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Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;Reporting to the Manager of Finance, the Finance and Accounting Coordinator will support our finance department and operations team.&nbsp;This is a perfect fit for someone who has experience working in not-for-profit, member organizations that thrives being part of a team of professionals who are dedicated to the work they do and have fun doing it.&nbsp;What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Perform Accounts Payable functions including completing payment requisitions, processing payments, distributing, and mailing out cheques, filing.</li><li>Perform Accounts Receivable functions including preparing invoices and following up on receivables, processing credit card transactions and cheque deposits. </li><li>Administer petty cash disbursements and prepares monthly reconciliation.</li><li>Reconcile daily transactions with source data and prepares related accounting journals.</li><li>Data entry for Moneris daily reports (credit card transactions).</li><li>Assist with the month end process by preparing monthly journal entries and reconciling balance sheet accounts.</li><li>Assist with the preparation of information for year-end, budget, and audit. </li><li>Assist with preparing statutory returns including GST and EHT.</li><li>Performs accounting duties for other related organizations. </li><li>Other duties, as assigned.</li></ul>Your Skills &amp; Qualifications<ul><li>Post-secondary education in accounting, finance, or bookkeeping</li><li>Minimum 3 years of bookkeeping experience</li><li>Experience in the Not-for-Profit sector is an asset</li><li>Proficient with QuickBooks Online and Microsoft Office, including advanced Excel skills</li><li>Experience working with database systems</li><li>Knowledge of bookkeeping principles, payroll, and accounts payable/receivable processes</li><li>Understanding of GST/HST and other tax compliance requirements</li><li>Ability to prepare financial reports and assist with budgeting or forecasting.</li><li>Familiarity with internal controls, audit preparation, and electronic banking/payment processing.</li><li>Experience providing bookkeeping support for a registered charity, including recording donations, reconciling bank accounts tied to donation platforms, and maintaining records for charitable receipts and CRA reporting is an asset</li><li>Professional manner, good judgment, accountability, and flexibility</li><li>Excellent data entry skills with high attention to detail and deadlines</li><li>Strong organizational and time management skills</li><li>Analytical thinking, problem-solving, and sound judgment</li><li>Interpersonal effectiveness and teamwork, and collaboration skills</li><li>Excellent verbal and written communication, negotiation, and customer service skills</li><li>Ability to maintain confidentiality and discretion with sensitive financial information</li><li>Adaptability to new financial systems or changing processes</li></ul>Please apply by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience

Ontario Society of Professional Engineers

Finance and Accounting Coordinator

Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;We are currently seeking an Executive Assistant to provide high-level administrative, governance and organizational support to the Senior Management Team, Volunteer Board and Committees as well our partner charitable organization, the Foundation for Education. This role is essential in ensuring the efficient operation of the Association, supporting governance and operation, and facilitating effective communication among leadership, members, and stakeholders. As a nonprofit professional member association serving the engineering profession, we are committed to advancing the field, supporting our members, and promoting engineering excellence through advocacy, education, and community-building.What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Provide high-level administrative support to the Senior Management Team, Board of Directors and Committees.</li><li>Prepare agendas, reports, and briefing materials; record and distribute accurate meeting minutes.</li><li>Maintain governance documents, policies, and records in compliance with by-laws and regulations.</li><li>Support election processes, annual general meetings, and board/committee activities.</li><li>Serve as a first point of contact for Foundation for Education donors, responding to inquiries promptly and professionally.</li><li>Support communications including newsletters, announcements, and updates to the Association’s website and social media.</li><li>Coordinate logistics for professional development events, networking opportunities, and conferences.</li><li>Manage the day-to-day operations of the Association’s office.</li><li>Schedule and coordinate meetings, travel, and appointments for leadership.</li><li>Maintain records, and databases.</li><li>Handling scholarship disbursement, medal presentations, and university liaison</li><li>Liaise with vendors, service providers, and external partners as needed.</li><li>Support preparation of budgets, reports, and materials.</li><li>Other duties, as assigned.</li><li>Track and process invoices, tax receipts, expense claims, and donorships.</li><li>Assist with financial record-keeping and reporting in collaboration with the VP, Organizational Effectiveness and the Manager of Finance.</li></ul>Your Skills &amp; Qualifications<ul><li>Diploma or degree in business administration, office administration, or a related field.</li><li>3–5 years of experience in an administrative or executive assistant role.</li><li>Experience in a not-for-profit, regulatory body, or professional member association is a strong asset.</li><li>Excellent organizational and time-management skills with the ability to manage multiple priorities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with database systems.</li><li>Experience with QuickBooks Online and Little Green Light (LGL)</li><li>General bookkeeping experience, including processing invoices, tracking expenses, reconciling accounts, and supporting budget preparation.</li><li>High level of professionalism, discretion, and ability to work with confidential information.</li><li>Collaborative, service-oriented approach to supporting members, volunteers, and colleagues.</li></ul>Please submit your cover letter and resume by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience.

