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Job Title: Coordinator, Programs and PartnershipsLocation: Ottawa, Ontario (Hybrid Work Arrangement)Position Type: Full-Time, PermanentReports To: Manager, Programs and PartnershipsExisting Role: YesSupervisory: NoAbout the Rideau Hall Foundation The Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation. By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.&nbsp;For more information about the RHF, please visit: <a href="https://www.rhf-frh.ca/" target="_blank">https://www.rhf-frh.ca/</a>About the Role We are seeking a collaborative and organized professional to join our team as the Coordinator, Programs and Partnerships. In this key role, you will support the coordination of initiatives across multiple portfolios and thematic areas, with a focus on the Forum for Young Canadians program. Your contributions will strengthen the RHF’s programmatic work, enhance national impact, and foster a culture of teamwork and collaboration across the organization.Key Responsibilities&nbsp; • Coordinate, implement and track activities that are required for the smooth running of multipleinitiatives.&nbsp; • Support work planning and implementation while maintaining effective communication withstakeholders by sharing relevant information, materials and opportunities shared by RHF.&nbsp; • Support program delivery and/or grant making infrastructure including development of plansand communication materials in collaboration with relevant RHF departments.&nbsp; • Coordinate logistics for in-person and virtual events, including travel arrangements,communications, and post-event follow-up in collaboration with partners.&nbsp; • Organize RHF information booths at events and ensure materials are updated and availableacross both print and digital media.&nbsp; • Collaborate with RHF staff to ensure timely distribution of materials, meeting minutes, andreports to managers, team members, and relevant stakeholders.&nbsp; • Coordinate the development of community engagement tools to support stakeholder outreachand collaboration efforts.Qualifications &amp; Experience&nbsp; • A relevant diploma or a combination of relevant training, education and experience.&nbsp; • 2 years of experience with youth programs, civic engagement, or government-related initiatives.&nbsp; • Demonstrated experience in program administration, project and event management.&nbsp; • Related work experience in the non-profit or charitable sector an asset.&nbsp; • Experience with and/or knowledge of Indigenous cultures, languages and histories within Canada an asset.Core Competencies &amp; Skills&nbsp; • Excellent office administration and organization skills.&nbsp; • Excellent event management skills.&nbsp; • Very strong interpersonal skills with the ability to navigate multiple team priorities.&nbsp; • Display flexibility and resourcefulness when dealing with competing work priorities.&nbsp; • Strong competency with Microsoft applications including Word, Excel, Power Point and Outlook.&nbsp; • Strong written and verbal communication skills; ability to work effectively in both official languages an asset.Compensation &amp; Benefits&nbsp; • Competitive Salary: Hiring range of $56,500 - $61,000 depending on experience and qualifications. • Comprehensive Benefits: Day-one access to extended health and dental coverage to support you and your family’s well-being. • RSP Matching: Immediate enrollment in our employer-matched Retirement Saving Program. • Employee Assistance Program: 24/7 confidential support via TELUS Health for you and your family. • Generous Vacation: Start with 15 vacation days per year, accruing from day one. Earn an extra 5 days every 3 years, up to a maximum of 30 days annually.Application Process&nbsp; • Apply through the <a href="https://rhffrh.bamboohr.com/careers/42?source=aWQ9MTQ%3D" target="_blank">Rideau Hall Foundation's career portal</a> by August 24, 2025. Candidates must successfully pass all required security clearances.&nbsp;The Rideau Hall Foundation is an equal opportunity employer. We strongly encourage applications from all qualified candidates, including those who are Indigenous, Black, racialized, LGBTQ2S+, women, persons with disabilities, members of visible minorities and other equity-seeking groups. We seek to build a workforce that reflects the communities we serve.&nbsp;The Rideau Hall Foundation will provide accommodations upon request during the recruitment, selection and assessment process for candidates with a disability. We thank all candidates for their interest; however, only those selected for an interview will be contacted.