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The Food Bank of York Region (FBYR) is dedicated to alleviating food insecurity and hunger in York Region. We serve as a nexus between the abundance of surplus food in Ontario and the non-profit organizations that provide food and meals in their programs, and the people they serve. The Food Bank of York Region (FBYR) counts on the help of our volunteers to meet the need of our hunger relief efforts. We have the food our communities need, but it takes hands-on help to deliver it to our neighbours experiencing food insecurity. Our volunteers’ involvement is crucial to the success of our food program. Essential Duties and Responsibilities<ul>	<li>Performing data entry and maintaining accurate records in computerized systems.</li>	<li>Ensuring data accuracy and confidentiality.</li>	<li>Providing administrative support to the FBYR management team.</li>	<li>Organizing, and maintaining files and records.</li>	<li>Researching information online.</li>	<li>Supports with the maintenance of an organized and orderly office space, and warehouse.</li>	<li>Greeting and assisting visitors, clients, and guests.</li>	<li>Represents FBYR well when interacting with community members.</li>	<li>Other duties as assigned</li></ul>Requirements<ul>	<li>Ability to work well with numbers</li>	<li>Attention to details</li>	<li>Must be okay with performing repetitive tasks.</li>	<li>Able to work independently; self-directed and as a team.&nbsp;</li>	<li>Must be dependable and punctual</li>	<li>Strong customer service skills with a friendly demeanor.</li>	<li>Must be courteous and personable when dealing with the public</li>	<li>Must respect and maintain the confidentiality of FBYR volunteers, partners, and donors.</li>	<li>Previous experience in office or administration is preferred.</li></ul>Shift &amp; Schedule<ul>	<li>1-2 days per week&nbsp;</li>	<li>(Tuesdays &amp; Fridays preferred)</li>	<li>Minimum one 5-hour shift per week</li>	<li>Minimum 2-month commitment</li></ul> &nbsp;

The Food Bank of York Region

Volunteer Data Entry and Office Support

Administrative Assistant Employment Type: Permanent Full-Time Hours: 32 hours per week (Tuesday to Friday, with occasional evening and weekend events) Location: Primarily in-person (109 Young Street, Kitchener, ON), with occasional virtual work options Salary: $23.29/hour<h3>About Marillac Place</h3>Marillac Place is the only 24/7 staffed transitional shelter in Waterloo Region specifically supporting women who are pregnant or parenting an infant under two and experiencing homelessness. We provide trauma-informed residential care, life skills programming, and wraparound supports in a congregate living environment. For over 30 years, we have helped women with young children move from crisis to stability through shelter, parenting education, and life skills development.Mission: Empower women who are pregnant or parenting a young child and experiencing homelessness in Waterloo Region by:Providing a safe living environmentEstablishing healthy relationshipsEnhancing parenting skills, health outcomes, and community connectionsVision: Every woman who is pregnant or parenting a young child, and experiencing homelessness, will achieve a brighter future.Mandate: We provide transitional housing for women aged 16+ who are pregnant, parenting a child under two, or attempting to regain care of their child, for up to 12 months.<h3>Position Summary</h3>The Administrative Assistant supports the smooth operation of Marillac Place by handling administrative duties, donor stewardship, office operations, and communications. This role ensures day-to-day functions run effectively and that the organization maintains a strong, visible presence with donors, partners, and the community. Reporting to the Senior Office Administrator, the Administrative Assistant will work closely to coordinate administrative and donor-related functions.<h3>Key Responsibilities</h3>1. Administrative &amp; Office SupportServe as the first point of contact for incoming inquiries (phone, voicemail, email).Coordinate office and facility maintenance with vendors and service providers.Manage office inventory and supplies.Support staff with scheduling, meeting logistics, and professional development registrations.Assist with invoice and receipt entry in QuickBooks Online, ensuring accuracy and timely processing.Prepare and complete regular bank deposits.Digitize historical paper records into SharePoint and coordinate secure disposal of old files.2. Donor &amp; Fundraising SupportProcess donations, prepare receipts, and manage donor acknowledgements.Maintain accurate donor records in the database.Assist with donor stewardship through research, thank-you communications, and relationship-building.Provide logistical support for fundraising events and campaigns.Prepare donor and fundraising materials in alignment with financial reporting.Travel within Waterloo Region to collect donations and event materials.3. Social MediaAssist with creating and scheduling engaging content on Facebook, Instagram, LinkedIn.Capture event photos and videos; create recap videos and highlight reels.Maintain a mission-driven social media calendar.Design posts and newsletters using Canva.4. Program &amp; Organizational SupportProvide back-up support for donation reconciliation and reporting.Maintain volunteer database and compliance documents (police checks, confidentiality, training).Coordinate in-kind donations and volunteer groups.Attend events, including occasional evenings and weekends.Actively participate in team and committee meetings.<h3>Qualifications</h3>Post-secondary education in administration, business, or equivalent combination of education and experience.Experience in nonprofit, fundraising, or donor stewardship is an asset.Strong organisational and time management skills.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite; knowledge of QuickBooks Online or donor databases is an asset.Experience with social media management and design tools (Canva, Hootsuite, Meta Business Suite).Ability to work independently and collaboratively.Valid driver’s license and reliable vehicle required.Ability to sit for extended periods, use stairs, and occasionally lift up to 20 lbs.<h3>Work Environment</h3>At Marillac Place, you’ll be part of a small, dedicated team that supports young mothers and their children. Our office is fast-paced and mission-driven, balancing administrative responsibilities with community engagement. Most work is onsite during business hours, with occasional evening or weekend events.<h3>Why Work for Marillac Place?</h3>Compensation:Starting at $23.29/hour ($38,754.56/year)Health benefits after 6 monthsMatching RSP contributions up to 3% after 6 months3 weeks’ vacation, paid personal days, mileage allowancesEmployee Benefits:Work-life balanceEmployee Assistance ProgramProfessional development opportunitiesInclusive Culture:Commitment to equity and inclusivitySupportive, compassionate team cultureAccommodations available throughout the recruitment process<h3>How to Apply</h3>Please submit your cover letter and resume to <a href="mailto:admin@marillacplace.ca" target="_blank">admin@marillacplace.ca</a> with the subject line: Administrative Assistant.We thank all applicants for their interest, however only those selected for an interview will be contacted.

