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Location: Mississauga/Toronto (hybrid – weekly in-office) Contract Value: $60,000–$80,000 (22–30 hours per week) Extras: Annual technology bonus + agency summer break bonus Application deadline: Open until filled<h3>About the Role</h3>At Give Direct Response Inc., we help nonprofits raise the funds they need to change lives. Our work is built on precision — and we’re looking for an Operations Director who shares that obsession with detail.This is a 1-year contract role (22–30 hours/week). The person we hire will be a steady hand on the wheel: someone who can take the moving parts of direct mail production, internal workflows, and data processes — and keep them running like clockwork.If you’re energized by order, thrive in a fast-moving environment, and know that the smallest detail can make or break a campaign, you’ll fit right in.<h3>What You’ll Do</h3><ul><li>Direct Mail Production: Own the process from start to finish — coordinating timelines, reviewing proofs, managing vendors, and ensuring campaigns hit mailboxes flawlessly.</li><li>Project Operations: Keep projects moving by maintaining schedules, anticipating bottlenecks, and communicating clearly with internal and external partners.</li><li>Quality Control: Spot issues before they become problems. Double-check the numbers, the creative, and the data so that every campaign goes out right, the first time.</li><li>Process Leadership: Bring structure to our growing local team. You’ll help define best practices and refine systems that keep everyone aligned.</li><li>Collaboration: Work closely with our distributed team and be available during agency core hours, with weekly in-office collaboration in Mississauga or Toronto (Wednesdays).</li></ul><h3>What We’re Looking For</h3>Must-haves:<ul><li>Based in Mississauga or Toronto.</li><li>Direct mail production experience.</li><li>Meticulous attention to detail, with strong organizational and problem-solving skills.</li><li>Availability during agency core hours + weekly in-office presence.</li></ul>Nice-to-haves (compensation may reflect added expertise):<ul><li>Experience in data science, analytics, or data hygiene.</li><li>Client service background.</li><li>Digital project management experience.</li><li>Fundraising or nonprofit sector experience.</li></ul><h3>Compensation &amp; Extras</h3><ul><li>Contract value of $60,000–$80,000 (for 22–30 hours per week, depending on experience).</li><li>Eligible for an annual technology bonus.</li><li>Eligible for an agency summer break bonus.</li></ul><h3>How to Apply</h3>Send your resume and a short note on why this role fits your skills to <a href="mailto:hello@give.agency" target="_blank">hello@give.agency</a>. We’ll review applications on a rolling basis until the role is filled.

Give Direct Response Inc.

Operations Director (Contract, 1-Year)

