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Job Title: Administrative CoordinatorOrganization: The Period Purse (TPP)&nbsp;About The Period Purse&nbsp;The Period Purse (TPP) is dedicated to creating menstrual equity by ensuring sustainable access to period products for all, while ending the stigma associated with periods through education and advocacy. Our educational programs are delivered in schools, community organizations, and workplaces across Canada, providing age-appropriate, inclusive, and engaging learning experiences that promote menstrual health and equity.&nbsp;Position Overview&nbsp;The Period Purse is seeking a highly organized, tech-savvy Administrative Coordinator to support our growing team and help keep day-to-day operations running smoothly. The ideal candidate is an excellent communicator, comfortable managing inboxes and public inquiries, adept at using project management tools, good with numbers, and exceptionally proficient with Google Suite. This role requires someone who is proactive, resourceful, and able to take initiative with minimal direction. The Administrative Coordinator will also assist with basic finance tasks and may be assigned special projects outside traditional administrative duties.&nbsp;Key Responsibilities&nbsp;<ul><li>Manage organizational inboxes, ensuring timely and accurate responses to internal and external inquiries. &nbsp;</li><li>Support scheduling, meeting coordination, board and team logistics, and general administrative tasks. &nbsp;</li><li>Use project management software to track workflows, deadlines, and cross-team projects. &nbsp;</li><li>Maintain organized digital filing systems and shared drives, ensuring documents, reports, and resources are updated and accessible. &nbsp;</li><li>Review receipts, invoices, and expense documentation for accuracy and alignment with contracts or budgets, and prepare financial materials for approval and processing. &nbsp;</li><li>Data entry, tracking, reporting, and maintaining operational records. &nbsp;</li><li>Identify gaps and opportunities to improve processes, proactively addressing issues before they escalate. &nbsp;</li><li>Support special projects as assigned, which may include outreach, communications support, event coordination, or operational improvements. &nbsp;</li></ul>Qualifications&nbsp;<ul><li>2+ years of administrative, operations, or coordination experience (nonprofit experience preferred but not required). &nbsp;</li><li>Strong written and verbal communication skills, with the ability to engage a wide range of stakeholders in a warm, professional manner. &nbsp;</li><li>Advanced proficiency with Google Suite (Gmail, Drive, Docs, Sheets, Forms, Calendar, etc.) is a must. &nbsp;</li><li>Demonstrated confidence with inbox management, project management software, and digital tools. &nbsp;</li><li>Basic financial skills, including reviewing receipts/invoices and preparing documentation for approval. &nbsp;</li><li>Highly organized and detail-oriented, with strong time management abilities. &nbsp;</li><li>Ability to work independently, set priorities, troubleshoot, and make informed decisions. &nbsp;</li><li>Comfort working in a dynamic, evolving environment where new needs arise quickly. &nbsp;</li></ul>Attributes We Value&nbsp;<ul><li>A commitment to menstrual equity and social justice &nbsp;</li><li>A solutions-focused, problem-solving mindset &nbsp;</li><li>Curiosity and eagerness to learn &nbsp;</li><li>Adaptability and calmness under pressure &nbsp;</li><li>A collaborative, team-first approach&nbsp;</li></ul>Application Process&nbsp;&nbsp;All applications will be held in strict confidence. Interested candidates should submit a resume, cover letter, and a list of three professional references by January 9, 2026&nbsp;here: <a href="https://forms.gle/Q27MfP9X9jvyKZGC6" target="_blank">https://forms.gle/Q27MfP9X9jvyKZGC6</a>Please note: Our office will be closed from Dec 25 - Jan 2, inclusive. We will not be monitoring our inboxes/forms. Any questions can be directed to <a href="mailto:hello@theperiodpurse.com" target="_blank">hello@theperiodpurse.com</a> and will be answered after Jan 2, 2026.&nbsp;Equity Statement&nbsp;The Period Purse is committed to equity, diversity, and inclusion. We welcome applicants from all backgrounds and lived experiences, and encourage applications from equity-deserving groups.