---------------------------------------------------------------------------------Titre du poste: Coordonnateur.trice des programmes et des partenariatsLieu : Otawa, Ontario (possibilité de travail en mode hybride)Type de poste:&nbsp; Temps plein, permanentSupérieur.e immédiat.e: Gestionnaire des programmes et des partenariatsNouveau poste: OuiSupervision: NonÀ propos de la Fondation Rideau Hall La Fondation Rideau Hall (FRH) est un organisme caritatif indépendant et apolitique qui a pour but d’optimiser l’influence du Bureau du gouverneur général à titre d’institution clé de la démocratie canadienne et de mieux servir les Canadiens et Canadiennes par l’intermédiaire d’initiatives axées sur l’apprentissage, le leadership, le don et l’innovation. En nouant des partenariats dans tous les secteurs, la FRH célèbre l’excellence, crée des opportunités et relie les communautés, le tout dans le but commun de bâtir un Canada meilleur.Pour en savoir davantage sur la FRH, veuillez visiter : <a href="https://rhf-frh.ca/fr/" target="_blank">https://rhf-frh.ca/fr/</a>.Rôle&nbsp;Nous recherchons une personne organisée, dotée d’un bon esprit de collaboration et professionnelle pour se joindre à notre équipe en tant que coordonnateur.trice des programmes et des partenariats. Dans ce rôle essentiel, vous soutiendrez la coordination des initiatives pour une variété de portefeuilles et de thèmes, avec une attention particulière au programme du Forum pour jeunes Canadiens. Votre contribution devra renforcer les programmes de la FRH, augmenter leur portée à l’échelle nationale et favoriser une culture de travail d’équipe et de collaboration dans l’ensemble de l’organisation.Principales responsabilités&nbsp; • Coordonner, mettre en Åuvre et assurer le suivi des activités nécessaires au bon déroulement de plusieurs initiatives.&nbsp; • Contribuer à la planification du travail et à sa réalisation en entretenant une communication efficace avec les parties par l’envoi d’information, de documentation et d’offres pertinentes.&nbsp; • Soutenir la mise en Åuvre des programmes et l’infrastructure d’octroi de subventions, y compris l’élaboration de plans et de la documentation en collaboration avec les équipes concernées de la FRH. • Coordonner la logistique des événements en personne et en ligne, y compris les modalités de transport, les communications et le suivi après événement, en collaboration avec les partenaires. • Préparer les kiosques d’information de la FRH pour les événements et s’assurer que la documentation est mise à jour et accessible en versions papier et numérique. • Collaborer avec le personnel de la FRH pour s’assurer de la transmission en temps opportun de la documentation, des comptes-rendus de réunion et des rapports aux gestionnaires, aux membres de l’équipe et aux parties prenantes concernées. • Coordonner la conception d’outils d’engagement communautaire pour promouvoir l’implication des parties prenantes et des partenaires.Qualifications et expérience&nbsp; • Diplôme pertinent ou une combinaison de formations, d’études et d’expérience pertinentes.&nbsp; • Au moins deux ans d’expérience au service de programmes destinés à la jeunesse, d’initiatives gouvernementales ou en engagement citoyen.&nbsp; • Expérience confirmée en administration des programmes et en gestion de projets et d’événements.&nbsp; • Expérience de travail associée au secteur sans but lucratif ou caritatif (un atout).&nbsp; • Expérience ou connaissances associées aux cultures, aux langues et aux histoires autochtones au Canada (un atout).Aptitudes et compétences essentielles&nbsp; • Maîtrise de l’administration de bureau et grandes compétences organisationnelles.&nbsp; • Maîtrise des compétences en gestion des événements.&nbsp; • Excellent entregent accompagné de l’aptitude à jongler avec plusieurs priorités d’équipe.&nbsp; • Souplesse et débrouillardise dans la gestion des priorités de travail concurrentes.&nbsp; • Maîtrise de la suite Microsoft, dont Word, Excel, PowerPoint et Outlook.&nbsp; • Maîtrise des compétences écrites et orales; capacité à travailler efficacement dans les deux langues officielles (un atout).Rémunération et avantages sociaux&nbsp; • Salaire concurrentiel: Fourchette de 56 500 $ à 61 000 $ selon l’expérience et les compétences. • Large gamme d’avantages sociaux: Accès dès le premier jour à une couverture étendue d’assurance-maladie et d’assurance dentaire pour soi et sa famille. • Régime d’épargne-retraite à cotisations partagées: Inscription immédiate à notre régime d’épargne-retraite avec cotisations correspondantes de l’employeur. • Programme d’aide aux employés: Soutien confidentiel en tout temps via TELUS Santé, pour soi et sa famille. • Congé annuel généreux: Offre de 15 jours de congés annuels accumulés dès l’entrée en poste, puis 5 jours supplémentaires tous les 3 ans jusqu’à un maximum de 30 jours par an.Pour postuler&nbsp; • Postulez via <a href="https://rhffrh.bamboohr.com/careers/42?source=aWQ9MTQ%3D" target="_blank">le portail des emplois de la Fondation Rideau Hall </a>avant le 24 août 2025. Les candidat.e.s doivent obtenir toutes les autorisations de sécurité requises.&nbsp;La Fondation Rideau Hall est un employeur qui souscrit au principe d’égalité des chances. Nous encourageons fortement toute personne qualifiée à postuler, y compris les personnes autochtones, noires et racialisées, les membres de la communauté LGBTQ2S+, les femmes, les personnes en situation de handicap, les personnes faisant partie d’une minorité visible et les membres d’autres groupes en quête d’équité. Nous cherchons à bâtir une équipe qui reflète les communautés que nous servons.&nbsp;Des mesures d’adaptation seront offertes aux personnes en situation de handicap qui en font la demande, à toutes les étapes du processus de recrutement, de sélection ou d’évaluation.&nbsp;Nous vous remercions de votre intérêt; toutefois, seules les personnes retenues pour une entrevue seront contactées.