Marillac Place

Administrative Assistant

Event details: <a href="https://wwf.ca/2025-nature-restoration-forum/" target="_blank">https://wwf.ca/2025-nature-restoration-forum/</a>Volunteer Opportunities Available: 15&nbsp;Volunteer Date: October 30, 2025Time: 10:15 am to 12:15 pmLocation: Marriott Hotel Ottawa (100 Kent Street)How to express interest: <a href="https://wwf.wufoo.com/forms/mjz67a1155locy/" target="_blank">https://wwf.wufoo.com/forms/mjz67a1155locy/</a>Responsibilities:<ul><li>The volunteer will be responsible for taking notes at their assigned table</li><li>The end of this event will be broken into working groups, whereby each table will be one group. The participants will be discussing ideas and action items. The volunteer will be responsible for listening and taking notes in English that will later be shared with WWF-Canada.</li><li>Immediately after the end of the meeting, volunteers will be required to send the meeting notes to WWF-Canada.</li><li>Volunteers can optionally stay after to mingle and network with participants, and will also have the opportunity to do so at the beginning of the shift as well.</li></ul>Volunteer Benefits<ul><li>A chance to meet and attend an invite only forum for conservation professionals</li><li>Mingle with other students and professionals in the industry</li></ul>

WWF-Canada

Volunteer at WWF-Canada's Nature Restoration Forum

Queensway Carleton Hospital Foundation is seeking a Data Entry Coordinator to assist with fundraising activities using Raiser's Edge. The ideal candidate will have a keen attention to detail, a friendly demeanor, and the ability to work efficiently as part of a team.&nbsp;Responsibilities •&nbsp;&nbsp;&nbsp;&nbsp;Work with the Database Administrator to maintain the Raiser’s Edge database system. •&nbsp;&nbsp;&nbsp;&nbsp;Receiving, opening and entering donor gifts and information into the Foundation donor database. •&nbsp;&nbsp;&nbsp;&nbsp;Adding new records and updating existing records where applicable based on new information. •&nbsp;&nbsp;&nbsp;&nbsp;Register any necessary actions in the donor database to acknowledge donor gifts and apply appropriate designation and coding. •&nbsp;&nbsp;&nbsp;&nbsp;Customer service including speaking with donors in person and making phone calls. •&nbsp;&nbsp;&nbsp;&nbsp;Mailing appropriate thank you letter, official and non-official tax receipts for donors in a timely and efficient manner. •&nbsp;&nbsp;&nbsp;&nbsp;Respect donor confidentiality and adhere to the Donor Bill of Rights. •&nbsp;&nbsp;&nbsp;&nbsp;Work as a team player promoting a positive and professional work environment and executes role with integrity and respect. •&nbsp;&nbsp;&nbsp;&nbsp;Act as an Ambassador throughout the community, positively representing the Foundation •&nbsp;&nbsp;&nbsp;&nbsp;Abide by the policies and procedures of the Foundation and the Hospital •&nbsp;&nbsp;&nbsp;&nbsp;Abide by the professional and ethical standards of practice set out by the Association of Fundraising Professionals (AFP) and the Code of the Ethics of the Centre of Philanthropy Operate within culture and core values of the organization. •&nbsp;&nbsp;&nbsp;&nbsp;Other duties as assigned in order to meet the overall goals and objectives of the Queensway Carleton Hospital Foundation.Qualifications •&nbsp;&nbsp;&nbsp;&nbsp;Education: Minimum Grade 12 education or equivalent. •&nbsp;&nbsp;&nbsp;&nbsp;Experience: Previous experience with Raiser's Edge is preferred. •&nbsp;&nbsp;&nbsp;&nbsp;Microsoft Office - Word and Excel – is required. •&nbsp;&nbsp;&nbsp;&nbsp;Strong attention to detail and accuracy. •&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational and communication skills. •&nbsp;&nbsp;&nbsp;&nbsp;Friendly, personable, and a team player. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to manage time efficiently and prioritize tasks.Work Environment Based out of a typical office environment with the opportunity to work from home a maximum of two days each week, with approval from manager. The preference is to have this position working onsite in office. From time to time, the candidate may be required to attend evening events for donors. This position is located in Ottawa, ON.

Queensway Carleton Hospital Foundation

Data Entry Coordinator

<h2>About the position:&nbsp;</h2>Under the supervision of the Acting Director of Technical Programs and the Senior Director of Member Services and Communications, the Coordinator supports the Learning Program's activities and serves as the primary point of contact for clients, ensuring timely and professional communication.&nbsp;You will spend two-thirds of your time supporting the setup, delivery, and evaluation of webinars and training courses. This includes managing learning platforms, configuring client access, building registration forms, and overseeing event logistics—ranging from scheduling and hosting to post-event reporting. The remaining third of your efforts will focus on providing timely, engaging, and detailed front-line external, as well as internal, customer service. Additionally, you will maintain clean and consistent member data across various platforms.