Executive Assistant

Raiser’s Edge NXT AdministratorBeit Halochem Canada, Aid to Disabled Veterans of Israel (BHC) raises funds to support rehabilitating, rebuilding, and enhancing the lives of Israelis disabled in the line of duty or through acts of terror.&nbsp;The&nbsp;Raiser’s Edge and RENXT Administrator&nbsp;works directly with the BHC CEO. We are looking for a skilled, discreet, and organized individual to join our team on a full-time basis.GENERAL SUMMARY OF POSITION<ul><li>Administration of the organization’s Raiser’s Edge NXT (RENXT) donor database, ensuring that it is managed effectively, efficiently, and accurately</li><li>Issue and produce tax receipts in a consistent and timely manner</li><li>Regular gift batch entry</li><li>Regular gift payment and tax receipt processing</li><li>Regular production of assorted mailing lists and reports</li><li>Acts as a RENXT subject matter resource for internal users</li></ul>ESSENTIAL DUTIES<ul><li>Coordinate and manage all aspects of the Blackbaud hosted Raiser’s Edge NXT database (approximately 65,000 constituent records)</li><li>Regular gift data batch entry (approximately 11,000 gifts per year)</li><li>Ensure all gifts are processed via credit card, online, stocks/securities, EFTs, and bank deposits</li><li>Regularly create and issue mailed tax receipts and e-receipts throughout the year, while adhering to CRA guidelines. Includes one-time gifts and annual consolidated receipts</li><li>Manage the Events module: participants, registrants, guests</li><li>Create and manage online NXT donation forms and events registration forms</li><li>Speak with donors to resolve issues and queries regarding tax receipts and other donation questions</li><li>Export a variety of mailing and emailing marketing data lists as required</li><li>Create reports as needed for data analysis</li><li>Maintain current fund and appeal coding; code tables</li><li>Participate as staff for all off-site local special events</li><li>Participate in annual financial audit</li><li>Work with office volunteers to ensure tax receipts are regularly mailed and phoned-in credit cards are processed</li><li>Train and support staff with RENXT where necessary</li><li>Keep current with RENXT updates through use of Blackbaud’s Knowledgebase&nbsp;</li></ul>ESSENTIAL QUALIFICATIONS<ul><li>At least three (3) years Raiser’s Edge advanced user database administration</li><li>RENXT experience is an asset but can be trained for if applicant is skilled with the regular Raiser’s Edge database</li><li>Strong familiarity with current CRA tax receipt rules for charities</li><li>Ability to produce advanced reports, exports, and query functions</li><li>Excellent organizational skills and the ability to work on multiple projects and set priorities to meet deadlines&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Attention to detail with a high degree of accuracy in data entry&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Excellent written and oral communication skills and an ability to speak with external donors&nbsp; &nbsp;</li><li>Ability to work independently, as well as in a small team environment made up of staff and volunteers&nbsp; &nbsp;</li><li>Ability to maintain high levels of confidentiality and maintain donor privacy&nbsp;</li></ul>Location:&nbsp;Concord, ONWork Type:&nbsp;In officeWork Hours:&nbsp;Monday to Thursday 9:00 am – 5:00 pm EST, Friday 9:00 am – 3:00 pm ESTBenefits &amp; Compensation:&nbsp;We offer a competitive benefits package and salaried compensation based upon the candidate’s experience and skillset.If interested in exploring this position, send a short cover note and your resume to&nbsp;<a href="mailto:info@beithalochem.ca" target="_blank">info@beithalochem.ca</a> with&nbsp;Raiser’s Edge NXT Administrator&nbsp;in your subject. We thank all applicants but only those selected for an interview will be contacted.&nbsp; No phone calls, please.

