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The Executive Operations&nbsp;Coordinator plays a central role in ensuring the smooth day-to-day functioning of the clinic while supporting the Executive Director with broader organizational and administrative needs. This position manages scheduling, communications, financial tracking, and operational systems, serving as the welcoming first point of contact for clients and partners.&nbsp;

Ancestral Hands Midwives

Executive Operations Coordinator

About The Career Foundation:&nbsp;The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of multiple locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals has described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at <a href="http://www.careerfoundation.com/" target="_blank">CareerFoundation.com</a>.Some of the benefits and features available to our employees include:&nbsp;<ul><li>Competitive compensation</li><li>A comprehensive health benefits plan that includes massage therapy, naturopath services, travel coverage, and much more</li><li>A comprehensive dental insurance plan</li><li>An RRSP Matching benefit</li><li>An Employee &amp; Family Assistance program</li><li>Employee wellness initiatives</li><li>Paid days off for religious observance purposes</li><li>Paid days off for personal wellness purposes</li></ul>Program and Role Description:&nbsp;The Career Foundation’s&nbsp;Youth Thrive program&nbsp;operates both regionally and nationally, offering youth a variety of activities such as professional skills workshops, a virtual retreat, and volunteer placements. These opportunities help youth participants gain valuable skills and experiences, engage in important community projects, and promote civic engagement and social inclusion. Our national Youth Thrive program is available to youth aged 16 to 30 living in Ontario, British Columbia, Alberta, or Nova Scotia, while our regional Youth Thrive program serves eligible youth living in Ontario. Both programs particularly focus on youth who identify as Indigenous or are underserved from equity-deserving groups.This Program Support Specialist position is available with our national Youth Thrive program based from our North York office (Lawrence Ave. W. &amp; Allen Rd.).&nbsp; In this role, you would be an integral member of the project team, responsible for presenting the program to potential youth participants, including those who identify as Indigenous or are underserved from equity-deserving groups, conducting intakes and assessments, developing tailored service plans with appropriate interventions to help youth participants achieve successful outcomes, and conducting site visits to locations where the youth are completing their volunteer placements. You will also perform important program administration and file compliance duties to ensure data integrity and quality record keeping. You will be responsible for achieving individual targets assigned to you that contribute to the team’s collective ability to meet all contractual obligations with the program’s government funder.Position Type:&nbsp;Full-time (37.5 hours per week) one-year contract with excellent potential to lead to permanent.Base Location and Requirements:The base location for this opportunity is our&nbsp;North York office, located near&nbsp;Lawrence Ave. W. &amp; Allen Rd.The position requires regular on-site work from the office, as well as frequent local travel to community partner locations and other stakeholder sites, including to remote areas that are not accessible by transit. The successful candidate should possess a valid Ontario G driver’s licence and a reliable vehicle to effectively meet the scope of the position. The role also currently operates under a hybrid-remote schedule, permitting one work-from-home day per week, contingent on program needs, operational requirements, and performance. The hybrid schedule requires a private work-from-home space with reliable, high-speed internet. A company laptop, cell phone, and other equipment will be provided.Please note that the work schedule for this position requires flexibility and availability to work some evening hours and occasional weekends to meet the needs of the program.Background Check:An offer of employment for this opportunity will be contingent on the incumbent providing an acceptable Vulnerable Sector Check (VSC).Start:As soon as possibleReporting to:&nbsp;Program CoordinatorResponsibilities include:Youth Intakes, Assessments, and Service Planning<ul><li>Presents the program to youth candidates in a clear, engaging, and motivating manner, ensuring they fully understand the objectives, time commitment, and benefits of the program.</li><li>Provides information to youth candidates about the numerous benefits of civic engagement and volunteerism, emphasizing personal growth and community impact.</li><li>Performs thorough screening and conducts detailed intakes with potential youth participants, ensuring they meet all eligibility requirements for the program.</li><li>Ensures all required documentation is accurately completed, including obtaining all necessary signatures, to maintain compliance and accuracy.