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Two positions available - Permanent Full-Time Administrative Assistant &amp; Full-Time One-Year Administrative Assistant Maternity Leave ContractAssociation &amp; Events Management International (AEMI) is a well-established, respected, and growing association management company that provides professional management services to a wide range of associations.AEMI is seeking a detail-oriented and proactive&nbsp;Administrative Assistant&nbsp;to support our team across a variety of operational and administrative functions. The ideal candidate is a self-starter who takes initiative, follows direction, and works collaboratively in a team environment. They are exceptionally organized, possess strong communication and multitasking skills, and demonstrate a high level of proficiency with office technology and software.Experience working in a small office or non-profit environment will be considered an asset.The maternity leave contract position can lead to full-time role based on performance and business needs.&nbsp;ResponsibilitiesAct as an administrative assistant for AEMI and several client associations. This includes:Key DutiesMembership<ul><li>Serve as the primary point of contact for current and prospective members.</li><li>Process new member applications, renewals, and cancellations.</li><li>Maintain accurate and up-to-date member records in the membership database.</li><li>Generate membership reports to update the various committees.</li><li>Support member onboarding, including welcome communications and materials.</li></ul>Administration<ul><li>Provide administrative support to the relevant Executive Director and Managers.</li><li>Assist in the development and implementation of internal systems and procedures.</li><li>Maintain accurate records, files, and documentation for organizational compliance.</li><li>Help prepare board and committee meeting materials; take minutes as needed.</li><li>Support financial processes such as invoicing.</li></ul>Events and Programs<ul><li>Assist with the planning and execution of exams, webinars, and conferences.</li><li>Track registrations, process payments, and manage communications with attendees.</li><li>Assist with coordinating logistics such as venue booking, catering, supplies, and technology setup.</li><li>Provide onsite and virtual event support as needed.</li></ul>Communications and Marketing<ul><li>Assist in the development and distribution of member newsletters and updates.</li><li>Maintain and update website content, event listings, and membership resources.</li><li>Support social media management and promotional campaigns.</li><li>Respond to general inquiries via phone and email in a timely and professional manner.</li></ul>Database and Technology<ul><li>Ensure data accuracy and integrity in membership and operations systems.</li><li>Generate standard and custom reports for management and board use.</li><li>Liaise with IT vendors or consultants to resolve basic tech issues.</li></ul>Qualifications<ol><li>Bachelor’s degree or Community College diploma/certificate in a related field, plus three to five years of administrative experience (preferably within the not-for-profit sector).</li><li>Superior organizational and communication skills, tact, diplomacy, and sound judgment.</li><li>Superior knowledge of Microsoft Office, Adobe Professional, and website maintenance.</li><li>Excellent time management skills and ability to problem solve and troubleshoot.</li><li>Self-starter with the ability to work independently and as part of a team.</li><li>Excellent command of English grammar and writing abilities.</li><li>French skills in reading and speaking are an asset.</li></ol>Diversity is a core value at Association and Events Management International. We are passionate about building and sustaining an inclusive and equitable environment for all. We lead with our values and beliefs that enable team members to develop their potential, bring their whole selves to the workplace, and engage in a world of inclusion. We know that having varied perspectives helps generate better ideas to solve the complex problems of a changing and increasingly diverse world.If you are interested in this position and an opportunity to grow, please send your cover letter and resume/CV to&nbsp;<a href="mailto:careers@aemanagement.ca" target="_blank">careers@aemanagement.ca</a>.For further information about our company, please visit&nbsp;<a href="https://aemanagement.ca/" target="_blank">aemanagement.ca</a>.

