field_remote_option

field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

We wake up to a different alarm. The issues impacting our communities here in the GTA keep us awake at night. But it’s also what gets us up each day, determined to fight local poverty and its interconnected challenges, and to make this region everything it can be for everyone who calls it home. We believe in the power of community, of people coming together, doing what it takes to build and transform neighbourhoods where everyone can thrive. Any Way We Can. How you will make a difference:Reporting to the Manager, Data Operations, the Associate Manager, Data Operations is responsible to assist in the management and execution of employee data, gift processing and operational functions to support UWGT’s objectives, strategies and fundraising initiatives.&nbsp;&nbsp;-Manage assigned data, project and production work required to support the campaign ensuring execution in a timely, efficient and effective manner with high quality results (e.g. PPP, Easy Secure, pledge forms, solicitation packages, etc.) -Use United Way systems to produce accurate information for mass production processes such as solicitation, acknowledgment, recognition and communications.-Provide quality assurance and observations of the data to support campaign processes and donor communications. &nbsp;Ensure consistent use of data. -Aid in the production of reports to support key business decisions and processes using existing reports/downloads; identify reporting requirements; work with IT to test new reports and validate results -Perform ongoing database maintenance to meet CRM objectives including record merges, data integrity checks and clean-up -Adhere to policies, procedures and protocols including privacy, records management, data integrity standards, CRM practices, Finance processes etc. &nbsp;Assist other staff to ensure compliance.&nbsp; -Participate in the development and continuous improvement of processes and their implementation -Participate in the testing of new system releases, enhancements and reports to ensure system and processes work as intended -Respond to staff inquiries on operational and gift management processes, projects and functionality; train staff on operational processes as required -Contribute to intra and interdepartmental projects as required What you bring to the role:-1- 3 years of experience with database systems -Advanced knowledge and proficiency in Microsoft office products -Strong analytical skills including the ability to develop effective tracking and reporting tools -Proven organizational abilities and the ability to manage competing priorities and meet deadlines under pressure -Commitment to customer service -Proven ability to take initiative and carry projects to completion with minimum supervision -Excellent teamwork, interpersonal and constituent service skills including the ability to work respectfully and inclusively with a diverse employee population -Ability to exercise good judgment and discretion -Excellent attention to detail and proven track record of accuracy -Strong communication skills (both written and verbal) -Customer Relationship Management system experience is an asset -Willingness to actively contribute to the organizational Reconciliation and Equity framework through participation in learning opportunities and implementing anti-oppressive, and anti-racist learning into action internally and externally&nbsp;Being part of our team:-Competitive total compensation package including: &nbsp; &nbsp; &nbsp;- Salary &nbsp; &nbsp; &nbsp;- Comprehensive benefits &nbsp; &nbsp; &nbsp;- Defined benefit employer-matching pension &nbsp; &nbsp; &nbsp;- Life insurance &nbsp; &nbsp; &nbsp;- Short-term and long-term disability benefits &nbsp; &nbsp; &nbsp;- Employee and family assistance program (EFAP) -Generous paid time-off package including vacation, personal and cultural days, summer hours and hybrid work environment -Commitment to the well-being and work-life balance for our employees -Collaborative, high-performing, and team focused on long-term and collective success -Largest United Way world-wide -Work with the GTA’s top philanthropic leaders Please apply no later than November 6th, 2025. We are committed to being transparent about our practices around pay. The salary range for this role will be shared with candidates who are being considered for it. As part of our recruitment process, United Way Greater Toronto offers accommodation for applicants with disabilities. If we contact you about an opportunity, please let us know if you require accommodation. As per our recruitment policy, internal candidates are encouraged to let their current manager know that they have applied for another role. About United Way Greater Toronto: As the largest non-government funder of community services in the GTA, United Way Greater Toronto reinforces a crucial community safety net to support people living in poverty. United Way’s network of agencies and initiatives in neighbourhoods across Peel, Toronto and York Region works to ensure that everyone has access to the programs and services they need to thrive. Mobilizing community support, United Way’s work is rooted in ground-breaking research, strategic leadership, local advocacy and cross-sectoral partnerships committed to building a more equitable region and lasting solutions to the GTA’s greatest challenges. Building community takes a community and together, with you, we will shape a stronger, brighter GTA for everyone who lives here. Any Way We Can. Learn more about our work at unitedwaygt.org. Diversity &amp; Inclusion: United Way is committed to creating an inclusive workplace that reflects our diverse community to ensure we’re best equipped to serve it. We encourage candidates from diverse backgrounds and those who may need accommodation to apply to join our team. Our commitment to excellence in diversity goes beyond promoting equity. By incorporating a variety of experiences and perspectives, we create opportunities for innovative solutions and maximize the impact of our work.

United Way Greater Toronto

Associate Manager, Data Operations (1 Year Contract)