</li><li>Assesses each youth participant’s individual needs and volunteer goals, tailoring support to help them achieve their volunteer aspirations.</li><li>Develops tailored service plans with appropriate interventions to guide youth participants towards successful outcomes in the project.</li><li>Conducts in-person site visits to locations where the youth are completing their volunteer placements.</li><li>Enters and maintains accurate and up-to-date case notes in online data reporting systems, ensuring files are ready for audits at any time.</li><li>Completes all necessary documentation when additional services are coordinated to provide wraparound support for youth participants.</li><li>Conducts proactive follow-ups with new youth participants scheduled to start the program, providing them with all pertinent program information and support.</li><li>Utilizes digital systems and technologies provided by The Career Foundation to further assist youth participants in achieving their goals.</li><li>Performs other relevant duties as assigned.</li></ul>Program Administration, Data Integrity, and File Compliance<ul><li>Prepares and maintains comprehensive documentation on intakes, referrals, participant attendance, suitability indicators, outcomes, and other required information, ensuring all records are thorough and accurate.</li><li>Updates youth participants’ details, placement information, and service activities in online data systems as appropriate, maintaining current and accurate records.</li><li>Assists with routine file audits, ensuring the accuracy, consistency, and completeness of data in reports, databases, and files.</li><li>Communicates effectively with fellow team members to investigate and resolve any missing data or signatures on documentation, ensuring all records are complete and comply with quality standards and requirements.</li><li>Assists with creating, maintaining, and monitoring client and not-for-profit partner files, completing file checklists, and ensuring that all electronic files are audit-ready and meet compliance standards.</li><li>Completes other administrative functions for the program as needed.</li><li>Performs other relevant duties as assigned.</li></ul>Qualifications/ Skills Required:<ul><li>Post-secondary degree or diploma in business, marketing, or human or social services is highly preferred, or an equivalent combination of education and experience is required.</li><li>Minimum of 2 years of experience in a similar scope of work, including program administration, intakes and assessments, community outreach, or other experience directly transferable to the responsibilities of the position, is required.</li><li>Exceptional attention to detail and strong ability to assess information accurately to prevent errors and ensure high-quality outcomes.</li><li>Ontario G driver’s licence and reliable vehicle are required to conduct essential work-related travel within the GTHA to effectively meet the scope of the position, including travel to remote areas.</li><li>Experience working with youth, including those who identify as Indigenous or are from underserved, equity-deserving groups, is considered a strong asset.</li><li>Exceptional relationship-building skills with a proven ability to develop rapport with people from all stakeholder groups.</li><li>Proven track record in a results-driven environment with experience meeting assigned targets.</li><li>Prior experience facilitating information sessions is considered an asset.</li><li>Knowledge of current labour market trends, job search techniques, and youth employment research methods is considered an asset</li><li>Professional and courteous approach to client service, with a high level of respect for the diversity of the people served.</li><li>High emotional intelligence, demonstrating patience, empathy, and connectivity when working with youth of various experiences, needs, and abilities.</li><li>Excellent verbal and written English communication skills. Bilingualism is considered an asset.</li><li>Exceptional customer service skills and the ability to uphold the organization’s service standards, policies, and core values.</li><li>High ethics and confidentiality standards, with proven experience maintaining sensitive information and exhibiting tact, diplomacy, and good judgment.</li><li>Excellent time management and organizational skills, with the ability to multi-task to meet deadlines and achieve targets and objectives.</li><li>Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Office 365 applications, including Teams and SharePoint. Must possess the aptitude and willingness to learn and work with new online systems and technologies.</li><li>Willingness and flexibility to work occasional evening and weekend hours to meet the requirements of the program.</li><li>Dedicated work ethic with demonstrated ability to remain flexible and resilient, adapting quickly to changing priorities while maintaining trust and positive working relationships.</li></ul>The Career Foundation’s Commitment:The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