Association & Events Management International

Administrative Assistant - Contract Position

DIRECTOR OF COMMUNICATIONSTemporary, Full-Time, 18-month contract with possibility of extension (Parental Leave)HOURS OF WORK: 35 hrs per weekSTART DATE: December 8th, 2025&nbsp;STATUS OF EMPLOYMENT: Temporary Full-Time, Managerial (18-month contract with possibility of extension, Parental&nbsp;Leave)VACATION ENTITLEMENT:<ul><li>3 weeks per year in the first three years of employment;</li><li>4 weeks per year in the fourth, fifth and sixth year of employment;</li><li>5 weeks per year in the seventh and subsequent years of employment.</li><li>6 weeks per year in the tenth and subsequent years of employment. Pro-rated for Part-time Employees</li></ul>SICK DAY ENTITLEMENT: 24 days per year (in every 12 months of employment) for Full-time Employees. Pro-rated for Part-time EmployeesBASE SALARY: $62,700REPORTS TO: FMTA Executive DirectorPosition SummaryThe Director of Communications provides strategic, creative and dynamic communications to the FMTA. He/she/they are responsible for implementing and overseeing the FMTA communications plan, general FMTA promotion, including services and policy recommendations and oversight of the FMTA hotline program (call center).Reporting to the Executive Director he/she/they is responsible for overseeing communications, administration and operation of the tenant hotline and direct front line service in relation to written hotline questions.IMPORTANT NOTE:While not a requirement of the position, the FMTA is strongly seeking Indigenous candidates to also help us engage in work with Indigenous tenants in Toronto.ResponsibilitiesCommunications<ul><li>Oversees the effective development and dissemination of all FMTA communications (e.g. Website, Publications, Newsletter, Reports, E-mail, social media, graphics and education materials, etc.).</li><li>Implements and oversees the FMTA communications plan.</li></ul>Membership<ul><li>Oversees maintenance of membership files and database; coordinates</li><li>processing of members via our CRM system</li></ul>Programs<ul><li>Implements the City of Toronto Purchase of Service Agreement for the FMTA Hotline/Info Hub Service;</li><li>Provides leadership, direction, training and supervision to FMTA hotline staff</li><li>Ensures effective linkages between the Hotline team and other FMTA programs</li><li>Represents the FMTA on infohub services in the community;</li><li>Ensures a high level of research, legal education and training;</li><li>Oversees effective advertising of infohub services</li><li>Troubleshoots equipment issues and oversees repairs</li><li>Ensures proper equipment and supply</li></ul>Technical Oversight<ul><li>Oversees maintenance of the Hotline VOIP system</li><li>Oversees the maintenance of FMTA social media and live chat accounts</li><li>Oversees the maintenance of the FMTA hotline database system</li><li>Oversees the maintenance of the FMTA CRM system</li></ul>Accountability/Reporting<ul><li>Reports to ED on program, personnel, financial and legal issues</li><li>Ensures that ED is aware of all pertinent issues and legal obligations</li><li>Prepares all reports in line with the City of Toronto Purchase of Service Agreement</li></ul>Access &amp; Equity<ul><li>Provides leadership in the development of all Access, Safety &amp; Equity</li><li>Policies and Procedures;</li><li>Ensures the implementation and evaluation of all Access, Safety &amp; Equity policies and procedures.</li></ul>Financial Management<ul><li>Supervises the development and administration of hotline/infohub and project comms budgets;</li><li>Maintains effective working relationships with City and auditors;</li><li>Ensures the preparation and presentation of regular financial reports;</li><li>Manages FMTA hotline/infohub assets;</li><li>Recommends hotline spending priorities;</li><li>Ensures that the FMTA fiscal year ends within established budget objectives</li></ul>Human Resources Management<ul><li>Provides leadership in identifying, developing and implementing effective personnel policies and procedures for the hotline/infohub including recruitment, hiring, orientation, compensation, training, supervision, evaluation, discipline and termination within an employment equity framework;</li><li>Provides appropriate training and training documents for hotline staff</li><li>Ensures effective teamwork among staff in a culture of anti-oppression, anti-racism, and anti-discrimination;</li><li>Ensures adequate and appropriate allocation of hotline/infohub staff resources;</li><li>Ensures the effective administration of the collective agreement for the hotline</li></ul>Direct Front Line Service<ul><li>Handles written hotline inquiries (email, social media, live chat) as needed</li></ul>QUALIFICATIONS:<ul><li>Ability to work within vision to the FMTA</li><li>Active listening/empathy</li><li>Ability to manage staff</li><li>Ability to work effectively in a unionized environment</li><li>Communications experience</li><li>Experience with creating graphics, media development and web basedcontent</li><li>Some experience with direct front line service</li><li>Good understanding about client services</li><li>Experience with a multi-work-unit environment</li></ul>FMTA welcomes the contributions that individuals from oppressed communities bring to our organization, and invites indigenous people, people of colour, women, gays, lesbians, bisexuals, two-spirited people, transgender people, transsexuals, single parents, members of ethnic minorities, immigrants and people with disabilities to apply. Any personal disclosure will be held in confidence.The FMTA office is currently wheelchair accessible and is a fragrance free environment.Interested candidates should submit a resume (CV) and cover letter in ONE PDF DOCUMENT outlining their qualifications for the position to <a href="mailto:hiringcommittee@torontotenants.org" target="_blank">hiring@torontotenants.org</a> by November 24th, 2025 at 6:00pm.

Federation of Metropolitan Toronto Tenants' Associations

Director of Communications (18 month Contract, Parental Leave)

