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CMST is currently seeking a Part-Time Administrative Coordinator to provide leadership in the continuation of CMST fulfilling its mission. Reporting to the Program Manager (Jane Finch), the Part-Time Administrative Coordinator (Jane Finch) provides administrative support to ensure the efficient operation of the Jane Finch office and related activities. This role serves as a key point of contact for students, families, staff, and external stakeholders, supporting the team with day-to-day needs. The Administrative Coordinator plays a vital role in maintaining organization, communication, and operational support across the school community.Key Responsibilities&nbsp;<ul><li>Serve as a key point of contact for students and community members during scheduled hours at the Jane Finch school location</li><li>Carry out core administrative and reception duties for the Jane Finch location within allotted weekly hours</li><li>Maintain Jane Finch classes, family files, and registration details in the Jackrabbit database</li><li>Welcome &amp; enroll new students, and coordinate student and faculty lesson schedules for the Jane Finch location with assistance to external programs as capacity allows</li><li>Process schedule changes in a timely manner</li><li>Support the programming team with event logistics and performance requests, focusing on essential tasks</li><li>Collaborate with Regent Park Administrative Coordinator in communication with students and families</li><li>Assist with musical instrument inventory and related administrative needs</li><li>Support the Program Manager with data tracking, school reporting, and other priority requests</li><li>Support teachers with administrative requests</li><li>Provide guidance and support to Jane Finch front desk evening/weekend staff to help maintain smooth daily operations</li><li>Maintain general facility tidiness including offices and studios, as well as exterior space - including snow removal and garbage disposal.</li><li>Health and Safety tasks including inspections, upkeep of related supplies, and ensuring safety/compliance of Front Desk team and families.</li><li>Act as point person for pick-ups/deliveries, arranging these with students, families, and suppliers</li><li>Support the school’s Philanthropy team with various duties as required</li><li>Other duties as required</li></ul>Qualifications:<ul><li>2+ years of experience in an administrative and support role</li><li>Post-secondary education in a related field is an asset</li><li>Musical background (or a focus on education or social services) is an asset</li><li>Impeccable time management skills, quality and detail orientation</li><li>Warmth, excellent interpersonal skills and superb welcoming skills</li><li>Collaborative team player and independent thinker</li><li>Sympathetic, sensitive, community-minded</li><li>Punctual and consistent</li><li>Software Experience: MS Office, and Database management</li><li>Ability to work at various locations and attend events</li><li>Combination of regular daytime hours and occasional evenings/weekends</li><li>Adheres to the health, safety and protection of all stakeholders, always</li></ul>Other Requirements<ul><li>A vulnerable sector police check is required</li><li>Languages: Fluent in English (written &amp; spoken)&nbsp;</li><li>NOTE: &nbsp;The hours of work are Monday to Friday afternoons.</li></ul>CMST Commitment to Diversity, Inclusion, Accessibility and Anti-RacismCMST is committed to build a workforce that reflects the communities we serve, and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace.&nbsp; We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.For more information, please visit <a href="https://www.communitymusic.org" target="_blank">https://www.communitymusic.org</a>

Community Music Schools of Toronto (Expanding from the Regent Park School of Music)

Administrative Coordinator, Jane Finch (Part-Time 17 Hours Per Week)

