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SUMMARYChristian Counselling Services (CCS) is seeking an Administrative Assistant who is&nbsp;passionate about community based mental health services, relates easily to our clients and staff and is also excellent at juggling a wide variety of administrative functions. The Administrative Assistant&nbsp;is an integral member of our team, responsible for providing exceptional service to agency clients, clinical staff, and management.DESCRIPTIONPosition: Administrative AssistantReports to: Business ManagerEmployment Term: Permanent Part-time (8 hours per week plus holiday coverage throughout the year)Compensation: $25-$30 per hourLocation: Toronto, ONMode: On-site (potential for some hybrid depending on agency needs)Start Date: As soon as possibleWho We Are:Christian Counselling Services (CCS) is a community-based mental health agency whose mission is to provide compassionate and caring psychotherapy honouring the whole person, regardless of the client’s ability to pay from their own resources. Our clients represent a cross-section of our society in terms of socio-economic status, cultural background, and religion. And our clinical staff is a community of professionals offering counselling and psychotherapy services addressing a wide range of mental health issues. CCS is rooted in the pastoral care tradition of the Christian church, and takes a client-centered approach to our clients’ needs and concerns by honouring “who they are” and meeting them “where they are.”Program and Role Description:We are looking for an exceptionally organized and reliable individual who can handle a variety of tasks with consistent speed and excellence, who is able to work both independently and collaboratively, and who is able to handle sensitive and confidential matters with diplomacy and discretion. They will be learning all facets of the Business Manager’s role so that they can offer year-round support in all areas and step in to provide more full-time coverage as needed during periods of absence.Key Duties and Responsibilities:Finance and Administration<ul><li>Become familiar with Owl Practice software for the purpose of supporting clients and staff with its use in keeping with established standards.</li><li>Receive client payments, issue receipts and handle related inquiries.</li><li>Submit benefits claims to providers using online platforms.</li><li>Prepare payroll twice monthly including entry in QuickBooks, payment via Telpay and sending of payroll details to staff.</li><li>Use&nbsp;QuickBooks to create journal entries, enter invoices, credit card charges and payments.</li><li>Monitor Accounts Receivable, prepare reports for staff&nbsp;and, in partnership with therapists,&nbsp;follow up on outstanding amounts.</li><li>Maintain general and donor databases and assist in the preparation of agency newsletters and communications.</li></ul>Client Services<ul><li>Welcome in-person clients and notify clinical staff of their arrival.</li><li>Respond to phone&nbsp;calls and emails promptly with a focus on customer service.</li><li>Receive client intake requests and distribute to therapists&nbsp;according to their needs.</li></ul>Knowledge, Skills, Abilities:<ul><li>A high level of computer literacy and proficiency particularly&nbsp;in the use of QuickBooks,&nbsp;Microsoft Excel, Microsoft Word and Google Sheets.</li><li>Excellent inter-personal&nbsp;skills including the&nbsp;ability to effectively communicate with people on the telephone or in-person who may present in emotional distress.</li><li>Familiarity with the language, spirituality and culture of Christianity.</li><li>Efficient, organized, detail-oriented, eager learner,&nbsp;self-motivated, adaptive.</li></ul>How to Apply:Please submit your CV and cover letter by October 3, 2025&nbsp;by email to:Alan Beattie, Business Manager, <a href="mailto:admin@christiancounsellingservices.com" target="_blank">admin@christiancounsellingservices.com</a>We appreciate all applicants’ interest; however, only those selected for an interview will be contacted. Thank you for your interest in CCS.Christian Counselling Service’s Commitment:CCS strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity and creating a healthy and rewarding environment in which all can flourish. In our goal to foster diversity on our team, we are seeking qualified candidates who share our commitment to equity, diversity and inclusion.&nbsp;In accordance with the Accessibility for Ontarians Act (AODA), CCS is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