The Period Purse

Administrative Coordinator

Canada’s electricity sector is experiencing significant growth and transformation. As Canadians electrify their homes and vehicles, integrate renewable energy technologies into the grid and embrace the impact of digital technology, it is crucial to bring together employers, unions, post-secondary institutions and policymakers to address the labour challenges confronting the sector.Electricity Human Resources Canada (EHRC) is working with its partners to build a world-class, safety-focused, innovative and inclusive electricity workforce.The Project Coordinator supports national initiatives that connect employers with jobseekers, especially youth, newcomers and individuals from equity-deserving groups. Reporting to the Project Manager, this role involves administrative coordination, stakeholder engagement and process improvement. Ideal candidates are enthusiastic about supporting Canada’s low-carbon future and collaborating with partners across the country.<h3>Responsibilities</h3><ul><li>Coordinate the processing and filing of documents related to funding applications and contracts.</li><li>Prepare and send correspondence to partner organizations and contacts on behalf of project team.</li><li>Respond to phone and email inquiries, and maintain communication with project committees and stakeholders.</li><li>Conduct monitoring calls and collect testimonials from participants and partner organizations.</li><li>Update project records in the database software with all relevant information.</li><li>Generate reports on project metrics such as participation numbers and geographic distribution.</li><li>Review, code, validate and submit invoices, expense claims and payment requisitions to Finance.</li><li>Support marketing efforts by drafting communications and assisting with outreach.</li><li>Coordinate travel and hospitality arrangements in line with Treasury Board guidelines.</li><li>Prepare agendas, plan meetings and events, and take and transcribe minutes for project committees and working groups.</li><li>Occasionally, represent EHRC at industry events and speak to EHRC programs.</li><li>Perform other duties as needed in a dynamic work environment.</li></ul><h3>Qualifications</h3><ul><li>Undergraduate degree, college diploma or at least three years of related project and administrative experience in a professional service environment.</li><li>Outstanding communication and interpersonal skills; must be comfortable dealing with internal and external clients in senior management positions.</li><li>Strong knowledge of business support processes and tools, including Microsoft Office and Adobe Acrobat.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Strong attention to detail.</li><li>Self-starter with the ability to work independently and as part of a team, with minimum supervision.</li><li>Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.</li><li>Experience working on diversity, equity and inclusion projects is an asset.</li><li>Knowledge of the electricity industry is an asset.</li><li>Experience working in partnership with local, provincial or federal government departments is an asset.</li><li>Ability to work in English, fluency in French is a strong asset.</li></ul><h3>Work Environment</h3><ul><li>Ottawa-based, hybrid work environment (minimum 3 days in office per week).</li><li>Small office with a team of about 15 staff.</li><li>Close to public transport, paid parking available and local amenities nearby.</li><li>Some travel across Canada is required.</li></ul>This position is open to individuals returning to the workforce after an extended absence. EHRC values transferable skills gained during caregiving or other life experiences, such as balancing competing demands and remaining calm under pressure. Accommodations to meet caregiving responsibilities will be actively considered for the right candidate.<h3>Compensation and Benefits</h3><ul><li>One-year contract with automatic conversion to permanent upon successful completion of year one deliverables.</li><li>Salary: $50,000 to $57,000 annually, commensurate with experience.</li><li>15 days of paid vacation annually, 1 paid volunteer day and 3 bonus days in December.</li><li>Flexible health benefits package upon the completion of probation, including prescription drugs and a Health Care Spending Account.</li><li>Employee Assistance Program.</li><li>Employer-matched RRSP contributions after one year of service.</li><li>Professional development and career growth opportunities.</li></ul><h3>Applications</h3>To apply for this position, please submit a cover letter and resume via email to Yoana Turnin, Director of Programs via Charity Village.Applications are accepted on an ongoing basis until the position is filled.Do you only meet some of the requirements but still think you are a good fit? At EHRC, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.EHRC is an enthusiastic equal-opportunity employer. If you are selected for an interview and require accommodations, please let us know. We thank all candidates for their interest, however, we will contact only those selected for an interview.