&nbsp;You will have strong attention to detail and skills related to organizing, serving customers, and communicating in both English and French. You are a proactive and collaborative colleague who is comfortable and confident using digital platforms, whether meeting with people or helping to deliver learning content. You’ll undertake a variety of tasks to deliver online learning and training courses covering topics related to roads, highways and urban transportation.<h2>The position’s main responsibilities are:&nbsp;</h2>Learning program<ul><li> Work closely with the Program Manager, Learning and Development, to set up, promote, help deliver and evaluate webinars and training courses using several different software platforms</li><li>Be the in-house Learning Management System (LMS) expert, setting up courses (structure, uploading content, and organizing materials); creating assessments and question banks; and issuing certificates and digital badges</li><li>Configure training course access and manage user roles and permissions&nbsp;</li><li>Manage Zoom (or similar online hosting platform), including event setup, presenter/instructor training and support, and live event hosting and support (attendee and technical)&nbsp;</li><li>Be the point of contact for learners, including deploying pre- and post-event communications and evaluations&nbsp;</li><li>Manage and monitor learner registration data and provide regular registration, attendance and other reports&nbsp;</li><li>Collaborate with internal teams to ensure that communications, promotions, and the delivery of materials and videos foster engagement and provide a consistent TAC brand experience</li></ul>Client services and data coordination&nbsp;<ul><li>Receive, triage and redirect general phone calls and emails received by TAC to the appropriate staff&nbsp;</li><li>Answer verbal and written enquiries in both English and French from clients, learners, members and volunteers&nbsp;</li><li>Perform tasks to set up and maintain data profiles for these clients across various platforms (database, SharePoint, etc.)&nbsp;</li><li>Collaborate with others to establish and maintain data standards and pull, reconcile and share regular data reports, lists and logs&nbsp;</li><li>Assist with various tasks before, during and after the biannual technical meetings and annual conference</li><li>Provide general office administration, including greeting visitors/service providers, processing incoming and outgoing mail, and filing</li></ul><h2>You will bring:&nbsp;</h2><ul><li>A relevant college or university degree, and at least three years of applicable employment experience&nbsp;</li><li>Fluency in spoken English and French; fluency in written English and intermediate written French</li><li>Proficiency with MS Office suite (Word, Outlook, Teams, SharePoint, Excel, PowerPoint)</li><li>Experience managing data, databases/customer relationship management systems&nbsp;</li><li>Digital fluency, especially organizing online meetings and using learning/training platforms</li><li>Attention to detail for proofreading, quality control, consistency, data management and standardization&nbsp;</li><li>A self-starter mindset with curiosity, resourcefulness, and a drive for continuous improvement</li><li>Experience serving customers and providing administrative support&nbsp;</li><li>Excellent interpersonal, verbal and written communication skills&nbsp;</li><li>Responsiveness, tact, courtesy and collaboration with both external clients and internal colleagues</li><li>Time management, multi-tasking, and prioritization skills</li></ul>Also considered assets are:<ul><li>Fluency in written French&nbsp;</li><li>Experience in marketing, communications, and project or event coordination</li></ul><h2>Compensation and other details:&nbsp;</h2><ul><li>This is a full-time position with a salary of $62,500 to $68,500 per year, plus a comprehensive benefits package, generous paid annual leave, a pension contribution matching program, health group benefits, and professional development opportunities.</li><li>This salary and benefits are offered in exchange for an eight-hour workday (e.g. 8:30 to 4:30 or similar), Monday to Friday, in a pleasant office environment in Ottawa, Ontario. (The ability to work from home up to two days per week may be arranged.)</li><li>Travel and overtime/weekend work may be required once or twice per year.&nbsp;</li><li>Please submit a resumé which summarizes your experience and suitability for the position by October 15.</li></ul><h2>About TAC:&nbsp;</h2>The Transportation Association of Canada (TAC) is a national, not-for-profit technical association that focuses on roads, highways, and urban transportation. Its 500 corporate members—including all levels of Canadian governments, businesses, academic institutions, and others—work together to address transportation challenges by sharing innovative ideas and experiences, creating knowledge, and pooling resources. TAC hosts an annual conference for 1400+ professionals in the road, highway, and urban transportation sectors—the largest of its kind in Canada.&nbsp;We thank all applicants for their interest. However, only those invited for an interview will be contacted.&nbsp;The Transportation Association of Canada (TAC) welcomes applications from people with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available on request during the hiring process. Applicants are asked to make their needs known in advance.