About The Career Foundation:&nbsp;The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of multiple locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals has described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at <a href="http://www.careerfoundation.com/" target="_blank">CareerFoundation.com</a>.Some of the features available to our employees include:&nbsp;<ul><li>Competitive compensation</li><li>Employee wellness initiatives</li><li>Paid days off for religious observance purposes</li><li>Paid days off for personal wellness purposes</li></ul>Program &amp; Role Description: Conveniently located in Etobicoke, North York, Downtown Toronto, York, and Scarborough, The Career Foundation’s five (5) full-suite Employment Centres provide job seekers with a full range of services, including exploring career options, improving their résumés, preparing for interviews, arranging employment placements, providing job retention support and much more. Our Employment Centres also offer a range of services to employers, including recruitment support, candidate screening, job matching, hiring fairs, workplace orientation, retention advice, and other services.&nbsp;&nbsp;&nbsp;The Customer Information Representative is an important member of the team, responsible for providing exceptional customer service to clients at front-desk reception and within our Resource and Information Area. This role also includes collecting, tracking, and entering essential data into online reporting systems, preparing and updating reports and trackers, and performing other duties that help the team run smoothly and support clients in achieving successful outcomes.Position Type:Full-time (37.5 hours per week) contract until March 31, 2026, with potential for permanency.Base Locations Available:Option 1 – York&nbsp;(Weston &amp; Lawrence):This position is based at The Career Foundation’s&nbsp;York&nbsp;Employment Centre, located near&nbsp;Weston Rd. and Lawrence Ave. W. The successful candidate will work onsite at this location on a full-time basis.Option 2 – Etobicoke&nbsp;(Islington &amp; Hwy 401):This position is based at The Career Foundation’s&nbsp;Etobicoke&nbsp;Employment Centre, located near&nbsp;Islington Ave. and Hwy 401. The successful candidate will work onsite at this location on a full-time basis.Option 3 – North York&nbsp;(Lawrence Ave. W. &amp; Allen Rd.):This position is based at The Career Foundation’s&nbsp;North York&nbsp;Employment Centre, located near&nbsp;Lawrence Ave. W.&nbsp;and Allen Rd. The successful candidate will work onsite at this location on a full-time basis.Option 4 – Toronto (Yonge St. and St. Clair Ave. E.):This position is based at The Career Foundation’s&nbsp;Toronto Employment Centre, located near&nbsp;Yonge St. and St. Clair Ave. E. The successful candidate will work onsite at this location on a full-time basis.Option 5 – Scarborough&nbsp;(Kingston Rd. &amp; Midland Ave.):This position is based at The Career Foundation’s&nbsp;Scarborough&nbsp;Employment Centre, located near&nbsp;Kingston Rd. and Midland Ave. The successful candidate will work onsite at this location on a full-time basis.Important note:With your application, please specify the location that you are applying for.&nbsp;Vulnerable Sector Check:An offer of employment for this opportunity will be contingent on the incumbent providing an acceptable Vulnerable Sector Check (VSC).Start:As soon as possibleReporting to:Area Manager, Employment and Placement ServicesResponsibilities include:Customer Service<ul><li>Provides exceptional customer service to clients at front-desk reception, including greeting walk-in and scheduled clients upon their arrival and providing full assistance with the registration and check-in process.</li><li>Facilitates initial eligibility screening for clients and prepares proper documentation.</li><li>Receives incoming calls, provides program information to callers, and redirects calls to appropriate extensions.</li><li>Responds to voicemail messages and emails from clients, partners, suppliers, and other stakeholders, in accordance with The Career Foundation’s customer service standards.</li><li>Provides clients with general job search resources and relevant information and support, such as assistance with creating new email accounts for job search purposes, navigating online web forms, and other support services.</li><li>Assists clients with general troubleshooting as needed in the office’s Resource and Information Area.</li><li>Utilizes digital systems and technologies provided by The Career Foundation to further support clients in achieving successful outcomes.</li><li>Liaises with prospective job seeker applicants to encourage and confirm their participation in the Employment Centre’s services.</li><li>Maintains the office’s job posting board, meeting rooms, and other shared spaces.</li><li>Schedules and organizes meetings for the team.</li><li>Assists with preparing and facilitating events such as open houses, job fairs, staff training sessions, and other activities, including arranging refreshments.</li><li>Communicates with partners to maintain effective referral and reporting relationships.</li><li>Monitors and responds to live messages submitted via The Career Foundation’s website chat function on a rotational schedule.</li><li>Provides support to the manager with onboarding new team members as assigned.</li><li>Performs other relevant duties as assigned.</li></ul>Administration<ul><li>Enters and updates client data and service histories in online reporting systems and trackers with complete accuracy.</li><li>Communicates with fellow staff members to obtain pending data required for client files from their caseloads and ensures all required data is captured accurately.</li><li>Conducts follow-ups and communicates with clients via telephone, email, and text messages at regular intervals, recording status updates in online reporting systems.</li><li>Assembles and supports with auditing files according to The Career Foundation’s audit standards.</li><li>Completes file checklists to ensure that all files are ready for funder audits.</li><li>Prepares financial claims using Microsoft Excel and other software, ensuring timely entries into trackers and systems.</li><li>Creates reports for management on statistics, expenditures, and program targets as needed.</li><li>Performs other relevant duties as assigned.</li></ul>Qualifications/ Skills Required:<ul><li>Post-secondary diploma or degree in administration or a related field is highly preferred, or an equivalent combination of education and experience is required.</li><li>A minimum of 2 years of direct experience in a customer service and administrative capacity with a proven ability to multitask.</li><li>Must be willing to work on-site from the office on a full-time basis.</li><li>Prior related experience within the employment services industry is considered a strong asset.</li><li>Outstanding customer service skills with a professional, warm, and friendly attitude in all interactions with clients, staff members, and other stakeholders, and a high level of respect for the diversity of people served.</li><li>Must possess strong detail orientation and organizational skills to perform essential data entry duties without error.</li><li>Natural relationship-building skills with a proven ability to develop rapport with people.</li><li>High emotional intelligence, demonstrating patience, empathy, and connectivity when working with clients of various experiences, needs, and abilities.</li><li>Proven track record in a results-driven environment with experience meeting targets and deadlines.</li><li>Excellent verbal and written English communication skills and ability to clearly communicate information. Fluency in a second language is considered an asset.</li><li>Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality.</li><li>Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Outlook 365 applications, including Teams and SharePoint. Must possess the aptitude and willingness to learn and work with new online systems and technologies</li><li>Flexibility to occasionally work outside regular business hours when required to ensure the team meets all objectives.</li><li>Strong work ethic with the ability to multitask while maintaining a positive and proactive attitude.</li><li>Demonstrated ability to remain flexible and resilient, adapting quickly to changing priorities while maintaining trust and positive working relationships.</li></ul>The Career Foundation’s Commitment:The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