Electricity Human Resources Canada

Project Coordinator

12-month Contract starting March 2026(Maternity Leave Coverage)&nbsp;OASW is the voice of the social work profession in Ontario, and our mission is to mobilize mental health and wellbeing across Ontario. Our <a href="https://oasw.org/Public/About_OASW/Strategic_Plan.aspx" target="_blank">2022-2027 Strategic Plan</a>&nbsp;outlines how we will advance the social work profession by shaping the future of social work, leading equity integration, growing our membership, enhancing our engagement, and building a sustainable future for the organization.OASW is seeking a dynamic and experienced individual to assume the role of Executive Assistant to the Chief Executive Officer on a 12-month contract (maternity leave coverage). In this position, you will plan and coordinate an active calendar of appointments and work closely with the CEO to effectively manage and support internal and external commitments, projects and relationships.&nbsp; Your role will extend to the efficient management of a broad range of administrative responsibilities and tasks including supporting governance-related meetings and committees.&nbsp;If you are an experienced Executive Assistant or administration coordinator, who is highly organized and collaborative, possesses a strong sense of professionalism, respects and embraces diversity,&nbsp;we invite you to apply for this exciting opportunity to make a meaningful impact with our organization.Applicants of all races, ethnic origins, religions, abilities, gender identities and expressions, and sexual orientations are encouraged to apply.What We Offer&nbsp;<ul><li>Positive and inclusive team culture. </li><li>Shared focus on growth, innovation, collaboration and service to members.</li><li>Comprehensive vacation and benefits package, including support for ongoing career development.</li><li>Hybrid working model (2 days in downtown Toronto office, 3 days virtual).</li></ul>Responsibilities1. Calendar Management<ul><li>Manage an active calendar of appointments.&nbsp;Plan, coordinate, and ensure that the CEO’s schedule is followed and respected. Act as both a “gateway” and a “gatekeeper” in a positive and respectful way to coordinate appropriately timed direct access to the CEO’s time and office.</li></ul>2. Administrative &amp; Project Support<ul><li>Work closely with the CEO to manage upcoming commitments and responsibilities. Proactively track priorities, goals, projects, tasks, and deadlines, ensuring items are appropriately delegated, reprioritized, or resolved in the face of competing demands and time pressures. Anticipate the CEO’s needs and working preferences, identifying and addressing potential issues before they arise.</li><li>Collect, analyze, and interpret data to support decision-making processes.</li><li>Conduct research and compile data to support the CEO's presentations.</li><li>Monitor and report on key performance indicators (KPIs) and other metrics related to the CEO’s objectives.</li><li>Assist in the development of strategic plans and initiatives.</li><li>Follow through on projects to successful completion.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.</li><li>Assist the CEO in daily administrative tasks including completing expense reports, arranging complex agendas and compiling documents for meetings.</li><li>Collaborate closely with the Business Operations Associate and Director of Finance, HR and Business Operations on operations, meeting and event coordination, team building and training events, etc.</li><li>Undertake special projects and perform other administrative and business functions as required, which may involve providing support to other members of the senior leadership team and related work streams.</li></ul>3. Communication &amp; Liaison<ul><li>Coordinate and manage communications between the CEO, various partners and interested parties, ensuring timely and accurate dissemination of information.</li><li>Develop and maintain strong relationships with team members, Board and Committee members, and external partners, acting as a representative of the CEO’s office.&nbsp; Demonstrate a high degree of professionalism in all internal and external interactions. </li><li>Determine the appropriate courses of action, referral, or response and communications decisions on behalf of CEO. Prioritize conflicting needs and deadlines and handle matters expeditiously. </li><li>Demonstrate a high level of political acuity in both issues management and relationship management, maintaining real-time awareness of emerging and ongoing matters. Proactively brief the CEO on developing issues, resolved matters, and potential implications, while monitoring, assessing, and reporting on organizational risks.</li></ul>4. Meeting &amp; Event Coordination<ul><li>Plan&nbsp;and coordinate Board and Executive meeting logistics, attendance tracking, report and agenda preparation, slide decks, and official meeting minutes as needed. </li><li>Plan and coordinate meetings of Board Committees; attend meetings, take notes, capture action items, and ensure follow-through. </li><li>Coordinate internal and external meetings, ensuring clear documentation, tracking, and follow-up of action items requiring approval or further action. Arrange offsite venues and manage travel logistics as required to support effective engagement and execution.</li><li>Plan, organize, and coordinate corporate events. Manage event logistics, such as venue selection, catering, and guest accommodations.</li><li>Plan, organize and coordinate team training and team building events, in collaboration with Operations Team.</li></ul>Qualifications<ul><li>Experience: At least 3 years’ experience supporting senior level executives or administration.</li><li>Education:&nbsp;Undergraduate degree or equivalent training in business, administration, communications or other relevant field.</li><li>Equity, Diversity, Access, and Belonging: Demonstrated commitment to equity, diversity, access, and belonging, with the ability to apply an equity-informed and inclusive lens to communication, decision-making, and executive support functions.</li><li>Skills: Exceptional verbal and written English communication skills.&nbsp; Superior project management, time management and organization skills; ability to perform and prioritize multiple tasks seamlessly and&nbsp;autonomously, from concept to successful completion, and work in a fast-paced environment. Strong problem-solving skills with the ability to proactively anticipate, manage and minimize potential problems.</li><li>Technical Skills: Proficiency with Microsoft Office applications, including superior skills in developing informative and visually appealing PowerPoint slide decks to facilitate decision-making.&nbsp; Experience scheduling/running virtual meetings and breakout sessions (Zoom / Microsoft teams).</li><li>Soft Skills: High degree of political acuity and experience working and building relationships with a wide range of interested parties, including team members, executives, higher education administrators, and government representatives.&nbsp; Strong sense of professionalism, integrity, discretion and confidentiality in all matters.&nbsp; Positive attitude and energy.</li></ul>Reports to: Chief Executive Officer.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Salary:&nbsp;$60,000Contract:&nbsp;12 months (starting March 2026)To apply:&nbsp;Send resume and cover letter to&nbsp;<a href="mailto:HR@oasw.org" target="_blank">HR@oasw.org</a> &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Deadline to apply:&nbsp;January 8, 2026

Ontario Association of Social Workers

Executive Assistant to Chief Executive Officer

Ministry of Children, Community and Social Services/Ministère des Services à l'enfance et des Services sociaux et communautaires

Ministry of Children, Community and Social Services

Administrative Assistant - Bilingual (English/French)/Adjoint administratif; adjointe administrative – poste bilingue (français et anglais)