Christian Counselling Services

Administrative Support

About the Community Foundation North OkanaganCommunity Foundation North Okanagan is dedicated to enhancing the quality of life in the communities of North Okanagan. Since 1975, our donors have created over 200 endowment funds and together we have distributed more than $16.6 million to charities. From arts and culture to the environment, health and recreation, education, and more, we exist to make meaningful and lasting improvements to communities in our region.Position Overview The Donor Relations &amp; Grants Coordinator is a key member of our small but mighty team, helping things run smoothly behind the scenes. Reporting to the Executive Director, this role supports both donor stewardship and grant administration, ensuring our donors feel appreciated and our grants make it into the hands of local charities making a difference.We’re looking for someone who’s detail-oriented, tech-savvy, and great with people. If you enjoy juggling a variety of tasks, building relationships, and improving systems, you’ll thrive in this role. Your work will directly support our mission to strengthen the North Okanagan through thoughtful giving and community leadership.1. Donor Stewardship &amp; Fund Development<ul><li>Provide exceptional stewardship to donors and fundholders to help them achieve their philanthropic goals</li><li>Process donations, issue receipts, prepare donor statements, and send thank-you letters</li><li>Maintain accurate donor records, fund listings, and donation reports in CommunitySuite (C-Suite) and Grant Lifecycle Manager (GLM)</li><li>Manage online giving platforms (e.g., CanadaHelps)</li><li>Prepare and distribute bi-annual donor fund updates and other donor communications in alignment with best practices</li><li>Support the Executive Director in cultivating and maintaining donor relationships</li><li>Assist with planned giving and corporate partnership strategies</li><li>Develop and implement fundraising and stewardship plans</li><li>Track and report undistributed granting dollars and support strategies for annual disbursement</li><li>Contribute to communications strategies to ensure donor engagement is prioritized</li></ul>2. Grant Administration &amp; Coordination<ul><li>Lead the planning, delivery, and evaluation of the Community Foundation’s grant programs</li><li>Manage grant cycles using the Community Foundation’s grants management system</li><li>Ensure accurate CRM data and integration across systems.</li><li>Liaise with applicants and grantees, providing materials, guidance, and follow-up</li><li>Support the Grants Committee by preparing summaries and reports</li><li>Analyze grant applications for eligibility and alignment with Community Foundation priorities</li><li>Conduct outreach to ensure local charities are aware of funding opportunities</li><li>Process and track grant agreements, payments, and feedback forms</li><li>Ensure compliance with internal grant policies and donor directives</li><li>Prepare annual reports on grant disbursements</li></ul>3. Administrative &amp; Organizational Support<ul><li>Maintain confidentiality and ensure accuracy of donor and grant information</li><li>Update and manage Board and committee documents, policies, and office records</li><li>Support Board and committee meetings by coordinating logistics, scheduling, and taking minutes</li><li>Collaborate with colleagues to provide a donor and grant perspective on new and ongoing projects</li></ul>4. Flexibility, Initiative &amp; Systems Improvement<ul><li>Adapt to new tasks, special projects, and shifting priorities as needed</li><li>Take initiative in identifying and implementing improvements to internal systems, processes, and strategies that enhance donor services, grantmaking, and overall effectiveness</li></ul>Required Experience, Skills, and Qualifications<ul><li>Minimum 3 years of administrative experience in the charitable sector, ideally in fundraising, donor relations, grants, or finance.&nbsp;</li><li>Strong proficiency with databases, Microsoft Office, Google Workspace, and online tools.&nbsp;</li><li>Excellent communication skills — both written and verbal.&nbsp;</li><li>Highly organized with the ability to manage multiple deadlines and priorities.&nbsp;</li><li>Confident analyzing grant applications and reviewing financial information.&nbsp;</li><li>Able to maintain confidentiality and ensure data accuracy.&nbsp;</li><li>Familiarity with donor stewardship and fundraising best practices.&nbsp;</li><li>Known for integrity, professionalism, and ethical conduct.</li></ul>Other Requirements<ul><li>Valid driver's license and reliable vehicle (mileage reimbursed)&nbsp; &nbsp; &nbsp;</li><li>High-speed internet and home office setup for remote work</li><li>Willingness to occasionally work evenings and weekends&nbsp;</li><li>Openness to evolving responsibilities and additional duties as assigned</li></ul>Work Environment &amp; Flexibility<ul><li>The Community Foundation offers a flexible work environment, allowing team members to set their own schedules in consultation with the Executive Director.</li><li>Work will be a combination of in-office and remote, with occasional in-person meetings and events required.</li><li>The focus is on achieving defined goals rather than following rigid work hours.</li></ul>Equity, Diversity &amp; Inclusion StatementThe Community Foundation is committed to fostering an inclusive and equitable work environment. We encourage applications from candidates of diverse backgrounds, including those who experience barriers to equity.We welcome candidates to share any lived experiences that may enrich our understanding of the communities we serve.To Apply:Please email your cover letter, resume, and the names of two work-related references in one PDF file. Use the subject line “Donor Relations &amp; Grants Coordinator.” Send applications to: <a href="mailto:leanne@cfno.org" target="_blank">leanne@cfno.org</a>Applications will be accepted until October 6th, 2025. We thank all applicants for their interest; only those selected for an interview will be contacted.