The Career Foundation

Customer Information Representative

About the CFPCThe College of Family Physicians of Canada (CFPC) is the professional organization that represents more than 45,000 members across the country. The College establishes the standards for and accredits postgraduate family medicine training in Canada's 17 medical schools. It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing requirements.The CFPC provides high-quality services, supports family medicine teaching and research, and advocates on behalf of the specialty of family medicine, family physicians, and the patients they serve.Our VisionLeading family medicine. Improving lives.Our MissionLeading family medicine to improve the health of all people in Canada—by setting standards for education, certifying, and supporting family physicians, championing advocacy and research, and honouring the patient-physician relationship as being core to our profession.Our Values<ul><li>Caring</li><li>Learning</li><li>Collaboration</li><li>Responsiveness</li><li>Respect</li><li>Integrity</li><li>Commitment to Excellence</li></ul>Our Goals<ol><li>Advancing Family Medicine</li><li>One Unified Voice</li><li>Transforming the CFPC</li></ol>Position Details<ul><li>Position Title: Corporate Services and Foundation Assistant</li><li>Vacancy #: 2025-26</li><li>Department: Corporate Services Administration</li><li>Division: Corporate Services</li><li>Reports to: Executive Director, Corporate Services</li><li>Classification: Individual Contributor</li><li>Status: Contract Full Time</li><li>Term of Contract: 12 months</li><li>Full Time Equivalent: 1.0</li><li>Bilingual (English/French): No</li><li>Salary Range: $60,523.92 – $75,654.96</li></ul>SummaryThe Corporate Services and Foundation Assistant provides administrative support to the Executive Director, Corporate Services (ED, CS). This position will be responsible for the administrative and governance components of The Foundation for the Advancement of Family Medicine (FAFM), providing administrative support to the ED, CS through minuting meetings, calendar management, and report writing/editorial review. The role also includes administrative support to the Directors of Human Resources (HR) and Finance and Asset Management (FAM) on an as-needed basis.Main responsibilities include but are not limited to:Essential DutiesAdministrative and coordinative support to the Board of Directors and Nominating Committee:<ul><li>Perform administrative and communication-related tasks pertaining to the FAFM Board and FAFM Nominating Committee</li><li>Notify members and relevant staff of upcoming meetings, scheduling meetings</li><li>Work with ED, CS to prepare and distribute agendas and meeting materials (this includes drafting backgrounders with the motions on various initiatives)</li><li>Attend FAFM and CFPC meetings and take minutes, follow through on action items, maintain motion records and relevant documentation</li><li>Maintain/contribute to the revision of governance materials (Board orientation kit, Terms of Reference, etc.), making travel arrangements/hotel bookings, etc.</li></ul>Policies and Contracts creation/review/update:<ul><li>Support of the creation/review/update of FAFM policies and secure Board approval where required.</li><li>Work with the legal services department to draft/update contracts with vendors and agreements with donors.</li></ul>Calendar Management:<ul><li>Manage the ED, CS’s calendar including setting up routine meetings as directed (Corporate Services Senior Advisory Team (CSSAT), Corporate Services Management Team (CSMT), 1:1s, Touchpoints, Corporate Services (CS) Division</li></ul>Administrative Support:<ul><li>Provide administrative support to the ED, CS and, to a lesser extent, the Directors of FAM and HR</li></ul>Related Duties:<ul><li>Ensure effective and professional communications with all internal and/or external contacts</li><li>Develop and maintain collaborative relationships at all levels of the organization in order to build trust and confidence in the services provided</li><li>Work in accordance with all CFPC policies, procedures and processes with all applicable legislation</li><li>Work in accordance with all health and safety requirements</li><li>Demonstrate behaviors aligned with the CFPC Values in Action</li><li>Contribute to delivering on the overall work plan of the department and strategic goals of the CFPC</li><li>Participate on special projects as required.</li><li>Participate on internal staff committees or working groups as required</li><li>Assist with the training of new team members as required</li><li>Participate with the onboarding of new team members as required</li><li>Support the team and collaborate with colleagues to ensure departmental needs are met including absence coverage and cross-training as required</li></ul>Requirements<ul><li>College Diploma in Nonprofit management, Business, Communications, or a related field.</li><li>Certificate in Fundamentals of the T3010 and Transparency for Canadian Charities Course would be an asset</li><li>3 years experience in nonprofit, fundraising or development role.</li><li>Verbal and written communication skills, with the ability to express ideas and opinions clearly and effectively in English.</li><li>Intermediate knowledge of Microsoft Suite and collaboration tools.</li><li>Intermediate ability to ensure compliance with charitable regulations and reporting requirements.</li><li>Advanced ability to express ideas and opinions.</li><li>Advanced relationship management skills.</li><li>Intermediate ability to develop outreach strategies to engage the public and potential donors. Intermediate ability to support board meetings by preparing agendas and minutes</li><li>Core Competencies: Continuous improvement, customer orientation, courage, stress tolerance, communication, collaborating, work standard, adaptability. Further details here.</li></ul>Working Conditions&nbsp;<ul><li>Flexibility to work extended hours occasionally to meet deadlines.</li><li>Some travel (&lt;10% of the time), including both in and out-of-town. Limited travel for Family Medicine Forum (FMF - Toronto).</li></ul>This role is based in Mississauga, and the successful candidate may have the ability to work remotely in accordance with the Organization’s policies and procedures dealing with remote and/or hybrid work arrangements in effect from time-to-time. In accordance with our Hiring Policy, at this time we are only considering applicants who live in the Greater Toronto Area. Our current hours of operation are Monday to Friday 8am to 5pm Eastern Time.There's a certain sense of job satisfaction that comes from working for a not-for-profit organization such as the College of Family Physicians of Canada (CFPC).If you share our values and would like to join our team of dedicated professionals helping the CFPC achieve its mission, please submit a cover letter and your résumé referencing the vacancy# 2025-26 to: <a href="mailto:careers@cfpc.ca" target="_blank">careers@cfpc.ca</a> by 28 November 2025.We thank all those who apply for this opportunity. Only external applicants selected for further consideration will be contacted.The CFPC is committed to equity, diversity, and inclusion in the workplace, and actively promotes a safe, healthy, and respectful work environment. Our hiring practices have been designed to ensure that applicants are protected from discrimination, human rights are respected, and individual needs are accommodated. We welcome and encourage applications from all qualified candidates regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.Throughout the recruitment and selection process, please advise Human Resources if you require any accommodation(s).