Beit Halochem Canada

Raiser’s Edge NXT Administrator

Volunteers are a critical part of our team. We rely on over 200 volunteers who fulfill various roles. Our volunteers come from all backgrounds, united in a common desire to help others during their time of greatest need.Choose from a variety of different roles. More information can be found at <a href="https://dlhospice.org/volunteer/https://dlhospice.org/volunteer/" target="_blank">www.dlhospice.org/Volunteer</a>

Dorothy Ley Hospice

Volunteer -different roles 

Position Type: Part-time&nbsp;&nbsp;Location: Toronto, Hybrid&nbsp;Pay Range: $28 - $30 per hour&nbsp;Hours of work: Approximately 30 hrs per week: Monday- Thursday&nbsp;&nbsp;Reporting to: Manager: Programs Manager&nbsp;Job Summary&nbsp;The Administrative Coordinator will support the Catalyst Project at the Black Opportunity Fund (BOF) by providing comprehensive administrative and project coordination assistance. Reporting to the Project Manager, this role will primarily work closely with project partners, the Communications and Public Relations Lead, and an external brand and communications agency to ensure effective coordination, documentation, and communication across all project activities.&nbsp; &nbsp;The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a dynamic, collaborative environment.&nbsp;&nbsp;Key Duties and Responsibilities&nbsp;<ul><li>Provide day-to-day administrative support to the Project Manager under the supervision of the Programs Manager and project team to ensure smooth coordination of activities and timely completion of deliverables. </li><li>Collect, organize, and maintain project data, documents, records, and partner information to support effective workflow and reporting. </li><li>Schedule and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items. </li><li>Support communication flow between BOF team members and project partners, to ensure clarity and consistency of information. </li><li>Track project milestones, deliverables, and deadlines to assist with progress monitoring and reporting. </li><li>Assist in preparing project documentation and reports, presentations, and reports for internal and external stakeholders. </li><li>Coordinate logistics for events, workshops, and meetings related to the Project. </li><li>Liaise with the Communications &amp; PR Lead and external brand agency to support administrative needs related to project communications and outreach (no content creation required). </li><li>Handle general administrative duties and ad hoc tasks as assigned to support the efficient functioning of the project.&nbsp;</li></ul>&nbsp;Qualifications and Requirements&nbsp;<ul><li>Minimum 3 years of administrative or project coordination experience, ideally in a nonprofit or community-based setting. </li><li>Strong organizational and time-management skills, with the ability to manage multiple priorities effectively. </li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills and ability to collaborate with diverse stakeholders. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort working with digital collaboration tools (e.g., Teams, SharePoint, or Google Workspace). </li><li>Familiarity with project management tools (Monday, Asana, Trello etc.) </li><li>High attention to detail and a proactive, problem-solving approach. </li><li>Ability to work both independently and collaboratively in a fast-paced environment.&nbsp;</li></ul>&nbsp;Compensation&nbsp;The target hiring range for this position is $28 - $30 per hour, commensurate to experience. Placement in the pay range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.Benefits include&nbsp;<ul><li>Company Supplied Equipment (for remote work) - laptop, phone </li><li>Hybrid work arrangements </li><li>Opportunity to work for an organization whose mandate involves significant social impact&nbsp;&nbsp;</li></ul>Black Opportunity Fund is committed to fostering a collegial work culture grounded in diversity and inclusiveness. We strive to build a team that reflects the diversity of the community we work in and serve, so we encourage applications from traditionally marginalized groups such as Black, Indigenous, and racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.&nbsp;&nbsp; &nbsp;BOF welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.To Apply&nbsp;Please email a copy of your resume and cover letter with the email subject line&nbsp;&nbsp;“Administrative Coordinator – BOF Catalyst Project” to: <a href="mailto:BOF_HR@blackopportunityfund.org" target="_blank">BOF_HR@blackopportunityfund.org</a>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Posted Date: October 31st, 2025&nbsp;Closing Date: November 14th, 2025&nbsp;We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department.&nbsp;&nbsp;____________________________________Intitulé du poste : Coordinateur(trice) administratif(tive) – Projet BOF CatalystTitre du poste : Temps partiel&nbsp;Lieu : Toronto, hybrideFourchette salariale : 28 à 30 $ de l'heureHoraires de travail : environ 30 heures par semaine, du lundi au jeudi&nbsp;Supérieur hiérarchique : Responsable des programmesSommaire du poste- Le/la coordinateur(trice) administratif(tive) soutiendra le projet Catalyst du Fonds de prospérité pour l’avancement des communautés noires (FPACN) en fournissant une assistance administrative et une coordination de projet complètes. Sous la responsabilité du ou de la chef de projet, la personne travaillera principalement en étroite collaboration avec les partenaires du projet, le responsable de la communication et des relations publiques et une agence de communication et de marque externe afin d'assurer une coordination, une documentation et une communication efficaces pour toutes les activités du projet.