Position:Executive Assistant, ProductReports to:Vice President, ProductPosition Term:Full Time Temporary (18 month contract)Primary Location:Mississauga, Ontario, CanadaWorkplace Type:HybridJob Purpose:The Executive Assistant to the Vice President, Product works to providing strategic administrative support to the VP, Product. The role includes managing incoming and outgoing mail and calendaring for the VP, providing support for their meetings, business administration support, budget management and other tasks as needed. The EA will assist with research and presentations, travel arrangements for the VP, Product, and support for events.The Executive Assistant represents the VP, Product with diplomacy, discretion, integrity and wisdom, acts with professionalism, accuracy, speed, flexibility, and confidentiality, and is able to juggle multiple priorities. The individual demonstrates World Vision Canada’s Christian ethos through personal and professional attitudes and practices. The role works in partnership with key stakeholders within WVC and in the WV global partnership.Responsibilities:<ul><li>Develop an understanding of the VP, Product’s short- and long-term strategic priorities</li><li>Process the VP’s email as needed; organize, sort and track follow-up items. Draft routine correspondence, while expediting urgent, confidential, and important correspondence to appropriate staff as needed. Draft announcements and reports, prepare documents and agendas.</li><li>Provide logistical support for meetings for the VP including preparing materials, sourcing meeting locations, coordinating food needs, as required.</li><li>Manage the VP-Product calendars and prepare daily folder, as needed, with supporting documents for upcoming meetings.</li><li>Book meetings and Teams calls; and make reservations.</li><li>Provide administrative support on special projects such as Peer Reviews, standards guidelines, and in providing organizational and logistical support for hosting international delegations from other World Vision offices</li><li>Provide budget and finance support: this includes support to the VP as they prepare budgets. Monitor expenses and status reports according to budget approvals throughout the fiscal year.</li><li>Support in the preparation of presentations, as needed</li><li>Provide support for town halls or chapels for the VP, Product which may include research, creating power points, logistical support, sourcing materials.</li></ul>Qualifications:<ul><li>5+ years of senior administrative experience with demonstrated organizational, project planning, interpersonal, financial and communication skills</li><li>Ability to manage multiple projects simultaneously, to solve complex problems, to adapt to changing priorities and focus areas, and will be a collaborative team player</li><li>University degree or College diploma with an administrative focus</li><li>Understanding of the non-profit and NGO sector is an asset</li><li>Experience working with a high degree of confidentiality, diplomacy, grace and judgment; strategic thinking, initiative and proactivity; independent thinking; accuracy; and strong communication skills, both written and verbal</li></ul>Why Consider Us? &nbsp;<ul><li>World Vision Canada has consistently been awarded Canada and GTA top employer awards.</li><li>We are Canada’s largest development, relief, and advocacy non-profit organization.</li><li>We embody an Agile mindset here.</li><li>We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account. </li><li>We match pension contributions up to 6% and provide a top-up for pregnancy &amp; parental leaves.</li><li>We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.</li><li>We provide up to six weeks’ vacation, plus paid sick days, personal days &amp; wellness days.</li><li>We offer a family-friendly, caring, and flexible work environment.&nbsp;</li></ul>#LI-HybridJob FamilyAdministrative ServicesJob FunctionIndividual ContributorPay TypeSalaryEmployment IndicatorFully Remote

World Vision Canada

Executive Assistant, Product

Canadian Federation of Students

Newfoundland and Labrador Lead/Responsable – Terre-Neuve-et-Labrador

Roots Community Services Inc.&nbsp; (RootsCS) is a multi-service charitable organization that provides culturally-relevant programs and services to inspire residents in the Region of Peel, primarily from the Black and Caribbean communities, to make positive changes in their lives and within their communities.&nbsp;The PositionThe Executive Assistant (EA) will provide a high level of confidential administrative, operational and day-to-day support to the CEO, as well as support some functions related to the Board of Directors. The role involves handling communications in the executive office, assisting on projects, and liaising internally with staff and volunteers as well as externally with partner agencies. The Executive Assistant is expected to work with limited direction, executing a significant amount of judgment, tact, diplomacy, confidentiality, and discretion in all aspects of the role.Reports to: Chief Executive OfficerTerm of Work: Full time (35 hours a week)Compensation: $54,600 annuallyStart Date: Immediate openingReports to: Chief Executive OfficerMajor Duties and ResponsibilitiesThe major responsibilities for this role include but are not limited to the following:Supporting the Chief Executive Officer<ul><li>Manage the appointment schedule of the CEO, handling any conflicting meetings</li><li>Exercise considerable judgment in releasing information to answer queries and resolving issues</li><li>Screen incoming correspondence to the CEO and redirect where possible, ensuring that there is follow-through by the other parties</li><li>Respond to and/or process items that do not require the direct attention of the CEO</li><li>Prepare and handle a variety of confidential material</li><li>Assist with the development of business processes to ensure maximum efficiency of the organization</li><li>Execute other duties as assigned by the CEO.</li></ul>Supporting the Board of Directors<ul><li>Support the Board of Directors and its committees as assigned (policy review, working groups, professional development, board orientation, etc.)</li><li>Ensure timely distribution of meeting materials for Board, committees, working groups.</li><li>Ensure legal and statutory requirements related to governance and corporate documentation are tracked and fulfilled</li><li>Maintain legal documents and records such as minutes and governance policies.</li></ul>Other Organizational Support<ul><li>Provide back up support as assigned to other members of executive team, (Directors, Managers, etc.)</li><li>Work collaboratively with management team to follow up on action items arising from management team meetings</li><li>Field and manage general requests for information and/or support from internal and external stakeholders</li><li>Work in a manner that preserves confidentiality and minimizes risk.</li><li>Other relevant and appropriate duties as required</li></ul>Qualifications &amp; Other Requirements<ul><li>Diploma or degree in Administrative Studies, Business Administration or equivalent education, training and experience</li><li>Minimum five years relevant experience providing support to an executive or leadership team</li><li>Demonstrated understanding of executive administrative processes and procedures</li><li>Excellent communication skills both oral and written</li><li>Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients</li><li>Must demonstrate initiative, diplomacy and tact</li><li>Ability to exercise judgment in prioritizing workload</li><li>Ability to maintain a high level of confidentiality and decisiveness while working under the pressure of constantly-changing priorities</li><li>Technically savvy with excellent Microsoft 365 and Google Workplace skills</li><li>Ability to work effectively and professionally, both independently and within a team environment</li><li>Understanding of the social service sector in the Greater Toronto Area, especially the Region of Peel</li><li>Understanding of diversity, equity and inclusive practices</li><li>Understanding of the impact of anti-racism, anti-oppression and systemic discrimination on racialized and marginalized communities</li><li>Have a clean and valid Vulnerable Sector Check.</li></ul>Being a team-oriented and inclusive organization, staff, volunteers and contractors are asked to participate in special assignments. These include fundraising, strategic planning and other related activities which contribute to the continuous development and expansion of Roots Community Services.Please email your application with a cover letter to&nbsp;<a href="mailto:careers@rootscs.org" target="_blank">careers@rootscs.org</a>, with the subject line Executive Assistant to the CEO. Please note that we will review applications as they are submitted until the positions are filled.We thank all who apply for this position; however, only those candidates selected for an interview will be contacted.