Job Title: Campaign Assistant&nbsp;Position Summary:The Campaign Assistant plays a key role in supporting the fundraising and donor engagement efforts of William Osler Health System Foundation (Osler Foundation). This position is responsible for providing a full range of administrative and logistical support for fundraising campaigns, donor communications, event coordination, database management, and cultivation activities. The ideal candidate is detail-oriented, highly organized, and passionate about advancing health care through philanthropy.Department: Major Gifts and Campaign Reports to: Director, Campaign&nbsp; Location: &nbsp;Peel Memorial Centre for Integrated Health &amp; Wellness, with periodic travel to Brampton Civic Hospital and Etobicoke General HospitalWilliam Osler Health System Foundation:Osler Foundation is the fundraising arm of William Osler Health System (Osler), which serves 1.3 million people in Brampton, Caledon, North Mississauga, Etobicoke, and surrounding areas—one of the fastest-growing and most ethnically diverse regions of Canada.&nbsp;William Osler Health System Foundation is embarking on Osler’s largest capital campaign to date to build a new multi-story in-patient tower on the Peel Memorial site. Set to realize aggressive growth goals to support the expansion objectives of Osler, Osler Foundation is known for consistent and atypical success exceeding targets and engaging a new generation of philanthropists, including newcomers to Canada with diverse backgrounds. Osler Foundation builds and fosters relationships in our hospitals and the community to raise funds to support the clinical priorities at Brampton Civic Hospital and Etobicoke General Hospital, Osler’s two acute-care sites, and Peel Memorial Centre for Integrated Health and Wellness.&nbsp;As part of the Osler family, we are committed to providing a fulfilling work environment that inspires our staff to learn, innovate, and grow. Year after year, Osler is proud to be recognized as one of Greater Toronto’s Top Employers and Canada’s Best Diversity Employers. Osler Foundation is equally committed to supporting our employees through flexible work arrangements, professional development, and a commitment to creating an environment of inclusiveness and belonging.&nbsp;Key Responsibilities (including but not limited to):Capital Campaign, Administrative &amp; Major Gift Fundraising Support:<ul><li>Lead scheduling and logistics of prospect and donor meetings and calendar management for senior members of the Major Gifts team, including the CEO and SVP.&nbsp; &nbsp;</li><li>Drive follow-up and next steps, draft confidential briefing notes and materials, correspond with donors on behalf of the CEO and SVP. &nbsp;Organize meeting logistics including greeting donors, preparing meeting rooms, organizing catering, etc.</li><li>Prepare campaign materials, donor proposals, presentations, and reports.</li><li>Support CEO and SVP in building and maintaining relationships with donors and prospective donors.</li><li>Provide day-to-day administrative support to the Major Gifts and Campaign teams.</li><li>Maintain Major Gifts and Campaign related timelines and track deliverables and deadlines.&nbsp;</li></ul>Database Management &amp; Reporting:<ul><li>Enter and maintain data in donor records, including the CRM database (Raiser’s Edge)</li><li>Ensure accurate entry of donor interactions and proposals and maintain updated contact information.</li><li>Generate regular donor reports, mailing lists, and campaign progress updates in collaboration with the Operations team.</li></ul>Donor Relations &amp; Communications:<ul><li>Collaborate with colleagues to execute extraordinary cultivation experiences, including cultivation and celebration events (i.e. gift announcements), and personalized donor communications and acknowledgements on behalf of the CEO and SVP.&nbsp;</li><li>Support cultivation, stewardship, and recognition events by helping with prospect identification, guest lists, invitations, RSVPs, follow-up, post-event outreach, guest welcoming, and event logistics.</li></ul>General Support:<ul><li>Draft responses to inquiries from donors and stakeholders with professionalism and confidentiality.</li><li>Coordinate internal and external meetings and maintain development calendars.</li><li>Organize and maintain the digital filing system for donor and constituent files.&nbsp;</li><li>Assist with major gifts donations processing as needed.&nbsp;</li><li>Ensure smooth operations and process within the Major Gift department.</li><li>Serve as a point of contact for the team and respond promptly and professionally to inquiries.&nbsp;</li><li>Perform other duties as assigned to support the goals of the Foundation.</li></ul>What you will bring to Osler Foundation:<ul><li>University Degree, College Diploma or a combination of relevant experience.</li><li>3+ years or more within a fundraising/charitable/not-for profit organization.</li><li>Experience working with senior staff in fundraising and health care organizations is a definite asset.</li><li>Professionalism, judgement, and discretion in dealing with confidential and sensitive matters.</li><li>Deadline and results-oriented, with excellent attention to detail and accuracy.</li><li>Excellent relationship building skills.</li><li>Experience working with diverse communities.</li><li>Exceptional written and oral communication skills.</li><li>Strong organizational and analytical skills.</li><li>Evidence of initiative, diplomacy, tact, and creativity.</li><li>Demonstrated ability to collaborate with colleagues, senior volunteers and senior medical staff.</li><li>Ability to work independently and proactively under pressure.</li><li>Strong computer literacy: MS Office (Outlook, Word, Excel, Power Point), Raiser’s Edge; familiarity with Adobe Photoshop &amp; InDesign an asset.</li><li>Holds a driver’s license and has access to a vehicle.</li><li>Commitment to the Mission, Vision, and Valuesof William Osler Health System and Osler Foundation.</li><li>Ability to communicate the vision and key messages of William Osler Health System and Osler Foundation to the community.</li></ul>What you will enjoy:<ul><li>A comprehensive benefits package including a defined-benefit pension plan (HOOPP), outstanding health/dental benefits, and a generous vacation allowance.</li><li>An expected starting salary range of $52,000 - $62,000.</li><li>The Foundation is working under a hybrid model of work from home and in office on a weekly basis.&nbsp;</li><li>State-of-the-art accessible facility located close to major highways in Brampton, Ontario.</li><li>A dynamic and professional office setting in a hospital environment.</li><li>A highly collaborative team environment with the opportunity to participate in first-in-class fundraising events.&nbsp;</li></ul>Application Instructions:Please submit a PDF of your cover letter and resume, addressed to Allison Smith, Director, Campaign.<ul><li>Email: <a href="mailto:Alicia.King@williamoslerhs.ca" target="_blank">Alicia.King@williamoslerhs.ca</a></li><li>Subject Line: Campaign Assistant&nbsp;</li><li>Deadline: September 26, 2025</li></ul>We thank all candidates for their interest. Only those selected for an interview will be contacted. No telephone or walk-in inquiries please. Please note, we may be conducting interviews with chosen candidates prior to closing date.&nbsp;All applications are considered confidential.&nbsp;Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please notify us through your application.

