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Location: Mississauga/Toronto (hybrid – weekly in-office) Contract Value: $60,000–$80,000 (22–30 hours per week) Extras: Annual technology bonus + agency summer break bonus Application deadline: Open until filled<h3>About the Role</h3>At Give Direct Response Inc., we help nonprofits raise the funds they need to change lives. Our work is built on precision — and we’re looking for an Operations Director who shares that obsession with detail.This is a 1-year contract role (22–30 hours/week). The person we hire will be a steady hand on the wheel: someone who can take the moving parts of direct mail production, internal workflows, and data processes — and keep them running like clockwork.If you’re energized by order, thrive in a fast-moving environment, and know that the smallest detail can make or break a campaign, you’ll fit right in.<h3>What You’ll Do</h3><ul><li>Direct Mail Production: Own the process from start to finish — coordinating timelines, reviewing proofs, managing vendors, and ensuring campaigns hit mailboxes flawlessly.</li><li>Project Operations: Keep projects moving by maintaining schedules, anticipating bottlenecks, and communicating clearly with internal and external partners.</li><li>Quality Control: Spot issues before they become problems. Double-check the numbers, the creative, and the data so that every campaign goes out right, the first time.</li><li>Process Leadership: Bring structure to our growing local team. You’ll help define best practices and refine systems that keep everyone aligned.</li><li>Collaboration: Work closely with our distributed team and be available during agency core hours, with weekly in-office collaboration in Mississauga or Toronto (Wednesdays).</li></ul><h3>What We’re Looking For</h3>Must-haves:<ul><li>Based in Mississauga or Toronto.</li><li>Direct mail production experience.</li><li>Meticulous attention to detail, with strong organizational and problem-solving skills.</li><li>Availability during agency core hours + weekly in-office presence.</li></ul>Nice-to-haves (compensation may reflect added expertise):<ul><li>Experience in data science, analytics, or data hygiene.</li><li>Client service background.</li><li>Digital project management experience.</li><li>Fundraising or nonprofit sector experience.</li></ul><h3>Compensation &amp; Extras</h3><ul><li>Contract value of $60,000–$80,000 (for 22–30 hours per week, depending on experience).</li><li>Eligible for an annual technology bonus.</li><li>Eligible for an agency summer break bonus.</li></ul><h3>How to Apply</h3>Send your resume and a short note on why this role fits your skills to <a href="mailto:hello@give.agency" target="_blank">hello@give.agency</a>. We’ll review applications on a rolling basis until the role is filled.

Give Direct Response Inc.

Operations Director (Contract, 1-Year)

Seeking TWO Program AssistantsOne contract will last from October 20 2025 to December 23 2025 The other contract will last from November 03 2025 to December 23 2025The Caring and Sharing Exchange (C&amp;SE) is an Ottawa-based charity which provides assistance to local individuals and families in need. POSITION SUMMARY: The C&amp;SE is seeking TWO Program Assistants to join our close-knit team to assist with our Christmas Exchange Program. This is a remote job opportunity, with the expectation that the successful candidate will be working Monday to Friday, from 9:00AM to 4:30PM. These positions will be mainly responsible for managing the day-to-day administrative needs of the organization and assisting with the coordination of our Sponsor A Hamper Program. OFFICE COORDINATION: • Manage the day-to-day administrative needs of the organization, answering phones, responding to inquiries through the general e-mail box, etc. • Contacting sponsors to ensure their experience is going well • Tracking the receipt of email reminders from clients • Tracking the receipt of hamper delivery notices from sponsors • Other general office duties as requiredKEY QUALIFICATIONS/SKILLS: • Post-secondary education or a combination of education and experience • Excellent interpersonal skills • Ability to employ a high degree of discretion in dealing with confidential documents/information • Demonstrate sound judgment, high integrity, and an ability to cultivate and build positive lasting relationships with donors, volunteers, prospective supporters and the public • Database experience (knowledge of NetSuite would be an asset) • Bilingualism (English/French) is an asset • Proficiency with Microsoft Office • Experience working within a non-profit organization would be an assetPlease apply by Monday, October 13, 2025&nbsp;Applications will be reviewed on a rolling basis, so early submission is strongly encouraged.Accommodations are available upon request for all candidates in all parts of the hiring process