Rideau Hall Foundation

Coordinator, Programs and Partnerships | Coordonnateur.trice des programmes et des partenariats

Description: Arts &amp; Cultural volunteers help run creative sessions such as visual arts, music, drama, and cultural projects that encourage self-expression and creative skill-building. Volunteers assist participants and staff in preparation, facilitation, and presentation of artistic work.Location &amp; Schedule:<ul><li>Program dates and days vary (Mon–Sun depending on session)</li><li>Commitment: Flexible shifts based on program schedule</li></ul>Duties:<ul><li>Prepare materials and support participants during art, music, or drama activities.</li><li>Demonstrate techniques, assist with projects, and encourage experimentation.</li><li>Help display or present participant work in showcases or informal exhibitions.</li><li>Maintain clean creative spaces and manage supplies responsibly.</li></ul>Education / Skills:<ul><li>High school student (Grade 9–12) or older with interest or experience in arts/culture.</li><li>Creative, patient, and encouraging with the ability to support varied skill levels.</li></ul>

BGC London (Formally Boys & Girls Club of London)

Arts & Cultural Activities Volunteer

Description: Administrative volunteers provide essential office support that keeps programs running efficiently. This behind-the-scenes role helps with data, communications, and organization so program staff can focus on direct service to youth.Location &amp; Schedule:<ul><li>Dates: Aug 2025 -June 2026</li><li>Days: Monday–Friday, Times: 9:00 AM – 5:00 PM</li><li>Commitment: Daytime shifts, flexible hours</li></ul>Duties:<ul><li>Perform data entry, filing, and document organization.</li><li>Support communications: prepare newsletters, update outreach lists, and assist with basic social posts.</li><li>Manage supplies and maintain a tidy office environment.</li><li>Assist staff with light administrative tasks and follow-up.</li></ul>Education / Skills:<ul><li>High school student (Grade 11–12) or older.</li><li>Basic computer skills (MS Office, email).</li><li>Organized, detail-oriented, and able to follow instructions.</li></ul>

Administrative & Support Volunteer

The World Life Education Centre is an innovative high school that has recently relocated to Oakville (Bristol Circle). With a new vision and a growing student community, we are expanding our reach into a new market and are seeking enthusiastic volunteers to support our team.Responsibilities include:Conducting lead research to identify opportunities and community connectionsSupporting social media content creation and schedulingAssisting with administrative emails and internal communicationsSupporting Department marketing efforts by working alongside our Events Manager, Learning &amp; Development Manager, PR Manager, and Tutorial LeadContributing to multiple deadlines while providing consistent support through January 2026Time Commitment:Mondays (9:30 AM – 4:00 PM) – mandatoryTwo additional days per week (11:00 – 4:00 PM)Event daysConsistent weekly commitment required until JanuaryQualifications &amp; Skills:Strong communication and writing skillsFamiliarity with social media platforms (Instagram, Facebook, LinkedIn, TikTok)Comfortable managing multiple tasks and adapting to changing deadlinesInterest in marketing, education, events, and nonprofit communicationsOrganized, reliable, and eager to learnWhat We Offer:Hands-on experience in research, communications, and event and education marketingDirect mentorship from managers across multiple departmentsA dedicated workspace at our Oakville location (Bristol Circle)Exposure to a series of workshops and eventsReference letter upon successful completion of your volunteer termA gift in kind upon annual enrollment per high school student📍 Location: Oakville, ON – Bristol Circle 📅 Term: Immediately through January 2026 📧 How to Apply: Please send your resume and a short statement of interest to <a href="mailto:admin@worldlifeedu.ca" target="_blank">admin@worldlifeedu.ca</a> with the subject line Volunteer Application – Research &amp; Marketing Support.

World Life Institute

Research, Social Media, Communications & Marketing

Our high school is seeking a dedicated and organized Volunteer Administrative Assistant to support our daily operations and leadership team. This is a great opportunity for someone looking to gain hands-on experience in education administration while making a meaningful impact in our school community.Role Highlights:Assist in scheduling classes and maintaining school calendarsSupport the CEO with daily administrative tasks and meeting coordinationCommunicate with teachers, staff, and parents to ensure smooth operations if neededPrepare basic reports, correspondence, and documents as neededProvide general office support to help keep the school running efficientlyWhat we’re looking for:Strong organizational and multitasking skillsComfort with scheduling and calendar managementClear and professional communication (written and verbal)Ability to work independently and as part of a teamFamiliarity with MS Office or Google Workspace is an assetTime Commitment: 🕙 Monday to Friday, 10:00 AM – 2:00 PM (consistent weekly support until January 2026)Why Volunteer With Us? You’ll gain valuable experience in education and administration, work closely with school leadership, and be part of a passionate and supportive team helping students succeed in a new community.📍 Location: Oakville 📅 Start Date: Immediate👉 To apply, please send your resume and a short note about your interest and availability.