The Career Foundation

Program Support Specialist

SUMMARYReporting directly to the President &amp; CEO, the Executive Assistant (EA) will serve as their primary point of contact internally and externally. The EA also serves as a liaison to the Board of Directors, Government officials/stakeholders and Leadership Team. In addition to performing general administrative duties, the EA&nbsp; must enjoy working within a small, entrepreneurial environment that is mission-driven and results-oriented. Key responsibilities will include preparing correspondence, reports, presentations, agendas, event briefings, research, managing travel preparations, transcribing minutes and managing the executive’s schedule. Additionally, the EA must have the ability to set goals and prioritize among multiple projects, work well under pressure, possess the ability to exercise good judgment in a variety of situations, and handle confidential matters with discretion and communicate effectively.&nbsp;This position is based in Toronto.&nbsp;&nbsp;DUTIES &amp; RESPONSIBILITIESExecutive Support:<ul><li>Managing an extremely active calendar of appointments and ensuring it is up-to-date and respected</li><li>Arranging detailed travel plans, itineraries and documents for travel-related meetings</li><li>Completing expense claims</li><li>Plans, coordinates and ensures the President’s schedule is followed and respected, and provides “gatekeeper” role</li><li>Answers phones, general emails / mail and responds accordingly</li><li>Communicates directly, and on behalf of the President &amp; CEO, with Leadership Team, staff, Board members, and others, on matters related to programmatic initiatives</li><li>Works closely and effectively with the President &amp; CEO to keep them well informed of upcoming commitments and responsibilities</li><li>Ensures the President &amp; CEO is kept informed around general day-to-day matters, internally and externally</li><li>Drafts specialized correspondence, reports, presentations, agendas, etc.</li><li>Prioritizes conflicting needs, handles matters expeditiously, proactively and follows-through on projects to successful completion</li><li>Performs other administrative duties related to special projects</li></ul>Government Relations:&nbsp;<ul><li>Researches and prepares materials (e.g. detailed briefing documents, correspondence) to support meetings with government officials and community contacts, public events and speaking engagements.</li><li>Prepares briefing materials, strategic updates and reports to inform executive decision-making.</li><li>On behalf of the President &amp; CEO, leads outreach to government officials/ stakeholders.</li><li>Raises the profile of the company with elected and appointed government decision-makers through outreach, event organization (i.e. Event on the Hill Days), and engagement.</li><li>Works closely with the Marketing Team to support development and execution of corporate communications initiatives aligned with Catalyste+'s branding</li></ul>Board Support and Liaison:<ul><li>Serves as the President &amp; CEO’s administrative liaison to Catalyste+’s Board of Directors</li><li>Adhere to compliance with regulations set in bylaws regarding Board and Board Committee matters, including advance distribution of materials before meetings</li><li>Manages collection and compilation of reports and other documents required for quarterly Board meetings</li><li>Responsible for organizing all logistics for quarterly Board meetings and taking Board and Committee meeting minutes</li><li>Prepare and submits expense claim reports on behalf of Board members</li><li>Arranges complex and detailed travel plans for Board members attending Board and Committee meetings (e.g. travel and accommodations)</li></ul>Leadership Team Liaison:<ul><li>Participates as an adjunct member of the Leadership Team, including assisting in scheduling, attending meetings and taking / distributing minutes of the meeting, as well as travel and accommodation logistics</li><li>Assists in coordinating the agendas for Leadership Team meetings, general staff meetings and any off-site meetings that are required</li></ul>KNOWLEDGE AND SKILLS REQUIREMENTS<ul><li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail</li><li>Demonstrated proactive approaches to problem-solving with strong decision-making capability, can anticipate the needs of President &amp; CEO, Leadership Team, Board of Directors and Catalyste+ Members</li><li>Able to exercise discretion in dealing with sensitive or confidential matters</li><li>Actively seeks opportunities and proposes solutions </li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, Leadership Team, staff and Catalyste+ Members</li><li>Successful completion of a post-secondary education or 2 to 3 years relevant work experience</li><li>Excellent and effective oral and written communication skills</li><li>Ability to work independently, take direction and follow instructions</li><li>Highly resourceful team-player</li><li>Able to work effectively under pressure with tight deadlines</li><li>French language skills are preferred</li></ul>TOTAL COMPENSATIONThe salary range for this position is $60,000 - $65,000, commensurate with experience.At Catalyste+, we believe in a people-first approach to compensation, offering more than just a competitive salary.&nbsp; Our total rewards package ensures our team members are supported while doing rewarding and meaningful work.&nbsp; It includes:<ul><li>Comprehensive Health Benefits plan </li><li>Employer-matched pension plan</li><li>General time-off policies; vacation and sick leave</li><li>Holiday office closure</li><li>Remote or hybrid work for better work/life balance</li><li>Mental Health &amp; Wellness Programs</li><li>Mentorship program</li><li>Internal training &amp; development events</li><li>Innovative, collaborative, diverse &amp; inclusive work environment&nbsp;</li></ul>Application deadline: October 24, 2025&nbsp;To apply to this position, please click on the link below.<a href="https://catalysteplus.bamboohr.com/careers/42?source=aWQ9MjI%3D" target="_blank">https://catalysteplus.bamboohr.com/careers/42?source=aWQ9MjI%3D</a>Catalyste+ is an employer that subscribes to the principle of equal access to employment.We thank all applicants for their interest, but only those selected for an interview will be contacted.