About Good Foot Delivery and Support Services:Good Foot Support Services is a Toronto-based registered charity and social-purpose organization that exists to address the systemic exclusion of Autistic and neurodivergent individuals, an overwhelmingly disadvantaged and underrepresented group within the workforce.&nbsp;Since 2010, we have worked to break down barriers to employment by providing meaningful, paid work and critical skill-building opportunities through our courier service, employment readiness program and tailored support.Our work is founded on a simple yet profound belief: with the right support, autistic and neurodivergent individuals can thrive in the workforce and make meaningful contributions to their communities.Our Approach:Good Foot Delivery &amp; Support Services enhances the long-term employability of autistic and neurodivergent individuals through personalized support, training, and work experience to build skills, independence and confidence.We provide meaningful employment through our courier service and offer a free employment readiness program, Good Foot Forward, featuring interactive learning, job shadowing, 1:1 coaching, and work placements to help youth build skills, confidence, and independence.About the Role:Good Foot Delivery seeks a part-time&nbsp;Operations Assistant to join our Dispatch team, working on tasks crucial to delivery operations, customer relations, and administration. In this role, you will actively contribute to the Operations team, ensuring orders are dispatched efficiently, supporting Couriers on the road, and providing excellent customer service to meet client needs and contribute to long-term business growth. This role is hands-on and requires close interaction with Couriers throughout their shifts, providing real-time support and troubleshooting while ensuring Couriers complete deliveries. Additionally, you will assist the Business Operations team with ad hoc tasks as needed, helping to maintain smooth day-to-day operations.&nbsp;Reporting to:&nbsp;Business Operations Manager&nbsp;Duties and Responsibilities:Dispatch &amp; Courier SupportAs part of the Operations team:<ul><li>Dispatch orders based on Courier availability, location, and Courier capabilities.</li><li>Foster strong relationships with Couriers by ensuring open lines of communication, providing immediate assistance when issues arise, and offering ongoing encouragement and feedback to ensure successful delivery completion.</li><li>Act as a point of contact for any matters that may arise for a Courier while in transit.</li><li>Monitor the route and status of all Couriers to ensure delivery within guaranteed times.</li><li>Proactively troubleshoot and resolve potential delivery and pickup issues before they escalate into service issues.</li><li>Monitor relevant inboxes to ensure orders are completed in accordance with organizational standards.</li><li>Assist Couriers with troubleshooting issues related to applications and devices used within the organization.</li><li>Maintain Courier work records and schedules, and ensure timesheet summaries are completed accurately.&nbsp;</li></ul>Customer ServiceAs part of the Operations team:&nbsp;<ul><li>Develop a strong knowledge of Good Foot’s service to facilitate conversations with current and potential customers.</li><li>Build strong customer relationships by providing excellent customer service to encourage new and repeat business.</li><li>Respond to customer inquiries via email and phone, ensuring timely, polite, and professional responses.</li><li>Provide consistent, concise and accurate information to customers.</li><li>Assist in addressing customer concerns promptly, ensuring that their needs are met effectively while escalating more challenging issues to the appropriate team members.</li></ul>Other:<ul><li>Contribute to and collaborate with the Office team on administrative and operational activities to ensure organizational goals are met.</li><li>Other duties as assigned.</li></ul>Qualifications &amp; Requirements:<ul><li>Ability to work well under pressure and in fast-paced, dynamic environments.</li><li>Strong organizational skills, with a keen eye for detail and logistics.</li><li>Proven ability to multitask, prioritize, and solve problems in high-pressure situations</li><li>Adaptable and able to pivot between tasks quickly when unexpected issues arise</li><li>Empathy and interpersonal skills to build supportive relationships with neurodivergent Couriers</li><li>Ability to work independently, take initiative, and assume responsibility with minimal supervision</li><li>Punctual and attentive, consistently present and engaged during shifts to support Couriers effectively</li><li>Excellent verbal and written communication skills</li><li>Knowledge of the GTA and TTC routes is preferred </li><li>1 year of experience in customer service or a general office/administrative role preferred</li><li>Comfortable working in person as this is not a remote position</li><li>Experience working as part of a small team. Experience working on a team that includes neurodivergent individuals is an asset.</li><li>Familiarity and comfort with technology and various software and platforms, including Outlook, QBO, Asana &amp; Google Workspace (Drive, Sheets, etc.)</li></ul>Position Details:&nbsp;Pay: $26/hour<ul><li>Permanent, part-time role: 20 - 30 hours per week, with the possibility of additional hours during busier periods or when vacation coverage is needed.</li><li>Shift hours:<ul><li>General dispatch hours: 8:30 am – 5:30 pm, Monday to Friday.</li><li>This role primarily serves as the&nbsp;closer, with standard shifts from 12:00 pm – 5:30 pm, Monday to Friday.</li><li>During peak delivery periods, you may need to stay later if couriers are still on the road. These extended hours are occasional and dependent on delivery volumes.</li></ul></li><li>Personal Days:&nbsp;5 personal days per 12-month period </li><li>Vacation Days:&nbsp;10 vacation days per 12-month period</li><li>Location: 40 Eglinton Ave E, Toronto ON. Please note, this is an in-office position</li><li>Start date:&nbsp;Immediate preferred</li></ul>To Apply:&nbsp;Please email <a href="mailto:recruitment@goodfootdelivery.com" target="_blank">recruitment@goodfootdelivery.com</a> your cover letter and resume in PDF format, and include "Operations Assistant" in the&nbsp;subject line.&nbsp;The deadline for applications is January 2nd, 2026.We encourage candidates to apply, even if they do not meet all the qualifications or requirements, as we value diverse perspectives and are committed to fostering a supportive and inclusive work environment.Good Foot is built on values of diversity, equity, and accessibility. We recognize the unique contributions that individuals from marginalized communities bring to our organization and encourage applications from people representing the diverse community we serve. Good Foot strives to create a respectful, accessible, and inclusive work environment. If you have any accommodation requests after filling out this application, please include them in your cover letter.