The College of Family Physicians of Canada

Corporate Services and Foundation Assistant

Employment Type:&nbsp;Full-Time, ContractContract Period:&nbsp;December 15, 2025 to December 31, 2026Work Hours:&nbsp;35 hours per week&nbsp;Salary:&nbsp;$59,399 annually (Level 7), plus comprehensive benefitsLocation:&nbsp;2425 Eglinton Avenue East, Suite 303, Scarborough, ON M1K 5G8Internal Application Deadline: Monday, November 24, 2025External Application Deadline:&nbsp;Wednesday, November 26, 2025JOIN OUR TEAMYWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as trans, intersex, non-binary, agender, and/or Two-Spirit.&nbsp;We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.The Employment Consultant is responsible for providing full-cycle employment support to diverse client groups facing multiple barriers to employment. This role focuses on achieving successful client outcomes by meeting contractual deliverables, including monthly individual and team Key Performance Indicators (KPIs), and Performance Based Funding (PBF) targets.The Employment Consultant is also responsible for organizing and leading hiring events, job fairs, and other career related events. They also engage with community partners to expand opportunities. The position requires strong collaboration with the team, employers, and the broader community while continuously aligning with the mission and policies of YWCA Toronto.ABOUT YWCA TORONTO – YWCA EMPLOYMENT CENTRE (2425 Eglinton Avenue East)&nbsp;YWCA Toronto Employment Centre at 2425 Eglinton Avenue East, is a customer-focused program model for job seekers and employers, with focus on women, young women and gender-diverse people. This program is also open to men. The YWCA Toronto Employment Centre is part of the Integrated Employment Services (IES) in Toronto under WCG International Consultants Ltd. as the Service System Manager, funded by the Ministry of Labour, Immigration, Training and Skills Development through their Employment Ontario Division (EO). We act as a one-stop service for all jobseekers and employers. We use our resources to support all job seekers, especially those more distantly removed from the workforce, to reach their goals.KEY RESPONSIBILITIES<ul><li>Works with all clients accessing Integrated Employment Services (IES), prioritizing those with higher support needs (e.g., Youth, Newcomers, Social Assistance recipients, ODSP and other inclusion groups) to meet contractual targets;</li><li>Conducts intake and needs assessment using Common Assessment (CA) tool to evaluate clients’ employment-related strengths, needs, abilities, skills, and other relevant employment-related factors;</li><li>Provides individualized or group-based counselling and pre-employment services, including resume critique, mock interviews, and job readiness workshops;</li><li>Collaborates with clients to develop tailored Employment Action Plan (EAP) aimed at achieving job starts within a 12-week timeframe to meet program performance expectations;</li><li>Facilitates clients’ transition into sustainable employment, addressing barriers to job retention and meeting Performance Based Funding (PBF) milestones at 1, 3, 6 and 12 months;</li><li>Monitors the local job market to identify and pursue suitable employment opportunities for clients, including weekly cold-calling and targeted outreach to potential employers;</li><li>Facilitates employment workshops, job fairs, employer sessions, and other events to prepare clients for obtaining and maintaining employment;</li><li>Negotiates work placement agreements and contracts with clients and employers, outlining workplace training objectives, commitments and applicable financial incentives;</li><li>Performs job matching activities and refers clients to internal and external job postings;</li><li>Administers employer contracts, including processing financial incentives, payments, and Employment-Related Financial Supports in a timely manner;</li><li>Targets: Case manages at least 80 -100 files at any given time and secures 10 job starts (employment outcomes) monthly</li></ul>QUALIFICATIONS<ul><li>In-depth knowledge of an academic discipline normally acquired through courses leading to the completion of an undergraduate degree in Career Counselling, Marketing and Communications, Human Resources or any other relevant field. (Cases for Equivalency will be considered);</li><li>3-5 years of job development and employment counseling and prior work experience in an Employment Ontario model;</li><li>Group Facilitation and Life Skills Training is an asset;</li><li>Demonstrated knowledge of Toronto area labour market trends and general knowledge of the labour market and social services;</li><li>Ability to build strong relationship with employers and able to successfully place job seekers with employers;</li><li>Superior oral and written communication skills and presentation skills;</li><li>Excellent documentation and report writing skills, as well as in interviews/assessments, professional resume writing, vocational counselling, and individualized goal setting and planning;</li><li>Demonstrated ability to work under pressure; ability to adapt to program changes when required;</li><li>Experience in dealing with conflicts and diffusing contentious situations;</li><li>Commitment and ability to work with diverse groups;</li><li>Excellent time management and organization skills, able to work well with minimal supervision;</li><li>Strong digital literacy, including MS Office Suite;</li><li>Must be a team player and able to work with different personalities and working styles.</li></ul>NB: Required to travel at least 40% of the time, as part of regular duties; a valid driver’s licence and access to a motor vehicle is considered an asset. WHAT WE OFFER:<ul><li>Comprehensive Medical, Vision, and Dental Coverage</li><li>Life Insurance and Long-Term Disability Benefit</li><li>Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%</li><li>Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days</li><li>Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development</li></ul>Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.&nbsp; Posting Date: November 13, 2025