&nbsp;Le/la candidat/e idéal/e est très organisé(e), soucieux(se) du détail et capable de gérer plusieurs priorités dans un environnement dynamique et collaboratif.Principales tâches et responsabilités<ul><li>Fournir un soutien administratif quotidien au/à la chef de projet sous la supervision du/de la responsable des programmes et de l'équipe de projet afin d'assurer une coordination harmonieuse des activités et la réalisation des livrables dans les délais impartis.</li><li>Collecter, organiser et conserver les données, documents, dossiers et informations sur les partenaires du projet afin de faciliter le déroulement des tâches et l'établissement des rapports.</li><li>Planifier et coordonner les réunions internes et externes, notamment en préparant les ordres du jour, en rédigeant les procès-verbaux et en assurant le suivi des mesures à prendre.</li><li>Faciliter la communication entre les membres de l'équipe du FPACN et les partenaires du projet, afin de garantir la clarté et la cohérence des informations.</li><li>Assurer le suivi des étapes clés, des livrables et des échéances du projet afin de faciliter le suivi des progrès et l'établissement des rapports.</li><li>Contribuer à la préparation de la documentation et des rapports du projet, des présentations et des rapports destinés aux parties prenantes internes et externes.</li><li>Coordonner la logistique des événements, ateliers et réunions liés au projet.</li><li>Assurer la liaison avec le responsable de la communication et des relations publiques et l'agence de marque externe afin de répondre aux besoins administratifs liés à la communication et à la promotion du projet (aucune création de contenu requise).</li><li>Assurer les tâches administratives générales et les tâches ponctuelles qui vous sont assignées afin de contribuer au bon fonctionnement du projet.</li></ul>Qualifications et exigences<ul><li>Au moins 3 ans d'expérience dans l'administration ou la coordination de projets, idéalement dans un environnement à but non lucratif ou communautaire.</li><li>Solides compétences en matière d'organisation et de gestion du temps, avec la capacité de gérer efficacement plusieurs priorités.</li><li>Excellentes compétences en communication écrite et orale.</li><li>Solides compétences interpersonnelles et capacité à collaborer avec divers intervenants.</li><li>Maîtrise de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook) et aisance dans l'utilisation des outils de collaboration numérique (par exemple, Teams, SharePoint ou Google Workspace).</li><li>Connaissance des outils de gestion de projet (Monday, Asana, Trello, etc.)</li><li>Grand souci du détail et approche proactive et orientée vers la résolution de problèmes.</li><li>Capacité à travailler de manière autonome et en collaboration dans un environnement dynamique.</li></ul>RémunérationLa fourchette salariale cible pour ce poste est comprise entre 28 et 30 $ de l'heure, en fonction de l'expérience. Le placement dans la fourchette salariale sera basé sur des facteurs tels que les conditions du marché, l'équité interne et l'expérience, les compétences et les qualifications du/de la candidat(e) en rapport avec le poste.Avantages<ul><li>Équipement fourni par l'entreprise (pour le travail à distance) : ordinateur portable, téléphone</li><li>Modalités de travail hybrides</li><li>Possibilité de travailler pour une organisation dont la mission a un impact social important</li></ul>Le FPACN s'engage à promouvoir une culture de travail collégiale fondée sur la diversité et l'inclusion. Nous nous efforçons de constituer une équipe qui reflète la diversité de la communauté dans laquelle nous travaillons et que nous servons. Nous encourageons donc les candidatures de personnes issues de groupes traditionnellement marginalisés, tels que les Noirs, les Autochtones et les personnes de race visible, les femmes, les personnes ayant une orientation sexuelle et/ou une identité de genre minoritaires, ainsi que tous les candidats qui contribueraient à la diversité de notre communauté.&nbsp; &nbsp;Le FPACN accueille et encourage les candidatures de personnes handicapées. Des aménagements sont disponibles sur demande pour les candidats participant à toutes les étapes du processus de sélection.Comment postulerVeuillez envoyer par courriel une copie de votre CV et de votre lettre de motivation en indiquant l'objet suivant dans l'objet du courriel&nbsp;:&nbsp;«&nbsp;Coordonnateur(trice) administratif(tive) – BOF Catalyst Project&nbsp;»&nbsp;:&nbsp;<a href="mailto:BOF_HR@blackopportunityfund.org" target="_blank">BOF_HR@blackopportunityfund.org</a>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Date de publication :&nbsp;31 octobre 2025Date limite pour postuler :&nbsp;14 novembre 2025Nous apprécions sincèrement toutes les candidatures et précisons que seuls les candidats sélectionnés pour un entretien seront contactés directement par le service chargé du recrutement.