Good Foot Delivery

Part Time Operations Assistant

Canada’s electricity sector is experiencing significant growth and transformation. As Canadians electrify their homes and vehicles, integrate renewable energy technologies into the grid and embrace the impact of digital technology, it is crucial to bring together employers, unions, post-secondary institutions and policymakers to address the labour challenges confronting the sector.Electricity Human Resources Canada (EHRC) is working with its partners to build a world-class, safety-focused, innovative and inclusive electricity workforce.The Project Coordinator supports national initiatives that connect employers with jobseekers, especially youth, newcomers and individuals from equity-deserving groups. Reporting to the Project Manager, this role involves administrative coordination, stakeholder engagement and process improvement. Ideal candidates are enthusiastic about supporting Canada’s low-carbon future and collaborating with partners across the country.<h3>Responsibilities</h3><ul><li>Coordinate the processing and filing of documents related to funding applications and contracts.</li><li>Prepare and send correspondence to partner organizations and contacts on behalf of project team.</li><li>Respond to phone and email inquiries, and maintain communication with project committees and stakeholders.</li><li>Conduct monitoring calls and collect testimonials from participants and partner organizations.</li><li>Update project records in the database software with all relevant information.</li><li>Generate reports on project metrics such as participation numbers and geographic distribution.</li><li>Review, code, validate and submit invoices, expense claims and payment requisitions to Finance.</li><li>Support marketing efforts by drafting communications and assisting with outreach.</li><li>Coordinate travel and hospitality arrangements in line with Treasury Board guidelines.</li><li>Prepare agendas, plan meetings and events, and take and transcribe minutes for project committees and working groups.</li><li>Occasionally, represent EHRC at industry events and speak to EHRC programs.</li><li>Perform other duties as needed in a dynamic work environment.</li></ul><h3>Qualifications</h3><ul><li>Undergraduate degree, college diploma or at least three years of related project and administrative experience in a professional service environment.</li><li>Outstanding communication and interpersonal skills; must be comfortable dealing with internal and external clients in senior management positions.</li><li>Strong knowledge of business support processes and tools, including Microsoft Office and Adobe Acrobat.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Strong attention to detail.</li><li>Self-starter with the ability to work independently and as part of a team, with minimum supervision.</li><li>Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.</li><li>Experience working on diversity, equity and inclusion projects is an asset.</li><li>Knowledge of the electricity industry is an asset.</li><li>Experience working in partnership with local, provincial or federal government departments is an asset.</li><li>Ability to work in English, fluency in French is a strong asset.</li></ul><h3>Work Environment</h3><ul><li>Ottawa-based, hybrid work environment (minimum 3 days in office per week).</li><li>Small office with a team of about 15 staff.</li><li>Close to public transport, paid parking available and local amenities nearby.</li><li>Some travel across Canada is required.</li></ul>This position is open to individuals returning to the workforce after an extended absence. EHRC values transferable skills gained during caregiving or other life experiences, such as balancing competing demands and remaining calm under pressure. Accommodations to meet caregiving responsibilities will be actively considered for the right candidate.<h3>Compensation and Benefits</h3><ul><li>One-year contract with automatic conversion to permanent upon successful completion of year one deliverables.</li><li>Salary: $50,000 to $57,000 annually, commensurate with experience.</li><li>15 days of paid vacation annually, 1 paid volunteer day and 3 bonus days in December.</li><li>Flexible health benefits package upon the completion of probation, including prescription drugs and a Health Care Spending Account.</li><li>Employee Assistance Program.</li><li>Employer-matched RRSP contributions after one year of service.</li><li>Professional development and career growth opportunities.</li></ul><h3>Applications</h3>To apply for this position, please submit a cover letter and resume via email to Yoana Turnin, Director of Programs via Charity Village.Applications are accepted on an ongoing basis until the position is filled.Do you only meet some of the requirements but still think you are a good fit? At EHRC, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.EHRC is an enthusiastic equal-opportunity employer. If you are selected for an interview and require accommodations, please let us know. We thank all candidates for their interest, however, we will contact only those selected for an interview.

Electricity Human Resources Canada

Project Coordinator

12-month Contract starting March 2026(Maternity Leave Coverage)&nbsp;OASW is the voice of the social work profession in Ontario, and our mission is to mobilize mental health and wellbeing across Ontario. Our <a href="https://oasw.org/Public/About_OASW/Strategic_Plan.aspx" target="_blank">2022-2027 Strategic Plan</a>&nbsp;outlines how we will advance the social work profession by shaping the future of social work, leading equity integration, growing our membership, enhancing our engagement, and building a sustainable future for the organization.OASW is seeking a dynamic and experienced individual to assume the role of Executive Assistant to the Chief Executive Officer on a 12-month contract (maternity leave coverage). In this position, you will plan and coordinate an active calendar of appointments and work closely with the CEO to effectively manage and support internal and external commitments, projects and relationships.&nbsp; Your role will extend to the efficient management of a broad range of administrative responsibilities and tasks including supporting governance-related meetings and committees.&nbsp;If you are an experienced Executive Assistant or administration coordinator, who is highly organized and collaborative, possesses a strong sense of professionalism, respects and embraces diversity,&nbsp;we invite you to apply for this exciting opportunity to make a meaningful impact with our organization.Applicants of all races, ethnic origins, religions, abilities, gender identities and expressions, and sexual orientations are encouraged to apply.What We Offer&nbsp;<ul><li>Positive and inclusive team culture. </li><li>Shared focus on growth, innovation, collaboration and service to members.</li><li>Comprehensive vacation and benefits package, including support for ongoing career development.</li><li>Hybrid working model (2 days in downtown Toronto office, 3 days virtual).</li></ul>Responsibilities1. Calendar Management<ul><li>Manage an active calendar of appointments.&nbsp;Plan, coordinate, and ensure that the CEO’s schedule is followed and respected. Act as both a “gateway” and a “gatekeeper” in a positive and respectful way to coordinate appropriately timed direct access to the CEO’s time and office.</li></ul>2. Administrative &amp; Project Support<ul><li>Work closely with the CEO to manage upcoming commitments and responsibilities. Proactively track priorities, goals, projects, tasks, and deadlines, ensuring items are appropriately delegated, reprioritized, or resolved in the face of competing demands and time pressures. Anticipate the CEO’s needs and working preferences, identifying and addressing potential issues before they arise.</li><li>Collect, analyze, and interpret data to support decision-making processes.</li><li>Conduct research and compile data to support the CEO's presentations.</li><li>Monitor and report on key performance indicators (KPIs) and other metrics related to the CEO’s objectives.</li><li>Assist in the development of strategic plans and initiatives.</li><li>Follow through on projects to successful completion.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.</li><li>Assist the CEO in daily administrative tasks including completing expense reports, arranging complex agendas and compiling documents for meetings.</li><li>Collaborate closely with the Business Operations Associate and Director of Finance, HR and Business Operations on operations, meeting and event coordination, team building and training events, etc.</li><li>Undertake special projects and perform other administrative and business functions as required, which may involve providing support to other members of the senior leadership team and related work streams.</li></ul>3. Communication &amp; Liaison<ul><li>Coordinate and manage communications between the CEO, various partners and interested parties, ensuring timely and accurate dissemination of information.</li><li>Develop and maintain strong relationships with team members, Board and Committee members, and external partners, acting as a representative of the CEO’s office.&nbsp; Demonstrate a high degree of professionalism in all internal and external interactions. </li><li>Determine the appropriate courses of action, referral, or response and communications decisions on behalf of CEO. Prioritize conflicting needs and deadlines and handle matters expeditiously. </li><li>Demonstrate a high level of political acuity in both issues management and relationship management, maintaining real-time awareness of emerging and ongoing matters. Proactively brief the CEO on developing issues, resolved matters, and potential implications, while monitoring, assessing, and reporting on organizational risks.</li></ul>4. Meeting &amp; Event Coordination<ul><li>Plan&nbsp;and coordinate Board and Executive meeting logistics, attendance tracking, report and agenda preparation, slide decks, and official meeting minutes as needed. </li><li>Plan and coordinate meetings of Board Committees; attend meetings, take notes, capture action items, and ensure follow-through. </li><li>Coordinate internal and external meetings, ensuring clear documentation, tracking, and follow-up of action items requiring approval or further action. Arrange offsite venues and manage travel logistics as required to support effective engagement and execution.</li><li>Plan, organize, and coordinate corporate events. Manage event logistics, such as venue selection, catering, and guest accommodations.</li><li>Plan, organize and coordinate team training and team building events, in collaboration with Operations Team.</li></ul>Qualifications<ul><li>Experience: At least 3 years’ experience supporting senior level executives or administration.</li><li>Education:&nbsp;Undergraduate degree or equivalent training in business, administration, communications or other relevant field.</li><li>Equity, Diversity, Access, and Belonging: Demonstrated commitment to equity, diversity, access, and belonging, with the ability to apply an equity-informed and inclusive lens to communication, decision-making, and executive support functions.</li><li>Skills: Exceptional verbal and written English communication skills.&nbsp; Superior project management, time management and organization skills; ability to perform and prioritize multiple tasks seamlessly and&nbsp;autonomously, from concept to successful completion, and work in a fast-paced environment. Strong problem-solving skills with the ability to proactively anticipate, manage and minimize potential problems.</li><li>Technical Skills: Proficiency with Microsoft Office applications, including superior skills in developing informative and visually appealing PowerPoint slide decks to facilitate decision-making.&nbsp; Experience scheduling/running virtual meetings and breakout sessions (Zoom / Microsoft teams).</li><li>Soft Skills: High degree of political acuity and experience working and building relationships with a wide range of interested parties, including team members, executives, higher education administrators, and government representatives.&nbsp; Strong sense of professionalism, integrity, discretion and confidentiality in all matters.&nbsp; Positive attitude and energy.</li></ul>Reports to: Chief Executive Officer.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Salary:&nbsp;$60,000Contract:&nbsp;12 months (starting March 2026)To apply:&nbsp;Send resume and cover letter to&nbsp;<a href="mailto:HR@oasw.org" target="_blank">HR@oasw.org</a> &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Deadline to apply:&nbsp;January 8, 2026