​DATE:&nbsp;October 22, 2025​&nbsp; CLOSING DATE: November 5, 2025&nbsp; LOCATION:&nbsp;Toronto, ON – Arleta and Shoreham Hubs&nbsp; COMPENSATION: $64,933 - 76,560 annually prorated&nbsp; CONTRACT DURATION: 7-Months Contract&nbsp; WORK TYPE: Onsite&nbsp; VACANCY: 1&nbsp; JOB ID:&nbsp;10357099Who We Are:&nbsp; LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 20,573 annually and providing 1,856 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.&nbsp;Job Summary:&nbsp; The Coordinator provides team leadership in the overall service delivery and day-to-day operations of the Service. In conjunction with the Program Manager, this position provide a range of assistance and support in facilitating optimal client care and facilitates the general operation&nbsp; Essential Duties:Oversee all aspects of the site management of the Service. This includes managing all health and safety requirements and general maintenance and security.Promote personal empowerment through personalized programming, coaching, mentoring and support, enabling each to meet the daily requirements of their living environment;Advocate in navigating the social services and health care systems to ensure accessibility and availability of services;Mediate issues included but not limited to clients, residents and neighbours with conflict resolutionProvide leadership and support to direct service staff, including scheduling, training, performance management, and recruitment.Develop and implement operating procedures for the site and ensuring compliance with established standards including but not limited to property standards, fire codes and health and safety etc.;maintain a general awareness of the daily activities and client issues and identifying staffing issues;Responsible for coordinating the acquisition, use, and maintenance of site equipment and supplies, managing repair requestsmaintain accurate service records and incident reports, and overseeing petty cash handling.Participate in the regular service planning processes including but not limited to service plan, operating plan, client satisfaction feedback process, quality improvement and other research activities and program evaluation report etc;identify gaps in service and recommending solutions, participating in meetings, planning and evaluation initiatives, committees, events and activities;Organize and participate in client meetings or other group activities which promote the well being of the residents and the smooth operation of the service;Provide other related assistance as required by the Program ManagerQualifications:A degree/diploma in health care/social services or other related fieldAt least 5 years relevant community support service experience in the mental health sectorExcellent understanding of harm reduction and psychosocial rehabilitation principles as acquired through a post secondary education,Knowledge of the issues faced by adults with special needs and of a marginalized client group .Experience in program development, planning and evaluation.An understanding of the therapeutic relationship with an ability to negotiate with clients on goals and priorities.Experience in conducting meetings or facilitating groups, good analytical, time management, and organizational skills to co-ordinate and follow-up on issues or activities with clients.Excellent interpersonal, communication and counselling skills are requiredAdvocacy skills with knowledge of local community agencies and other professional services available for the client group&nbsp;an ability to establish effective relationships with service providers, residents’ families and friends etc.Good intake assessment, crisis intervention, advocacy and problem solving skills.Computer literacy sufficient to produce and maintain files, records or statistical information.A valid Ontario driver’s license is preferredWork Environment:Frequent bending, kneeling and reaching, combined hours of sitting and standing while using office equipment and computers, light lifting of supplies and materials from time to time.May be required to be on-call as emergency contact for after hours, on a rotating schedule.Staff will be required to work in client rooms and may be exposed to second hand smokeWhat We Offer:E-learning program available all year roundStarting vacation time above minimum standard,Additional paid personal and paid sick daysProfessional development budget available to help you nurture and shape your careerCorporate Gym membership rate with GoodLife FitnessAccess to Perkopolis, a comprehensive corporate discount programAccess to unlimited DEI trainings through partnership Canadian Centre for Diversity and InclusionOur Commitment to Diversity and Inclusion:&nbsp; LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.&nbsp; Note: A satisfactory vulnerable sector check (VSC) is also required.​

LOFT Community Services

Coordinator_FT-Contract

<h3>Job&nbsp;Posting</h3>Cecil&nbsp;Community&nbsp;Centre is&nbsp;a&nbsp;not-for-profit,&nbsp;multi-service&nbsp;neighbourhood&nbsp;centre&nbsp;that&nbsp;offers&nbsp;a&nbsp;broad range of recreational, educational, social, cultural, and capacity-building programs to area residents.&nbsp;For over 40 years,&nbsp;the Centre has played a vital role in&nbsp;the&nbsp;lives of community members of all ages. Our centre provides programs and services for children, youth, adults and seniors.We are seeking a dynamic and highly organized person for the position&nbsp;of Executive Assistant. The&nbsp;Executive&nbsp;Assistant will&nbsp;play&nbsp;a&nbsp;key&nbsp;role&nbsp;in&nbsp;streamlining&nbsp;the&nbsp;Centre’s&nbsp;workflow as&nbsp;the&nbsp;link&nbsp;between various departments, employees, and external stakeholders.&nbsp;<h2>Position&nbsp;Summary</h2>The Executive Assistant plays a key role in supporting the Executive Director (ED) through administrative coordination, scheduling, document preparation, communications, and governance support. This position also liaises with community partners, staff, and Board members and ensures confidentiality, efficiency, and professionalism in all aspects of the ED’s office operations.<h2>Key Responsibilities</h2><h2>Administrative Support</h2><ul><li>Manage the Executive Director’s calendar, appointments, correspondence, and travel arrangements.</li><li>Prepare and edit reports, presentations, and communications on behalf of the ED.</li><li>Maintain organized filing systems (electronic and paper) for confidential documents and records.</li><li>Coordinate meetings, take minutes, and track action items.</li></ul><h2>Board and Governance Support</h2><ul><li>Assist in preparing and distributing Board and committee meeting materials.</li><li>Record and draft Board and committee meeting minutes.</li><li>Support compliance with governance, policy, and reporting requirements.</li></ul><h2>Operational Support</h2><ul><li>Assist with coordination of staff meetings, internal communications, and organizational projects.</li><li>Coordinate community or public events led by the Executive Director or Centre.</li></ul><h2>Communications</h2><ul><li>Draft professional correspondence, memos, and announcements.</li><li>Serve as a liaison between the ED’s office and internal/external stakeholders.</li><li>Maintain confidentiality and discretion at all times.</li></ul> Education&nbsp;and&nbsp;Experience:<h2>Qualifications and Experience:</h2><ul><li>Post-secondary education in Business Administration, Office Administration, Nonprofit Management, or related field.</li><li>Minimum 3–5 years of progressive administrative experience, preferably in a nonprofit, government, or community service environment.</li><li>Experience supporting senior leadership or Boards of Directors.</li><li>Familiarity with community-based organizations, social services, or public sector operations is an asset.</li></ul><h2>Knowledge and Skills Required:</h2><ul><li>Strong knowledge of office administration and executive support best practices.</li><li>Excellent written and verbal communication skills.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and document management tools.</li><li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Sound judgment, professionalism, and discretion with confidential information.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and collaboratively in a diverse, inclusive environment.</li><li>Knowledge of nonprofit governance, record keeping, and reporting procedures is an asset.</li></ul>Hours&nbsp;and&nbsp;Wages:&nbsp;35&nbsp;hours/week.&nbsp;This&nbsp;is&nbsp;a&nbsp;non-union&nbsp;permanent,&nbsp;full-time position with a salary range of &nbsp;$55,000 – $65,000 annually,&nbsp;commensurate with experience.&nbsp;Deadline for applications is: November 7, 2025 at 11:59pmPlease&nbsp;send&nbsp;your&nbsp;resume&nbsp;and&nbsp;a&nbsp;covering&nbsp;letter that&nbsp;describes&nbsp;how&nbsp;your&nbsp;skill&nbsp;set&nbsp;and&nbsp;recent experience make you a qualified candidate for this position to:The&nbsp;Hiring Committee,&nbsp;Cecil&nbsp;Community Centre 58 Cecil StreetToronto,&nbsp;ON,&nbsp;M5T&nbsp;1N6Email:<a href="mailto:jobs@cecilcentre.ca" target="_blank">jobs@cecilcentre.ca</a>&nbsp;<a href="http://www.CecilCentre.ca/" target="_blank">www.CecilCentre.ca</a>Cecil Community Centre is an equal opportunity employer. We will not discriminate against any employee or job applicant because of race, ethnicity, religion, national origin, gender, gender identity, sexual preference, physical or mental disability, or age. In addition, Cecil Community Centre&nbsp;is&nbsp;committed&nbsp;to&nbsp;providing&nbsp;accommodations&nbsp;for&nbsp;people&nbsp;with&nbsp;disabilities&nbsp;in&nbsp;accordance&nbsp;with provincial legislation.While,&nbsp;we&nbsp;wish&nbsp;to&nbsp;acknowledge&nbsp;all&nbsp;applicants,&nbsp;only&nbsp;those&nbsp;selected for&nbsp;an&nbsp;interview&nbsp;will&nbsp;be contacted.