YWCA Toronto

Employment Consultant (Contract)

Impact&nbsp;Starts&nbsp;at&nbsp;UNICEF&nbsp;CanadaJOIN&nbsp;OUR&nbsp;TEAM&nbsp;AS&nbsp;BILINGUAL DONOR ENGAGEMENT OFFICERAre&nbsp;you&nbsp;looking to&nbsp;use&nbsp;your knowledge, skills&nbsp;and talents&nbsp;to&nbsp;make&nbsp;a direct impact on the lives of children?Consider joining UNICEF Canada&nbsp;– one of Canada’s most respected and historic&nbsp;charities&nbsp;–&nbsp;and&nbsp;be&nbsp;part&nbsp;of&nbsp;a&nbsp;high-impact,&nbsp;mission-driven&nbsp;team&nbsp;working across Canada and globally to create a better world for children.UNICEF Canada&nbsp;is&nbsp;seeking to&nbsp;recruit&nbsp;a&nbsp;talented and&nbsp;high-performing&nbsp;individual in the role of Bilingual Donor Engagement Officer.Position&nbsp;DetailsPosition&nbsp;TitleBilingual Donor Engagement OfficerEmployment&nbsp;Type:Full-time Contract (12 month)Reports&nbsp;to:Manager,&nbsp;Donor EngagementDirect&nbsp;Reports:NoneSalary Range:$50,700&nbsp;to&nbsp;$51,700&nbsp;annually&nbsp;and&nbsp;3&nbsp;weeks paid&nbsp;vacationWork&nbsp;Location:Toronto&nbsp;Work&nbsp;Environment:In-person position; 5 days a week.Position&nbsp;DescriptionThe Bilingual Donor Engagement Officer plays a vital role in inspiring and supporting UNICEF’s supporters through dynamic communication and meaningful engagement. This position is key to fostering supporter confidence in the UNICEF brand, enhancing satisfaction through responsive and thoughtful interactions, and cultivating long-term loyalty by delivering exceptional customer service. Additionally, the role provides reception support at the Toronto Office.ResponsibilitiesCustomer Service (65%)<ul><li>Perform inbound and outbound calls, ensuring timely and effective First Call Resolution</li><li>Communicate UNICEF’s mission and values clearly and consistently through both verbal and written channels</li><li>Greet and assist visitors while providing front-desk reception support at the Toronto Office</li><li>Respond to supporter inquiries and process in-person donations</li><li>Identify and leverage opportunities to cross-promote UNICEF programs and initiatives</li><li>Handle donor and supporter correspondence via mail and email with professionalism and care</li><li>Contribute to acquisition and retention campaigns through strategic cross-promotion and upselling</li><li>Strengthen partnerships by informing supporters about current campaigns and promotional efforts</li><li>Direct inquiries to the appropriate UNICEF departments or staff members</li><li>Support donor stewardship through timely follow-up communications and engagement</li></ul>Data Entry/Processing (20%)<ul><li>Address donor and supporter inquiries related to tax receipts, donation transactions, order status, address updates, and modifications to monthly contributions</li><li>Process donations promptly and with a high degree of accuracy</li><li>Perform general administrative tasks as assigned to support departmental operations</li><li>Propose, implement, and communicate process improvements to enhance donor administration and service delivery</li></ul>Administrative Support (15%)<ul><li>Administrative support as required</li></ul>Qualifications<ul><li>Secondary School Diploma</li><li>Minimum 3 years of previous call center / customer service experience. </li><li>Previous experience with loyalty and retention techniques</li><li>MS Office (Word, Excel, PowerPoint, Outlook), Raiser’s Edge</li><li>Excellent verbal and written communication skills in both English and French </li><li>Excellent at multi-tasking and thrives in a fast-paced environment</li><li>Strong time management skills</li><li>Must be able to draft formal business correspondence and accurately enter information in various databases. </li><li>Effective Listening Skills</li><li>Proactive ability to solve problems and effectively provide donors with customized solutions&nbsp;</li></ul>An&nbsp;Employer&nbsp;of&nbsp;Choice: What&nbsp;We&nbsp;OfferUNICEF Canada&nbsp;is&nbsp;where&nbsp;diverse&nbsp;talent and&nbsp;passion&nbsp;come&nbsp;together&nbsp;to&nbsp;create&nbsp;extraordinary&nbsp;impact