Ontario Association of Social Workers

Executive Assistant to Chief Executive Officer

Anduhyaun Inc.&nbsp;1296 Weston Road, Toronto, Ontario M6M 4R3&nbsp;Tel: (416) 243-7669&nbsp; &nbsp;Fax: (416) 243-9929 <a href="https://www.anduhyaun.org" target="_blank">www.anduhyaun.org</a>&nbsp;JOB DESCRIPTION: PROGRAM ASSISTANT&nbsp;&nbsp;Contract: Full-time 5 days/40 hours per week OR Part-time flexibility if needed&nbsp;Term: 5 months for leave coverage with possibility of extension&nbsp;Classification:&nbsp;non-bargaining position &nbsp;The Program Assistant (PA) is under the direction of the Program Director, or designate. The PA will act as a first point of contact for Anduhyaun Inc. and assist in the day-to-day office administration of Nekenaan Second Stage Housing (NSSH). The PA must adhere to the Agency's policies and procedures including the non-disclosure of Client/Tenant information and information pertaining to Anduhyaun business. Any breach of confidentiality may lead to immediate termination. The PA will provide services consistent with Anduhyaun’s mandate: &nbsp;To support Indigenous women and their children in their efforts to maintain their cultural identity, self-esteem, economic, physical, and spiritual well-being. &nbsp;Duties and Responsibilities:&nbsp;General Administrative:&nbsp;<ul><li>Provide all aspects of reception, including checking mailboxes, distributing mail, updating bulletin boards </li><li>Answering main office telephone and email, respond to written and verbal inquiries </li><li>Assist with tenant relations, collect rent, and respond to inquiries </li><li>Maintain security of the building and a safe reception area </li><li>Accurate electronic and manual filing of all correspondence and documents for efficient recovery and use of this information</li><li>Maintain office supplies, inventory, ordering, deliveries, and transportation </li><li>Schedule housing applicant interviews and assist with interviews, as required </li><li>Maintain invoices for Accounting, prepare and deliver bank deposits, as required </li><li>Assist and support the Executive Director and management team, as required &nbsp;</li></ul>Other Duties:&nbsp;<ul><li>On-call may be required, from time to time </li><li>Travel may be required, from time to time </li><li>Perform all other duties as required &nbsp;</li></ul>Hours of Work/Hourly Rate:&nbsp;<ul><li>The regular work week will be 40 hours or part-time flexibility can be discussed </li><li>May be a possibility of some evening and/or weekend work </li><li>Compensation: $23.00-$25.00 per hour&nbsp;</li></ul>Additional Requirements:&nbsp;<ul><li>Must have or be able to acquire a clear Criminal Record Vulnerable Sector Check </li><li>Proof of vaccination against COVID-19 as per Anduhyaun’s Vaccination Policy </li><li>Knowledge of Indigenous culture is considered an asset </li><li>Experience in administrative/management role is considered an asset </li><li>Excellent communication skills&nbsp;</li></ul>Interested applicants should submit a cover letter and resume in confidence to&nbsp;<a href="mailto:office@anduhyaun.org" target="_blank">office@anduhyaun.org</a> with the subject line&nbsp;PROGRAM ASSISTANT APPLICATION by JANUARY 5, 2026.&nbsp;Due to the nature of the organization’s culturally based social services, Anduhyaun encourages applications from Indigenous women (Section24 (1) (a), Special Employment, Ontario Human Rights Code).&nbsp;Thank you to all applicants, however, only those selected for an interview will be contacted.&nbsp;

Anduhyuan Inc.

