress, Drupal)</li><li>Familiarity with social media management and content creation</li><li>Event planning or fundraising experience is considered an asset</li><li>Strong organizational skills, creativity, and ability to work independently</li><li>Bilingualism (French/English) is considered an asset</li></ul>WORK CONDITIONS<ul><li>Part-time: approximately 20 hours per week (flexible schedule)</li><li>Hybrid work possible; some in-person attendance at events or meetings required</li></ul>Compensation: $32.00 – $40.00/hr, commensurate with experience.COMMENTS TO APPLICANTWe thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

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