for every child. We are committed to being an employer of choice and building a culture that is inclusive, ambitious, compassionate, and high impact.Members of&nbsp;the&nbsp;UNICEF&nbsp;Canada&nbsp;team&nbsp;have&nbsp;access to&nbsp;the&nbsp;following&nbsp;employee&nbsp;benefits:A&nbsp;COMMITMENT&nbsp;TO WELLNESS<ul><li>Minimum&nbsp;3&nbsp;weeks&nbsp;of&nbsp;annual&nbsp;vacation&nbsp;(increases&nbsp;with&nbsp;timeserved)&nbsp;and&nbsp;1&nbsp;additional&nbsp;day&nbsp;per&nbsp;year&nbsp;of&nbsp;service (max 30)</li><li>10&nbsp;paid sick days and&nbsp;2&nbsp;personal&nbsp;days</li><li>9&nbsp;to&nbsp;11&nbsp;employee&nbsp;wellness&nbsp;days&nbsp;–&nbsp;an&nbsp;additional&nbsp;series&nbsp;of&nbsp;pre-set&nbsp;days&nbsp;off,&nbsp;givenannually&nbsp;to&nbsp;further extend long weekends</li><li>Discounted&nbsp;rate for&nbsp;a GoodLife&nbsp;gym membership</li><li>Access&nbsp;to&nbsp;an&nbsp;Employee&nbsp;and&nbsp;Family&nbsp;Assistance&nbsp;Program</li></ul>A&nbsp;CULTURE&nbsp;OF&nbsp;LEARNING AND GROWTH<ul><li>Access&nbsp;to&nbsp;a&nbsp;comprehensive&nbsp;global&nbsp;learning&nbsp;platform&nbsp;with&nbsp;over&nbsp;1600&nbsp;courses,&nbsp;webinars and&nbsp;resources</li><li>Internal&nbsp;leadership&nbsp;development,&nbsp;training, and&nbsp;mentorship&nbsp;programs&nbsp;thatintegrate&nbsp;Anti-Racism&nbsp;and diversity, equity and inclusion principles</li><li>Opportunities&nbsp;to&nbsp;access&nbsp;both local and&nbsp;global&nbsp;stretch&nbsp;assignments</li></ul>AN INCLUSIVE AND PURPOSE-DRIVEN &nbsp;WORKPLACE<ul><li>Centrally&nbsp;located head&nbsp;office&nbsp;in&nbsp;mid-town&nbsp;Toronto&nbsp;with&nbsp;satellite&nbsp;officesin&nbsp;Calgary and&nbsp;Montreal</li><li>Easily&nbsp;accessed&nbsp;by&nbsp;public&nbsp;transit&nbsp;and&nbsp;a&nbsp;short walk&nbsp;from&nbsp;several&nbsp;parking&nbsp;locations</li><li>Inclusive and&nbsp;accessible&nbsp;co-working&nbsp;and&nbsp;meeting&nbsp;spaces&nbsp;designed&nbsp;to&nbsp;foster&nbsp;purposeat&nbsp;every&nbsp;turnand accommodate the diverse needs of employees</li></ul>A&nbsp;CHANCE&nbsp;TO&nbsp;DO MEANINGFUL AND LIFE-CHANGING&nbsp;WORK<ul><li>Under&nbsp;the&nbsp;leadership&nbsp;of&nbsp;a&nbsp;dynamic,&nbsp;accomplished,&nbsp;and&nbsp;experienced&nbsp;executive&nbsp;leadership&nbsp;team,you’ll be&nbsp;part&nbsp;of&nbsp;a&nbsp;diverse and&nbsp;talented&nbsp;Canada team&nbsp;committed&nbsp;to&nbsp;creating&nbsp;meaningful&nbsp;impact&nbsp;while&nbsp;fostering an inclusive and supportive work environment.</li><li>You’ll&nbsp;join&nbsp;a&nbsp;global UNICEF&nbsp;family&nbsp;with&nbsp;a&nbsp;shared commitment&nbsp;to&nbsp;impact the&nbsp;lives&nbsp;of&nbsp;children</li></ul>Our&nbsp;Commitment&nbsp;to&nbsp;Inclusive&nbsp;Workplaces&nbsp;and&nbsp;RecruitmentUNICEF Canada&nbsp;is&nbsp;an&nbsp;inclusive&nbsp;workplace&nbsp;and&nbsp;is&nbsp;committed to&nbsp;championing&nbsp;diversity,&nbsp;equity,&nbsp;inclusion&nbsp;and accessibility. Requests for accommodation can be made at any stage of the recruitment process. At&nbsp;UNICEF&nbsp;Canada WE &nbsp;we&nbsp;strongly believe in&nbsp;personal&nbsp;connections&nbsp;and&nbsp;our&nbsp;hiring process&nbsp;is&nbsp;entirely human- driven. We do not use AI or automated systems to review applications or conduct interviews. Each candidate is evaluated by our experienced team to ensure a fair and thoughtful hiring experience.How to&nbsp;ApplyPlease&nbsp;submit&nbsp;your&nbsp;resume&nbsp;and&nbsp;cover&nbsp;letteras&nbsp;one&nbsp;document&nbsp;to&nbsp;<a href="mailto:careers@unicef.ca" target="_blank">careers@unicef.ca</a>&nbsp;by&nbsp;Tuesday, November 25, 2025.&nbsp;Please include your salary expectations in your cover email and reference Bilingual Donor Engagement Officer (Toronto) in the subject heading.UNICEF Canada&nbsp;thanks&nbsp;all&nbsp;applicants&nbsp;for&nbsp;their&nbsp;interest in&nbsp;this&nbsp;opportunity,&nbsp;however,&nbsp;only&nbsp;those&nbsp;selected&nbsp;for an interview will be contacted. Consistent with our Child Safeguarding Policy, all successful candidates must receive clearance by a police background check (including a vulnerable sector screen).&nbsp;