Catalyste+

Executive Assistant

The Posséder Campaign is passionately committed to see a world where women are no longer sold for sex. Where men are no longer sold for labor. Where children are no longer taken from their families and exploited.We are looking for individuals who are equally passionate about this cause to partner and volunteer with us for agreed periods of time.&nbsp;As a valuable member of our team, an unpaid volunteer will do everything they can to achieve our goals, within the limitations of their specific project or allocated role. AVAILABLE &nbsp;VOLUNTEER TASKS &amp; ROLES:<ul><li>Researching and creating resources for survivors: the type of resources vary on a case by case basis</li><li>Assisting aftercare staff with various projects and errands</li><li>Assisting aftercare staff with survivor appointments, as needed and appropriate</li><li>Creating care packages for survivors</li><li>Designing graphics for various aftercare materials</li><li>Data entry and correspondence with other organizations</li><li>Office organization and upkeep</li><li>Administration</li><li>Graphic design</li><li>Assist with planning and coordinating community awareness events and outreach activities.</li><li>Support social media campaigns that share educational content and survivor stories (with sensitivity and confidentiality).</li><li>Help distribute resources (flyers, posters, donations) within the community.</li><li>Provide administrative support — emails, documentation, outreach tracking, and data entry.</li><li>Participate in virtual team meetings and strategy sessions.</li><li>Represent Posséder at local events or faith-based gatherings when possible.</li></ul> If you feel called to make a difference, we’d love to hear from you!Please email your resume or a short message explaining why you’d like to volunteer with Posséder to:📧 <a href="mailto:posseder@outlook.com" target="_blank">posseder@outlook.com</a>Subject line: Volunteer – [Your Name] &nbsp; &nbsp;We See Jesus is a registered nonprofit. &nbsp;

JOIN THE TEAM TODAY!!

Volunteers are an integral part of Trillium Health Partners ,contributing to many areas across our hospitals. Often the first friendly face people see when they arrive, our volunteers have the opportunity to create a welcoming, supportive and helpful environment.&nbsp;THP volunteers serve the community with compassion,&nbsp; commitment and passion and we’re seeking individuals who share these qualities to join our team at any of our three sites — Credit Valley Hospital, Mississauga Hospital, and Queensway Health Centre.&nbsp;<a href="https://trilliumhealthpartners.ca/volunteers/Pages/Overview.aspx" target="_blank">Volunteer to Make a Difference in the Hospital Community</a>