Transportation Association of Canada (TAC)

COORDINATOR, LEARNING ADMINISTRATION

Seeking TWO Program AssistantsOne contract will last from October 20 2025 to December 23 2025 The other contract will last from November 03 2025 to December 23 2025The Caring and Sharing Exchange (C&amp;SE) is an Ottawa-based charity which provides assistance to local individuals and families in need. POSITION SUMMARY: The C&amp;SE is seeking TWO Program Assistants to join our close-knit team to assist with our Christmas Exchange Program. This is a remote job opportunity, with the expectation that the successful candidate will be working Monday to Friday, from 9:00AM to 4:30PM. These positions will be mainly responsible for managing the day-to-day administrative needs of the organization and assisting with the coordination of our Sponsor A Hamper Program. OFFICE COORDINATION: • Manage the day-to-day administrative needs of the organization, answering phones, responding to inquiries through the general e-mail box, etc. • Contacting sponsors to ensure their experience is going well • Tracking the receipt of email reminders from clients • Tracking the receipt of hamper delivery notices from sponsors • Other general office duties as requiredKEY QUALIFICATIONS/SKILLS: • Post-secondary education or a combination of education and experience • Excellent interpersonal skills • Ability to employ a high degree of discretion in dealing with confidential documents/information • Demonstrate sound judgment, high integrity, and an ability to cultivate and build positive lasting relationships with donors, volunteers, prospective supporters and the public • Database experience (knowledge of NetSuite would be an asset) • Bilingualism (English/French) is an asset • Proficiency with Microsoft Office • Experience working within a non-profit organization would be an assetPlease apply by Monday, October 13, 2025&nbsp;Applications will be reviewed on a rolling basis, so early submission is strongly encouraged.Accommodations are available upon request for all candidates in all parts of the hiring process

The Caring and Sharing Exchange

Program Assistants (Contract Positions)