Program Assistant

Ministry of Children, Community and Social Services/Ministère des Services à l'enfance et des Services sociaux et communautaires

Ministry of Children, Community and Social Services

Administrative Assistant - Bilingual (English/French)/Adjoint administratif; adjointe administrative – poste bilingue (français et anglais)

EXTERNAL JOB OPPORTUNITYAdministrative AssistantOnsite PositionSalary: (50K)ABOUT YELLOW BRICK HOUSE:Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, and transitional housing support.PROFILE:Reporting to the Business Manager, this position is responsible for a wide range of administrative and office support activities for the Board/Managers/Departments to facilitate the efficient operation of the organization.RESPONSIBILITIES:The major responsibilities of this position include, but are not limited to: Board and Committee Support:&nbsp;<ul><li>Ensure board orientation package and contact lists are current and updated. </li><li>Setting up appropriate meeting location, ordering food, ensuring equipment is running smoothly, etc. </li><li>Assist the CEO, Board Chair and Committee Chairs in preparing for meetings, including sending email meeting invitations, drafting agendas, tracking attendance responses, and preparing and distributing documents accordingly.</li><li>Attend Board and Committee meeting and record meeting minutes, to be followed up with appropriate circulation after the meeting.</li><li>Coordinate York Region Violence Against Woman Coordinating Committee (YRVAWCC) meetings, record minutes, distribute membership email updates, prepare and send membership invoices and track payments of same.</li><li>Coordinate York Region Violence Against Woman Abuse Protocol trainings and complete annual workplan and year-end report including updates to training materials, handbooks, and other documents.</li><li>Post documents to Google Drive as applicable </li><li>Update board manual, tracking amendments and versions; ensure electronic copies are up to date. </li><li>Must be flexible to work evenings as required. Office Administration: </li><li>Operation of the reception area including greeting visitors and ensuring sign-in protocols are followed, monitoring the waiting area, answering incoming calls and questions, transferring calls to appropriate staff, receive and arrange for courier deliveries, sort, and distribute mail</li><li>Back-up support for office administration responsibilities including:<ul><li>Purchasing, receiving, organizing and storage of office supplies including brochures, letterhead, office groceries (perishable and non-perishable)</li><li>Coordinating, overseeing, and troubleshooting the maintenance of office equipment (photocopier, telephone system)</li><li>Maintaining key communication tools such as voicemail greetings, internal phone directories, staff sign-in sheet </li></ul></li><li>Assist Fund Development team with receiving donations (monetary and in-kind) and collecting donor information.</li><li>Update YRVAWCC website (wish lists, job postings, events, other applicable media) </li><li>Update video at reception (content to be provided) </li><li>Create and maintain library resource for research.<ul><li>Conference resources</li><li>Demographic reports</li></ul></li><li>Assist with the preparation of letters as required. </li><li>Office orientation kitchen duties, telephone/ voicemail</li></ul>Document Management:&nbsp;<ul><li>Create and maintain a schedule for policy review, track compliance. </li><li>Update policy and procedure manuals, tracking amendments and versions. </li><li>Ensure electronic and paper copies of manuals are up to date.</li></ul>Engagement:&nbsp;<ul><li>Communicate fully and openly with supervision; keeping manager fully informed of relevant client and staff member information, at all times. </li><li>Active positive participation in regular team meetings </li><li>Maintain a positive approach and a professional manner at all times. </li><li>Keeps up-to date on issues relating to gender-based violence and evidence-based practices for intervention as it pertains to woman and children. </li><li>Maintain community awareness of Yellow Brick House programs throughout York Region </li><li>Acts as a Brand Ambassador for the Yellow Brick House </li><li>Participates in internal/external committees as required. </li><li>Attend training sessions as required. </li><li>Works in a team environment; provides support and information to team members and assists other staff when required. </li><li>Fosters and maintains an anti-oppression working environment.</li></ul>HEALTH AND SAFETY RESPONSIBLITIES:&nbsp;<ul><li>Follow the duties and responsibilities specified under the Occupational Health &amp; Safety Act Sections 28. </li><li>Ensure all safety and non-safety rules and regulations are followed. </li><li>Ensure adherence to established safety, quality, and housekeeping standards. </li><li>Attends Environmental Health and Safety training. </li><li>Adhere to Yellow Brick House health and safety, environmental, and quality standards, policies, and procedures. </li><li>Report any known hazard, defect, incident or compliance issue to the employer or supervisor. </li><li>Understand BILL 132 and 168 and uphold the policies that prohibit domestic violence, workplace violence, sexual harassment, and harassment in the Workplace. PERFORMANCE MEASURES: </li><li>Accurate completion of all documentation as required. </li><li>Meet all Department goals and objectives. </li><li>Meet all timelines as established on assigned projects and daily administration.</li></ul>QUALIFICATIONS &amp; SKILLS:&nbsp;<ul><li>Diploma in Business Administration or equivalent. </li><li>2-3 years of demonstrated office administration experience, providing support to Sr. Management and Board of Directors considered an asset</li><li>A current police vulnerable sector screening (VSS) is required.</li><li>Must have reliable transportation </li><li>Familiar and comfortable with technology- assisted platforms, specifically video conferencing using MS teams, Zoom, etc.</li><li>Ability to speak French is considered an asset. </li><li>Working knowledge of application of Anti- Oppressive and Feminist frameworks </li><li>Must be able to work some evenings and weekends.</li></ul>CORE COMPETENCIES:&nbsp;<ul><li>Execution and Delivery</li><li>Analytical </li><li>Communication </li><li>Interpersonal </li><li>Discretion, Diplomacy, Confidentiality</li></ul>WORKING CONDITIONS:&nbsp;<ul><li>Works in a comfortable environment either inside or outside in typically pleasant conditions. Typical conditions are such that some risk of any injury or harmful effect is possible.</li><li>There is regularly a need to meet after or before normal business hours.</li><li>Must be able to sit/stand for extended period of time.</li></ul>Yellow Brick House would like to thank all applicants for their interests; however, only those selected for an interview will be contacted.Yellow Brick House is an equal opportunity employer, and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview, or selection processes, please contact the Human Resources Department for assistance.Please submit your resume to <a href="mailto:jobs@yellowbrickhouse.org" target="_blank">jobs@yellowbrickhouse.org</a>