William Osler Health System Foundation

Campaign Assistant

SUMMARYChristian Counselling Services (CCS) is seeking an Administrative Assistant who is&nbsp;passionate about community based mental health services, relates easily to our clients and staff and is also excellent at juggling a wide variety of administrative functions. The Administrative Assistant&nbsp;is an integral member of our team, responsible for providing exceptional service to agency clients, clinical staff, and management.DESCRIPTIONPosition: Administrative AssistantReports to: Business ManagerEmployment Term: Permanent Part-time (8 hours per week plus holiday coverage throughout the year)Compensation: $25-$30 per hourLocation: Toronto, ONMode: On-site (potential for some hybrid depending on agency needs)Start Date: As soon as possibleWho We Are:Christian Counselling Services (CCS) is a community-based mental health agency whose mission is to provide compassionate and caring psychotherapy honouring the whole person, regardless of the client’s ability to pay from their own resources. Our clients represent a cross-section of our society in terms of socio-economic status, cultural background, and religion. And our clinical staff is a community of professionals offering counselling and psychotherapy services addressing a wide range of mental health issues. CCS is rooted in the pastoral care tradition of the Christian church, and takes a client-centered approach to our clients’ needs and concerns by honouring “who they are” and meeting them “where they are.”Program and Role Description:We are looking for an exceptionally organized and reliable individual who can handle a variety of tasks with consistent speed and excellence, who is able to work both independently and collaboratively, and who is able to handle sensitive and confidential matters with diplomacy and discretion. They will be learning all facets of the Business Manager’s role so that they can offer year-round support in all areas and step in to provide more full-time coverage as needed during periods of absence.Key Duties and Responsibilities:Finance and Administration<ul><li>Become familiar with Owl Practice software for the purpose of supporting clients and staff with its use in keeping with established standards.</li><li>Receive client payments, issue receipts and handle related inquiries.</li><li>Submit benefits claims to providers using online platforms.</li><li>Prepare payroll twice monthly including entry in QuickBooks, payment via Telpay and sending of payroll details to staff.</li><li>Use&nbsp;QuickBooks to create journal entries, enter invoices, credit card charges and payments.</li><li>Monitor Accounts Receivable, prepare reports for staff&nbsp;and, in partnership with therapists,&nbsp;follow up on outstanding amounts.</li><li>Maintain general and donor databases and assist in the preparation of agency newsletters and communications.</li></ul>Client Services<ul><li>Welcome in-person clients and notify clinical staff of their arrival.</li><li>Respond to phone&nbsp;calls and emails promptly with a focus on customer service.</li><li>Receive client intake requests and distribute to therapists&nbsp;according to their needs.</li></ul>Knowledge, Skills, Abilities:<ul><li>A high level of computer literacy and proficiency particularly&nbsp;in the use of QuickBooks,&nbsp;Microsoft Excel, Microsoft Word and Google Sheets.</li><li>Excellent inter-personal&nbsp;skills including the&nbsp;ability to effectively communicate with people on the telephone or in-person who may present in emotional distress.</li><li>Familiarity with the language, spirituality and culture of Christianity.</li><li>Efficient, organized, detail-oriented, eager learner,&nbsp;self-motivated, adaptive.</li></ul>How to Apply:Please submit your CV and cover letter by October 3, 2025&nbsp;by email to:Alan Beattie, Business Manager, <a href="mailto:admin@christiancounsellingservices.com" target="_blank">admin@christiancounsellingservices.com</a>We appreciate all applicants’ interest; however, only those selected for an interview will be contacted. Thank you for your interest in CCS.Christian Counselling Service’s Commitment:CCS strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity and creating a healthy and rewarding environment in which all can flourish. In our goal to foster diversity on our team, we are seeking qualified candidates who share our commitment to equity, diversity and inclusion.&nbsp;In accordance with the Accessibility for Ontarians Act (AODA), CCS is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

Christian Counselling Services

Administrative Support

Raiser’s Edge NXT Database AdministratorBeit Halochem Canada, Aid to Disabled Veterans of Israel (BHC) raises funds to support rehabilitating, rebuilding, and enhancing the lives of Israelis disabled in the line of duty or through acts of terror.&nbsp;The&nbsp;Raiser’s Edge and RENXT Database Administrator&nbsp;works directly with the BHC CEO. We are looking for a skilled, discreet, and organized individual to join our team on a full-time basis.GENERAL SUMMARY OF POSITION<ul><li>Administration of the organization’s Raiser’s Edge NXT (RENXT) donor database, ensuring that it is managed effectively, efficiently, and accurately&nbsp;</li><li>Issue and produce tax receipts in a consistent and timely manner</li><li>Regular gift batch entry</li><li>Regular gift payment and tax receipt processing</li><li>Regular production of assorted mailing lists and reports</li><li>Acts as a RENXT subject matter resource for internal users</li></ul>ESSENTIAL DUTIES<ul><li>Coordinate and manage all aspects of the Blackbaud hosted Raiser’s Edge NXT database (approximately 65,000 constituent records)</li><li>Regular gift data batch entry (approximately 11,000 gifts per year)</li><li>Ensure all gifts are processed via credit card, online, stocks/securities, EFTs, and bank deposits</li><li>Regularly create and issue mailed tax receipts and e-receipts throughout the year, while adhering to CRA guidelines. Includes one-time gifts and annual consolidated receipts</li><li>Manage the Events module: participants, registrants, guests</li><li>Create and manage online NXT donation forms and events registration forms&nbsp;</li><li>Speak with donors to resolve issues and queries regarding tax receipts and other donation questions</li><li>Export a variety of mailing and emailing marketing data lists as required&nbsp;</li><li>Create reports as needed for data analysis&nbsp;</li><li>Maintain current fund and appeal coding; code tables&nbsp;</li><li>Participate as staff for all off-site local special events</li><li>Participate in annual financial audit</li><li>Work with office volunteers to ensure tax receipts are regularly mailed and phoned-in credit cards are processed</li><li>Train and support staff with RENXT where necessary</li><li>Keep current with RENXT updates through use of Blackbaud’s Knowledgebase&nbsp;</li></ul>ESSENTIAL QUALIFICATIONS<ul><li>At least three (3) years Raiser’s Edge advanced user database administration&nbsp;</li><li>RENXT experience is an asset but can be trained for if applicant is skilled with the regular Raiser’s Edge database</li><li>Strong familiarity with current CRA tax receipt rules for charities</li><li>Ability to produce advanced reports, exports, and query functions</li><li>Excellent organizational skills and the ability to work on multiple projects and set priorities to meet deadlines&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Attention to detail with a high degree of accuracy in data entry&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Excellent written and oral communication skills and an ability to speak with external donors&nbsp; &nbsp;</li><li>Ability to work independently, as well as in a small team environment made up of staff and volunteers&nbsp; &nbsp;</li><li>Ability to maintain high levels of confidentiality and maintain donor privacy&nbsp;</li></ul>Location:&nbsp;Concord, ON Work Type:&nbsp;In office Work Hours:&nbsp;Monday to Thursday 9:00 am – 5:00 pm EST, Friday 9:00 am – 3:00 pm ESTBenefits &amp; Compensation:&nbsp;We offer a competitive benefits package and salaried compensation based upon the candidate’s experience and skillset.If interested in exploring this position, send a short cover note and your resume to&nbsp;<a href="mailto:info@beithalochem.ca" target="_blank">info@beithalochem.ca</a> with&nbsp;Raiser’s Edge NXT Database Administrator&nbsp;in your subject. We thank all applicants but only those selected for an interview will be contacted.&nbsp; No phone calls, please.