Trillium Health Partners

Volunteer with THP

Position type: Permanent, Full Time (37.5 hours/week)Work Location: Toronto. Remote and in-office flexibility. Periodic in-office attendance required.Travel: Occasional travel within the Greater Toronto and Hamilton Area (GTHA) for meetings may be required.&nbsp;Salary:&nbsp;$68,008 - $80,501Deadline to apply: October 22, 2025<h2>About the position:</h2>The Coordinator, Quality Assurance and Assessments is responsible for coordinating the College’s Quality Assurance Program and providing logistical and administrative support for related initiatives, including Competency-Based Assessments and Compliance Monitoring. This role also provides support to registrants, stakeholders, the Quality Assurance Committee, and its panels.The Quality Assurance program supports midwives in maintaining ongoing competency and engaging in continuous quality improvement, ensuring they have the appropriate knowledge and skills to practise midwifery safely. The Quality Assurance programs contribute to individual and system-wide continuous quality improvement, helping to ensure that Ontarians continue to have access to high quality midwifery care.We are looking for a highly organized and detail-oriented Coordinator with experience in developing and implementing comprehensive workplans that align with long-term program goals. With strong communication skills, the Coordinator will serve as a key point of contact for registrants and other stakeholders. The successful candidate will be skilled in applying relevant legislation, policies and standards to program and policy design, ensuring compliance while encouraging innovation. A strong commitment to equity, trauma-informed practices and continuous improvement is essential to keeping our programs inclusive, person-centred and responsive to the needs of midwives and the public.&nbsp;<h2>Key responsibilities:</h2><ul><li>Supports program planning and delivery by developing detailed work plans, timelines and deliverables that align with department and organizational objectives.</li><li>Provides administrative and logistical support to programs, including scheduling meetings, tracking and monitoring activities, managing records and documentation, ensuring timely follow up, and addressing issues as they arise.&nbsp;</li><li>Acts as the primary point of contact for Quality Assurance programs, supporting effective communication and stakeholder engagement through the preparation of correspondence and facilitating effective communication between stakeholders.&nbsp;</li><li>Supports the Director in overseeing Committee and panel work including administering logistics of all meetings, preparing, and distributing meeting and panel materials, recording minutes, and ensuring appropriate follow up.</li><li>Oversees aspects of program design and implementation to ensure alignment with applicable legislation, policies and standards. &nbsp;</li><li>Effectively manages a high-volume workload ensuring annual goals and workplan items are achieved.</li><li>Maintains current knowledge of relevant legislation, by-laws, standards and policies.</li><li>Maintains current knowledge of the College's policies related to privacy and information management and ensures compliance in all relevant work.</li><li>Makes recommendations for changes to policies relating to program areas.</li><li>Identifies issues and trends, prepares reports, and makes recommendations to support continuous quality improvement.&nbsp;</li></ul><h2>Qualifications &amp; Competencies</h2><ul><li>A combination of competencies, education, and related work experience will be considered&nbsp;</li><li>A college diploma or Bachelor’s degree in a related field or discipline is preferred</li><li>A minimum of 3 years of relevant experience is required, as well as knowledge of general office practices, procedures and standards, and the ability to work independently and meet deadlines.</li><li>Experience in a Microsoft Office environment required.</li><li>Excellent verbal and written communication skills required.</li><li>Strong planning, organizational and time management skills required, including flexibility for multi-tasking and changing priorities at short notice.</li><li>Excellent interpersonal and motivational skills required, as well as the ability to maintain program confidentiality.</li><li>Ability to maintain awareness of and practice cultural safety.</li><li>Ability to foster and maintain long-term with stakeholders.</li></ul><h2>The position package includes:</h2><ul><li>Extended health benefits&nbsp;</li><li>Participation in a defined benefit pension plan&nbsp;</li><li>Three weeks paid vacation annually</li><li>Personal and sick days&nbsp;</li><li>An additional paid week off during the December holiday season</li></ul>This is a bargaining unit position with AMAPCEO.<h2>HOW TO APPLY</h2>Please submit your Cover Letter and Resume to Lieran Docherty, Director of Operations at&nbsp;<a href="mailto:L.Docherty@cmo.on.ca" target="_blank">L.Docherty@cmo.on.ca</a> by October 22nd, 2025. If you have any questions about the position, please feel free to reach out to Lieran at the same email address.&nbsp;At the College of Midwives of Ontario, we are committed to fostering a healthy, positive, diverse, and inclusive work environment. The College recognizes the value of lived, educational, and professional experience in skill building. If you are enthusiastic about this position and believe you have the capabilities and commitment to the objectives, requirements, and responsibilities of the role, but your qualifications do not align perfectly with every requirement in the job description, we encourage you to apply.In accordance with the Accessibility of Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, 1990, we encourage applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the selection process. If selected to participate in the recruitment and selection process, please inform the hiring committee of any accommodations(s) you may require ensuring your equal participation.

College of Midwives of Ontario

Coordinator, Quality Assurance & Assessments

The Office Administrator is responsible for providing comprehensive administrative support, focusing on communication, organization, customer service, and data entry. This position plays a key role in ensuring that management and staff have the necessary information and tools to perform their jobs effectively. MFOA is seeking an enthusiastic self-starter for the role of Office Administrator. You are highly organized, proactive, and possess exceptional communication skills. You excel at managing multiple tasks, providing excellent customer service, and ensuring smooth office operations.