Administrative Assistant

Job SummaryThe Administrative Assistant, Operations will assist in the day-to-day operations of the Canadian Psychological Association, performing an array of administrative duties including secretarial and receptionist duties. Additional responsibilities include taking minutes during meetings, and scheduling boardrooms and meetings for specific departmental heads. Other duties, relevant to the position, shall be assigned as required.Job DutiesOperations Role:<ul><li>Tracks meeting room bookings for conflicts, books meeting rooms for staff (as required), and ensures that all meetings’ rooms are cleaned after meetings.&nbsp;Provides assistance and troubleshooting for meeting room technology (e.g. Owls, television)</li><li>Liaises with Property Manager as necessary regarding issues related to the office space</li><li>Liaises and coordinates with vendors, preparing incoming vendor invoices for approval and processing</li><li>Oversees the CPA’s softphone system, updating extensions, assisting staff with technical issues, and liaises with service provider as necessary</li><li>Manage and maintain office supplies, printer and equipment</li><li>Oversees the storage areas and kitchen, maintains cleanliness of spaces, and orders supplies</li><li>Maintains and updates internal CPA documents and maintains, archives, and manages electronic documents and versions within the operations folder&nbsp;</li></ul>Publications Support<ul><li>Maintains the journal publication library, records new journal issues and ensures they are sent to Archives Canada regularly</li><li>Manages requests for all CPA Publication orders </li><li>Maintain list of CPA Publications for sale and tracking stock. </li><li>Coordinates with the Webmaster to ensure the publications order pages are kept up to date</li></ul>Administration Support<ul><li>Provide administrative support in day-to-day operations of the association</li><li>Courteously receive and screen all in-bound calls, emails, and visitors; as appropriate, directs each to the appropriate individual / department </li><li>Oversees the CPA’s translation process – receives from staff, sends to translator, returns translation, tracks cost centre, and reconciles invoicing</li><li>Provides additional support to staff during Membership Renewal and Convention Planning </li><li>Create and maintain the CPA’s Mach forms and collate information from forms as requested</li><li>Maintain a professional image and demeanor with all employees, management, executives, government officials, and visitors at all times </li><li>Other duties, relevant to the position, shall be assigned as required&nbsp;</li></ul>RequirementsThis role is 3 days per week, located in Ottawa, that is open to an individual with the following qualifications and skills:<ul><li>3 to 5 years of proven experience in an Administrative Assistant capacity</li><li>Bilingualism in Canada’s two national languages an asset</li><li>Highly proficient in the use of current office equipment and tools including the Microsoft Suite</li><li>High level of attention to accuracy, professionalism in presentation of materials and on-time completion of tasks and responsibilities</li><li>Strong organizational skills with the ability to handle numerous tasks concurrently with minimal supervision</li><li>Ability to communicate effectively, both verbal and written. Excellent writing skills, including proper spelling, grammar, and punctuation</li><li>Exceptional interpersonal skills and superior telephone manners</li><li>Confident, professional attitude and presentation with the ability to portray a positive image of the association</li></ul>_______________________________Description de travailL’adjoint administratif ou l’adjointe administrative, opérations, participera aux activités quotidiennes de la Société canadienne de psychologie, en s’acquittant d’un éventail de fonctions administratives, y compris des fonctions de secrétaire et de réceptionniste. Parmi les autres responsabilités du poste figurent la rédaction des procès-verbaux lors des réunions, la réservation des salles de réunion et l’organisation des réunions pour certains chefs de service. D’autres tâches, en rapport avec le poste, seront attribuées selon les besoins.Fonctions du posteOpérations&nbsp;:<ul><li>Suivre les réservations des salles de réunion afin d’éviter les conflits d’horaire, réserver les salles de réunion pour le personnel (selon les besoins) et veiller à ce que toutes les salles de réunion soient nettoyées après les réunions. Fournir de l’aide et du dépannage relativement à l’équipement technologique des salles de réunion (p.&nbsp;ex., Owl, télévision).</li><li>Assurer la liaison avec le gestionnaire immobilier si nécessaire pour tout ce qui concerne les espaces de bureaux.</li><li>Assurer la liaison et la coordination avec les fournisseurs, préparer les factures entrantes des fournisseurs aux fins d’approbation et de traitement.</li><li>Superviser le système de téléphonie logicielle de la SCP, mettre à jour les numéros de poste, aider le personnel à résoudre les problèmes techniques et assurer la liaison avec le fournisseur de services si nécessaire.</li><li>Gérer et maintenir les fournitures de bureau, les imprimantes et l’équipement.</li><li>S’occuper des aires d’entreposage et de la cuisine, veiller à la propreté des espaces et commander les fournitures.</li><li>Tenir et mettre à jour les documents internes de la SCP et tenir, archiver et gérer les documents électroniques et leurs versions dans le dossier des opérations.&nbsp;</li></ul>Soutien aux publications<ul><li>Tenir la bibliothèque des revues publiées, enregistrer les nouveaux numéros de revues et veiller à ce qu’ils soient envoyés régulièrement à Archives Canada.</li><li>Gérer toutes les commandes de publications de la SCP. </li><li>Tenir à jour la liste des publications de la SCP à vendre et suivre les stocks. </li><li>Travailler en collaboration avec le webmestre pour s’assurer que les pages de commande de publications sont mises à jour.</li></ul>Soutien administratif<ul><li>Fournir un soutien administratif dans le cadre des activités quotidiennes de l’association.</li><li>Recevoir et filtrer avec courtoisie tous les appels entrants, les courriels et les visiteurs; selon le cas, les diriger vers la personne ou le service approprié. </li><li>Superviser le processus de traduction de la SCP – recevoir les demandes de traduction du personnel, envoyer les demandes au traducteur ou à la traductrice, renvoyer la traduction, suivre le centre de coûts et effectuer le rapprochement des factures.</li><li>Fournir un soutien supplémentaire au personnel pendant la période de renouvellement de l’adhésion et la planification du congrès. </li><li>Créer à l’aide de l’application Machform les formulaires de la SCP et tenir ceux-ci à jour, et rassembler les informations contenues dans les formulaires comme demandé.</li><li>Maintenir en tout temps une image et un comportement professionnels auprès de tous les employés, gestionnaires, dirigeants, représentants du gouvernement et visiteurs. </li><li>D’autres tâches, en rapport avec le poste, seront attribuées selon les besoins.&nbsp;</li></ul>ExigencesCe poste est à temps partiel (trois jours par semaine) et basé à Ottawa. Il est ouvert à toute personne possédant les qualifications et compétences suivantes&nbsp;:<ul><li>De trois à cinq ans d’expérience confirmée en tant qu’adjoint administratif ou adjointe administrative.</li><li>La maîtrise des deux langues nationales du Canada est un atout.</li><li>Maîtrise parfaite des équipements et outils bureautiques courants, notamment la suite Microsoft.</li><li>Grand souci de la précision, professionnalisme lors de la présentation des documents et accomplissement des tâches et des fonctions dans les délais impartis.</li><li>Solides compétences organisationnelles et capacité à gérer simultanément plusieurs tâches avec un minimum de supervision.</li><li>Capacité à communiquer efficacement, à la fois verbalement et par écrit. Excellentes compétences en rédaction, notamment en ce qui concerne l’orthographe, la grammaire et la ponctuation.</li><li>Aptitudes relationnelles exceptionnelles et excellentes manières au téléphone.</li><li>Attitude et comportement professionnels et assurés, et capacité à montrer une image positive de l’association.</li></ul>