Beit Halochem Canada

Raiser’s Edge NXT Database Administrator

New Beginnings Support Program is a charitable organization dedicated to helping women and children in need restructure their lives and build a brighter future. Through our Life Stabilization – Step into Success and Humber Polytechnic Certificate programs, participants gain self-confidence, financial stability, and valuable professional skills.Our vision is to eliminate social, economic, and personal barriers. We empower women to create meaningful, lasting change in their own lives and in their communities.We are excited to announce our largest fundraising event of the year — the 14th Annual Angels in Action Gala: “Dare to Dream”, taking place on November 22, 2025, at the Royal York Hotel in Toronto. The evening will feature a cocktail reception, dinner, keynote speakers, entertainment, and a silent auction.Last year we raised over $85,000 for our program — and this year, we're aiming even higher! To help make this event a success, we are currently looking for volunteers to assist in a variety of areas.Are you interested or have experience in:<ul><li>Event Planning or Coordination</li><li>Sponsorships &nbsp;</li><li>Donations &nbsp;</li><li>Fundraising</li><li>Marketing</li><li>Social Media &nbsp;&amp; Content Creation</li><li>Entertainment Coordination</li><li>Decor &amp; Venue Styling</li><li>Administrative Support</li></ul>CommitmentWe are looking for volunteers who can commit approximately 2–5 hours per week leading up to the Gala on November 22, 2025. This is a remote role, though attendance at the in-person Gala is encouraged (but not required).If you're interested, please email your resume and a few words about your background, why you would like to volunteer with us and which area(s) you'd like to support to: <a href="mailto:support@newbeginningsprogram.ca" target="_blank">support@newbeginninsgprogram.ca</a>Please include "Angels in Action - Volunteer" in the subject line of your email.Join us in making this a magical and impactful evening — we look forward to hearing from you!<a href="https://newbeginningsprogram.ca/" target="_blank">Website: New Beginnings Support Program</a>

New Beginnings Support Program

Event Volunteer (Various Roles)

The Food Bank of York Region (FBYR) is dedicated to alleviating food insecurity and hunger in York Region. We serve as a nexus between the abundance of surplus food in Ontario and the non-profit organizations that provide food and meals in their programs, and the people they serve. The Food Bank of York Region (FBYR) counts on the help of our volunteers to meet the need of our hunger relief efforts. We have the food our communities need, but it takes hands-on help to deliver it to our neighbours experiencing food insecurity. Our volunteers’ involvement is crucial to the success of our food program. Essential Duties and Responsibilities<ul>	<li>Performing data entry and maintaining accurate records in computerized systems.</li>	<li>Ensuring data accuracy and confidentiality.</li>	<li>Providing administrative support to the FBYR management team.</li>	<li>Organizing, and maintaining files and records.</li>	<li>Researching information online.</li>	<li>Supports with the maintenance of an organized and orderly office space, and warehouse.</li>	<li>Greeting and assisting visitors, clients, and guests.</li>	<li>Represents FBYR well when interacting with community members.</li>	<li>Other duties as assigned</li></ul>Requirements<ul>	<li>Ability to work well with numbers</li>	<li>Attention to details</li>	<li>Must be okay with performing repetitive tasks.</li>	<li>Able to work independently; self-directed and as a team.&nbsp;</li>	<li>Must be dependable and punctual</li>	<li>Strong customer service skills with a friendly demeanor.</li>	<li>Must be courteous and personable when dealing with the public</li>	<li>Must respect and maintain the confidentiality of FBYR volunteers, partners, and donors.</li>	<li>Previous experience in office or administration is preferred.</li></ul>Shift &amp; Schedule<ul>	<li>1-2 days per week&nbsp;</li>	<li>(Tuesdays &amp; Fridays preferred)</li>	<li>Minimum one 5-hour shift per week</li>	<li>Minimum 2-month commitment</li></ul> &nbsp;

The Food Bank of York Region

Volunteer Data Entry and Office Support

Title: Administration &amp; Operations Associate 

Organization: Elder Abuse Prevention Ontario (EAPO) 
Location: Remote Home Office / Hybrid for Community Events (preference for 
GTA-based) 
Position Type: Full-Time, Permanent (37.5 hours/week) 
Salary Range: $60,000–$65,000 annually (commensurate with experience) 
Reports To: Chief Executive Officer 
Reference: #EAPO-2025-ADMIN 

About Elder Abuse Prevention Ontario (EAPO) 

EAPO is a registered provincial charity recognized for its leadership in elder 
abuse prevention—advocating for and protecting the human rights of older 
persons, which are violated with each incident of elder abuse. Since 2002, EAPO 
has focused on tackling the pervasive rise in ageism—the root cause of elder 
abuse—while implementing the Ontario Strategy to Combat Elder Abuse (the first 
of its kind in Canada). Through community coordination, public education and 
awareness forums, and tailored training for service professionals, EAPO 
strengthens the capacity of individuals, community-based senior-serving 
agencies, networks, and system partners to recognize, respond to, and support 
older adults at-risk of or experiencing abuse. 

We envision an Ontario where all seniors live free from ageism and abuse, and 
where their human rights are advanced, protected, and respected. Guided by a 
trauma-informed approach and a prevention lens, EAPO’s work supports the 
quality of life, older adults deserve. 