Community Foundation North Okangan

Donor Relations & Grants Coordinator

Administrative Assistant Position 2025: Cause We Care Foundation 

Title: Administrative Assistant 

Hours: 22.5 hrs/wk Part-time 

Wage: 26-30$/hour 

The Position: 

Cause We Care is seeking a highly organized, detail-oriented, energetic Administrative 

Assistant to support our small team and Board of Directors. The ideal candidate finds 

satisfaction in structure, consistency, and improving systems and takes pride in keeping things 

running smoothly behind the scenes. Organization, professionalism, and strong communication 

skills are key to success in this role. 

Role and Responsibilities: 

 
 • Maintain and optimize digital filing system 

 • Perform data entry to CRM and maintain database with accurate information 

 • Handle sensitive information in a confidential manner 

 • Support board relations, including preparation and circulation of agendas, minutes, and 

reports. 

 • Provide logistical and research support for key initiatives, including fundraising, and 

annual reporting. 

 • Prepare monthly and annual stewardship letters to donors 

 • Support with Annual Fundraising Events (Care Package Drive, Holiday Cocktail Party, 

Mother’s Day Luncheon) 

 • Assist with monthly financial reports 

 • Assist with minor website updates 


Key Competencies: 

 
 • Excellent communication abilities and interpersonal skills 

 • Enthusiastic with a positive can-do attitude 

 • Proactive and take responsibility 

 • Able to work independently and within a team 


 • Experienced using donor databases to input and maintain information 

 • Passion for the mission of Cause We Care Foundation with a commitment to social 
impact. 


Qualifications: 

 • Minimum of 3 years’ experience with Office Administration 

 • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

 • Proficient with Google Drive (Sheets &amp; Docs) 

 • Strong written and verbal communication skills; excellent keyboarding and 
organizational abilities 

 • Positive, personable, and professional with the ability to interact with donors, board 
members and partners. 

 • Proven track record of meeting deadlines and managing time-sensitive projects 

 • Strong knowledge of CRM systems (e.g. Donor Driven) 

 • Pro-active, creative, and self-directed 


Reports To: General Manager

Cause We Care Foundation

Administrative Assistant

SummaryThe Ottawa Gloucester Hornets Soccer club (OGH) is a not-for-profit community-based organization delivering soccer-based programming for youth players (U4-18).Job DescriptionJob Title: Administrative LeadSalary: $25, 000 - $28, 000Hours: 25 – 30 hours/week. Hours are flexible and most of the work will be done virtually.&nbsp;Duration: Permanent (Part-Time)&nbsp;Position OverviewThe Administrative Lead will primarily support the General Manager and the Registrar in the daily management of the club.&nbsp;The successful Administrative Lead is an energetic professional who can manage multiple files. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges found in a community-based, not-for-profit organization.&nbsp;Key ResponsibilitiesUnder the direction of the General Manager the Administrative Lead will<ul><li>Monitor phone line and emails&nbsp;</li><li>Assist Registrar with scheduling and management of field contracts and team schedules</li><li>Assist in managing the club’s registration system</li><li>Assist in managing basic financial accounting and management&nbsp;</li><li>Maintain files and records  &nbsp;</li><li>Assist in the coordination or administration of club events such as tournaments &nbsp;</li><li>Create social media posts&nbsp;</li><li>Manage social media accounts&nbsp;</li><li>Assist with the management of gym rentals, field assignments and dome rentals&nbsp;</li><li>Coordinating / leading manager meetings with league management information</li><li>Assist program leads with messaging, scheduling, posting events&nbsp;</li><li>Assist program leads in generating / exporting data from registration software</li><li>Performing data audits. Review&nbsp;/ edit documents sent to members&nbsp;</li><li>Other duties as required by the General Manager&nbsp;</li></ul>Qualifications, Knowledge, Skills<ul><li>Experience as an Administrative Assistant&nbsp;</li><li>Project management skills and experience required&nbsp;</li><li>Proficiency in MS Office 365 (MS Excel, MS Outlook, Sharepoint and Planner in particular)&nbsp;</li><li>Excellent time management skills and ability to multi-task and prioritize work&nbsp;</li><li>Experience with Canva and content creation</li><li>Attention to detail and problem-solving skills&nbsp;</li><li>Excellent written and verbal communication skills&nbsp;</li><li>Strong organizational and planning skills in a fast-paced environment&nbsp;</li><li>A creative mind with an ability to suggest improvements&nbsp;</li><li>Knowledge of not-for-profit sector an asset</li><li>Experience managing invoices and payroll an asset</li><li>Event planning experience an asset&nbsp;</li><li>Public relations and communications experience &nbsp;an asset&nbsp;</li><li>French language proficiency an asset&nbsp;</li></ul>OGH is an equal opportunity employer committed to maximizing the diversity of our organization, and actively encourages all equity seeking groups to apply. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status or any other legally protected factors.Interested candidates should submit a resume and cover letter to Nazeer Patel (General Manager) <a href="mailto:npatel@oghornets.ca" target="_blank">npatel@oghornets.ca</a>&nbsp;stating:&nbsp;“Administrative Lead”&nbsp;in the subject line by September 30, 2025. We thank everyone for their interest in this position; however, only those candidates invited to interview with us will be contacted.