Canadian Psychological Association

ADMINISTRATIVE ASSISTANT OPERATIONS / ADJOINT ADMINISTRATIF OU ADJOINTE ADMINISTRATIVE, OPÉRATIONS

Job Title: Clinic Receptionist Starting Salary: $46,131.15 annually, prorated per FTE FTE Status and Hours: 0.4 FTE – 15 hours per week Duration: 1 year with possibility of extension Reports to: Clinic Manager Location: On-site (2 clinic locations) Bargaining Unit: OPSEU Local 5115 Planned Parenthood Toronto (PPT) is a fully accredited community health centre that provides primary health care services to youth 13 to 29 years, as well as health promotion programming, education, training and research to improve the health and well-being of Toronto’s diverse communities.&nbsp;&nbsp; We are currently seeking a part-time, 0.4 FTE Clinic Receptionist (15 hours per week) for a 1-year contract with the possibility of extension. This position will&nbsp;primarily support the clinic operations at our North York Satellite location (940 Shepard Ave. West) as well as have some shifts at our downtown location (36B Prince Arthur Ave).&nbsp; POSITION OVERVIEW The Clinic Receptionist is responsible for providing initial and ongoing contact to clients accessing primary health care, including sexual &amp; reproductive health care. The Clinic Receptionist is responsible for administrative duties related to clinic reception. The Clinic Receptionist provides clerical, administrative support and reception functions while maintaining a respectful and harmonious environment for clients and co-workers. The Clinic Receptionist operates using an anti-racist, 2SLGBTQIA+ and trauma-informed lens ensuring a welcoming environment for all who access virtual reception services or visit the front desk at PPT. They take extra care to ensure the reception space is comfortable and welcoming. SPECIFIC RESPONSIBILITIES and REQUIREMENTS Receptionist Duties: <ul> <li>Ensure the clinic reflects an anti-racist, 2SLGBTQIA+, trauma-informed, safe, welcoming environment ensuring client confidentiality and privacy is upheld</li> <li>Screen visitors and clients in accordance with current infection prevention and control measures</li> <li>Receive, screen, and transfer phone calls</li> <li>Provide in-person and telephone reception and information to clients, the general public and other visitors</li> <li>Schedule, change, cancel appointments in Electronic Medical Records (EMR) system, including monitoring the reception inbox</li> <li>Create and update client information in EMR, ensuring charts are up to date electronically, including data entry and document scanning, at each client encounter</li> <li>Call and/or send email reminders to notify clients of upcoming appointments</li> <li>Send registration documents, forms to complete, surveys and other information to clients, as needed</li> <li>Monitor and respond to appropriate client emails sent to general Clinic inbox</li> <li>Support the sale of contraceptive supplies and medications according to agency policy and in compliance with regulatory dispensing requirements</li> <li>Daily monitoring and counting inventory of medications and contraceptives, notifying the Clinic Manager when stock is low</li> <li>Opening and closing of Point of Sale (POS) system and balancing cash out</li> <li>Track and reconcile, on a monthly basis, TTC fare distributed at reception</li> <li>Sort and distribute daily incoming mail and deliveries to the appropriate staff member; ensure that out-going mail is posted on a daily basis, and assist with courier pickups as needed</li> <li>Conduct general clerical tasks, including word processing, photocopying, faxing, data entry, etc. as assigned or directed by the Clinic Manager</li> <li>Provide general secretarial support and administrative assistance for the Health Services team</li> <li>Maintain condom supply as necessary in waiting room and client washrooms</li> <li>Participate in chart audits</li> <li>Perform additional responsibilities while clinic administrative colleagues are absent to ensure essential services are maintained as directed by the Clinic Manager</li> <li>Coordinate the pick-up and drop-off of lab specimens, ensuring timely transport and proper handling in accordance with clinic protocols.</li> </ul> Physical Requirements: <ul> <li>Must be able to work some evenings and Saturdays as required</li> <li>Frequent stair climbing, with ability to lift up to 30lbs., shelving and inventory of supplies, at times being lifted above your head</li> <li>Ability to wear Personal Protective Equipment (surgical mask) in shared/open spaces and adhere to COVID-19 infection prevention principles</li> </ul> Other Responsibilities: <ul> <li>Act in accordance with PPT’s Vision, Mission, Equity Vision, Values and Principles, and Policies and Procedures</li> <li>Work in alignment with the agency’s strategic plan</li> <li>Demonstrate openness and responsiveness to emerging client and community needs as identified by the agency.</li> <li>As it relates to your position fulfill responsibilities outlined by the agency’s funders</li> <li>Attend the agency’s Annual General Meeting</li> <li>Participate at staff and team meetings and other activities/meetings related to the agency, as requested</li> <li>Work in support of the agency’s commitment to be at the forefront in the utilization of technology to offer innovative programming and services</li> <li>Participate in the orientation and training of new staff as requested by the Clinic Manager or delegate</li> <li>Actively participates in agency’s accreditation process as directed by the Executive Director</li> <li>Actively participate in quality improvement activities and support a culture of quality improvement throughout the organization</li> <li>Contribute to a culture of philanthropy at the agency that may include participating in fundraising initiatives and/or acting as ambassadors for the agency</li> <li>Other duties related to the role or based on agency need, as required</li> <li>Identify and communicate issues and potential problems to the team and Clinic Manager</li> </ul> <h2>How to Apply</h2>Please email letter of interest and resume to <a href="mailto:jobs@ppt.on.ca" target="_blank">jobs@ppt.on.ca</a> with subject line “Clinic Receptionist PT 0825” by Aug 29, 2025&nbsp; PPT is pro-vaccination and requires all new hires to PPT to provide proof of full vaccination against COVID-19 within 8 weeks of their hire.&nbsp; PPT is committed to equity, diversity, and inclusion and to building an organization that reflects the communities we serve. We encourage applications from members of Black, Indigenous, and racialized communities; Two-Spirit, non-binary, trans, lesbian, gay, bisexual and queer people; disabled people; youth; and members of other equity seeking groups.&nbsp; We thank all applicants for their interest. Only those selected for an interview will be contacted. No phone calls please.&nbsp; PPT welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates selected for an interview and for all aspects for the selection process. If an applicant or a successful candidate requests an accommodation, we will discuss their needs with them and make adjustments to support them. We regret to inform that PPT is not a wheelchair accessible space.&nbsp;&nbsp; Please note that as a condition of employment, the successful applicant must complete a Criminal Record Check.&nbsp; The bargaining unit for this role is OPSEU Local 5115.&nbsp;