Yellow Brick House

Administrative Assistant

Position:Total Rewards &amp; Culture SpecialistReports to:Director, People, Culture &amp; ConnectionPosition Term:Full Time PermanentPrimary Location:Mississauga, Ontario, CanadaWorkplace Type:HybridJob PurposeThe&nbsp;Total Rewards &amp; Culture&nbsp;Specialist&nbsp;plays a uniquely visible role in bringing compensation, rewards,&nbsp;recognition&nbsp;and staff experience together. While&nbsp;Total&nbsp;Rewards&nbsp;work is often behind the scenes, this role&nbsp;isn’t. It combines the precision of Total Rewards with direct involvement in culture and staff experience — work that is engaging, dynamic, and seen across World Vision Canada (WVC).&nbsp;This role helps create the kind of staff experience that keeps people inspired, supported, and able to do meaningful work.&nbsp;As the Total Rewards &amp; Culture&nbsp;Specialist,&nbsp;you’ll&nbsp;contribute to the moments and programs that help our teams feel connected and supported — because when people have a positive experience at work, they stay, they grow, and their impact reaches the vulnerable children and communities we serve. From salary survey participation to&nbsp;ensuring the ongoing success of our rewards and recognition programs and staff events,&nbsp;you’ll&nbsp;play an essential role in shaping&nbsp;experiences that help employees feel seen, valued, and connected. This work reaches across the organization — a blend of&nbsp;compensation administration, meaningful interactions, and practical support that strengthens the staff experience at every level.&nbsp;ResponsibilitiesCompensation&nbsp;&amp; Benefits&nbsp;Contribute to the compensation processes that&nbsp;maintain&nbsp;accuracy, fairness, and alignment across all roles at WVC.&nbsp;<ul><li>Maintain and organize the Job Description Library </li><li>Support annual salary survey submissions </li><li>Assist&nbsp;with compensation benchmarking and data preparation </li><li>Gather data and information for&nbsp;Pay Equity Maintenance reporting </li><li>Evaluate WVC’s Individual Contributor positions using the Hay Methodology </li><li>Ensure proper completion of benefit enrollment forms and distribute&nbsp;onboarding documentation for benefits and pension enrollment to ensure new hires receive&nbsp;timely&nbsp;and&nbsp;accurate&nbsp;plan&nbsp;information </li><li>Complete&nbsp;benefits&nbsp;and pension&nbsp;-related&nbsp;employee&nbsp;data updates&nbsp;and&nbsp;audits&nbsp;</li></ul>Recognition Program&nbsp;Support and champion WVC’s recognition program by coordinating the full nomination and evaluation process.&nbsp;<ul><li>Organize nomination information&nbsp;and&nbsp;prepare&nbsp;scorecard materials for committee members </li><li>Schedule and&nbsp;facilitate&nbsp;quarterly recognition committee meetings </li><li>Track nominations&nbsp;and participation metrics&nbsp;across all&nbsp;Ministry Functions </li><li>Prepare&nbsp;recognition&nbsp;postings for the intranet, ensuring stories are shared clearly, respectfully, and in alignment with the program’s tone </li><li>Serve as an ambassador for the program — answering questions, promoting participation, coordinating reminders, and supporting awareness across WVC&nbsp;</li></ul>Staff Experiences&nbsp;Help bring to life the events and moments that connect, inspire, and unite staff across WVC.&nbsp;<ul><li>Coordinate&nbsp;logistics&nbsp;and materials for key PC&amp;C-led events such as&nbsp;VisionWeek,&nbsp;Day of Prayer,&nbsp;Fiscal Kick-Off, Weekly/Quarterly&nbsp;Staff Events, and other experience-focused initiatives </li><li>Support day-of event coordination, including set-up, hosting needs, and frontline&nbsp;assistance,&nbsp;as&nbsp;required </li><li>Track staff experience metrics and participation data related to PC&amp;C OKRs, helping&nbsp;monitor&nbsp;progress and&nbsp;identify&nbsp;opportunities for improvement </li><li>Contribute ideas and observations that enhance the overall staff experience, ensuring events feel meaningful and welcoming </li><li>Collaborate with PC&amp;C teammates and internal partners to&nbsp;maintain&nbsp;consistent experience standards across all events&nbsp;</li></ul>General PC&amp;C Support&nbsp;Provide flexible support across the People, Culture &amp; Connection portfolio to strengthen key programs and initiatives.&nbsp;<ul><li>Assist Total Rewards, People Experience, and Learning &amp; Development teams with coordination, documentation, and project support,&nbsp;as needed </li><li>Contribute to cross-functional projects that advance staff experience, culture initiatives, and connection across WVC </li><li>Offer administrative and logistical support during peak PC&amp;C activity periods, ensuring smooth delivery of team-wide commitments&nbsp;</li></ul>Qualifications<ul><li>Minimum&nbsp;2-3 years&nbsp;of experience in compensation and benefits </li><li>Experience supporting compensation processes such as benchmarking, job descriptions, and job evaluation </li><li>Experience supporting Benefits and Pension programs </li><li>Excellent&nbsp;excel and data analytics skills </li><li>Strong written and verbal communication skills </li><li>Experience supporting performance management cycles and documentation </li><li>Highly organized with strong attention to detail </li><li>Ability to manage multiple priorities with accuracy and professionalism </li><li>Collaborative, people-focused approach with discretion in handling sensitive information </li><li>Bilingual French is an asset&nbsp;</li></ul>Mission &amp; Values Alignment&nbsp;<ul><li>Demonstrates alignment with World Vision Canada’s mission, values, and Christian identity&nbsp;</li></ul>Why Consider Us? &nbsp;<ul><li>Our competitive compensation &amp; benefits include:</li><li>Health Spending Account</li><li>Up to 6% matched pension contributions</li><li>Parental leave top-up</li><li>Generous paid vacation, sick days, wellness and personal days</li><li>Office closed extra days before long weekends (6x/year)</li><li>World Vision Canada has consistently been awarded Canada and GTA top employer awards.</li><li>We are Canada’s largest development, relief, and advocacy non-profit organization.</li><li>We embody an Agile mindset here.</li></ul>#LI-HybridJob FamilyPeople ResourcesJob FunctionIndividual ContributorPay TypeSalaryEmployment IndicatorHybrid