Roots Community Services Inc

Executive Assistant to the CEO

Two positions available - Permanent Full-Time Administrative Assistant &amp; Full-Time One-Year Administrative Assistant Maternity Leave ContractAssociation &amp; Events Management International (AEMI) is a well-established, respected, and growing association management company that provides professional management services to a wide range of associations.AEMI is seeking a detail-oriented and proactive&nbsp;Administrative Assistant&nbsp;to support our team across a variety of operational and administrative functions. The ideal candidate is a self-starter who takes initiative, follows direction, and works collaboratively in a team environment. They are exceptionally organized, possess strong communication and multitasking skills, and demonstrate a high level of proficiency with office technology and software.Experience working in a small office or non-profit environment will be considered an asset.The maternity leave contract position can lead to full-time role based on performance and business needs.&nbsp;ResponsibilitiesAct as an administrative assistant for AEMI and several client associations. This includes:Key DutiesMembership<ul><li>Serve as the primary point of contact for current and prospective members.</li><li>Process new member applications, renewals, and cancellations.</li><li>Maintain accurate and up-to-date member records in the membership database.</li><li>Generate membership reports to update the various committees.</li><li>Support member onboarding, including welcome communications and materials.</li></ul>Administration<ul><li>Provide administrative support to the relevant Executive Director and Managers.</li><li>Assist in the development and implementation of internal systems and procedures.</li><li>Maintain accurate records, files, and documentation for organizational compliance.</li><li>Help prepare board and committee meeting materials; take minutes as needed.</li><li>Support financial processes such as invoicing.</li></ul>Events and Programs<ul><li>Assist with the planning and execution of exams, webinars, and conferences.</li><li>Track registrations, process payments, and manage communications with attendees.</li><li>Assist with coordinating logistics such as venue booking, catering, supplies, and technology setup.</li><li>Provide onsite and virtual event support as needed.</li></ul>Communications and Marketing<ul><li>Assist in the development and distribution of member newsletters and updates.</li><li>Maintain and update website content, event listings, and membership resources.</li><li>Support social media management and promotional campaigns.</li><li>Respond to general inquiries via phone and email in a timely and professional manner.</li></ul>Database and Technology<ul><li>Ensure data accuracy and integrity in membership and operations systems.</li><li>Generate standard and custom reports for management and board use.</li><li>Liaise with IT vendors or consultants to resolve basic tech issues.</li></ul>Qualifications<ol><li>Bachelor’s degree or Community College diploma/certificate in a related field, plus three to five years of administrative experience (preferably within the not-for-profit sector).</li><li>Superior organizational and communication skills, tact, diplomacy, and sound judgment.</li><li>Superior knowledge of Microsoft Office, Adobe Professional, and website maintenance.</li><li>Excellent time management skills and ability to problem solve and troubleshoot.</li><li>Self-starter with the ability to work independently and as part of a team.</li><li>Excellent command of English grammar and writing abilities.</li><li>French skills in reading and speaking are an asset.</li></ol>Diversity is a core value at Association and Events Management International. We are passionate about building and sustaining an inclusive and equitable environment for all. We lead with our values and beliefs that enable team members to develop their potential, bring their whole selves to the workplace, and engage in a world of inclusion. We know that having varied perspectives helps generate better ideas to solve the complex problems of a changing and increasingly diverse world.If you are interested in this position and an opportunity to grow, please send your cover letter and resume/CV to&nbsp;<a href="mailto:careers@aemanagement.ca" target="_blank">careers@aemanagement.ca</a>.For further information about our company, please visit&nbsp;<a href="https://aemanagement.ca/" target="_blank">aemanagement.ca</a>.