Ottawa Gloucester Hornets

Administrative Lead

About the BC Hospitality FoundationThe BC Hospitality Foundation (BCHF) is a registered charity that supports hospitality and tourism workers across British Columbia facing financial crisis due to a health challenge. In addition to providing direct assistance to individuals, the Foundation also offers scholarships to foster the development of future leaders in the industry. By rallying community and industry partners, BCHF plays a vital role in sustaining the people who make BC’s hospitality and tourism sector thrive.Job SummaryThe Business and Fundraising Administrator is an integral component in promoting growth and opportunity in fundraising. This position is also responsible for ensuring the financial integrity, compliance, and operational effectiveness of the BC Hospitality Foundation. This position requires a detail-oriented professional with strong financial skills and a deep connection to the hospitality and tourism sector in British Columbia. The successful candidate will oversee financial systems, ensure organizational compliance, and provide high-level administrative support to help the Foundation continue its mission of supporting hospitality and tourism workers facing health challenges.Key ResponsibilitiesFundraising &amp; Donor Relations<ul><li>Support the Executive Director in identifying new donor opportunities and sponsorships.</li><li>Provide financial and administrative support for fundraising campaigns and donor stewardship activities.</li><li>Maintain donor records and ensure timely and accurate acknowledgment of contributions.</li><li>Follow up with donors to collect outstanding pledges and contributions from fundraising campaigns.</li><li>Assist in recruiting partners and sponsors to participate in fundraising programs and initiatives.</li></ul>Financial Oversight &amp; Compliance&nbsp;<ul><li>Prepare and manage budgets and financial reports.</li><li>Monitor income, expenditures, and cash flow to ensure sustainability and accountability.</li><li>Oversee invoicing, banking, and accounting practices in collaboration with the finance team or external accountants.</li><li>Ensure compliance with charitable regulations, insurance requirements, and other relevant legal obligations.</li><li>Maintain strong internal controls, policies, and procedures that reflect nonprofit best practices.</li></ul>Administrative Management<ul><li>Implement and improve administrative systems, processes, and policies.</li><li>Support the planning and logistics of board and committee meetings.</li><li>Maintain accurate governance and organizational records.</li><li>Provide executive-level administrative support to the Executive Director.</li><li>Write and coordinate communications, including newsletters, program applications, and scholarship announcements.</li></ul>Human Resources&nbsp;<ul><li>Support recruitment and onboarding processes for the board of directors and volunteers.</li><li>Ensure compliance with labour and volunteer management policies.</li><li>Oversee staff and volunteer record-keeping, while leaving detailed scheduling and supervision to program leads.</li></ul>Key Qualifications<ul><li>Bachelor’s degree in business administration, Accounting, Nonprofit Management, or equivalent experience.</li><li>Proven experience in financial management, budgeting, and compliance, preferably in a nonprofit or charitable organization.</li><li>Familiarity with Canadian charitable governance and reporting requirements.</li><li>Proficiency with QuickBooks, Microsoft Office, and donor management/CRM systems.</li><li>Strong organizational, analytical, and problem-solving skills.</li><li>Strong, demonstrated connection to British Columbia’s hospitality and tourism industry — through professional experience, partnerships, or community involvement.</li><li>Excellent communication and interpersonal skills, with the ability to work collaboratively with staff, board members, and stakeholders.</li></ul>Key Attributes<ul><li>High ethical standards and integrity in managing financial and confidential information.</li><li>Proactive, detail-oriented, and able to manage multiple priorities under deadlines.</li><li>Mission-driven, with a passion for supporting the hospitality and tourism community.</li><li>Collaborative team player who can also work independently with minimal supervision.</li></ul>Benefits<ul><li>Opportunity to make a meaningful impact in the BC hospitality and tourism community.</li><li>Professional development opportunities.</li></ul>