Cecil Community Centre

Executive Assistant

The Secretary to the Board of Directors plays a key role in supporting effective governance at OHTN. This position ensures accurate records, timely documentation, and smooth board operations while upholding legal, regulatory, and organizational requirements. The Secretary prepares agendas and minutes, helps organize meetings, and maintains corporate records, enabling the Board and its committees to make informed decisions.

Ontario HIV Treatment Network

Secretary to the Board of Directors

CLINICAL ADMINISTRATIVE LEAD&nbsp;Six Month Leave Contract Position (may be extended)&nbsp;35 hours a week&nbsp;Start Date: November 2025Annual Salary Range: $49,400 – 57,400This is a full on-site role located at 10 Neighbourhood Lane, Unit 201, Toronto, ON, M8Y 0C5PurposeThe Clinical Administrative Lead&nbsp;is&nbsp;a leadership position within a clinic that ensures efficient clinic operations, and serves as a bridge between the clinical reception team, providers, and management.&nbsp;Key responsibilities include training the clinical reception team, &nbsp;managing provider and clinical staff schedules, handling patient and provider issues, overseeing billing, and collaborating on clinic-wide projects to maintain a productive and organized environment.&nbsp; The Clinical Administrative Lead also&nbsp;coordinates and oversees operational activities of the clinic and clinical team members to ensure compassionate, effective, and efficient delivery of high quality clinical care for clients.&nbsp; The Clinical Administrative Lead is responsible for overall administrative functions, clinical support, quality improvement, and supporting reception.ReportingReports to the&nbsp;Clinical ManagerJob responsibilities:Lead, Monitor and Support Administrative Functions to Promote Efficient Daily Operations and Workflows&nbsp;<ul><li>Organize and lead team clinical reception meetings, facilitate effective communication across departments, and act as a liaison for staff and providers. </li><li>Provide administrative support to the Clinical Team, Clinical Manager, and clinics (ex. psychiatry, asthma and other ad-hoc clinics)</li><li>Manage patient and provider issues and complaints relating to medical receptions and escalating them to management as needed. </li><li>Support office administration accountabilities which includes equipment servicing and calibration, support biohazardous waste contracts or pick-ups, support for purchasing of operating and medical supplies in collaboration with RPN/Clinical Manager</li><li>Maintain adequate office clinical supplies. Ensure supply purchases are cost efficient, within the budget and submitted to finance team members </li><li>Work effectively in a busy environment with the ability to balance job requirements including: timely response to internal/external correspondence; completing and submitting reports and documentation</li><li>Consult with PHC team to develop effective and consistent administrative workflows that optimizes processes, e.g. scheduling</li><li>Ensure that the waiting rooms signage and clinical education materials/bulletin boards/resources are up-to-date, accessible, and accurate, e.g. Centre closed, meeting occurring </li><li>Participates in creation of administrative templates, e.g. registration forms updated, signage</li><li>Ensure that infection control cleaning protocols are followed and implemented at front reception area as assigned</li><li>Attends and participates in Administrative, Clinical Team, and Psychiatry Meetings</li><li>Records minutes and decisions made at the Admin, Clinical Team and other meetings as assigned, e.g. Psychiatry Meetings</li><li>Support the development and maintenance of the administrative guidelines and procedures </li><li>Educate, orientate, train and support administrative staff (new and current staff)</li><li>Administrative Oversight includes handling&nbsp;administrative duties such as managing provider schedules, overseeing third-party billing (ie. insurance), non-insured billing (ie. from labs and hospitals), and assisting with clinic-wide projects. </li><li>Contribute to an exceptional patient experience by ensuring seamless clinic operations and effective team collaboration. </li><li>Enter and updates provider’s schedule and vacation in EMR (Telus) for clinical/allied team</li><li>Back-up to Clinical Manager for sufficient staffing is available to fulfill administrative tasks during staff absences, e.g. contact casual MOA</li><li>Identifies clinic issues/problem and provides process improvement opportunities/solution </li><li>Collaborate with the manager/clinical team for issue resolutions and projects to improve work flow processes throughout the department utilizing a proactive approach</li><li>Coordinates duties as a team as required for MOA tasks</li><li>Work in partnership with the Clinic Manager to run the clinic and provide Manager back-up as required</li><li>Sending, receiving, and distributing mail, ensuring privacy and confidentiality is maintained</li></ul>Clinical Support<ul><li>Shared responsibilities:</li><li>Make arrangements and complete referral process with external services (ex. specialists, diagnostic imaging and prescription renewals), as directed by the health care providers</li><li>Book/arrange referral in EMR (ex. Telus/Ocean’s), external electronic system, or by faxing </li><li>Obtain external reports as needed from the provincial database (Connecting Ontario) or by contacting the health care facility</li><li>Notify clients of specialist appointments and follow-up and send confirmation letter to client</li><li>Assist with and process client electronic and paper documentation/forms/charts (ex. filing, scanning, faxing, photocopying, consent forms, &nbsp;deactivate charts and file in archive, and change enrolment status)</li><li>Coordinates correspondence with clients, for example no show/discharge letters, program promotion, etc.</li><li>Provides admin support and administrative case management as assigned by clinical providers</li><li>Assist with set up and organization of special clinics (ex. Flu, refugee etc.)</li><li>Provide Clinical Support as required within trained skill set (ex. administer Flu/Adult vaccine for internal/external clients, encounter client visits etc.)