Black Opportunity Fund

Administrative Coordinator – BOF Catalyst Project / Coordinateur(trice) administratif(tive) – Projet BOF Catalyst

Position Title:&nbsp;Transportation Office AssistantDepartment:&nbsp;TransportationReports To:&nbsp; Manager, TransportationProgram Description:Toronto Ride is a partnership of not-for-profit neighbourhood- based community support service agencies.&nbsp; These agencies provide non-emergency assisted transportation service to meet the needs of the frail elderly and adults with disabilities in Toronto.&nbsp; The goal of Toronto Ride is to help our clients continue to live independently in the community by providing transportation service to their health care appointments.Position Summary:The Office Volunteer is responsible for assisting in the smooth functioning of the Transportation Department.&nbsp; Their responsibilities centre on collecting ride requests, maintaining organized notes and communicating the information in a clear and efficient way to the ride schedulers.Health and Safety&nbsp;Volunteer is required to follow agency's Health and Safety Protocols included: mandatory mask wearing, hand hygiene, physical distancing and health screeningTraining:<ul><li>Participate in an orientation session with the Human Resources &amp; Volunteer Department and Transportation Supervisor</li><li>Receive regular supervision from the Transportation Supervisor</li></ul>Service Responsibilities:<ul><li>Answering incoming calls, taking messages, and ride requests from clients</li><li>Checking transportation voicemails and returning messages left on the answering machine</li><li>Inputting client information into our computer program</li><li>Making confirmation calls to let clients know the pickup times for their scheduled rides</li><li>Asking health screener questions to clients</li><li>Other duties as assigned</li></ul>Time, Commitment:<ul><li>Weekly Thursdays from 1:00 p.m. to 4:00 p.m.</li><li>Weekly Fridays from 1:00 p.m. to 4:00 p.m.</li><li>Applicants should consider a 4-month commitment</li></ul>Organizational Responsibilities:<ul><li>Represents SPRINT Senior Care and partner agencies positively and professionally in the community.</li><li>Accounts to the Transportation Supervisor for role responsibilities.</li><li>Adheres to and participates in all SPRINT Senior Care system requirements.</li><li>Maintains accurate and complete documentation as required.</li><li>Participates positively and contributes to the positive image of SPRINT Senior Care in the community.</li></ul>Success Measures:<ul><li>Clients pleased with service</li><li>Satisfaction from the volunteer&nbsp;</li></ul>Benefits and Challenges:<ul><li>Helping seniors in the community</li><li>Volunteer recognition</li><li>Multi-tasking and problem-solving challenges</li></ul>Qualifications:<ul><li>Satisfactory Police Records Check</li><li>Efficiency with computer and learn new software quickly&nbsp;</li><li>Reliable, flexible, and able to deal with a multi-line phone</li><li>Highly attention to detail</li><li>Good interpersonal skills</li><li>Maintain client confidentiality</li><li>Experience working in an office setting</li></ul>