World Vision Canada

Total Rewards & Culture Specialist

In this permanent, full-time role (35 hours/week), you will manage office operations and administrative workflows, provide assistance to Park people’s leadership team, and play a critical role in optimizing the smooth execution of organizational policies, HR administration, and internal procedures.&nbsp; We are looking for an exemplary manager who is an experienced administrator and can oversee internal workflow management for a national, bilingual organization. This is a new position.&nbsp;Park People works to advance city parks as essential spaces to connect people to each other and nature. Please visit our website at <a href="https://parkpeople.ca/" target="_blank">https://parkpeople.ca/</a>We are committed to advancing equity, diversity, inclusion, and accessibility (EDIA) across our workplaces and programs, which includes removing barriers for individuals with disabilities and fostering inclusive environments where everyone can thrive. We strongly encourage applications from BIPOC individuals and members of other equity-deserving communities.In this role, you will:<ul><li>Manage administrative workflows and optimize the implementation of effective and efficient internal systems, communications, and procedures</li><li>Manage human resources administration including recruitment, onboarding, group benefits, wage subsidy programs, confidential personnel files and tracking </li><li>Manage our office space at 401 Richmond St. W., as well as oversee effective use of our coworking spaces across the country, and health and safety for employees</li><li>Provide high-level administrative support to the Board of Directors, Committees, and Executive Director including preparing Board packages, coordinating meetings, managing schedules, handling confidential communications, arranging travel, preparing reports/presentations, and acting as a key liaison with community contacts</li><li>Handle document management, record-keeping, and data entry processes and ensuring all electronic data and files are property safeguarded</li><li>Oversee IT systems, Google Workspace, and our tech stack</li><li>Manage vendor and contractual relationships, service providers, and suppliers</li><li>Support corporate wellness initiatives and employee professional development&nbsp; </li><li>Plan, promote, and participate in office events at 401 Richmond St. W in Toronto and participate in a range of in-person projects and events in the Greater Toronto Area. </li><li>Other day-to-day administrative duties as required</li></ul>The skills and experience you bring to the role include:<ul><li>Previous management experience, preferably in administrative roles</li><li>Very strong attention to detail and ability to meet deadlines</li><li>Strong organizational skills and execution-focused – experience handling the processes, documentation, and coordination of internal workflows </li><li>Ability to take initiative, work autonomously, and make decisions when multiple courses of action are possible</li><li>Experience managing an office space</li><li>Ability to use communication and interpersonal skills to establish professional relationships with board members, employees, vendors, partners, and other individuals – Able to communicate information, expectations, and instructions clearly and concisely.</li><li>Experience providing executive assistance to senior leaders</li><li>Demonstrate judgment, tact, diplomacy and discretion in conducting, answering, and or redirecting inquiries to appropriate sources and in dealing with sensitive or highly confidential matters</li><li>Technical Proficiency (Google Workspace, Basecamp, BlackBaud, working with AI, and others) </li><li>Customer/client service oriented </li><li>Ability to anticipate needs and issues, proactivity and flexibility</li><li>Experience working in not-for-profit settings is an asset</li><li>Event planning and execution is an asset </li><li>Experience or education in human resources management is an asset</li><li>French language/bilingualism is not required, but is a strong asset – if you speak French, please indicate this in your application</li></ul>Location: This position is located in Toronto and requires a minimum of four days per week in an office environment. Some evening and weekend work may be required.&nbsp;Salary:&nbsp; $65,000-$75,000&nbsp;Anticipated Start Date: January 2025Park People is a great place to work:<ul><li>We offer a generous benefits package including 4 weeks annual vacation time (3 weeks in first year), extra time off during the summer, paid sick time, health and dental benefits including a personal wellness spending account and long term disability, and a pension plan.</li><li>We have an amazing work culture with smart, engaged colleagues who want to learn and improve while having fun.</li><li>We value flexibility and work-life balance for our team members and offer flexible work hours.</li><li>We offer time and funding to support education and training, and to grow professionally with progressive career opportunities.</li></ul>Please send your resume and cover letter in one electronic file in confidence by January 8, 2026 to <a href="hr@parkpeople.ca">hr@parkpeople.ca</a>.&nbsp; If you require accommodation in order to participate in the recruitment process, please contact us at <a href="mailto:hr@parkpeople.ca" target="_blank">hr@parkpeople.ca</a> to provide your contact information.