</li><li>Manage, process and support within trained skill set of on-going special projects for the Clinical team as required, e.g. adult vaccines including the flu vaccine, special projects</li><li>Monitor, record and upload vaccine fridge temperatures. Fridge temperature to be maintained from 2 -8 degrees Celsius, notify nurse if fridge out of range (back-up to Nurse/MOA’s)</li><li>With each client phone call or in-person visits, confirms and updates client’s demographics (home address, phone number, email address) and health card number with the expiration date. If the client does not have OHIP, inquire if they have Interim Federal Health insurance (IFH), have a work visa/benefits or are non-insured/non-status (validated by client’s documentation) </li><li>Respond to client’s request to schedule an appointment with provider by gathering sufficient information (reason for visit) from the client to understand the nature of their need in order to determine the urgency and the length of appointment required</li><li>Provide administrative support for intake of clients receiving services within the center following established protocols (provide and assist with filling out registration forms)</li><li>Assist with intake support as needed (e.g. answer questions or address concerns – Back-up to Client Support worker)</li></ul>Financial Administration<ul><li>Assist in tracking the funding, billing (ex. Psychiatry), and reconciliation of accounts for non-insured individuals and translation services</li><li>Monitor and process invoices for accuracy to facilitate timely payments including preparation and mail out of 3rd party invoices (e.g. Lawyer or insurance invoices). As well as arranging courier pick-up.</li><li>Maintain the petty cash fund including tracking, recording, and submitting records to finance and closing sale of ATM</li><li>Collect money from sales such as contraceptive, good food box; document and provide a receipt to client and a purchase of sale receipt to our finance office</li></ul>Quality Improvement<ul><li>Lead, organize and, participate in the administrative audits, quality improvement initiatives and client survey</li><li>Prepare, track, and reconcile administrative reports to ensure accuracy, flag discrepancies and lead identified corrective measures and action items in consultation with management , e.g. audits </li><li>Maintain the compliance with Health &amp; Safety regulations and Stonegate’s policies and procedures, including the immediate reporting or significant concerns or incidents. </li><li>Provide any feedback to clinical manager regarding day-to-day operations and potential improvements to quality, efficiency, and overall performance</li></ul>Reception&nbsp;<ul><li>Provide weekly MOA back-up coverage and fill in absences as required (see MOA job description for tasks responsibilities).</li><li>Responsible and contributes to support the MOA and assists with problem solving with MOA matters</li><li>Oversees and optimizes the function of the clinical reception.</li><li>Provide MOAs administrative support and contribute to overall team functioning by assisting where needed</li><li>Contribute to effective provision of Stonegate CHC services by greeting and assisting individuals at reception or by phone in a courteous and professional manner</li><li>Assess and responds to general enquires and needs of the individual/agency by providing them with the appropriate information regarding services or directing them to the appropriate personnel and/or resources.</li><li>Check and respectively responds/ follow-ups to clinic email and work personal email</li></ul>Key Responsibilities<ul><li>Engage in professional administrative and clinical support for the Centre that includes:&nbsp;having a&nbsp;positive attitude; being calm under stress; being an active and respectful participant in safe processes to discuss issues and raise concerns and complaints; being pro-active around problem-solving; taking accountability for work tasks performed; working as part of a collaborative team; and being respectful to other staff, students, volunteers, and clients</li><li>Responsible for the opening and closing of the Centre following established procedures to ensure the security and safety of the building, staff, clients, and guests</li><li>Manages Psychiatric billing/reports with partner organizations, bookings, and quarterly LHIN reports</li><li>Attend periodic training sessions and meetings pertinent to position</li><li>Arrange for courier as needed </li><li>Maintain excellent communication and effective working relationships with clients, guests, providers, MOAs and clinical team members </li><li>Proactively assist with process development, administrative duties and any Clinical Team related tasks as needed</li><li>It is mandatory that all Stonegate Staff support one or two organizational events/activities each year (ex. Party in the Park, AGM, Donor or Volunteer Appreciation etc.)</li><li>Supports receptionist communication and responds to general inquires</li></ul>Perform all other duties as assignedKey Qualifications<ul><li>Post-Secondary diploma in Medical Office, Business Administration or equivalent.</li><li>Three years of administrative experience in a medical office setting, minimum.</li><li>Three years of office management, experience minimum. </li><li>Strong communication, interpersonal, and leadership skills to effectively lead a team and build relationships. </li><li>Excellent interpersonal skills necessary to work effectively across all levels of the organization’s diverse workforce.</li><li>Demonstrated ability to facilitate and support high functioning cohesive teams.</li><li>Excellent communication skills, both verbal and written, with the ability to clearly convey information and ideas.</li><li>Excellent organizational skills to lead, manage schedules, and various administrative tasks efficiently. </li><li>Positive attitude and dependable with strong initiative and the ability to work both independently and in a team oriented atmosphere.</li><li>Ability to prioritize and facilitate change management.</li><li>Demonstrated flexibility to work well under pressure, strong time management skills and prioritize workload. </li><li>Strong attention to detail, able to problem solve and a self-starter</li><li>Experience with Electronic Health Record systems preferred</li><li>Proficiency in the use of computer technology and various software applications (knowledge of Microsoft Office - Word, Power Point, Access, Excel)</li><li>Ability to de-escalate stressful situations in a calm and professional manner</li><li>Knowledge of the Personal Health Information Protection Act (PHIPA)</li><li>Open minded, eager and willing to constantly learn and improve oneself.</li><li>Knowledge of Stonegate Community Health Centre, Etobicoke, and/or a second language that is reflective of the community being served are all preferable assets.</li></ul>Stonegate has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the team member's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors, managers, directors or officers as deemed appropriate. This document does not represent a contract of employment, and Stonegate reserves the right to change this job description and/or assign tasks for the team member to perform, as Stonegate may deem appropriate.Submit your cover letter and resume by: &nbsp;November 3, 2025SUBJECT LINE: Clinical Administrative LeadAttention:&nbsp;Diane – Clinical ManagerEmail to:&nbsp;<a href="mailto:HumanResources@stonegatechc.org" target="_blank">HumanResources@stonegatechc.org</a>Stonegate Community Health Centre&nbsp;10 Neighbourhood Lane Unit 201, Toronto, Ontario M8Y 0C5&nbsp;We thank all applicants for their interest in this position, only those selected for an interview will be contacted.