SPRINT Senior Care

Transportation Office Assistant Volunteer

Volunteer Assistant Convention Ambassador Program&nbsp;Temporary Contract dates: Friday, Feb. 27 - Wednesday, March 4, 2026 (6 days in person work) Dec. 2025 to Jan. 2026 Additional casual/flexible hours (approximately 20 hours of remote work)&nbsp;Description&nbsp;Have you ever wanted to work on a very large event? This position offers the opportunity to be a part of an award-winning Convention.&nbsp;PDAC 2026: The World’s Premier Mineral Exploration &amp; Mining Convention will take place from March 1-4 in Toronto. The convention brings together an ever-growing audience of more than 27,000 attendees from over 125 countries for its educational programming, networking events, business opportunities and fun. Since it began in 1932, event is a gathering where familiar faces reunite, new connections are forged, and the future of mineral exploration takes shape one conversation at a time. It hosts more than 1,300 exhibitors and 700 presenters.&nbsp;The Role&nbsp;Under the guidance of the Volunteer Coordinator, this position will assist with training and shift management of Convention Ambassadors (volunteers). Convention Ambassadors greet attendees and assist them in navigating the convention smoothly. Volunteers are primarily students, and are given the opportunity to volunteer in exchange for a complimentary registration to the event (among other benefits). The Volunteer Assistant plays an important role in the success of the Convention Ambassador Program.&nbsp;What you will do&nbsp;• Assist the Volunteer Coordinator with four training sessions&nbsp;• Set up and tidy the room in between training sessions&nbsp;• Track volunteer training completion and shift attendance (via Excel spreadsheet)&nbsp;• Schedule volunteers into positions for their upcoming shifts (via Excel spreadsheet)&nbsp;• Open and close the Volunteer Office and Lounge daily and ensure the space is clean and ready for volunteers&nbsp;• Greet volunteers as they arrive and assist them with sign-in procedures, providing the required materials and uniforms&nbsp;• Check with volunteers during their shifts to ensure quality of performance, answer questions, manage volunteer satisfaction, and adjust positions if required&nbsp;• Answer ad hoc volunteer questions&nbsp;• Assist with other duties as required&nbsp;• Pre-event, flexible, remote work to include: Training from the Volunteer Coordinator, and ad hoc administrative tasks related to volunteer applications, scheduling, and email management&nbsp;Qualifications and experience&nbsp;• 1-3 years administration or event experience&nbsp;• Volunteer management experience appreciated&nbsp;• Superior administrative and organizational skills&nbsp;• Intermediate knowledge of Microsoft Excel and managing spreadsheets • Excellent people skills&nbsp;• Ability to multi-task in a fast-paced, time-sensitive environment&nbsp;• Ability to learn quickly and focus on the details&nbsp;• Demonstrated ability to work both independently and as a team player&nbsp;• Interest in continuing this role in future years (2027 onwards) and taking on added responsibilities&nbsp;Please email a cover letter and resume directly to <a href="mailto:hiring@pdac.ca" target="_blank">hiring@pdac.ca</a>&nbsp;Interviews will be conducted as suitable candidates are identified. PDAC would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.&nbsp;The PDAC is an equal opportunity employer, and we value diversity. The PDAC, will provide, on request, accommodations for disabilities to support your participation in all aspects of the recruitment process.