Planned Parenthood Toronto

Clinic Receptionist

Program Assistant&nbsp; Extend-A-Family Waterloo Region (EAFWR)Do you have a passion for people, relationships, inclusion and belonging? Do you want to work towards a community that welcomes and accepts everyone?&nbsp;So do we!Extend-A-Family Waterloo Region (EAFWR) was founded on the values of working with people with disabilities to grow their social relationships and be seen and valued as full contributing citizens in our community.&nbsp;By offering supports and services tailored to your dreams&nbsp;and goals,&nbsp;Extend-A-Family Waterloo Region puts you first.If this sounds exciting to you, come join our dynamic team to help bring these values to life in our community.Role:We are looking for two (2) Program Assistants to support our teams. This position is new within the organization and as such, will be a great growth and development opportunity within both teams!<ol><li>As a key member of the Children’s team, the Program Assistant for this team will ensure the smooth processing of the team’s Independent Service Provision (ISP) invoices and purchase requests on behalf of families and individuals supported. They will work primarily with the Children’s Team to ensure prompt reimbursement for eligible expenses and help develop the role as time goes on to support other administrative tasks within the team.&nbsp; This position is a great opportunity for someone who has a love of problem-solving, appreciates the sight of a stack of papers getting smaller, and seeks ways to empower others. </li><li>The Program Assistant&nbsp;within the Residential Services team will ensure smooth communication and administrative processes to support FamilyHome and Supported Independent Living programs. Communicating directly with team members, direct support staff, and occasionally people supported, the Program Assistant - Residential Services will help navigate the systems and requirements that maintain safe living arrangements for people with developmental disabilities. The Program Assistant role will be a great fit for someone who is dedicated, dependable, detail-oriented, and guided by compassion, care and responsibility.</li></ol>Qualifications:&nbsp;<ul><li>Related post-secondary certification and/or 1-2 years’ experience related to administration, data entry, and customer service</li><li>Finance and bookkeeping experience is an asset</li><li>Specific experience with Developmental Services Sector funding types is preferred (Specialized Services At Home (SSAH), Respite, Enhanced Respite/Medically Fragile, Technologically Dependent (MFTD))</li><li>Strong working knowledge of computer applications (i.e. Microsoft Office, Adobe and/ PDF building software, Excel, email and database services, video calling, etc.) For example: </li><li>Receive, track, file and convert incoming documents into a standardized file format</li><li>Identify missing information in required documents and follow up with appropriate parties as needed</li><li>Excellent organizational and time management skills (i.e. navigating deadlines and being able to multi-task based on time sensitivity and needs of the Child Team)</li><li>Exceptional attention to detail for following processes, file tracking, purchase management, expense reconciliation, etc. </li><li>Self-starter and willing to take initiative and responsibility for ensuring team members are supported with administrative tasks in a timely manner, meeting deadlines and Quality Assurance Measures requirements</li><li>Proven ability to show strong oral and written communication skills</li><li>Demonstrated experience handling confidential/sensitive information </li><li>Ability to meet deadlines while maintaining exceptional attention to detail for following processes, file tracking, purchase management, expense reconciliation, etc.&nbsp;</li></ul>Core Competencies:Display&nbsp;Evolving&nbsp;level competency which is defined as&nbsp;“intentional growth of oneself and valuing other’s perspectives. They exhibit the competency consistently in more than one context and promote positive opportunities for change beyond themselves.”&nbsp;Competencies required in this role:<ul><li>Building relationships</li><li>Creative Problem Solving</li><li>Championing Change and Innovation</li><li>Resilience</li><li>Valuing Equity, Diversity, Inclusion, and Belonging</li></ul>The requirements listed are guidelines. Candidates do not have to satisfy every requirement or meet every qualification to be considered.