MFOA

Office Administrator

Build Your Skills and Gain Volunteer Experience with the B.E.S.T. Program!Are you between the ages of 15 and 30 and ready to kickstart your future? The B.E.S.T. Program (Build Empowered &amp; Skilled Tomorrow) by <a href="https://casafoundation.ca/best/" target="_blank">Casa Foundation</a> is a FREE youthdevelopment program that will empower you with the skills, mentorship, and hands-on experience you need to succeed in school, work, and life.What is the B.E.S.T. Program? The B.E.S.T. Program is designed to helpyoung Canadians build essential life and career skills, develop leadership abilities, and make a real impact in their communities. Through this program,you’ll participate in flexible learning sessions, receive professional mentorship, complete valuable volunteer placements, and expand your personal and professional networks.What You’ll Experience: Volunteer Placements: Gain 90–120 hours of real-world experience through hands-on volunteer work, aligned with your interests and career goals. (Also counts toward your 40 hours of community service for your Ontario Secondary School Diploma!) In-Person or Remote Options: Our program is designed to be flexible, with evening Zoom sessions that fit around school, work, or personal commitments. Skills Workshops: Attend engaging workshops covering a wide range of important topics, including:<ul>	<li>	Civic Engagement &amp; Community Building	</li>	<li>	Financial Literacy &amp; Budgeting	</li>	<li>	Entrepreneurship &amp; Small Business Skills	</li>	<li>	Mental Health Awareness &amp; Wellness	</li>	<li>	Ecommerce	</li>	<li>	Digital Marketing Essentials	</li>	<li>	Legal Rights for Youth, and much more!	</li></ul> Mentorship &amp; Professional Networking: Connect directly with inspiring mentors and industry professionals who will help you map out your academic and career pathways and offer real-world advice and encouragement. Cultural and Community Experiences: Participate in an exciting trip to Ottawa or Toronto to build cultural awareness, leadership skills, and community connections. Tools to Succeed: Eligible participants will receive:<ul>	<li>	A pre-loaded Presto card to help with transportation during the program.	</li>	<li>	A laptop to support your learning and volunteer work throughout the program.	</li></ul>Who Should Apply? This opportunity is open to Canadian residents aged 15 to 30 who are excited to:<ul>	<li>	Develop leadership and career-building skills	</li>	<li>	Make a positive difference in their communities.	</li>	<li>	Build meaningful professional and personal connections.	</li>	<li>	Prepare for post-secondary education, employment, or entrepreneurship.	</li></ul>Registration Information: Cohort Two &amp; Three&nbsp;– Registration is now open!Register Here:&nbsp; <a href="https://www.surveymonkey.com/r/BESTRegistration" target="_blank">https://www.surveymonkey.com/r/BESTRegistration</a>To Learn More Information:&nbsp;&nbsp;<a href="https://linktr.ee/JoinBEST" target="_blank">https://linktr.ee/JoinBEST</a>Don’t miss your chance to be part of something incredible!For more information or to express interest, please contact us at <a href="mailto:Educator@casafoundation.ca" target="_blank">Educator@casafoundation.ca</a>.

B.E.S.T Program

Build Your Skills and Gain Volunteer Experience!