PDAC

Volunteer Assistant, Convention Ambassador Program

Role overview Volunteers are the heart of the Foundation. Every volunteer is a valued and essential partner in achieving Heart and Stroke's vision of healthy lives free of heart disease and stroke. Our community offers in welcoming and fulfilling environment for volunteers to contribute the times and talents. We welcome diversity in all of its manifestations. It is important for us to reflect the communities we serve. Diversity strengthens our performance and improves our ability to deliver more impact. As a Donor Care and Administrative Support Volunteer, you will provide customer service and administrative support to the Direct Marketing Central Team. In particular, you will ensure an excellent donor experience through supporting the success of our Direct Mail, Email, and Monthly Donor campaigns. Some activities associated with this role include:<ul><li>Responding to and troubleshooting tax receipt inquiries via phone, internal database and email</li><li>Email response management using template responses</li><li>Phone Calls audit</li><li>Input Data into database/OneCRM/excel application</li><li>Documenting donor suppression requests in 2 separate databases</li><li>Compiling In Memory Reports from different sources.</li><li>General administrative support</li><li>Data analysts or identifying common trends</li><li>Escalate inquiries to employees’ partner(s) when required</li></ul>Qualifications :<ul><li>Completion of secondary school</li><li>Detail oriented, organized, and focused.</li><li>Works well independently and as a part of a team.</li><li>Comfortable on the computer (PC environment): familiar with web browsers, web forms, MS Outlook, MS Excel and MS Word.</li><li>Familiarity with tools like Power BI is an asset</li><li>Ability to analyze complex data sets and derive actionable insights is a strong asset</li><li>Exceptional phone manner and an excellent command of spoken and written English.</li><li>Ability to communicate in French is an asset.</li><li>Comfortable with and committed to executing repetitive processes with accuracy</li></ul>Time commitment: Flexible, but ideally 8-20 hours per week: 1-4 shifts per week, 4-8 hours per shift Shifts will occur between the hours of 9am-5:00pm, Monday- Friday. Volunteers may choose to exceed 20 hours of work per week. This position is a 3-6-month term commitment with possibility for renewal. Location: Virtual/Remote We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation due to disability to participate in the recruitment and selection process, please advise us and we will work with you to meet your needs. Benefits and Competencies developed:<ul><li>Strong connection to Heart &amp; Stroke</li><li>Opportunities to gain real-world professional skills with a leading non-profit organization.</li><li>Hands on experience, suitable for sharing on your resume or CV</li><li>Expand your network and connections</li><li>Opportunities for additional professional development experiences may be available.</li></ul>Orientation and training:<ul><li>Orientation to the Heart and Stroke mission and vision.</li><li>Training on HSF policies related to this role</li><li>One-on-one training (where relevant) with staff partner.</li><li>Ongoing training and mentorship.</li></ul>