Park People/ Amis des parcs

Manager of Administration

<h2>Employer and Engagement Specialist</h2>Date Posted: 12/15/2025 Req ID: 46409 Faculty/Division: UofT Scarborough Department: UTSC:Academic Advising &amp; Career Centre Campus:&nbsp;University of Toronto Scarborough (UTSC) Position Number: 00040845Description:About us: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.The Academic Advising &amp; Career Centre (AA&amp;CC) embraces a holistic philosophy in its delivery of integrated academic advising, learning skills, career development and employment coaching services to students. With a commitment to equity, diversity and inclusion, the department operates as a cross-functional team working closely with campus partners to support student success and retention, foster student engagement and strengthen the student experience at UTSC.This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (<a href="https://governingcouncil.utoronto.ca/secretariat/policies/equity-diversity-and-excellence-statement-december-14-2006" target="_blank">Statement on Equity, Diversity &amp; Excellence</a>). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. &nbsp;Your opportunity:Under the general supervision of the Career Supports, Team Lead, and in collaboration with your AA&amp;CC team and tri-campus career centre colleagues, you will build and cultivate relationships with employers, alumni and campus partners. This includes providing outstanding service delivery to professionals across a wide spectrum of industry sectors, by ascertaining both their immediate and long-term needs.Independently, and in consultation with other units at University of Toronto Scarborough and tri-campus partners, you will connect with employers and partners who wish to engage with UTSC students for employment and co-curricular programming purposes. This would include navigating them through the UofT career eco-system, posting opportunities and hosting events such as employer information sessions, networking events and career panels and fairs, as well as support AA&amp;CC events, activities and programming. Your responsibilities will include:<ul><li>Identifying, fostering and maintaining relationships with potential and existing employers</li><li>Building and strengthening relationships with stakeholders and partners of strategic importance</li><li>Promoting experiential learning opportunities</li><li>Providing detailed information to hosts on how to lead appropriate learning opportunities for students</li><li>Determining key performance indicators to measure success</li><li>Conceptualizing, organizing and executing program activities</li><li>Consulting with instructors, administrators and student groups on the development of tailored programming needs</li><li>Researching potential target markets to inform recruitment plans</li></ul>Essential Qualifications:<ul><li>Bachelor's Degree or equivalent combination of education and experience</li><li>Minimum three (3) years of related experience in a university career centre, co-op, or recruitment setting developing and maintaining relationships, including active outreach</li><li>Experience managing effective relationships with a wide variety of stakeholders (including employers, alumni, students, staff and faculty)</li><li>Experience in employer development and knowledge of best-practices; developing, coordinating and implementing large scale programs</li><li>Excellent organizational, project management and time management skills to cope with multiple projects and events occurring within short and overlapping time periods</li><li>Strong written communication skills (e.g. report writing; drafting content for marketing materials) and the ability to communicate effectively and empathetically with a diverse university student population in order to meet the needs of students</li><li>Able to manage conflicting demands, and able to work well under pressure</li><li>Strong presentation and public speaking skills</li><li>Strong computer skills including Microsoft Office and ability to source information and data using the Internet and social media sites such as LinkedIn</li><li>Demonstrated experience working with CRM databases to track contacts (e.g. Orbis, Simplicity, Salesforce, LinkedIn Navigator)</li><li>Broad knowledge of labour market trends</li><li>Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment</li></ul>To be successful in this role you will be:<ul><li>Approachable</li><li>Communicator</li><li>Organized</li><li>Problem solver</li><li>Tactful</li><li>Team player</li></ul>Notes:<ul><li>Please note that the working hours for this position are Monday, Tuesday, Thursday 8:45 AM - 5:00 PM; Friday 8:45AM - 4:00 PM; Wednesday 8:45 AM - 6:00 PM. </li><li>Please apply to this posting via this link: <a href="https://jobs.utoronto.ca/job-invite/46409/" target="_blank">https://jobs.utoronto.ca/job-invite/46409/</a>&nbsp;</li></ul>Closing Date: 01/05/2026, 11:59PM ET Employee Group: USW&nbsp; Appointment Type: Budget - Continuing&nbsp; Schedule: Full-Time Pay Scale Group &amp; Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.&nbsp; Job Category: Administrative / Managerial&nbsp;Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a&nbsp;culture of belonging that increases our capacity to effectively&nbsp;address and serve the interests of our global community. We&nbsp;strongly encourage applications from Indigenous Peoples,&nbsp;Black and racialized persons, women, persons with&nbsp;disabilities, and people of diverse sexual and gender identities.&nbsp;We value applicants who have demonstrated a commitment to&nbsp;equity, diversity and inclusion and recognize that diverse&nbsp;perspectives, experiences, and expertise are essential to&nbsp;strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see&nbsp;<a href="http://uoft.me/UP" target="_blank">http://uoft.me/UP</a>.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact&nbsp;<a href="mailto:uoft.careers@utoronto.ca" target="_blank">uoft.careers@utoronto.ca</a>.

57 Administrative / Clerical Support Jobs in Ontario