Stonegate Community Health Centre

Clinical Administrative Lead

Facilities Administrative Assistant Volunteer&nbsp;Position Title: Administrative Assistant Volunteer&nbsp;Volunteer Type:   In Person&nbsp;Location: 3333 Finch Ave East&nbsp;Volunteer Hours: Monday – Friday 9am – 11:30am OR 12:30pm – 3:30pm&nbsp;Volunteers Needed: &nbsp;1&nbsp;Reports to: Facilities &amp; Property Management Director&nbsp; &nbsp;Position Summary: &nbsp;Responsible for providing a broad spectrum of administrative support to the Facilities and Properties Department such as researching, reporting, vendor business relations, tenant relationship and meetings.&nbsp; &nbsp;Duties/Responsibilities:&nbsp;<ul><li>Assist with calling prospective tenants and residents.&nbsp;</li><li>Designing posters and notices.&nbsp;</li><li>Upload the tenant information to the system.</li><li>Review tenant records with support and file appropriately.&nbsp;</li><li>Files and track contracts record for vendor service contracts.&nbsp;</li><li>Assists with tenant’s engagement and support.&nbsp;</li><li>Assist with special assignments for project administration.&nbsp;</li><li>Maintains Bulletin Boards for notices on a regular basis.&nbsp;</li><li>Provides general administration support such as filing, assists with reading forms and photocopying.&nbsp;</li><li>Complies with the organization’s “Client Safety”, “Health and Safety” policy statements and “Risk Management” policy.&nbsp;&nbsp;</li><li>Able to deliver services in a safe and supportive manner.&nbsp;</li></ul> &nbsp;Skill/Qualifications:&nbsp;<ul><li>Able to speak Cantonese and/or Mandarin as an asset.&nbsp;</li><li>Communication and interpersonal skills, and ability to maintain confidentiality of information.&nbsp;</li><li>Some customer services experience an asset.&nbsp;</li><li>Computer skills with experience using Microsoft office including Word, Excel and Power Point.&nbsp;</li><li>Detailed-oriented with a focus on quality and accuracy.  &nbsp;</li><li>Organized, able to multi-task and prioritize, punctual and professional.&nbsp;</li><li>Professional telephone manners and strong interpersonal communication skills.&nbsp;</li><li>Ability to conduct research, analyze data and report.&nbsp;</li><li>Ability to work in a team environment and independently with minimal supervision.&nbsp;&nbsp;</li></ul> &nbsp;Working Environment:&nbsp;&nbsp;<ul><li>Primarily office environment, common facility areas (indoor /outdoor).&nbsp;&nbsp;</li><li>Sitting in front of the computer terminal for long periods of time.&nbsp;</li><li>May have frequent work interruptions.&nbsp;</li></ul> &nbsp;Orientation/Training:&nbsp;<ul><li>Volunteer Services will conduct orientation on organization’s policies and procedures, including COVID-19 measures.&nbsp;</li><li>IPAC Mandatory training for onsite positions – conducted by Volunteer Services.&nbsp;&nbsp;</li><li>Training: Training will be provided, including one-on-one sessions to ensure you are comfortable and confident in the role. &nbsp;</li><li>Ongoing Support: Regular check-ins to ensure that volunteers feel supported and can provide feedback. &nbsp;</li></ul> &nbsp;Other: &nbsp;<ul><li>Vulnerable Service Sector Check screening is mandatory.&nbsp;</li><li>Proof of full vaccination or Medical Exemption Certificate is mandatory.&nbsp;</li><li>Must be 16 years or older.&nbsp;</li></ul> Senior Persons Living Connected is a diverse work environment.  We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act. &nbsp;