BC Hospitality Foundation

Business / Fundraising Administrator

Position SummaryPart-time, permanent (21 hours per week)Reports to the Sector and Engagement CoordinatorSalary: $34.60 per hourBenefits: Extended health &amp; dental, 3 weeks vacation pro-ratedThis role is hybrid (blend of remote and in office work), with the expectation that the successful candidate can be in office 1 day per week.The Administration Coordinator plays a critical role in ensuring the smooth operation of the organization by providing administrative support to the staff team, committees and board of directors. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities.Key ResponsibilitiesAdministrative &amp; Office Support:Support the membership and conference administrative activities:&nbsp;<ul><li>Membership renewal, conference registration, setting up meetings, taking minutes, responding to member requests, distributing donations, finding venues, etc.).</li><li>Provide administrative support to the staff team, including scheduling, correspondence and general office coordination.</li><li>Maintain organized filing systems.</li></ul>Board &amp; Meeting Coordination:<ul><li>Schedule and coordinate meetings for the staff team, Board of Directors, and committees, ensuring seamless logistics across virtual needs, in person venues, catering, accommodation and travel as necessary.</li><li>Prepare and distribute meeting agendas, minutes, and relevant materials.</li><li>Attend meetings to take accurate minutes and track action items.</li></ul>Database &amp; Records Management:<ul><li>Maintain organizational databases and contact lists.</li><li>Ensure data accuracy and integrity for reporting and compliance purposes.</li><li>Organize and track key deadlines, documents, and agreements.</li></ul>Qualifications &amp; Skills<ul><li>2+ years of experience in an administrative role supporting leadership in a homelessness services, social services or not for profit setting.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom.</li><li>Proactive problem-solving skills and the ability to work independently.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail and organizational skills.</li><li>Experience supporting boards, committees or governance structures is an asset.</li></ul>How to apply:Please email your cover letter and resume in one pdf document to Soha@toshelternetwork by 12 pm on September 30th, 2025 - we thank all who apply, but only candidates selected for an interview will be contacted.At the Toronto Shelter Network, our work is guided by leadership, equity, cultural safety, and integrity. We strive to create a workplace where diverse perspectives, lived experiences, and non-traditional career paths are valued and respected. We welcome applications from all qualified individuals, including those who may not see themselves reflected in every qualification listed.We are committed to equitable recruitment practices and will provide accommodations at any stage of the hiring process. If you require adjustments to participate fully, please contact us at <a href="mailto:office@bccfp.bc.ca" target="_blank">Soha@toshelternetwork.ca</a> and we will work with you to ensure an inclusive and barrier-free experience.

Toronto Shelter Network

Administrative Coordinator

Who We Are:ProAction Cops &amp; Kids is a charitable organization that raises funds to support police-led programs for vulnerable, under-resourced youth. &nbsp;At ProAction, we bring cops and kids together in skill-building and mentoring programs to create trust, respect, and safer communities. By funding programs that bring cops and kids together, we help create an environment that promotes mutual understanding and respect and establishes positive relationships that strengthen our community today and for the future.&nbsp;ProAction established its first chapter in Toronto in 1991 and since this time has opened new chapters in Durham Region, Hamilton, Halton Region, Peel Region and London with plans for further expansion.&nbsp; Over the past 34 years, ProAction has distributed over 10.5 million dollars to support 2,750 police-led youth programs engaging close to 450,000 young people through the leadership of our police partners.Who we are looking for:ProAction Cops &amp; Kids is looking for a part-time Regional Coordinator passionate about community safety and bettering the lives of youth, to support its London chapter.&nbsp;Reporting to the Executive Director and working in collaboration with police officers and a volunteer Chapter Council of local community and business leaders, the Regional Coordinator will be responsible for supporting all chapter activities including the administration and evaluation of program applications, spearheading local fundraising and coordinating Council and Committee meetings. &nbsp;Key Responsibilities:Program Applications:<ul><li>Support police officers with the program application and budget process.</li><li>Process and score all chapter program applications submitted by police officers.&nbsp;</li><li>Coordinate Grants Committee meetings and present analysis of each program application for funding consideration.</li><li>Document funding decisions in meeting minutes.</li><li>Input application information into the grants database and generate reports as needed.</li><li>Monitor progress of all approved grants ensuring programs are delivered and budgets expensed as approved.</li><li>Receive and reconcile final program and financial reports.&nbsp;</li><li>Conduct program visits and facilitate the completion and evaluation of program surveys.</li></ul>Fundraising:<ul><li>In collaboration with the Chapter Council, coordinate, attend and support regional fundraising activities including events, proposal development, fundraising outreach, etc.</li><li>Prospect and reach out to local sponsors and donors to support fundraising events and programs ensuring sponsors, donors, volunteers are recognized as appropriate.</li></ul>Financial Support:<ul><li>Document and reconcile revenues and payables relating to chapter activity.</li><li>Assist with the development of the annual chapter budget and monitor revenue and expenses to ensure the budget is maintained.</li></ul>Communications<ul><li>Compile program success stories and collaborate with Social Media/Communications Coordinator to feature and promote programs and events.</li><li>Post social media material as appropriate adhering to ProAction’s social media policies.</li><li>Promote ProAction throughout the chapter’s police service and local community.</li><li>Assist in the development of chapter-related marketing material.&nbsp;</li></ul>Chapter Administration:<ul><li>Track and record regional program and fundraising activities.</li><li>Schedule and coordinate Chapter Council and Committee meetings.&nbsp;</li><li>Other duties as assigned.</li></ul>Qualifications:<ul><li>Diploma or degree in a related field such as community services, project management, marketing, finance.</li><li>Minimum 2-5 years’ experience in a related position.</li><li>Experience with grant writing and event coordination</li><li>Intermediate computer skills including MS Access, Outlook, Word, Excel, PowerPoint</li><li>Strong financial skills and able to manage multiple financial transactions and reconcile budgets.</li><li>Excellent verbal and written communication skills</li><li>Must be able to communicate effectively to all levels of the police community and build support and cooperation.</li><li>Comfortable making presentations to large audiences and interacting with a variety of stakeholders including high-level executives, donors, and police.</li><li>Excellent time management skills, with the ability to work on multiple projects simultaneously.</li><li>Proven organizational skills, attention to detail and analytical skills.</li><li>Must have valid Ontario driver’s license and access to a vehicle. This position will require travel within Southern Central Ontario.</li></ul>The work week includes 14-21 hours (2-3 days) a week, 9am-5pm, depending on need.&nbsp; Some evening or weekend hours may be required.&nbsp; &nbsp;Our London police partners will provide office space for on-site work at the London Police Headquarters.ProAction Cops &amp; Kids is committed to the principles of diversity, equity and inclusion and encourages applications from those who reflect the diversity of our community. &nbsp;Should you require accommodation at any time during this process, please notify us.Successful candidates must complete and pass a Police Service Background Check.&nbsp;ProAction Cops &amp; Kids would like to thank all interested applicants. &nbsp;Only applicants selected for an interview will be contacted.