Association & Events Management International

Administrative Assistant - Contract Position

About the CFPCThe College of Family Physicians of Canada (CFPC) is the professional organization that represents more than 45,000 members across the country. The College establishes the standards for and accredits postgraduate family medicine training in Canada's 17 medical schools. It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing requirements.The CFPC provides high-quality services, supports family medicine teaching and research, and advocates on behalf of the specialty of family medicine, family physicians, and the patients they serve.Our VisionLeading family medicine. Improving lives.Our MissionLeading family medicine to improve the health of all people in Canada—by setting standards for education, certifying, and supporting family physicians, championing advocacy and research, and honouring the patient-physician relationship as being core to our profession.Our Values<ul><li>Caring</li><li>Learning</li><li>Collaboration</li><li>Responsiveness</li><li>Respect</li><li>Integrity</li><li>Commitment to Excellence</li></ul>Our Goals<ol><li>Advancing Family Medicine</li><li>One Unified Voice</li><li>Transforming the CFPC</li></ol>Position Details<ul><li>Position Title: Corporate Services and Foundation Assistant</li><li>Vacancy #: 2025-26</li><li>Department: Corporate Services Administration</li><li>Division: Corporate Services</li><li>Reports to: Executive Director, Corporate Services</li><li>Classification: Individual Contributor</li><li>Status: Contract Full Time</li><li>Term of Contract: 12 months</li><li>Full Time Equivalent: 1.0</li><li>Bilingual (English/French): No</li><li>Salary Range: $60,523.92 – $75,654.96</li></ul>SummaryThe Corporate Services and Foundation Assistant provides administrative support to the Executive Director, Corporate Services (ED, CS). This position will be responsible for the administrative and governance components of The Foundation for the Advancement of Family Medicine (FAFM), providing administrative support to the ED, CS through minuting meetings, calendar management, and report writing/editorial review. The role also includes administrative support to the Directors of Human Resources (HR) and Finance and Asset Management (FAM) on an as-needed basis.Main responsibilities include but are not limited to:Essential DutiesAdministrative and coordinative support to the Board of Directors and Nominating Committee:<ul><li>Perform administrative and communication-related tasks pertaining to the FAFM Board and FAFM Nominating Committee</li><li>Notify members and relevant staff of upcoming meetings, scheduling meetings</li><li>Work with ED, CS to prepare and distribute agendas and meeting materials (this includes drafting backgrounders with the motions on various initiatives)</li><li>Attend FAFM and CFPC meetings and take minutes, follow through on action items, maintain motion records and relevant documentation</li><li>Maintain/contribute to the revision of governance materials (Board orientation kit, Terms of Reference, etc.), making travel arrangements/hotel bookings, etc.</li></ul>Policies and Contracts creation/review/update:<ul><li>Support of the creation/review/update of FAFM policies and secure Board approval where required.</li><li>Work with the legal services department to draft/update contracts with vendors and agreements with donors.</li></ul>Calendar Management:<ul><li>Manage the ED, CS’s calendar including setting up routine meetings as directed (Corporate Services Senior Advisory Team (CSSAT), Corporate Services Management Team (CSMT), 1:1s, Touchpoints, Corporate Services (CS) Division</li></ul>Administrative Support:<ul><li>Provide administrative support to the ED, CS and, to a lesser extent, the Directors of FAM and HR</li></ul>Related Duties:<ul><li>Ensure effective and professional communications with all internal and/or external contacts</li><li>Develop and maintain collaborative relationships at all levels of the organization in order to build trust and confidence in the services provided</li><li>Work in accordance with all CFPC policies, procedures and processes with all applicable legislation</li><li>Work in accordance with all health and safety requirements</li><li>Demonstrate behaviors aligned with the CFPC Values in Action</li><li>Contribute to delivering on the overall work plan of the department and strategic goals of the CFPC</li><li>Participate on special projects as required.</li><li>Participate on internal staff committees or working groups as required</li><li>Assist with the training of new team members as required</li><li>Participate with the onboarding of new team members as required</li><li>Support the team and collaborate with colleagues to ensure departmental needs are met including absence coverage and cross-training as required</li></ul>Requirements<ul><li>College Diploma in Nonprofit management, Business, Communications, or a related field.</li><li>Certificate in Fundamentals of the T3010 and Transparency for Canadian Charities Course would be an asset</li><li>3 years experience in nonprofit, fundraising or development role.</li><li>Verbal and written communication skills, with the ability to express ideas and opinions clearly and effectively in English.</li><li>Intermediate knowledge of Microsoft Suite and collaboration tools.</li><li>Intermediate ability to ensure compliance with charitable regulations and reporting requirements.</li><li>Advanced ability to express ideas and opinions.</li><li>Advanced relationship management skills.</li><li>Intermediate ability to develop outreach strategies to engage the public and potential donors. Intermediate ability to support board meetings by preparing agendas and minutes</li><li>Core Competencies: Continuous improvement, customer orientation, courage, stress tolerance, communication, collaborating, work standard, adaptability. Further details here.</li></ul>Working Conditions&nbsp;<ul><li>Flexibility to work extended hours occasionally to meet deadlines.</li><li>Some travel (&lt;10% of the time), including both in and out-of-town. Limited travel for Family Medicine Forum (FMF - Toronto).</li></ul>This role is based in Mississauga, and the successful candidate may have the ability to work remotely in accordance with the Organization’s policies and procedures dealing with remote and/or hybrid work arrangements in effect from time-to-time. In accordance with our Hiring Policy, at this time we are only considering applicants who live in the Greater Toronto Area. Our current hours of operation are Monday to Friday 8am to 5pm Eastern Time.There's a certain sense of job satisfaction that comes from working for a not-for-profit organization such as the College of Family Physicians of Canada (CFPC).If you share our values and would like to join our team of dedicated professionals helping the CFPC achieve its mission, please submit a cover letter and your résumé referencing the vacancy# 2025-26 to: <a href="mailto:careers@cfpc.ca" target="_blank">careers@cfpc.ca</a> by 28 November 2025.We thank all those who apply for this opportunity. Only external applicants selected for further consideration will be contacted.The CFPC is committed to equity, diversity, and inclusion in the workplace, and actively promotes a safe, healthy, and respectful work environment. Our hiring practices have been designed to ensure that applicants are protected from discrimination, human rights are respected, and individual needs are accommodated. We welcome and encourage applications from all qualified candidates regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.Throughout the recruitment and selection process, please advise Human Resources if you require any accommodation(s).