&nbsp;&nbsp;Applicants with lived experiences with mental health, disability, or who identify as BIPOC, 2SLGBTQ+ are encouraged to apply, and to seek accommodations as required to support their candidacy.Hours and Pay:<ul><li>37.5 hours per week</li><li>Hybrid roles – Requires minimum of 2 days in office (91 Moore Ave, Kitchener) per week</li><li>Band 5, starting rate: Between $24.14 - $25.60 per hour based on skills and experience</li><li>Enrollment in EAFWR base benefit package after 3 months of regular employment</li></ul>Responsibilities and Functions:Child Team:<ol><li>Reporting to&nbsp;the Program Manager the Program Assistant for the Child Team will:&nbsp;</li></ol>Provide administrative support on behalf of families and individuals served:<ul><li>Receive reimbursement information from families and individuals served</li><li>Verify required information, and format submissions for processing by finance team</li><li>Identify missing information on submissions and referring to specific team members for detailed follow-up</li><li>Remain up to date on changing guidelines and funder expectations</li><li>Maintain strict confidentiality for service users</li></ul>Provide purchasing support for the Child Team:<ul><li>Promptly process requests for purchases as requested by team staff</li><li>Credit Card expense reconciliation</li></ul>Provide Support to EAFWR&nbsp;administration:<ul><li>Maintain&nbsp;awareness of and adherence to relevant&nbsp;guidelines,&nbsp;policies and procedures</li><li>Promote the&nbsp;growth of an organizational culture that is both inclusive and anti-oppressive</li><li>Participate&nbsp;in training and staff development as requested/required</li><li>Provide documents or reports as requested by the team</li><li>Assist with administrative tasks as determined by the Child team</li><li>Act as short-term backup coverage as needed&nbsp;</li></ul>Residential Services Team: Reporting to the Residential Services Program Manager, the Program Assistant for the Residential Services team will:Provide Administrative Support to Residential Services team:<ul><li>Plan, track, and execute program-wide mailouts including newsletters, notices, and other communications.</li><li>File and upload documents to the organization’s software/database system, or place in physical file, in an accurate and timely manner</li><li>Assist with data entry, records management, and maintenance of documentation in accordance with confidentiality standards and Quality Assurance Measures </li><li>Tracking of various program requirements on a monthly and yearly basis, providing reminders to staff for completion</li><li>Coordinate with the finance department on various finance-related tasks such as invoice processing, expense tracking, updated banking information and credit card reconciliation support</li><li>Assist in the organization and coordination of meetings, training sessions, and community events</li><li>Prepare reports, presentations, and program materials, as requested.</li><li>Assist with purchases and tracking related to Passport funding, ensuring compliance with all government guidelines and reporting requirements</li></ul>Communication with External Stakeholders and Supports:<ul><li>Monitor and help resolve timecard discrepancies or payroll-related issues pertaining to Residential Services staff (Direct Support People, Respite Providers, FamilyHome Providers, etc)</li><li>Converse with external professionals including medical and legal professionals.</li><li>Coordinate communication and documentation with external agencies, including the Ontario Public Guardian and Trustee (OPGT) office.</li><li>Create and maintain positive relationships with external agencies and partners.</li></ul>EAFWR Policies and Procedures:<ul><li>Maintain awareness of and adherence to relevant guidelines, policies and procedures</li><li>Promote the growth of an organizational culture that is both inclusive and anti-oppressive</li><li>Participate in training and staff development as requested/required</li><li>Provide documents relevant to the position as requested by EAFWR</li><li>Perform other general administrative tasks, as assigned</li></ul>To apply for this position, please follow the application process on ADP Workforce Now. A resume is required, as well as a cover letter outlining your interest in this position.&nbsp;Please note that applications for the Residential Services position will not be reviewed until September 2025.&nbsp;Extend-A-Family is an equal opportunities employer. We are committed to ensuring that people with disabilities have the same opportunity of access to employment.