About Us:STW™ is a U.S.-based nonprofit organization whose mission is to conduct water research to identify and remove harmful contaminants in water, and to raise public awareness about water contamination and its health impacts. STW™ also offers educational programs to excite young minds about water science.Our volunteers are diverse professionals from all over the world bringing their knowledge and experience to STW™ because we care deeply about our communities and water resources. We learn and collaborate in an open and empowering work environment to find long-term solutions to the water contamination problem. Our vision is “Contamination free, healthy water for all”.To learn more about Save the Water™, please visit <a href="http://www.savethewater.org/" target="_blank">www.savethewater.org</a>.System Administrator is expected to put in at least 5 hours per week and be responsive to emails within 36 hours.SUMMARY:The System Administrator is responsible for integrating Jira and Confluence with the current systems, designing workflows, permissions, and screen schemes for each business unit. The incumbent will also be responsible for maximizing the features of the product and integrating solutions for process improvement. They will work closely with the project team and act as a liaison between different key stakeholders across the organization. The System Administrator takes the initiative to identify opportunities, address performance/process gaps, and track risks, issues, and assumptions. The System Administrator is responsible for communicating any business function misalignments to the Jira project team and documenting changes.PRIMARY RESPONSIBILITIES:&nbsp;<ul><li>Construct custom dashboards using various filter types in Jira.</li><li>Develop Confluence pages and integrate Jira projects as requested.</li><li>Maintaining customizations across projects/environments in Jira/Confluence.</li><li>Excellent understanding of Jira workflows, permission schemes, notification schemes, screen schemes, etc.</li><li>Work with the Systems Administrator to configure, maintain, and upgrade Atlassian Jira, Service Desk, and/or Confluence.</li><li>Work with the Learning Developer to develop and compile training materials based on the group’s needs.</li><li>Analyze and apply business requirements to workflows in Jira.</li><li>Ensure the project is within scope and baseline.</li><li>Contribute to project status reports.</li><li>Track work activities and project statuses of ongoing projects.</li><li>Attend regular meetings as necessary.&nbsp;&nbsp;</li><li>Provide project support to the associate director.</li><li>Be willing to attend virtual meetings in the EST timezone (GMT -4:00) and respond to emails within 36 hours.</li><li>Perform other duties as required.</li></ul>QUALIFICATIONS:&nbsp;<ul><li>Able to manage Jira Cloud and/or Jira Server (migration experience preferred).</li><li>Skilled in configuring workflows, permissions, schemes, custom fields, and integrations.</li><li>Understanding of nonprofit workflows, reporting needs, and budget-conscious solutions preferred.&nbsp;</li><li>Experience moving Jira from self-hosted environments (e.g., Bluehost) to Jira Cloud or cloud infrastructure (Azure/AWS).</li><li>Comfortable with Azure VM setup, database hosting, and applying nonprofit credits for cost optimization preferred.&nbsp;</li><li>Knowledge of database backup/recovery best practices in cloud environments. (preferred).</li><li>Familiar with HIPAA, GDPR, and nonprofit data protection standards.&nbsp;</li></ul>Additional Nice-to-Haves:<ul><li>AWS hosting experience (for potential future projects).</li><li>Familiarity with Confluence administration.</li><li>Understanding of Webflow or web CMS integration with Jira (optional)</li></ul>How to apply: If interested, please submit your resume to <a href="mailto:newvolunteers@savethewater.org" target="_blank">newvolunteers@savethewater.org</a>. We would love to hear from you!