Senior Persons Living Connected, SPLC

Facilities Administrative Assistant Volunteer 

Adult Day Program Volunteer&nbsp;Position Title: Adult Day Program Volunteer&nbsp;Volunteer Type: In person&nbsp;Location: 3333 Finch Ave East – ADP Room&nbsp;Volunteer Hours: Any days Monday – Friday 9– 12pm or 12:30pm– 3:30pm &nbsp;Reports to: Adult Day Program Team Lead&nbsp;Position Summary: &nbsp;To assist the day programs with administrative tasks and provide older adults with aid and information about the different programs/activities available to them.  &nbsp;Responsibilities:  &nbsp;<ul><li>Provide administrative assistance (e.g., photocopying, posting flyers, data entry, typing, filing, organizing space, etc.). &nbsp;</li><li>Assist with activity set up and take down (e.g. set up for lunch) .&nbsp;</li><li>Help older adults with activities in programs (e.g. games, arts and crafts .&nbsp;</li><li>Create programming with guidance from team leaders . &nbsp;</li><li>Help notify participants via phone of any program changes. &nbsp;</li><li>Help ensure the health and safety of program participants through COVID screening. &nbsp;</li><li>Monitor and check cleanliness and quality of equipment . &nbsp;</li><li>Understand and implement emergency and safety protocols. &nbsp;</li></ul>Skills &amp; Qualifications:  &nbsp;<ul><li>Able to write, type and speak Mandarin or Cantonese, an asset.  &nbsp;</li><li>Strong interpersonal and organizational skills. &nbsp;</li><li>Fun loving, outgoing personality. &nbsp;</li><li>Attention to detail. &nbsp;</li><li>Respect, patience and understanding of older adults. &nbsp;</li><li>Fluency in written and spoken English is required, fluency in other languages is an asset. &nbsp;</li></ul>Health and Safety:&nbsp;&nbsp;<ul><li>Ensure the safety of clients by fulfilling the responsibilities and safety procedures always outlined by the volunteer handbook and/or supervisor.&nbsp;</li></ul>Working Environment:&nbsp;&nbsp;<ul><li>Primarily office environment, common facility areas (indoor /outdoor) . &nbsp;</li><li>Sitting in front of the computer terminal for long periods of time. &nbsp;</li><li>May have frequent work interruptions. &nbsp;</li></ul>Boundaries/Limitations: &nbsp;&nbsp;<ul><li>Do not open or try to fix equipment and office machinery.&nbsp;</li><li>Do not lift a person.&nbsp;</li></ul>&nbsp;Orientation/Training:&nbsp;<ul><li>Volunteer Services will conduct orientation on organization’s policies and procedures, including COVID-19 measures.&nbsp;</li><li>IPAC Mandatory training for onsite positions.&nbsp;</li><li>Organizational Training for new volunteers.&nbsp;</li><li>Food Handler’s certification would be a great asset to have.&nbsp;</li></ul>Supervision and Evaluation:&nbsp;&nbsp;<ul><li>Supervision and support will be provided by the Adult Day Program Team Lead.&nbsp;</li></ul>Benefits:&nbsp;<ul><li>Contribute to the efficient functioning of an organization that promotes healthy and independent living. &nbsp;&nbsp;</li><li>Work in a friendly environment with others who want to make a difference.&nbsp;</li></ul>Other: &nbsp;<ul><li>Vulnerable Service Sector Check screening is mandatory.&nbsp;</li><li>Proof of full vaccination or Medical Exemption Certificate is mandatory.&nbsp;</li><li>Must be 18 years or older.&nbsp;</li></ul>Senior Persons Living Connected is a diverse work environment.  We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act. &nbsp; &nbsp;

Adult Day Program Volunteer

Coordinator, Education &amp; ResearchReports to: Senior Manager, EducationWork Environment: Hybrid, as per FBC’s policies – 2 days in Toronto office, 3 days remote&nbsp;(subject to change)Role Type: Full time, permanentSalary Range:&nbsp;$52,0000 - $62,000 dependent on experienceAbout Fighting Blindness Canada (FBC).FBC is the largest charitable funder of vision research in Canada. Over our 50+ year history, FBC has contributed critical funding for the development of sight-saving treatments for blinding eye diseases. We are also an invaluable resource for individuals and families impacted by blindness, providing accurate eye health information through our website and educational events, as well as engaging with government and other stakeholders to advance better vision health policies.&nbsp;About the role.&nbsp;We are seeking a proactive and detail-oriented Coordinator, Education &amp; Research to provide administrative and operational support across FBC’s Mission programs, including Research, Education and Health Care Professional Engagement portfolios. This role will focus on ensuring the smooth and efficient delivery of key initiatives through data management, logistics coordination, and event support.This is an excellent opportunity for a highly organized and motivated individual who is eager to grow their career in the non-profit or health charity sector. The position offers opportunities to gain experience across multiple program areas and to take on additional responsibilities over time.Key ResponsibilitiesAdministrative and Program Support (50%)<ul><li>Provide day-to-day administrative support to the Mission team, including scheduling, documentation, and expense tracking.</li><li>Manage internal and external communications, including triaging shared inboxes and responding to inquiries </li><li>Lead data entry and management, ensuring accurate and timely records across internal systems (e.g., Raiser’s Edge, Survey Monkey, Mailchimp).</li><li>Assist with tracking program metrics and compiling data for evaluation and reporting.</li><li>Support preparation and mailing of resources and collateral. </li><li>Ensure consistency and integrity of participant, stakeholder, and partner information</li></ul>Event and Webinar Logistics (40%)<ul><li>Coordinate logistics for Mission Programs (View Point, Young Leaders, Research grant review panels), including venue booking, catering, AV, accessibility, and registration.</li><li>Support on-site or virtual event setup and troubleshooting.</li><li>Manage attendee communications, materials, and post-event follow-up.</li><li>Assist with tracking speakers, volunteers, and vendors.</li></ul>Team and Cross-Department Collaboration (10%)<ul><li>Work closely with colleagues across the Mission team to coordinate timelines, share information, and ensure alignment of activities.</li><li>Support cross-functional projects as needed, including research and education initiatives.</li></ul>Qualifications<ul><li>Excellent organizational, communication, and interpersonal skills.</li><li>Diploma or bachelor’s degree in a relevant field or equivalent combination of education and experience.</li><li>1–3 years of administrative, event coordination, or program support experience, preferably in a non-profit or academic environment.</li><li>Strong attention to detail and ability to manage multiple priorities in a fast-paced setting.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort learning new software and databases.</li><li>Experience with software such as Raiser’s Edge, Zoom, Survey Monkey, Mailchimp, or Canva is an asset.</li><li>A proactive and collaborative approach, with a genuine interest in FBC’s mission and opportunities for professional growth.</li><li>Knowledge of French is an asset.</li></ul>To applyPlease submit your cover letter and resume to <a href="mailto:jobs@fightingblindness.ca" target="_blank">jobs@fightingblindness.ca</a>.We thank all candidates for their interest; however, only those selected for an interview will be contacted. Fighting Blindness Canada is an equal opportunity employer and supports applicants with disabilities. Accommodations are available upon request throughout the recruitment process.