Role Overview 

The Administration &amp; Operations Associate plays a critical role in maintaining 
operational efficiency and organizational excellence. Reporting to the CEO, the 
Associate provides high-quality administrative and operational support to the 
team—including financial and technical tasks—enabling the successful fulfillment 
of deliverables under government contracts, external project partnership 
agreements, and EAPO’s Strategic Priorities. 

This role is ideal for a highly organized, detail-oriented professional with strong 
administrative and project management skills who thrives in a fast-paced, 
mission-driven environment and is passionate about advancing the human rights 
of older persons. 


Key Responsibilities 

Executive, Board &amp; Governance Support 

 • Provide direct administrative support to the CEO, senior leadership, and 
Board as requested. 

 • Serve as Recording Secretary: schedule meetings, prepare and distribute 
agendas, minutes, and supporting documentation; track and follow up on 
action items. 

 • Maintain organizational activity calendars and track key dates, events, and 
deadlines. 

Operations &amp; Information Management 

 • Maintain master files and filing systems (manual and electronic), ensuring 
integrity of legal and financial documents prior to archiving in Google Drive. 

 • Support implementation of data security, storage, and information 
management protocols, including database builds and ongoing 
management. 

 • Carry out, document, and continually improve standard operating 
procedures (Office Procedures Manual). 

 • Manage office systems (IT/communications, supplies) and preferred 
vendor relationships. 

Communications &amp; Public Outreach 

 • Act as an ambassador for public outreach: monitor main phone lines, 
voicemail, administrative email inboxes, and Google forum posts; triage 
inquiries and redirect to appropriate staff. 

 • Maintain inventory of printed collateral and swag; coordinate printing and 
production with external vendors to fulfill orders and maintain stock levels. 

Events &amp; Conference Support 

 • Support planning and execution of events, trainings, and conferences 
(virtual and in-person), including logistics, occasional travel arrangements, 
materials preparation and dissemination, and onsite/virtual delivery 
support. 

Finance, Contracts &amp; Compliance 

 • Assist with accounts payable/receivable, bank deposits, invoicing, and 
expense reconciliations; maintain accurate registers of financial activity, 
contract execution deadlines, and insurance coverage/liability. 

 • Support budget tracking, reporting, and financial compliance using 
QuickBooks and Excel. 


 • Monitor reporting templates and intake forms (e.g., education/training 
requests) to ensure timely compliance with reporting obligations. 

Digital &amp; Web Support 

 • Assist with website updates and digital content maintenance as required. 
 • Provide basic support across digital platforms and tools (e.g., Zoom, 

SurveyMonkey, Canva, Constant Contact, CRM/database). 

Other 

 • Perform other duties as assigned to support organizational effectiveness 
and strategic goals. 

Qualifications, Skills &amp; Attributes 

Education &amp; Experience 

 • 7–10 years of progressive administrative experience, ideally within non-
profit or charitable sectors. 

 • Post-secondary education in Business Administration, Financial 
Management, HR, or a related field; or an equivalent combination of 
education and experience. 

 • Familiarity with elder abuse, intimate partner violence (IPV), issues 
affecting seniors and diverse communities, and sensitivity when 
responding to seniors in distress or seeking assistance. 

Technical Proficiency 

 • High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) 
and Windows-based systems; MAC familiarity an asset. 

 • Experience with QuickBooks, CRM/database management, and digital 
platforms including Zoom, SurveyMonkey, Canva, Constant Contact; basic 
graphic design skills an asset. 

Communication &amp; Organization 

 • Exceptional written and verbal communication skills. 
 • Demonstrated excellence in organization, time management, and attention 

to detail; ability to prioritize and meet deadlines in a fast-paced 
environment. 

Additional Assets 

 • Valid Ontario driver’s license with access to a reliable vehicle ( an asset). 
 • Fluency in languages in addition to English. 


Personal Attributes 

 • Highly organized, detail-oriented, and dependable; exercises strong 
judgment and initiative. 

 • Flexible, adaptable, and a proactive problem-solver. 
 • Tactful and trauma-informed when engaging with older adults and 

caregivers. 
 • Strong interpersonal skills, a collaborative team player, and a “get-it-done” 

approach with accuracy. 
 • Punctual, reliable, compassionate, and committed to maintaining 

confidentiality. 

Compensation, Benefits &amp; Perks 

 • Salary: $60,000–$65,000 (commensurate with experience). 
 • Comprehensive benefits package (health, dental, wellness) plus pension 

plan contributions. 
 • Generous vacation allotment; paid office closure December 20 – January 

5, 2026; and, operations permitting, reduced summer hours. 
 • Professional development opportunities to support the evolving role, 

including quarterly off-site team-building days. 
 • As the individual becomes increasingly familiar with the role, EAPO, 

through its leadership will support and encourage the assumption of 
greater responsibilities and opportunities to apply an element of creativity 
to complement the growing profile of the organization. 


How to Apply 

Please quote #EAPO-2025-ADMIN and submit a cover letter and resume to 
<a href="mailto:MHajek@eapon.ca" target="_blank">MHajek@eapon.ca</a> by October 3, 2025 (5:00 p.m. ET). No phone calls please. 

To learn more about EAPO, visit <a href="http://www.eapon.ca" target="_blank">www.eapon.ca</a>. 


Our Commitment to Equity, Diversity, Inclusion &amp; Accessibility 

EAPO is an equal-opportunity employer, committed to equity, diversity, inclusion, 
and accessible employment practices in compliance with the Accessibility for 
Ontarians with Disabilities Act (AODA). We welcome applications from all qualified 
individuals and encourage candidates from equity-seeking groups to apply. 
Accommodations are available upon request for candidates taking part in all 
aspects of the selection process. 