ProAction Cops & Kids

Regional Coordinator- London, ON

JOB POSTING&nbsp; ADMINISTRATIVE COORDINATOR PART-TIME&nbsp;APPLICATION DEADLINE: 12/OCT/2025&nbsp;Please note: This position is open exclusively to candidates in Ontario.Get to Know Us:Family Councils Ontario works with long-term care home residents' families, Family Councils, and home staff across Ontario to enable them to cultivate positive relationships, build effective Family Councils, and improve the long-term care experience. Our mission is to lead and support families in improving quality of life in long-term care. Through collaboration with families, care home staff, and sector partners, we aim to create a safe, vibrant, inclusive, and respected long-term care system.As a registered charitable nonprofit funded by the Ontario Ministry of Long-Term Care, we support Family Councils through direct consultation, education, training, and resource development. From hosting workshops to producing educational content, we are committed to strengthening the voice of families in long-term care.To help make this possible, we now seek an Administrative Coordinator (Part-Time).The Role:&nbsp;As an Administrative Coordinator, you will support the CEO and the broader FCO team in ensuring the smooth day-to-day operation of the organization. This part-time role is critical in providing administrative coordination, managing internal processes, and supporting governance and event planning.Key responsibilities include:<ul><li>Providing administrative support to the CEO and staff</li><li>Entering payroll data and assisting with payroll processes</li><li>Coordinating logistics for board meetings and liaising with the Board of Directors</li><li>Assisting in planning and organizing events</li><li>Managing scheduling, internal communications, and calendar coordination</li><li>Maintaining digital and physical records and supporting office organization</li><li>Supporting procurement, formatting, and document preparation</li><li>Assisting with other duties as required to maintain operational efficiency</li></ul>Key Qualifications:The ideal candidate will bring administrative experience and a proactive, detail-oriented approach. A background supporting executive-level staff or nonprofit boards is highly valued. You should be proficient with Microsoft Office, digital collaboration tools, and ideally have experience with payroll systems.We are looking for someone with strong organizational and time management skills, excellent communication abilities, discretion in handling sensitive information, and a dependable, professional presence. Familiarity with nonprofit governance is an asset.Position Details:Salary is: $32,000 annuallyBenefits: Participation in the OPTrust Select pension plan (3% matched contributions) is optional. Health Spending Account is included.Typical weekly hours are: 14 hoursAvailability: Must be available to work 14 hours within FCO’s standard hours of work: Monday-Thursday 9 AM-5 PM, with e.g., occasional overtime, travel, or evening and weekend commitments.Our Hiring Process:&nbsp;Our hiring process typically includes three stages:&nbsp;<ul><li>First-round interview – We’ll share the questions with you in advance, so you have time to prepare.&nbsp;</li><li>Second-round interview – You’ll present examples of your past work and/or walk us through a scenario we’ll provide ahead of time.&nbsp;</li><li>Team meet-and-greet – A chance to connect with more of the FCO team to get a sense of culture and fit on both sides.&nbsp;</li></ul>To Apply:To apply for this position, apply via the “Apply” button in this job posting. Please submit a resume, cover letter, and link to your portfolio. Applications will be accepted until October 12, 2025 or until the position is filled.Interviews will be conducted on a rolling basis as qualified candidates are received. Due to the anticipated volume of applications, only those selected for an interview will be contacted.FCO is committed to putting people at the centre of everything we do. We do not use AI to screen or review resumes of eligible candidates.Family Councils Ontario is committed to the principles of equality and diversity in the workplace. We welcome applications from Indigenous peoples, minority communities, immigrants, persons with disabilities, and the LGBTQ2S+ community. We will provide accommodation in all phases of the hiring process, up to the point of undue hardship, upon request.