The College of Family Physicians of Canada

Corporate Services and Foundation Assistant

Impact&nbsp;Starts&nbsp;at&nbsp;UNICEF&nbsp;CanadaJOIN&nbsp;OUR&nbsp;TEAM&nbsp;AS&nbsp;BILINGUAL DONOR ENGAGEMENT OFFICERAre&nbsp;you&nbsp;looking to&nbsp;use&nbsp;your knowledge, skills&nbsp;and talents&nbsp;to&nbsp;make&nbsp;a direct impact on the lives of children?Consider joining UNICEF Canada&nbsp;– one of Canada’s most respected and historic&nbsp;charities&nbsp;–&nbsp;and&nbsp;be&nbsp;part&nbsp;of&nbsp;a&nbsp;high-impact,&nbsp;mission-driven&nbsp;team&nbsp;working across Canada and globally to create a better world for children.UNICEF Canada&nbsp;is&nbsp;seeking to&nbsp;recruit&nbsp;a&nbsp;talented and&nbsp;high-performing&nbsp;individual in the role of Bilingual Donor Engagement Officer.Position&nbsp;DetailsPosition&nbsp;TitleBilingual Donor Engagement OfficerEmployment&nbsp;Type:Full-time Contract (12 month)Reports&nbsp;to:Manager,&nbsp;Donor EngagementDirect&nbsp;Reports:NoneSalary Range:$50,700&nbsp;to&nbsp;$51,700&nbsp;annually&nbsp;and&nbsp;3&nbsp;weeks paid&nbsp;vacationWork&nbsp;Location:Toronto&nbsp;Work&nbsp;Environment:In-person position; 5 days a week.Position&nbsp;DescriptionThe Bilingual Donor Engagement Officer plays a vital role in inspiring and supporting UNICEF’s supporters through dynamic communication and meaningful engagement. This position is key to fostering supporter confidence in the UNICEF brand, enhancing satisfaction through responsive and thoughtful interactions, and cultivating long-term loyalty by delivering exceptional customer service. Additionally, the role provides reception support at the Toronto Office.ResponsibilitiesCustomer Service (65%)<ul><li>Perform inbound and outbound calls, ensuring timely and effective First Call Resolution</li><li>Communicate UNICEF’s mission and values clearly and consistently through both verbal and written channels</li><li>Greet and assist visitors while providing front-desk reception support at the Toronto Office</li><li>Respond to supporter inquiries and process in-person donations</li><li>Identify and leverage opportunities to cross-promote UNICEF programs and initiatives</li><li>Handle donor and supporter correspondence via mail and email with professionalism and care</li><li>Contribute to acquisition and retention campaigns through strategic cross-promotion and upselling</li><li>Strengthen partnerships by informing supporters about current campaigns and promotional efforts</li><li>Direct inquiries to the appropriate UNICEF departments or staff members</li><li>Support donor stewardship through timely follow-up communications and engagement</li></ul>Data Entry/Processing (20%)<ul><li>Address donor and supporter inquiries related to tax receipts, donation transactions, order status, address updates, and modifications to monthly contributions</li><li>Process donations promptly and with a high degree of accuracy</li><li>Perform general administrative tasks as assigned to support departmental operations</li><li>Propose, implement, and communicate process improvements to enhance donor administration and service delivery</li></ul>Administrative Support (15%)<ul><li>Administrative support as required</li></ul>Qualifications<ul><li>Secondary School Diploma</li><li>Minimum 3 years of previous call center / customer service experience. </li><li>Previous experience with loyalty and retention techniques</li><li>MS Office (Word, Excel, PowerPoint, Outlook), Raiser’s Edge</li><li>Excellent verbal and written communication skills in both English and French </li><li>Excellent at multi-tasking and thrives in a fast-paced environment</li><li>Strong time management skills</li><li>Must be able to draft formal business correspondence and accurately enter information in various databases. </li><li>Effective Listening Skills</li><li>Proactive ability to solve problems and effectively provide donors with customized solutions&nbsp;</li></ul>An&nbsp;Employer&nbsp;of&nbsp;Choice: What&nbsp;We&nbsp;OfferUNICEF Canada&nbsp;is&nbsp;where&nbsp;diverse&nbsp;talent and&nbsp;passion&nbsp;come&nbsp;together&nbsp;to&nbsp;create&nbsp;extraordinary&nbsp;impact for