<a href="mailto:MHajek@eapon.ca" target="_blank">mailto:MHajek@eapon.ca</a>
<a href="https://www.eapon.ca/" target="_blank">https://www.eapon.ca/</a>

<ul>	<li>Title: Administration &amp; Operations Associate</li>
<ul>	<li>About Elder Abuse Prevention Ontario (EAPO)</li>
	<li>Role Overview</li>
	<li>Key Responsibilities</li>
<ul>	<li>Executive, Board &amp; Governance Support</li>
	<li>Operations &amp; Information Management</li>
	<li>Communications &amp; Public Outreach</li>
	<li>Events &amp; Conference Support</li>
	<li>Finance, Contracts &amp; Compliance</li>
	<li>Digital &amp; Web Support</li>
	<li>Other</li>
</ul>
	<li>Qualifications, Skills &amp; Attributes</li>
	<li>Compensation, Benefits &amp; Perks</li>
	<li>How to Apply</li>
	<li>Our Commitment to Equity, Diversity, Inclusion &amp; Accessibility</li>
</ul>
</ul>

Elder Abuse Prevention Ontario

Administration & Operations Associate

The true meaning of PARC is reflected in our mission: “A community where people rebuild their lives.”PARC is a social service agency that works with members on issues of poverty, mental health, addictions, homelessness and food security. Members access services and develop relationships with our staff and one another through four core areas of operation: a drop-in centre, a peer-support program, an outreach program, and supportive housing. PARC’s internal property management is a social purpose business that provides support across 6 PARC-operated buildings.&nbsp;Role DescriptionReporting to the Property Manager the role of the Property Administrator is to act as the first point of contact for residents to coordinate and schedule work of the Property Management Teams as directed by the Property Manager.&nbsp; The Administrator carries out this role in three major areas of responsibility: tenancy coordination, financial management, resident relations and coordination and administrative management with a goal of providing exceptional customer and resident satisfaction through the delivery of great service to all residents at all times.RESPONSIBILITIESTeam Coordination and Administration<ul><li>The Administrator is responsible for an efficient administration of the office and its systems using Property Vista, Smartsheet and QuickBooks software</li><li>Produce monthly cleaning and maintenance quality and financial reports and other documents when needed.</li><li>Maintain inventory of routine maintenance, cleaning and office supplies.</li><li>Maintain key inventory and produce Salto keys.</li><li>Handle incoming deliveries and mail.</li><li>Receive Property Vista Maintenance requests, email and telephone messages and pass them to / schedule the appropriate staff.</li><li>Set up and maintain a complete filing system for all records, documents and minutes.</li><li>Circulate reports, support meetings by preparing minutes, agendas and other documents when needed.</li><li>Process residential and commercial tenant and prospective tenant, inquiries, applicants, and schedule move out / move in process.</li><li>Process tenant move out charges and details.</li><li>Review and select vendors as directed by Property Manager.</li><li>Maintain vendor files and coordinate recurring work orders.</li></ul>Tenants<ul><li>Reply to tenant inquiries and concerns and refer them to the staff person who can respond to them.</li><li>Send notices for routine processes (i.e., inspection, repair and provision of notice of entry)</li></ul>Financial<ul><li>Prepare cheque requisitions and cutting cheques.</li><li>Schedule staff and process bi-weekly payroll</li><li>Produce T4s and ROEs as needed</li><li>Invoice customers and collect receivables.</li><li>Make bank deposits on time.</li><li>Review financial statements.</li><li>Issue late payment, arrears and N.S.F. notices</li></ul>Tenancy Coordination<ul><li>Tenancy coordination- intake, move-in and move-outs;</li><li>Vacancy management reports;</li><li>Arrears collection and rent collection;</li><li>Coordinate annual income reporting;</li><li>RGI calculations;</li><li>LTB admin coordination,</li><li>Inventory and supplies management,</li><li>Monthly reporting (e.g. Habitat),</li><li>Data entry- Property Vista, Pirouette etc.;</li><li>Other duties as assigned</li></ul>Experience and Qualifications<ul><li>2 years of experience within property management or housing sector with demonstrated progression over that time</li><li>Ability to develop and sustain cooperating working relationships with staff, contractors, the public, and especially residents;</li><li>Skills in Microsoft Office and computer proficiency required.</li><li>Ability to work well as a team and independently. Highly organized with the ability to prioritize and complete tasks in set time frame is crucial.</li></ul>We thank all applicants, however, only those selected for an interview will be contacted.Parkdale Activity Recreation Centre (PARC) is committed to building an organization that reflects the diversity of our clients and the communities we serve. We welcome applications from: indigenous persons, persons with disabilities, ethnic minorities, sexual orientation or gender identity, visible minorities, and others who may contribute to the diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.

Parkdale Activity Recreation Centre

Parkdale Activity - Recreation Centre

Property Administrator - 6 month contract

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 JOB POSTING 
Fundraising Donor Clerk –3.5 months contract (On-
Site) 
 

Daily Bread Food Bank works towards long-term solutions to end hunger and poverty and runs 
innovative programs to support individuals living on low incomes and experiencing food insecurity. 
Daily Bread distributes fresh and shelf-stable food and fresh-cooked meals to 129 member 
agencies and 207 food programs across Toronto. Daily Bread also publishes the influential Who’s 
Hungry report - an annual survey measuring trends in food insecurity and poverty in Toronto to 
educate the public and spark policy change. 
 