The Caring and Sharing Exchange

Program Assistants (Contract Positions)

FULL TIME, CONTRACTS TO MARCH 31, 2026 HOURLY RATE: $25.93 - $27.57 INCLUDES HOOPP (HEALTHCARE OF ONTARIO PENSION PLAN)South Riverdale Community Health Centre is a non-profit, multi-service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well-being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting-edge primary health services, health promotion, harm reduction, environmental health, community food centre and population-based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.As part of a multidisciplinary team, this position provides reception and administrative support to staff and programs throughout the organization. This involves greeting and checking-in clients, answering and triaging calls, responding to inquiries, booking appointments, providing program information, file management using the EMR system, data entry and scheduling. This position requires providing services to a range of clients, including people who use drugs, people with mental health concerns, and other marginalized populations facing significant health barriers. Working within the larger Service Administration &amp; Quality (SAQ) team, this position also provides back-up administrative support for the clinic and other centre programs, which could include working at other SRCHC locations.As first point of contact for the centre, this position requires a high degree of professionalism, the ability to accurately work in a fast-paced environment, exhibit a strong, dynamic work ethic and the ability to effectively develop solutions as a critical thinker.This position is expected to work onsite evenings and weekends as required.Responsibilities: Reception • Provides reception services for the Centre including communicating with service users, responding to general enquiries, arranging services for clients (e.g. TTC passes, taxi, referrals to other agencies), answering incoming telephone calls for all staff, directing calls and taking messages, and providing information to the public and other agencies regarding services • Makes appropriate referrals as required according to service needs • Provides backup coverage for Harm Reduction Supply and Naloxone Distribution • Maintains agency and service provider contact list within SRCHC catchment • Responsible for the opening and closing of the centre following procedures to ensure the security and safety of the building, staff, clients and guests • Recognizes escalating situations and follows established protocols to obtain assistance and apply de-escalating techniques Clinical and Program Support and Administration • Provides administrative support for new referrals and intake of clients receiving allied support services within the Centre via the EMR, email, e-referrals, fax and phone • Intake and registration of new clients following established protocols • Provides support for open access services including checking-in and registration of clients • Provides first floor administrative support to programs and services including data entry, scanning, booking appointments, managing referrals, checking-in clients and ensuring client registration, demographic and health equity information is up to date • Provides administrative support for Centre programing as required • Works collectively to manage client waitlists for programs and services • Ensures client records and files are accurate and current • Enter and maintain provider EMR templates, orientation and group schedules, as well as meetings and room booking • Input encounter information for data collection purposes into Excel, EMR or other tracking system • Participates in all required meetings, huddles, trainings, and communicate program and service updates across applicable teams • Assist with team meetings i.e. maintain running agendas and minute taking General Office Administration • Photocopy, fax, arrange courier services and other administrative tasks as required • Coordinates, orders and distributes office supplies • Opens, sorts and distributes mail internally and externally • Maintains general reference material and disseminates as needed • Oversees meeting room schedule and updates information board daily • Maintains bulletin boards, information table and pamphlet areas and maintains a neat waiting room • Support with supply organization, ordering and tracking • Ensure relevant Process Manual and workflows are followed, accurate and up-to-date • All other duties as requiredQualifications: • University and/or College education • Minimum 2 years’ experience as a receptionist or administrative assistant, in a clinical, social service related environment • Conflict prevention and de-escalation training an asset • Experience working with marginalized populations an asset • General knowledge of Harm Reduction philosophy of care an asset • Proficiency in the use of computer technology and various software applications including an Electronic Medical Record (EMR) • Advanced knowledge of Microsoft Office (Word, Power Point, Access, Excel) • Excellent verbal and written communication skills • Excellent interpersonal skills in dealing with the public • Ability to communicate in a second language an asset • Strong organizational skills • Ability to prioritize and multi-task with simultaneous attention to detail • Flexible, self-starter • Ability to assist with and help de-escalate conflicts, and confidence in asserting and maintaining strong boundaries • Respect for diversity, equity, anti-racism and accessibility with the ability to work collaboratively and positively with others • Ability to work effectively independently and as part of a multi-disciplinary team in a fast-paced environment • Police clearance documentation will be required for employment • Proof of double COVID-19 vaccination status will be required for employmentThe deadline for applicants is Wednesday, October 8, 2025 at 12:00 p.m. (noon).Please mail in your cover letter and resume in confidence to: The Hiring Committee – Community Administrative Receptionist South Riverdale Community Health Centre 955 Queen Street East Toronto, ON M4M 3P3Or by email to: <a href="mailto:humanresources@srchc.com" target="_blank">humanresources@srchc.com</a>.Please enter “Community Administrative Receptionist” in the subject line of your email.No faxes, phone calls, or requests to meet please. This is a bargaining unit position with CUPE Local 5399. SRCHC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. SRCHC is an equal opportunity employer. We would like to thank all those that apply but only those selected for an interview will be contacted. SRCHC encourages applicants who are racialized (IBPOC) and/or applicants who face any barriers as a result of systemic discrimination to apply for this position. SRCHC encourages a scent-free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.