Family Councils Ontario

Administrative Coordinator (Part Time)

JOB POSTING Intake Coordinator (English/French Bilingual) (part-time) PART-TIME APPLICATION DEADLINE: 12/OCT/2025Please note: This position is open exclusively to candidates in Ontario.Get to Know Us:Family Councils Ontario works with long-term care home residents' families, Family Councils, and home staff across Ontario to enable them to cultivate positive relationships, build effective Family Councils, and improve the long-term care experience. Our mission is to lead and support families in improving quality of life in long-term care. Through collaboration with families, care home staff, and sector partners, we aim to create a safe, vibrant, inclusive, and respected long-term care system.As a registered charitable nonprofit funded by the Ontario Ministry of Long-Term Care, we support Family Councils through direct consultation, education, training, and resource development. From hosting workshops to producing educational content, we are committed to strengthening the voice of families in long-term care.To help make this possible, we are seeking an Intake Coordinator (English/French Bilingual).The Role:As the Intake Coordinator, you will be the first point of contact for individuals seeking support from Family Councils Ontario. You will assess client needs, coordinate service referrals, and ensure timely, compassionate, and culturally sensitive responses.Key responsibilities include:<ul><li>Responding to phone and email inquiries and conducting intake interviews</li><li>Assessing clients’ eligibility and needs to connect them to FCO services</li><li>Scheduling consultations, workshops, and presentations</li><li>Maintaining accurate client records using FCO systems (HubSpot CRM)</li><li>Tracking intake metrics and client satisfaction feedback</li><li>Collaborating with the Outreach, Education, and Communications teams</li><li>Recommending process improvements and participating in team meetings</li></ul>Key Qualifications:The ideal candidate will have post-secondary education in social work, community development, or a related field, and at least two years of experience in client intake or service navigation. You should have excellent interpersonal, organizational, and communication skills, as well as a compassionate and client-focused approach.Proficiency in both English and French (written and oral) is required. Experience with CRM systems and the long-term care or nonprofit sector is an asset. A strong understanding of cultural competence and the ability to work independently in a remote environment are essential.Position Details:Salary is: $35,000 annuallyBenefits: Participation in the OPTrust Select pension plan (3% matched contributions) is optional. Health Spending Account is included.&nbsp;Typical weekly hours are: 14 hoursAvailability: Must be available to work 14 hours within FCO’s standard hours of work: Monday-Thursday 9 AM-5 PM, with e.g., occasional overtime, travel, or evening and weekend commitments.Our Hiring Process:Our hiring process typically includes three stages:<ul><li>First-round interview – We’ll share the questions with you in advance, so you have time to prepare.</li><li>Second-round interview – You’ll present examples of your past work and/or walk us through a scenario we’ll provide ahead of time.</li><li>Team meet-and-greet – A chance to connect with more of the FCO team to get a sense of culture and fit on both sides.</li></ul>To Apply:To apply for this position, apply via the “Apply” button in this job posting. Please submit a resume, cover letter, and link to your portfolio. Applications will be accepted until October 12, 2025 or until the position is filled.Interviews will be conducted on a rolling basis as qualified candidates are received. Due to the anticipated volume of applications, only those selected for an interview will be contacted.FCO is committed to putting people at the centre of everything we do. We do not use AI to screen or review resumes of eligible candidates.Family Councils Ontario is committed to the principles of equality and diversity in the workplace. We welcome applications from Indigenous peoples, minority communities, immigrants, persons with disabilities, and the LGBTQ2S+ community. We will provide accommodation in all phases of the hiring process, up to the point of undue hardship, upon request.