every child. We are committed to being an employer of choice and building a culture that is inclusive, ambitious, compassionate, and high impact.Members of&nbsp;the&nbsp;UNICEF&nbsp;Canada&nbsp;team&nbsp;have&nbsp;access to&nbsp;the&nbsp;following&nbsp;employee&nbsp;benefits:A&nbsp;COMMITMENT&nbsp;TO WELLNESS<ul><li>Minimum&nbsp;3&nbsp;weeks&nbsp;of&nbsp;annual&nbsp;vacation&nbsp;(increases&nbsp;with&nbsp;timeserved)&nbsp;and&nbsp;1&nbsp;additional&nbsp;day&nbsp;per&nbsp;year&nbsp;of&nbsp;service (max 30)</li><li>10&nbsp;paid sick days and&nbsp;2&nbsp;personal&nbsp;days</li><li>9&nbsp;to&nbsp;11&nbsp;employee&nbsp;wellness&nbsp;days&nbsp;–&nbsp;an&nbsp;additional&nbsp;series&nbsp;of&nbsp;pre-set&nbsp;days&nbsp;off,&nbsp;givenannually&nbsp;to&nbsp;further extend long weekends</li><li>Discounted&nbsp;rate for&nbsp;a GoodLife&nbsp;gym membership</li><li>Access&nbsp;to&nbsp;an&nbsp;Employee&nbsp;and&nbsp;Family&nbsp;Assistance&nbsp;Program</li></ul>A&nbsp;CULTURE&nbsp;OF&nbsp;LEARNING AND GROWTH<ul><li>Access&nbsp;to&nbsp;a&nbsp;comprehensive&nbsp;global&nbsp;learning&nbsp;platform&nbsp;with&nbsp;over&nbsp;1600&nbsp;courses,&nbsp;webinars and&nbsp;resources</li><li>Internal&nbsp;leadership&nbsp;development,&nbsp;training, and&nbsp;mentorship&nbsp;programs&nbsp;thatintegrate&nbsp;Anti-Racism&nbsp;and diversity, equity and inclusion principles</li><li>Opportunities&nbsp;to&nbsp;access&nbsp;both local and&nbsp;global&nbsp;stretch&nbsp;assignments</li></ul>AN INCLUSIVE AND PURPOSE-DRIVEN &nbsp;WORKPLACE<ul><li>Centrally&nbsp;located head&nbsp;office&nbsp;in&nbsp;mid-town&nbsp;Toronto&nbsp;with&nbsp;satellite&nbsp;officesin&nbsp;Calgary and&nbsp;Montreal</li><li>Easily&nbsp;accessed&nbsp;by&nbsp;public&nbsp;transit&nbsp;and&nbsp;a&nbsp;short walk&nbsp;from&nbsp;several&nbsp;parking&nbsp;locations</li><li>Inclusive and&nbsp;accessible&nbsp;co-working&nbsp;and&nbsp;meeting&nbsp;spaces&nbsp;designed&nbsp;to&nbsp;foster&nbsp;purposeat&nbsp;every&nbsp;turnand accommodate the diverse needs of employees</li></ul>A&nbsp;CHANCE&nbsp;TO&nbsp;DO MEANINGFUL AND LIFE-CHANGING&nbsp;WORK<ul><li>Under&nbsp;the&nbsp;leadership&nbsp;of&nbsp;a&nbsp;dynamic,&nbsp;accomplished,&nbsp;and&nbsp;experienced&nbsp;executive&nbsp;leadership&nbsp;team,you’ll be&nbsp;part&nbsp;of&nbsp;a&nbsp;diverse and&nbsp;talented&nbsp;Canada team&nbsp;committed&nbsp;to&nbsp;creating&nbsp;meaningful&nbsp;impact&nbsp;while&nbsp;fostering an inclusive and supportive work environment.</li><li>You’ll&nbsp;join&nbsp;a&nbsp;global UNICEF&nbsp;family&nbsp;with&nbsp;a&nbsp;shared commitment&nbsp;to&nbsp;impact the&nbsp;lives&nbsp;of&nbsp;children</li></ul>Our&nbsp;Commitment&nbsp;to&nbsp;Inclusive&nbsp;Workplaces&nbsp;and&nbsp;RecruitmentUNICEF Canada&nbsp;is&nbsp;an&nbsp;inclusive&nbsp;workplace&nbsp;and&nbsp;is&nbsp;committed to&nbsp;championing&nbsp;diversity,&nbsp;equity,&nbsp;inclusion&nbsp;and accessibility. Requests for accommodation can be made at any stage of the recruitment process. At&nbsp;UNICEF&nbsp;Canada WE &nbsp;we&nbsp;strongly believe in&nbsp;personal&nbsp;connections&nbsp;and&nbsp;our&nbsp;hiring process&nbsp;is&nbsp;entirely human- driven. We do not use AI or automated systems to review applications or conduct interviews. Each candidate is evaluated by our experienced team to ensure a fair and thoughtful hiring experience.How to&nbsp;ApplyPlease&nbsp;submit&nbsp;your&nbsp;resume&nbsp;and&nbsp;cover&nbsp;letteras&nbsp;one&nbsp;document&nbsp;to&nbsp;<a href="mailto:careers@unicef.ca" target="_blank">careers@unicef.ca</a>&nbsp;by&nbsp;Tuesday, November 25, 2025.&nbsp;Please include your salary expectations in your cover email and reference Bilingual Donor Engagement Officer (Toronto) in the subject heading.UNICEF Canada&nbsp;thanks&nbsp;all&nbsp;applicants&nbsp;for&nbsp;their&nbsp;interest in&nbsp;this&nbsp;opportunity,&nbsp;however,&nbsp;only&nbsp;those&nbsp;selected&nbsp;for an interview will be contacted. Consistent with our Child Safeguarding Policy, all successful candidates must receive clearance by a police background check (including a vulnerable sector screen).&nbsp;

10 Administrative / Clerical Support Contract - Full Time Jobs