Save the Water

System Administrator

<h2>Summary</h2><ul><li>Job Title: Administration and Communications Officer</li><li>Location: Remote</li><li>Compensation: The role of Administration and Communications Officer (ACO) is compensated with a competitive base remuneration but currently has no benefits.</li><li>Employment Type: Part-time</li></ul><h2>About us</h2>Ontario Long Term Care Clinicians (OLTCC) is a business association dedicated to supporting and enhancing the professional development of clinicians working in long-term care settings. We aim to improve healthcare delivery and outcomes for residents in long-term care facilities through advocacy, education, and collaboration.<h2>What you will do</h2><ul><li>Support OLTCC membership applications and renewals.</li><li>Work closely with all parties involved in the delivery of OLTCC professional development (PD) programs and services, including webinars, training, and the annual OLTCC conference.</li></ul>Communications, Marketing, and Community Engagement<ul><li>Manage all aspects of OLTCC’s marketing and communications efforts, including, but not limited to, the development of key collateral and the use of key social media platforms such as Facebook™, Instagram™, and LinkedIn™.</li><li>In partnership with the Executive Director (ED), oversee the production of an annualized report to OLTCC’s members and stakeholders.</li><li>Contribute to the planning and implementation of the program and service strategies and plans, including education, governance, and advocacy events.</li><li>As directed, recruit, train, and supervise volunteers and casual team members, and ensure proper onboarding and training are completed.</li><li>Ensure sufficient human resource support for each OLTCC event.</li><li>Working closely with the Executive Director (ED) to ensure that communications and marketing materials are available for the promotion of OLTCC activities, ensuring brand alignment.</li><li>Maintain effective communications with stakeholders.</li></ul>Partnership Development and Management<ul><li>Manage all aspects of OLTCC’s membership engagement.</li><li>Support OLTCC partnerships by activating and stewarding sponsors and advertisers, including:<ul><li>Partnering locally to create sponsorship and advertising activities and increase revenue.</li><li>Increasing brand awareness and impact.</li><li>Identify and secure new a portfolio of corporate partners and sponsors.</li><li>Collaborate with corporate partners to identify leadership and other volunteers to support community events and fundraising.</li><li>Provide impact reporting in accordance with agreements such as those OLTCC has with sponsors and advertisers.</li></ul></li></ul>Financial management.<ul><li>Contribute to the development of long-term strategic and annual plans including, but not limited to, events, corporate development, and revenue goals.</li><li>Identify opportunities for revenue potential and pipeline development in alignment with the strategic plans and corporate culture.</li><li>Set and achieve individual annual goals and objectives.</li><li>Manage expense and revenue budgets for assigned projects.</li></ul>Administration&nbsp;<ul><li>Coach, support, and guide volunteers and partners in all planning, program and service initiatives and opportunities.</li><li>Manage and update assigned accounts accordingly.</li><li>Ensure all local filing, licensing, and registration procedures are completed as required.</li><li>Ensure compliance with OLTCC values, privacy policies and all applicable laws and regulations.</li><li>Work with OLTCC team members to follow all cash management, fulfillment and accounting procedures.</li></ul>Team Responsibilities<ul><li>Contribute to the achievement of the OLTCC team’s overall annual targets, goals, and objectives.</li><li>Contribute to the development of the OLTCC team’s annual plans.</li><li>Actively participate meetings as requested.</li><li>Support and or backstop team members as needed.</li><li>Disseminate relevant information in a timely manner.</li></ul><h2>What we are looking for</h2>What We’d Like You to Bring:<ul><li>Post-secondary education or equivalent combination of education and relevant work experience in community fundraising and partnership development.</li><li>Minimum of three (3) years’ experience in a not-for-profit environment preferably related to membership support activities.</li><li>Experience working with community-based volunteers to organize events and deliver services initiatives.</li><li>Exercise a high level of discretion, diplomacy and independent judgement in handling confidential matters and interacting with senior employees, donors, and volunteers.</li><li>High proficiency with Microsoft 365™ (Outlook™, Word™, Excel™, PowerPoint™) and customer relationship management (CRM) applications.</li><li>Knowledge of the long-term care sector in Ontario and beyond.</li></ul>You already have the following:<ul><li>Creativity, initiative, and sound judgment.</li><li>Problem solving – identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.</li><li>Interpersonal skills – remains open to others' ideas; personable and approachable.</li><li>Oral communication – speaks clearly and persuasively in positive or negative situations.</li><li>Superior written communication –writes clearly and persuasively in positive or negative situations.</li><li>Planning/organizing – an ability to prioritize and plan work activities and uses time efficiently.</li><li>Quality control – demonstrates accuracy, thoroughness, and monitors own work to ensure quality.</li><li>Adaptability – adapts to changes in a fast-paced work environment, manages competing demands, and can deal with frequent changes, delays or unexpected events.</li><li>Dependability – is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.</li><li>Safety and security – observe procedures and uses equipment and materials properly&nbsp;</li><li>Autonomy – can work independently and with minimal supervision.</li><li>High standards of professionalism – recognizes the stakeholder relations aspect of the position, ensuring confidentiality.</li></ul><h2>Why join us?</h2><ul><li>Opportunity to work in a meaningful sector that impacts the lives of long-term care residents.</li><li>Collaborative and supportive work environment.</li><li>Potential for professional growth and development within the organization.</li></ul><h2>Our Hiring process</h2><ul><li>You are encouraged to apply. Please forward a current copy of your resume and cover letter to <a href="mailto:ExecutiveDirector@OLTCC.ca" target="_blank">ExecutiveDirector@OLTCC.ca</a> or before 17:00 hours (Eastern Time Zone) on Monday, October 13, 2025.&nbsp;</li><li>This posting will remain open until filled.&nbsp;</li><li>Only applicants selected for an interview will be contacted.&nbsp;</li><li>No phone calls please.</li></ul><h2>Place of work / Location</h2><ul><li>Location: Remote</li></ul>

Ontario Long Term Care Clinicians (OLTCC)