Fighting Blindness Canada

Coordinator of Education and Research

Mackenzie Health Foundation invites you to be part of an extraordinary journey. We’ve completed our incredible $250 million capital campaign, which built and equipped Cortellucci Vaughan Hospital — Canada’s first smart hospital and the first hospital in Vaughan. Now, we’re building on that incredible success with renewed energy and ambition.&nbsp;As we look to the future, our focus is on continued growth, innovation and impact.&nbsp;Join us in fulfilling our statement of purpose: Be a leader in health care philanthropy to inspire community support of patient care excellence at Mackenzie Health. Enjoy a rewarding work environment with flexible schedules, growth opportunities, and a culture of inclusivity and belonging.Role Overview:&nbsp;The Executive Assistant &amp; Board Liaison provides high-level executive and governance support to the President &amp; CEO and the Foundation’s Board of Directors. This position ensures the efficient and effective operation of the CEO’s office while overseeing all aspects of Board and committee governance.Serving as a trusted partner to the CEO and Board, the role coordinates key initiatives, manages Board and committee processes, and oversees meeting planning, documentation, and compliance. It also leads day-to-day management of the CEO’s office, including scheduling, correspondence, project tracking, and stakeholder communications.Success in this role requires exceptional judgement, organizational skill, discretion, and the ability to manage multiple priorities in a fast-paced, high-performing environment.&nbsp;Contribute to the Foundation through:&nbsp;Board Governance &amp; Committee Management (50%)<ul><li>Drive Board and committee governance, ensuring full compliance with the Board Fiscal Work Plan and advancing continuous improvement in governance practices.</li><li>Lead and own the planning and execution of all Board and committee meetings, including the AGM, Board Orientation, Education sessions, and Retreat.</li><li>Develop, coordinate, and issue agendas, materials, and minutes in alignment with established timelines, anticipating needs and ensuring readiness.</li><li>Oversee and optimize all meeting logistics — venue coordination, AV, guest speakers, teleconferencing, and catering — ensuring seamless delivery.</li><li>Maintain, update, and champion governance documents, including Board Orientation and Governance Manuals, ensuring they remain current and accessible.</li><li>Initiate and coordinate by-law and policy reviews, proactively tracking updates and managing approval processes.</li><li>Advance Board recruitment by identifying prospects, coordinating outreach, and managing onboarding to strengthen governance capacity.</li><li>Monitor and encourage Board engagement in fundraising initiatives, ensuring alignment with organizational priorities.</li><li>Serve as the primary conduit for Board communication, anticipating needs and ensuring timely, accurate support and information flow.</li><li>Oversee and continuously improve the Board web portal and collaborate with Marketing &amp; Communications to maintain up-to-date online content.</li></ul>Executive Support to the President &amp; CEO (50%)<ul><li>Steward the daily operations of the CEO’s office, anticipating needs and ensuring seamless alignment across Foundation and Board priorities.</li><li>Strategically manage complex scheduling, balancing priorities and maximizing the CEO’s effectiveness.</li><li>Take ownership of preparing and curating materials for meetings, presentations, and events, ensuring high standards and accuracy.</li><li>Track and drive key projects and initiatives, ensuring timely execution, accountability, and follow-through on action items.</li><li>Handle confidential correspondence and inquiries with the utmost professionalism, judgment, and discretion.</li><li>Draft, refine, and elevate executive-level communications, reports, and presentations, ensuring clarity, tone, and strategic alignment.</li><li>Oversee financial processes within the CEO’s office, including invoice and expense management, ensuring accuracy and timeliness.</li><li>Act as a central connector between the CEO, senior leadership, Board, and external partners to ensure effective communication and coordinated action.</li><li>Review and enhance Foundation documents to ensure professionalism, quality, and consistency across all executive materials.</li></ul>What Must You Have?<ul><li>3 years of governance experience, including supervising governance processes.</li><li>5 years’ experience in executive support at the senior management level within a not-for-profit organization.&nbsp;</li><li>Experience working closely with senior leadership and Boards of Directors.</li><li>Proven ability to manage multiple priorities, independently set deadlines, and maintain attention to detail.</li><li>Strong written and verbal communication skills, with experience preparing high-level documents.</li><li>Strong critical thinking and problem-solving skills, with the ability to anticipate needs and take proactive action.</li><li>Post-secondary education or equivalent combination of education and experience.</li><li>Valid driver’s license and access to a vehicle.</li><li>Flexibility to work outside of regular business hours as needed (e.g., Board meetings).</li></ul>Preferred:<ul><li>Knowledge of the healthcare sector and philanthropic landscape.</li><li>Familiarity with governance best practices and regulatory requirements in Ontario.</li><li>General knowledge of fundraising and experience with Raiser’s Edge CRM (asset).</li></ul>Why Join Us?<ul><li>Hybrid flexibility: Work two days a week in our Vaughan office, with flexibility to balance work and life.</li><li>Comprehensive total rewards: Competitive compensation, pay-for-performance bonus, extended benefits, vacation and bonus holiday days, and HOOPP pension plan.</li><li>Purpose-driven work: Every gift you inspire directly improves care for patients and families across York Region.</li></ul>