Job Title Fundraising Donor Clerk –3.5 Months Contract 
Department Development 
Reporting to Senior Manager, Data and Donor Services 
Location: 191 New Toronto Street, Toronto, ON, M8V 2E7 
Wage Rate: Starting at $26 per hour, commensurate with experience 

Terms: 
35 hours a week, 8:30 am to 4:30 pm; Full-Time, 3.5-month Contract, 
on-site 

Contract Duration: 3.5 months, Sept 22, 2025, to Dec 31, 2025 
 
Other considerations for you: 
 

 • Active social committee. 
 • Free on-site parking. 
 • Free daily lunches when on-site at the 191 New Toronto St office. 
 • Recognized as one of Greater Toronto’s Top Employers. 
 • Awarded Canada’s Most Admired Corporate Cultures by Waterstone Human Capital 
 • Recognized as a 5-star-rated charity by Charity Intelligence Canada. 
 • Creative, kind, fun, and passionate team culture. 

 
GENERAL RESPONSIBILITIES 
Daily Bread Food Bank relies on funding from the Private Sector in order to maintain and/or expand 
its education and support programs and services that serve the people in our community. 
Donations are essential to raise public awareness of the organization and the fight against hunger. 
As an integral part of the Fundraising and Development team, the Donor Clerk will be responsible 
for the accurate entry of data in a high-paced environment to update donor records, and will provide 
customer service for donors. 
 
Responsibilities: 

 • Sort incoming donations. 
 • Process donations in Raisers Edge (constituent and gift data entry). 
 • Prepare printed receipts and acknowledgement letters for mailing. 


Page | 2 
 

 • Donor relations, including handling donations on the phone and in person. 
 • Provide customer service to donors via telephone and email. Communicate with donors to 

address questions/concerns and to clarify gift instructions. Where necessary, refers donor 
concerns to the appropriate Manager as needed. 

 • Assist with routine data maintenance. 
 • Maintain Health and Safety Guidelines and DBFB policies at all times. 
 • Provide additional support to the Donor Relation Team as required. 
 • Other duties as assigned. 

 
Skills/Qualifications: 

 • A commitment to DBFB’s mission. 
 • Able to work with sensitive, confidential material. 
 • Experience working for a non-profit organization in a fundraising environment an asset. 
 • Aptitude for learning new software programs; familiarity with donor databases an asset. 
 • Excellent attention to detail, high level of accuracy. 
 • Good oral communication skills (English). 
 • Front line customer service skills and the ability to maintain positive relationship with donors. 
 • Good to intermediate Microsoft Office suite skills. Ability to use Excel and Word merge 

functions an asset. 
 • Reliable, organized, responsible, and independent. 
 • Able to use basic office equipment including a photocopier, postage meter, adding machine. 
 

Education/Experience (or equivalent) 
 • Data entry experience. Raisers Edge experience strongly preferred. 
 • 1-2 years’ experience in general office administration and customer services. 
 • Preferably some fundraising, business, or communications-related courses. 

 
WORKING CONDITIONS 

 • Works under tight deadlines. 
 • Works with confidential issues and data. 
 • Sits for extended periods. 
 • Involves significant computer &amp; telephone use, often at the same time. 
 • Requires a high degree of concentration to ensure accuracy. 

 
This role is for the existing vacancy. All applicants must be legally eligible to work in Canada. 
 
Daily Bread Food Bank is an equal opportunity employer and encourages applications from 
members of designated groups and those with lived experience of poverty or food 
insecurity. Persons with disabilities who need accommodation in the application process or 
those needing job postings in another format, please e-mail a request to Human Resources at 
<a href="mailto:hr@dailybread.ca" target="_blank">hr@dailybread.ca</a>. 
 
Daily Bread Food Bank thanks all individuals who apply for this position and will only contact 
candidates who are selected for an interview. 


<ul>	<li>Other considerations for you:</li>
	<li>ï· Active social committee.</li>
	<li>ï· Free on-site parking.</li>
	<li>ï· Free daily lunches when on-site at the 191 New Toronto St office.</li>
	<li>ï· Recognized as one of Greater Toronto’s Top Employers.</li>
	<li>ï· Awarded Canada’s Most Admired Corporate Cultures by Waterstone Human Capital</li>
	<li>ï· Recognized as a 5-star-rated charity by Charity Intelligence Canada.</li>
	<li>ï· Creative, kind, fun, and passionate team culture.</li>
</ul>

Daily Bread Food Bank

Fundraising Donor Clerk –3.5 Months Contract ( On-Site)