Administration and Communications Officer

About CDAC:The number ONE job of The Commission on Dental Accreditation of Canada is to ensure the quality and safety of oral health care through standards, accreditation, and continuous improvement. The CDAC is the body responsible for accrediting dental, dental specialty, dental residency, dental hygiene, and dental assisting education programs in Canada.&nbsp;The Right Fit:We believe the kind of person you are matters.&nbsp; We have a culture of respect and we want employees who will thrive in our environment.&nbsp;When we hire, we consider your potential and how you may fit with our team. The Accreditation Coordinator will provide administrative support for various activities including surveys, committee meetings and support of oral health education programs throughout the accreditation cycle. The coordinator will work closely with the Accreditation Specialist(s).You will succeed here if you are an:Excellent Communicator – you will be collaborating with not only our dynamic internal team but with dental professionals, industry experts and various team members.&nbsp; Your verbal style must be confident, reassuring, positive in nature, and clear.Dynamic Coordinator – you will be supporting the accreditation team making sure they have the information they need to make informed decisions.&nbsp; You will provide administrative and full coordination support to the team.Independent – you are self-motivated and manage your time well.&nbsp; As the key go to person for the accreditation team support, you must be able to organize and reorganize your day to meet often conflicting priorities and deadlines.Your ResponsibilitiesContributes to CDAC Accreditation Surveys<ul><li>Provide assistance, as required, for the development of the survey timetable.&nbsp;</li><li>Organize and coordinate logistics related to surveys such as reserving travel and hotels for surveyors and staff.</li><li>Provide support as needed to the Accreditation Specialist to ensure seamless support of oral health education programs through the accreditation processes.&nbsp;</li><li>Pre-survey documentation:<ul><li>Ensure all program presurvey documentation is received according to defined parameters.</li><li>Coordinate the flow of survey related documentation between the program and CDAC.</li><li>Upload all survey-related documentation to various Teams sites or other sites, as necessary.</li></ul></li><li>Prepare survey report template for each survey.</li><li>Review draft survey reports for grammar and punctuation.</li><li>Provide an orientation to surveyors, when required, specifically related to where documents are located, or questions related to logistics/travel.</li><li>Assist with survey planning for following year:<ul><li>Coordinate communication with programs re: dates.</li><li>Prepare calendar with dates once confirmed.</li></ul></li><li>Provide coordination for progress reports:<ul><li>Send communication to all programs of progress reports due.&nbsp;</li><li>Enter summary of progress reports on Reviewer Sheets for all committees.</li></ul></li><li>Coordinate and schedule meetings, including accreditation review meetings.</li></ul>Committees<ul><li>Coordinate logistics related to committee meetings both in person and virtual.</li><li>Enter summary of progress reports on Reviewer Sheets for all committees.</li><li>Ensure all information is prepared and disseminated to meeting participants.</li><li>Attend meetings and takes minutes.</li><li>Disseminate related correspondence on behalf of accreditation specialists to committee members as needed.</li><li>Make travel/accommodations arrangements for Committee and members.</li></ul>Communication &nbsp;<ul><li>Monitor the general inbox, respond when appropriate and triage emails to appropriate staff member.</li><li>Respond when appropriate to general inquiries from educational programs, stakeholder groups and the public and triage questions when needed to appropriate staff member.</li><li>Coordinate all translation needs.</li><li>Maintain accurate program accreditation records.</li><li>Maintain and update spreadsheets and databases as needed.</li><li>Create or compile summaries/reports.</li><li>Prepare correspondence or presentations.</li><li>Distribute annual program survey to programs, receive and collate responses.</li></ul>Other&nbsp;<ul><li>Contribute to cross-organisation projects as required.</li><li>Engage in team collaboration and operational planning.&nbsp;</li><li>Assist in training of new staff members.&nbsp;</li><li>Process surveyor, expenses according to approved expense policies.</li><li>Manage annual grant /fee charts according to approved fees.</li><li>Disseminate invoices and process payments related to accreditation fees from programs or granting organizations.</li><li>Manage website updates related to accreditation processes / information.</li><li>Other duties as may reasonably be required.&nbsp;</li></ul>What makes you the ideal candidate?<ul><li>A college diploma or equivalent relevant experience</li><li>Bilingual is a strong asset and preferred</li><li>You are located in Ottawa or the surrounding area</li><li>A minimum of three (3) years’ experience in office administration</li><li>Excellent verbal and written communications skills.&nbsp; &nbsp; &nbsp;</li><li>Experience with committees and the coordination of meetings.</li><li>Experience coordinating travel logistics.</li><li>Experience with taking meeting minutes (would be considered an asset).</li><li>Possess superior skills in Microsoft Office Suite.</li><li>Possess a knowledge of the accreditation process (would be considered an asset).</li><li>Ability to work in a small team to achieve common goals.&nbsp;</li><li>Ability to multi-task while maintaining an above average attention to detail.</li><li>Ability to follow-through on tasks and assignments.</li><li>Have exceptional interpersonal skills.&nbsp;</li><li>Are willing to learn and have a growth mindset.</li></ul>Work Environment<ul><li>Physical Demands: Must be able to sit for extended periods, use a computer, and occasionally lift office supplies up to 10 pounds.</li><li>Work Conditions: Hybrid work environment (mixture of home and office).</li></ul>What we offer:· Hybrid work model (mixture of home and office work)· A competitive compensation package including comprehensive health benefits· 3 weeks of paid vacation time. Paid time off between Christmas and New Year· Participation in a group RSP savings plan&nbsp;We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.Application ProcessInterested candidates should submit a resume and cover letter detailing their qualifications and experience and salary expectations to&nbsp;<a href="mailto:cbeaupre@cdac-cadc.ca" target="_blank">cbeaupre@cdac-cadc.ca</a> by October 17, 2025.CDAC is dedicated to employment equity, welcomes diversity in the workplace and encourages applications from all qualified applicants. If you require any accommodation during the recruitment process, please reach out to us. We thank all applicants for their interest; only those selected for an interview will be contacted.