Mackenzie Health

Executive Assistant and Board Liaison

About The Career FoundationThe Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of multiple locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals has described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at&nbsp;<a href="http://www.careerfoundation.com/" target="_blank">CareerFoundation.com</a>.Some of the benefits available to our employees include:&nbsp;<ul><li>Competitive compensation</li><li>Employee wellness initiatives</li><li>Paid days off for religious observance purposes </li><li>Paid days off for personal wellness purposes&nbsp;</li></ul>Program and Role DescriptionThe Career Foundation’s&nbsp;Readiness for Successful Employment Transition (ReSet)&nbsp;program is designed to help income-support recipients prepare for and successfully transition into employment. This program consists of two phases. Phase one focuses on helping participants recognize the barriers that prevent them from pursuing meaningful careers. Through employment readiness and life skills training and coaching, participants develop a new outlook and a strong interest in pursuing employment. As a result of phase one, clients successfully transition into phase two: the Integrated Employment Service. Phase two provides alumni support and coaching to ensure clients are equipped and motivated to strengthen their attachment to the labour market.In the position of Customer Service/Administrative Assistant, you will be an important member of the program team, responsible for providing exceptional customer service to clients, supporting intake and referral procedures, completing file administration, maintaining accurate records and documentation, tracking budgets, and performing other important administrative work.Position type:Full-time contract (37.5 hours per week) until March 31, 2026Base Location and Travel Requirements:This opportunity is based on-site at The Career Foundation’s York office, located at Weston Rd. and Lawrence Ave. W. The role also involves occasional travel to support program delivery at other offices, as needed. A company laptop and other equipment will be provided.Vulnerable Sector Check:An offer of employment for this opportunity will be contingent on a Vulnerable Sector Check (VSC).&nbsp;Start date:As soon as possibleReporting to:Program ManagerResponsibilities include:Customer Service<ul><li>Reviews and processes client referrals from various sources using online CRM databases, ensuring compliance with engagement standards and booking protocols.</li><li>Manages online appointment calendars, scheduling a sufficient number of client intakes each day.</li><li>Delivers an exceptional client experience from the first interaction, fostering a welcoming environment where clients feel valued and eager to participate in the services.</li><li>Provides exceptional customer service to clients at front-desk reception, including greeting walk-in and scheduled clients upon their arrival and providing full assistance with the registration and check-in process.</li><li>Facilitates initial eligibility screening for clients and prepares accurate and complete documentation.</li><li>Receives incoming calls, provides program information to callers, and redirects calls to appropriate extensions.</li><li>Responds to voicemail messages and emails from clients, partners, suppliers, and other parties, in accordance with The Career Foundation’s customer service standards.</li><li>Provides clients with general program resources and relevant information and support, such as assistance with creating new email accounts for job search purposes, navigating online web forms, and other support services.</li><li>Utilizes systems and technologies provided by The Career Foundation to further support clients with achieving desired results.</li><li>Processes and submits financial claims for client support incentives on the online CRM systems.</li><li>Tracks program deliverables and results through the CRM systems and assists the Program Manager to prepare reports.</li><li>Assists with preparation and support of events at the organization, including intake, outreach, career exposure or mentorship and speaking events.</li><li>Assists in scheduling program clients to attend IES (Phase two) intake appointments.</li><li>Follows up with each client to ensure their registration and participation in the IES program.</li><li>Communicates with partners to maintain effective referral and reporting relationships.</li><li>Monitors and responds to live messages submitted via The Career Foundation’s website chat function on a rotational schedule.</li><li>Conducts outreach to clients and employers to strengthen relationships and secure opportunities.</li><li>Performs other relevant duties as needed</li></ul>Administration<ul><li>Enters client data into online reporting systems and trackers with total accuracy.</li><li>Assesses online reports and cross-references statistics with internal trackers.</li><li>Updates client data and service histories in online systems to reflect services received.</li><li>Assists with assembling and auditing hardcopy and electronic client files according to The Career Foundation’s audit standards.</li><li>Communicates with staff members for pending data required for client files from their caseloads and ensures that subsequent information obtained is updated on file.</li><li>Completes file checklists to ensure that all files are ready for funder audits.</li><li>Performs the full process required for client file closures, including data verification, binding, and filing.</li><li>Organizes and maintains physical and electronic filing systems.</li><li>Prepares financial claims utilizing Power BI, Microsoft Excel, and other software, ensuring timely entries into trackers and systems.</li><li>Creates reports for management on statistics, expenditures, and program targets.</li><li>Performs other relevant duties as needed.</li></ul>Qualifications/ Skills Required:<ul><li>Post-secondary diploma or degree in administration or a related field is highly preferred, or an equivalent combination of education and experience is required.</li><li>A minimum of 2 years of direct experience in a similar role involving customer service and administrative support, demonstrating a proven ability to multitask effectively while providing exceptional customer service.</li><li>Outstanding customer service skills with a professional, warm, and friendly attitude in all interactions with clients, fellow staff members, and other stakeholders, and a high level of respect for the diversity of people served.</li><li>Demonstrated detail orientation and organizational skills to perform essential data entry duties without error.</li><li>High ethical standards with a proven ability to maintain sensitive information, uphold confidentiality, and consistently demonstrate tact, diplomacy, and sound judgment.</li><li>Exceptional interpersonal and relationship-building skills, with the ability to establish rapport across diverse stakeholder groups.</li><li>Proven track record in a results-driven environment and experience with meeting deadlines and assigned targets.</li><li>Excellent verbal and written English communication skills and the ability to clearly communicate information. Fluency in a second language is considered an asset.</li><li>High emotional intelligence, demonstrating patience, empathy, and connectivity when working with clients of various experiences, needs, and abilities.</li><li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Outlook 365 applications, including Teams and SharePoint.</li><li>Must possess the aptitude and willingness to learn and work with new online systems and technologies.</li><li>Knowledge of Power BI is an asset.</li><li>Willingness to occasionally work outside of normal business hours when needed to meet the needs of clients and the program.</li><li>Dedicated work ethic with demonstrated ability to remain flexible and resilient, adapting quickly to changing priorities while maintaining trust and positive working relationships.</li></ul>The Career Foundation’s Commitment:The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

34 Administrative / Clerical Support Jobs in Vaughan, ON, Canada