Extend-A-Family Waterloo Region

Program Assistant

Job Type: Part Time (15 hrs/week) Location: 70% remote, 30% on site program locations/events Shift and Schedule: Generally Monday to Friday, evenings and weekends as needed (events, training) Job Description: Since 2009, the Fit Active Beautiful Foundation has been inspiring youth girls in high priority communities of Hamilton to dream big, live big and realize “they can!”. We are seeking someone who is known for keeping projects on track through exceptional organization, possesses strong communication skills, and a team-first mindset.&nbsp; As the Program Coordinator&nbsp; you will be responsible for Assisting the Executive Director (ED) with the planning, delivery and evaluation of the FAB 5k Challenge Program that is delivered every spring in multiple locations across Hamilton. This is a remote position with some evening &amp; weekend in person requirements. Qualifications and Requirements<ul><li>Diploma or degree; or relevant work experience</li><li>Available to work evenings and weekends as needed</li><li>1-2 years of relevant work experience</li><li>Excellent verbal and written communication skills</li><li>Strong organizational, interpersonal/relationship building skills</li><li>Proficient in Microsoft and Google Suites (Word, Excel/Google Sheets, PowerPoint, email)</li><li>Able to work independently</li><li>Multitasking and adaptability</li><li>Ideal for individuals who are detail oriented, proactive and have a passion for facilitating meaningful programs</li></ul>Responsibilities<ul><li>Assist the ED with the planning, delivery and evaluation of the FAB 5K Challenge Program (locations, events, recruitment, communication, evaluation)</li><li>Support the ED with Coach recruitment, onboarding, training and ongoing support</li><li>Manage and steward relationships with coaches, parents &amp; guardians</li><li>Assist the ED with creating a program summary for the board of directors including key stats, results against targets and areas of opportunity for program enhancements</li><li>Support the ED and/or the board of directors with any ad hoc requests related to program. </li><li>This position reports directly to the Executive Director</li></ul>If you are looking for an opportunity to make a positive impact in the lives of youth girls through coordinating an inspiring program, we would love to hear from you.

Fit Active Beautiful Foundation

Program Coordinator

RootsCS seeks a highly experienced Data Management Consultant for a focused engagement to establish a comprehensive data management and monitoring &amp; evaluation infrastructure for RootsCS. This strategic consultant will design, implement, and operationalize foundational data systems that support evidence-based decision-making, program effectiveness, measurement, and strategic organizational growth. &nbsp;

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