Direct Reports: NoneDepartment:&nbsp;OperationsReports To: Senior Director of Finance &amp; OperationsThe Executive Assistant to the Senior Director of Finance &amp; Operations (SDFO) provides advanced administrative, operational, financial, and strategic support to the SDFO. This includes managing calendars and priorities, coordinating meetings, supporting correspondence, and preparing reports, all while maintaining a high level of professionalism and employing a proactive approach, with excellent interpersonal skills. This key team member will support the SDFO and FMCIC as a whole, bringing exceptional organization and communication skills.<h2>Responsibilities</h2>Calendar &amp; Meeting Management<ul><li>Provide effective calendar and meeting management by organizing and scheduling calendars and coordinating and scheduling internal and external meetings.</li><li>Assist SDFO in preparing agendas and minutes for meetings as assigned, including but not limited to the FMF and FMCCBF Board of Directors annual meeting, and Staff meetings.</li><li>Record meeting minutes, set up meeting rooms, and arrange refreshments as needed.</li><li>Monitor and align the SDFO’s schedule with shifting ministry priorities. Serve as a gatekeeper and trusted liaison both internally and externally.</li><li>Anticipate needs and stay several steps ahead.</li></ul>Travel &amp; Expense Management<ul><li>Prepare travel arrangements, create itineraries, and coordinate all aspects of travel reservations in accordance with expense policies, including obtaining visas, booking airline tickets, arranging hotel accommodations, and coordinating ground transportation.</li><li>Gather and reconcile SDFO’s credit card, expense forms, and receipts.</li></ul>Communication<ul><li>Prepare briefing materials, agendas, reports, presentations, and correspondence for internal and external meetings to ensure clear and concise communication.&nbsp;</li><li>Maintain the Operations department webpage and keep it up to date with any changes.&nbsp;</li><li>Ensure the SDFO has the required files and information to communicate effectively.</li><li>Handle confidential information with integrity and discretion.</li></ul>Project Management<ul><li>Support special projects and strategic initiatives as directed by the&nbsp;SDFO.</li><li>Assist with project coordination, including tracking progress, managing timelines, and ensuring deadlines are met.&nbsp;</li><li>Monitor and track the progress of all projects undertaken by the Operations Department and review the status with SDFO on a weekly basis.</li><li>Function as a system admin for CRM in collaboration with the Special Project Coordinator.&nbsp;</li></ul>Other<ul><li>Handle office support functions.</li><li>Assist in managing key strategic tasks and other duties as assigned by SDFO.</li></ul><h2>Requirements</h2><ul><li>Ability to proactively identify and resolve challenges, ensuring smooth operations and supporting the operational strategic goals</li><li>Willingness to be flexible to support the needs of the priorities and tasks according to the SDFO’s evolving needs</li><li>Strong organizational skills and exceptional attention to detail</li><li>Strong copy-editing experience required</li><li>Project coordination experience required</li><li>Excellent English written and verbal communication skills</li><li>Proficient in the use of digital tools (email, spreadsheets, project management software), and the ability to quickly learn new systems</li><li>3-5 years of experience in a similar Executive Assistant role is required&nbsp;</li><li>An understanding of how churches and denominations work together to share the gospel of Jesus</li><li>Working knowledge of French is an asset&nbsp;</li><li>Able to maintain confidentiality of sensitive information and exercise discretion when handling confidential matters</li></ul>

The Free Methodist Church in Canada

Role: Outreach Coordinator-RemoteThe Outreach Coordinator (OC) supports the Administrative and Project Coordinator and Executive Director (ED) meet partnership objectives. The Outreach Coordinators will perform community outreach responsibilities on behalf of Common Compass. Their job is to maintain relationships with key contacts to coordinate new program information and fundraisers or other community programs. This includes making phone calls to potential school partners, potential donors and other partners and collaborators at Common Compass. Throughout the day, they reach out to members of the community to discuss program details by making phone calls and sending emails.Ingredients for Success✔ &nbsp;Communication skills: Both verbal and in writing to inform and persuade donors, schools and people in thecommunity of the organization’s purpose. o Comfortable with making cold calls and speaking with new people while relaying information in a kindand positive way. o Ability to speak and write in a professional tone.✔ &nbsp;Desire to connect with people: As the Outreach Coordinator, your main responsibility will be to communicatewith people whether it be through writing or over the phone. It’s important that you enjoy connecting withothers, and thrive in an environment where communication is your primary focus.✔ &nbsp;Project management skills: Ability to manage several different projects at once, and remain organized acrossprojects.✔ &nbsp;Open to learning: There may be tasks that you’re not familiar with, and that’s okay! We are looking for someone who is open to try new things, and grow in this roleHours/ LocationThis volunteer position is entirely remote. The applicant must be able to commit to volunteering;+ &nbsp;7-10 hours per week (at least 6 month commitment)+ &nbsp;Be available for at least 3 hours weekdays between 9 am and 3 pm

30 Administrative / Clerical Support Jobs in Mississauga, ON, Canada