Intake Coordinator (English/French Bilingual) (part-time)

Medical Secretary 
 
Date Posted: July 28, 2025 Location: On-Site, 2398 Yonge 

Street (Yonge and 
Eglinton) 

Department: Medical Secretaries Position Status: Regular Part-Time 
Hours of Work: 17.5-21 hours weekly FTE Status: 0.5-0.6 
Weekday Shifts 
Required: 

Days, Evenings Weekend Shifts 
Required: 

N/A 

Salary Range: $22.40/hour-
$26.99/hour 

Statutory Holidays 
Required: 

As operationally 
required 

Union Status: Unionized Benefit Entitlement: Benefits and HOOPP 
Positions Available: 2 


About Us: 

Vibrant Community Health (“Vibrant”) is driven by a strong commitment to community and a 
client-centred approach that aims to improve the quality of life and health outcomes for 
individuals living in North Toronto, especially those who are vulnerable and face complex 
challenges and systemic barriers to care such as physical disabilities, social isolation, 
members of racialized communities and older adults. 

Located in a restored, accessible heritage building at the heart of Yonge &amp; Eglinton, Vibrant 
offers a welcoming and inclusive workplace where your work has purpose and your impact is 
felt throughout the community. 

Position Overview: 

As a member of an interdisciplinary team, the Medical Secretary provides reception and 
clerical support to the staff and programs at Vibrant and is responsible for receiving and 
welcoming clients and guests to our Health Centre. Duties include booking/rescheduling 
appointments, monitoring clinician schedules, and providing general administrative support 
to primary care &amp; allied care providers using an electronic medical record (EMR). Some 
evening work will be required. This position is expected to work onsite. 
 
Summary of Duties 

 • Provide reception services including positive customer service, communication with 
clients, answering incoming calls and directing calls accordingly 

 • Respond to general inquiries, obtaining services for clients (e.g. taxis, referrals to 
other agencies etc.) and providing information to the public and other agencies 
regarding services 

 • Scan, fax and / or mail documents as required 
 • Triage incoming phone calls; schedule &amp; confirm client appointments, tests, follow-

ups, and manage schedules using an electronic medical record (EMR) as required 
 • Respond to the administrative needs of clinical staff by assisting with computer work, 

photocopying, faxing, filing, and scheduling 


 • Ensure client records and files are accurate and current, and update the medical 
record system with appropriate information as needed 

 • Coordinate referrals with external service providers 
 • Ensure clients have appropriate registration and requisition forms 
 • Distribute harm reduction supplies when needed 
 • Share information collected from clients with the appropriate clinical staff 
 • Participate in meetings as required 
 • Adhere to all policies and procedures of the Vibrant Community Health 
 • Participate in other duties as assigned 

Qualifications/Skills 

 • High School Diploma or equivalent, medical administrative education an asset 
 • Minimum 1 years’ experience as a medical secretary or administrative assistant 
 • Experience working in a community health setting 
 • Proficiency in the use of computer technology, specifically with using electronic 

medical record (EMR) systems; experience using PS Suite is an asset 
 • Knowledge of the health care sector including primary health care and the 

community-based health model 
 • Demonstrated experience working with vulnerable populations with complex health 

needs including seniors, people living with disabilities and those who may have 
difficulty accessing health care 

 • Knowledge of harm reduction principles and Independent Living philosophy 
considered an asset 

 • Demonstrated ability to work independently and as a member of a multi-disciplinary 
team. 

 • Excellent communication, interpersonal and organizational skills 
 • Police clearance documentation will be required for employment 


Please click the links below to apply: 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a> (0.5 FTE) 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a> (0.6 FTE) 

We sincerely thank all applicants; however, only those selected for an interview will be contacted. 

Vibrant Community Health is committed to following the principles of dignity, independence, and equal 
opportunity in the delivering of its goods and services and fostering an inclusive environment for our 
clients, volunteers, and staff. We welcome and encourage applications from Indigenous peoples, 
racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and 
others with the skills and knowledge to productively engage with diverse communities. 

Vibrant Community Health is committed to providing accessible employment practices that are 
compliant with the Accessibility for Ontarians with Disabilities Act (AODA). If you require 
accommodation to participate in the hiring process, please contact <a href="mailto:careers@vibrantch.ca" target="_blank">careers@vibrantch.ca</a>. 


<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a>
<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a>
<a href="mailto:careers@vibrantch.ca" target="_blank">mailto:careers@vibrantch.ca</a>

10 Administrative / Clerical Support Part Time Jobs