South Riverdale Community Health Centre

Community Administrative Receptionist

Frontlines is seeking a Grants Administrator to support the development and administration of our micro-grants and scholarship programs. This role will be responsible for coordinating the full grants cycle, which includes application design, proposal review, funds allocation, and reporting. The Grants Administrator will ensure that programs are accessible, impactful, and aligned with Frontlines’ mission of supporting youth and families in our community.Key responsibilities include:<ul><li>Develop and implement the micro-grants program’s operational plan, ensuring adherence to policies, procedures, and processes.</li><li>Support the creation of grant-making criteria that reflect the mission and objectives of the funds.</li><li>Provide guidance and resources to youth applicants, including application writing tips, budget templates, and ongoing support.</li><li>Oversee and manage the implementation of grant cycles, ensuring efficient and effective distribution of funds. Assist in developing and applying monitoring and evaluation frameworks to measure program effectiveness.</li><li>Identify potential grant recipients and collaborate with them to develop proposals that align with program objectives.</li><li>Review and evaluate proposals, making recommendations to the Grant Coordinator and Program Director. Monitor and report on the progress of funded projects to the CEO, senior management team, and other relevant stakeholders.</li><li>Provide technical assistance to grant recipients for effective project implementation.</li><li>Lead the development of workshops and curriculum that build youth knowledge of community leadership and diversity.</li><li>Partner with youth organizations to strengthen their capacity through training and workshops.</li><li>Support the design and implementation of social events for children and youth.</li><li>Assist with scholarship programs administered by Frontlines, including cultivating opportunities with external partners.</li><li>Perform other related duties as assigned.</li></ul>Skills and Qualifications:&nbsp;<ul><li>Post-secondary education in social sciences, business management, community development, public administration, or a related field, or an equivalent combination of education and experience.</li><li>Previous experience in grant administration, program coordination, or related work involving funding processes.</li><li>Experience working with diverse populations, particularly youth and marginalized communities. Strong understanding of youth engagement strategies, diversity, and social inclusion.</li><li>Knowledge of monitoring and evaluation systems to assess program impact.</li><li>Ability to use technical tools and platforms to support grant administration and reporting.</li><li>Excellent communication and interpersonal skills, with the ability to provide guidance and support to youth and community partners. Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Demonstrated ability to work both independently and collaboratively within a team environment.</li></ul>What we offer:Free on-site parkingFlexible working hoursPaid Time OffExtended health care and dental benefits, life, and critical insuranceOpportunity to work within a small and diverse teamProfessional development opportunitiesConditions of Employment:The successful candidate must provide a police reference check clearance (vulnerable sector)To learn more about Frontlines, visit us at:&nbsp;<a href="https://frontlines.to" target="_blank">https://frontlines.to</a>

4 Administrative / Clerical Support Contract - Full Time Jobs