Heart and Stroke Foundation

Donor Care & Administrative Support volunteer

Medical Receptionist&nbsp;Reports to: Manager, Executive Office &amp; Operations&nbsp;Status: Permanent, full-time (1 vacancy)&nbsp;Hiring range: $42,500 - $45,500&nbsp;Location: 790 Bay Street, Toronto, ONAbout Us&nbsp;HQ is a leading centre of excellence in gay men’s health, providing tailored mental health services, sexual health services, and community/social programming. HQ provides an accessible, safe, welcoming space for all cis men and trans people who are into guys regardless of age, race, ethnicity, gender identify, sexual orientation, HIV status, socioeconomic status, immigration status or ability. HQ provides comprehensive, holistic services that empower clients and promote their physical, sexual, mental, emotional, community and spiritual/social well-being.We collaborate with stakeholders and communities to advance health equity, ensuring equal access and participation in our programs through community engagement and advocacy. To learn more about us, please visit HQ Toronto.&nbsp;About the Role&nbsp;The Medical Receptionist undertakes a variety of day-to-day office and medical/ clerical tasks. This position provides friendly and informative service including knowledge of a broad range of community information and is an integral part in ensuring that HQ’s office/clinical operations run smoothly and are successful.&nbsp;Shifts &amp; Availability&nbsp;HQ operates Monday to Thursday 12pm - 7:30pm and Fridays 12pm-5:30pm. Occasional evenings and weekends may be required.&nbsp;Key Responsibilities&nbsp;Public Access:&nbsp;<ul><li>As the first point of contact for visitors to HQ, maintains a friendly and helpful atmosphere and provides information on procedures, and programs.&nbsp;</li><li>Supports resource volunteers in the use of Information desk computer, to access relevant information and community resources.&nbsp;</li><li>Directs individuals to meeting rooms or community resources, as needed.&nbsp;</li><li>Answers the central telephone system, receives messages, and relays calls for staff as needed Assists with the set-up of furniture and equipment in meeting rooms as necessary&nbsp;</li></ul>Administration:&nbsp;<ul><li>Operates and maintains office equipment Responds to the general email box within 48 hours of receipt or relays messages to the appropriate staff.&nbsp;</li><li>Be familiar with the daily calendar of events to direct people to the appropriate locations&nbsp;</li><li>Maintain supply of HQ publications at the Information desk and in the displays and be familiar with their contents.&nbsp;</li></ul>Safety and Security:&nbsp;<ul><li>On closing the building, conducts a thorough building check using the Building Closure Check List to ensure that the building is secure and that individuals who are not authorized to be in the building after closing have left.&nbsp;</li><li>Monitors the front lobby and public areas of the main floor.&nbsp;</li><li>Interacts with visitors in these spaces and proactively assists visitors with resources, as needed.</li><li>Remind visitors of HQ’s behavioural expectations as needed.&nbsp;</li><li>Requests assistance from staff to assist visitors with community/clinical resources, as needed. Responds to emergency and/or dangerous situations in accordance with the HQ Safety Service Policy.&nbsp;</li><li>Calls for assistance from other staff and/or 911 when necessary. Emergency situations may include but are not limited to assisting people who are homeless or under-housed, people who have mental health issues or addictions, or other vulnerable community members.&nbsp;</li><li>Completes and signs an Incident Report form immediately after an incident (when possible) or within 24 hours of an incident, in accordance with the Incident Reporting Procedure. Distributes the Report according in accordance with the procedure.&nbsp;</li></ul>&nbsp;Other Duties: Perform additional and/or alternative tasks as assigned, ensuring flexibility and adaptability to evolving needs.&nbsp;Required Qualifications &amp; Experience&nbsp;<ul><li>Successful completion of a Medical Administration program or equivalent combination of education and experience.&nbsp;</li><li>Minimum 1-2 years of reception/administrative experience in a clinical, healthcare, or customer service environment required&nbsp;</li><li>Knowledge of relevant community resources including knowledge, experience and understanding of issues faced by 2SLGBTQ+ identified individuals.&nbsp;</li><li>Some experience with crisis intervention, de-escalation, and supportive assistance to people who are vulnerable or who may experience mental health problems or addictions.&nbsp;</li><li>Highly developed problem solving, and communication skills and ability to effectively communicate, both orally and in writing.&nbsp;</li><li>Demonstrated ability to work both independently and within a team structure.&nbsp;</li><li>Conversational Spanish is considered a definite asset.&nbsp;</li><li>Proficiency in MS office applications, e-mail, and ability to work with scanning, digital fax, and an electronic medical record (EMR) program; previous experience with an electronic medical record (EMR) program preferred&nbsp;</li></ul>How to Apply&nbsp;To apply, please send your cover letter and resume as a single PDF or Word document, with the position title as the subject line, to <a href="mailto:careers@hqtoronto.ca" target="_blank">careers@hqtoronto.ca.&nbsp;</a>APPLICATION DEADLINE: We appreciate the interest of all applicants, but only those selected for an interview will be contacted. No phone calls or agency referrals, please.&nbsp;HQ is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We encourage applications from individuals with culturally diverse backgrounds and members of the 2SLGBTQ+ community. We are dedicated to accessibility and inclusion, and if you require accommodations during the recruitment process, we will work with you to meet your needs.

HQ Toronto

Medical Receptionist

Volunteers are the backbone of the Special Olympics movement. Special Olympics provides year round sport opportunities for individuals with intellectual disabilities. Special Olympics is seeking new and enthusiastic coaches to help deliver a fun and inclusive basketball program at Central Etobicoke HS. The program runs weekly Saturday &nbsp;mornings from October - April and requires a few weekends for travel to competitions. Etobicoke Stingers Basketball Central Etobicoke High School &nbsp;- 10 Denfield St, Etobicoke, ON M9R 3H1 Saturdays 10:00am - 12:00pmGreat way to give back to your community and share your love of sport!Looking for another sport to help coach? Inquire about other available sport opportunities in Toronto. *All prospective volunteers 18 and over, must complete a Vulnerable Sector Check/Screening and complete free online Safe Sport training.<a href="http://www.specialolympicsontario.com/" target="_blank">www.specialolympicsontario.com</a>

34 Administrative / Clerical Support Jobs in Vaughan, ON, Canada