Type: Regular, Full-TimeExpected Start Date: October 2025Reports to: Executive DirectorLocation: Toronto, ON (Hybrid)Salary Range: $125,000-$140,000 AnnuallySummary&nbsp;Oceana Canada was established as an independent charity in 2015 and is part of the largest international advocacy group dedicated solely to ocean conservation. Oceana Canada has successfully campaigned to ban plastic pollution, end the shark fin trade, make rebuilding depleted fish populations the law, improve the way fisheries are managed and protect marine habitat.&nbsp;Canada has the longest coastline in the world, with an ocean surface area of 7.1 million square kilometres, or 70 per cent of its landmass. Oceana Canada believes that Canada has a national and global obligation to manage our natural resources responsibly and help ensure a sustainable source of protein for the world’s growing population.&nbsp;Oceana Canada works with civil society, academics, fishers, Indigenous Peoples and the federal government to return Canada’s formerly vibrant oceans to health and abundance. By restoring Canada’s oceans, we can strengthen our communities, reap greater economic and nutritional benefits, and protect our future.Oceana Canada seeks a Director of Finance and Administration, based in Toronto. Reporting to Executive Director, the Director of Finance and Administration is responsible for ensuring that Oceana Canada’s systems are working efficiently and effectively to support the organization’s strategic goals. They will ensure that Oceana Canada is meeting legal and regulatory requirements and is following the established policies and procedures of the office. The Director leads the budget process (annual, campaign and donor) and produces financial reports and analyses for the Executive Director, donors, and external auditors. They ensure that Oceana Canada’s resources are properly utilized, in accordance with the charity’s policies and procedures, and in strict conformity with all regulations and donor requirements. They are responsible for the financial, accounting, human resources, office administration, IT , contracts and procurement functions in Canada.&nbsp;The Director of Finance and Administration is responsible for the strategic oversight and management of the charity’s financial operations, ensuring strong internal controls, compliance with regulatory requirements, and alignment of financial practices with the organization’s mission and values. This role also provides organizational oversight for risk management, office operations, HR functions, and IT systems to support operational excellence across Oceana.Principal duties and responsibilities&nbsp;Regulatory and policy compliance and risk management<ul><li>Ensure compliance with CRA and provincial/federal regulations, including filings, audits, and risk mitigation.&nbsp;</li><li>Maintain internal controls and actively monitor organizational risk exposure.</li></ul>Oversight of physical and remote office operations in Canada<ul><li>Oversee financial and operational aspects of office infrastructure, remote work support, and vendor contracts across Canada.&nbsp;</li><li>Ensure vendor compliance and safe, functional work environments aligned with local and Oceana standards.</li></ul>Oversight of information technology within Canada<ul><li>Support the implementation and use of IT systems and tools at the country level, ensuring they meet local operational needs.&nbsp;</li><li>Ensure compliance with data privacy laws and alignment with Oceana standards and policies.</li></ul>Oversight of human resources and people operations&nbsp;<ul><li>Oversee payroll, benefits, and financial aspects of HR operations.</li><li>Ensure compliance with employment standards and alignment of HR policies with organizational values and foster an inclusive, supportive work culture.</li><li>Lead corrective performance improvement plans and termination processes as necessary in conjunction with the Executive Director</li><li>Review salaries for pay equity, advise on performance assessment increases and promotions aligned with Oceana Canada policies.</li></ul>Oversight of accounting and financial managementFinancial strategy and mission alignment:<ul><li>Lead financial planning and reporting to ensure alignment with strategic goals and long-term sustainability.&nbsp;</li><li>Manage the organization’s assets, ensuring all investment decisions align with CRA regulations governing registered charities.</li></ul>Budgeting and forecasting:<ul><li>Develop and manage annual budgets, variance analysis, and forecasts in collaboration with department leads.</li></ul>Grants, donor data, and donation processing:<ul><li>Oversee compliance and financial tracking for grants and donations, ensuring CRA and financial reporting requirements to funders and CRA are met in a timely manner.</li></ul>Internal Controls:<ul><li>Maintain and enforce internal controls, financial policies, and audit readiness to ensure transparency and accountability.</li></ul>Collaboration with Oceana, Inc.Liaise with and support Oceana, Inc’s departments—such as Fundraising, IT, HR and Legal—and coordinate collaboration, including negotiation of service agreements.Requirements<ul><li>Bachelor’s degree and recognized accounting designation in good standing, or an equivalent combination of education and experience.</li><li>Strong knowledge of Canadian accounting standards for not-for-profits and CRA regulations</li><li>More than 7+ years of progressive experience in accounting/finance, or operations, with increasing levels of responsibility.</li><li>Proven leadership in budgeting, financial planning, and grants management.</li><li>Familiarity with HR, IT, and operational best practices in a mission-driven organization.</li><li>Must be highly self-motivated and proactive, with the ability to manage multiple tasks and deadlines efficiently and accurately in a collaborative environment.</li><li>Must possess strong problem-solving, conflict resolution, and communication skills</li><li>Must have the ability to read, analyze, and interpret financial reports, professional publications, technical documentation, and relevant government regulations.</li><li>Proficient in writing clear, concise reports, business correspondence, and operational or procedural manuals.</li><li>Must have experience in preparing or overseeing payroll and statutory tax deductions.</li><li>Must be familiar of Canadian tax regulations, social security, and employment legislation in different provinces.</li><li>Demonstrated ability to work effectively as part of a cross-functional and geographically distributed team</li><li>Must have good planning and organizational skills&nbsp;</li><li>Ability to work effectively as a member of a team.&nbsp;</li><li>Working knowledge of Windows-based applications, including Microsoft Office Suite</li><li>Experience using Salesforce, Engaging Network, and Netsuite are strong assets.</li><li>Understanding of US GAAP is an asset</li><li>A commitment to&nbsp;Oceana Canada’s mission, goals, and values.&nbsp;</li></ul>This is a permanent full-time position that comes with a comprehensive and generous benefits package, including paid time off, health and dental coverage. This is a hybrid remote role, with in-office collaboration on Tuesdays, Wednesdays, and Thursdays, offering a great balance of flexibility and team engagement.Oceana Canada is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, support will be provided in the recruitment process and accommodations for disabilities will be provided on request wherever appropriate. All offers of employment are conditional upon the successful completion of reference checks and a criminal background check.&nbsp;While we thank all candidates for their interest, only those short-listed will be contacted.&nbsp;TO APPLY:&nbsp;Please apply at the link below by 5:00 p.m. ET on October 02, 2025 for the best consideration. Applications will be assessed upon receipt; therefore, we encourage early submission.

47 Administrative / Clerical Support Jobs in Vaughan, ON, Canada