Commission on Dental Accreditation of Canada

Accreditation Coordinator

Department: &nbsp; &nbsp;National ProgramsReports to:&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;Senior Manager, National ProgramsLocation:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Toronto, ONJob Summary:&nbsp; The incumbent coordinates the national administration and delivery of academic programs, from course scheduling and instructor booking to processing of grades and feedback.DUTIES &amp; RESPONSIBILITIESProgram and Course Administration<ul><li>Prepare annual term schedules and course offerings </li><li>Liaise with Member Services to ensure correct and timely set-up of course products in Aptify, including accuracy of course information</li><li>Ensure course products are available for sale on the website in accordance with set timelines</li><li>Monitor registrations and consult with marketing on email campaigns</li><li>Ensure online classrooms are updated, compliant with departmental standards, and ready for the start of each term</li><li>Coordinate logistics, scheduling and participant communications for occasional face-to-face courses.</li><li>Serve as first point of contact to address and resolve National Programs-related escalations</li><li>Provide informed guidance to support other roles on the team</li><li>Oversee the collection, analysis and circulation of student feedback</li></ul>Event Coordination<ul><li>Plan, coordinate, and support F560 final presentations</li><li>Plan, coordinate, and support the annual college information-sharing day event</li><li>Participate in cross-functional projects within the organization</li><li>Verify grade records and student status</li></ul>Grades &amp; Exams<ul><li>Investigate and resolve grading or student record discrepancies</li><li>Lead grade processing tasks in preparation for release</li></ul>Instructors<ul><li>Plan needs for each term and book instructors </li><li>Provide instructor onboarding and support</li></ul>SKILLS &amp; QUALIFICATIONSSkills<ul><li>Excellent command of English with strong written and oral communication skills</li><li>Some ability to speak and write French an asset</li><li>Highly organized, with an aptitude for operational planning and problem-solving</li><li>Proven skills in customer service, responding promptly and professionally to enquiries, resolving issues efficiently, and escalating when appropriate</li><li>Proven ability to forge effective, collaborative working relationships with a wide range of professionals in different functional areas </li><li>Diplomacy, tact, discretion, and respect for confidentiality</li><li>Self-directed and accustomed to working with minimal supervision, effectively managing time to meet deadlines and navigate competing priorities while maintaining accuracy and quality standards</li><li>Proficient in common office software (Microsoft Office Suite); prior experience with using databases, content management systems, and learning management systems preferred</li></ul>Qualifications<ul><li>Minimum of five years’ experience in a responsible administrative role, ideally coordinating program delivery in an association or education context</li><li>Post-secondary degree or diploma</li><li>CIP designation, GIE certificate and/or familiarity with the property &amp; casualty insurance industry an asset</li></ul>To Apply:&nbsp; Qualified applicants, please submit a resume and cover letter to <a href="mailto:careers@insuranceinstitute.ca" target="_blank">careers@insuranceinstitute.ca</a> prior to October 8, 2025.Employment ArrangementThis is a hybrid employment mode. Currently the number of in-person days working in the office is eight (8) days per month, with the remaining days working from home.&nbsp;These days will increase to ten (10) in-person days per month in 2026.The Insurance Institute welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. We thank you for your interest, however, only those candidates selected for an interview will be contacted.

74 Administrative / Clerical Support Jobs in Ontario