UNICEF Canada / UNICEF Canada

Bilingual Donor Engagement Officer

The Bruce Trail Conservancy is seeking an outgoing, organized individual who has great customer service skills. The Bruce Trail Conservancy offers a collegial work environment where creativity, initiative, personal commitment to excellence and the spirit of teamwork are highly valued.&nbsp;Reporting to the Manager of Communications, this position is responsible for providing excellent customer service at our front desk, inputting data into our Raiser’s Edge database, processing membership, donation and product orders and shipping packages in a timely manner. Reception is our first point of contact with new members, donors, volunteers and customers and as such plays a key role in work of the Bruce Trail Conservancy.Responsibilities:<ul><li>Greet visitors to the BTC Head office, answer phones and respond to inquiries in a timely, friendly, knowledgeable and professional manner</li><li>Assist in maintaining the Bruce Trail Store, replenishing our store display and organizing stock&nbsp;</li><li>Prepare and distribute information packages to potential and new members&nbsp;</li><li>Ship product and membership packages</li><li>This position will require use our fundraising/membership database – Raiser’s Edge</li></ul>Qualifications/Skills Required:<ul><li>Excellent customer service and communication skills</li><li>Good organizational skills and ability to work in an open-plan office environment</li><li>High familiarity with MS Office products</li><li>Experience working with Raiser’s Edge would be an asset</li><li>Experience working in an online retail environment would be an asset</li><li>Writing skills and an interest in communications would be an asset</li><li>Some knowledge of the Bruce Trail</li></ul>To apply, please submit your resume and cover letter with your salary expectations to Human Resources <a href="mailto:hr@brucetrail.org" target="_blank">hr@brucetrail.org</a> by 4pm on Friday November 21st attention – Jackie Randle.

The Bruce Trail Conservancy

Office Assistant

Originally founded as a professional association in 1920 and voluntarily recognized as a labour union in 2000, the UBC Faculty Association is the exclusive bargaining agent for more than 3300 Faculty Members, Librarians and Archivists, and Program Directors at the University of British Columbia’s Point Grey and Kelowna Campuses.As Communications Coordinator, you will be part of a close, dynamic, and collaborative team dedicated to promoting the interests of Association members. Reporting to the Executive Director, you will be responsible to assist with the development and distribution of Faculty Association communications as well as provide general office and administrative support.Your responsibilities will include:<ul><li>Serving as a primary contact for all incoming calls and in-person reception and drafting responses to routine inquiries from the membership</li><li>Disseminating email communications to the Association’s membership</li><li>Assisting with the design/development of electronic and print material</li><li>Maintaining the Association’s website and being proactive about managing the website, including suggesting new content, and revising old content and making recommendations for future improvements</li><li>Analyzing and interpreting metrics related to web traffic and social media interactions, determine implications, and provide recommendations as appropriate</li><li>Updating and maintaining UBCFA Cloud applications including voting and survey software as well as faculty mailing lists</li><li>Assisting various FA Committees with meeting and event support</li><li>Updating and maintaining the Membership Database; providing monthly membership reports to the Executive Director</li><li>Liaising with University Administration, external vendors, partners and suppliers as well as members on a variety of matters</li><li>Administering office software and hardware (i.e. AV equipment, computers, telephones, photocopier/printer)</li><li>Providing administrative support to all staff as needed</li><li>General office filing, including confidential files</li><li>Managing office supplies, facilities upkeep</li><li>Other duties as required</li></ul>Education, skills, knowledge and experience required:<ul><li>A post-secondary degree or diploma, preferably in a field relevant to communications, plus a minimum of two years’ related experience, or equivalent combination of education and experience</li><li>Familiarity with HTML, CSS and web development tools as well as Content Management Systems including a working knowledge of Wordpress</li><li>Working knowledge of graphics/web software, document/web design and production, and Microsoft Office applications (Word, Excel, Outlook). Familiarity with Adobe Creative Suite would be an asset.</li><li>Solid writing/editing and interpersonal communication skills</li><li>Facility to exercise good judgment and to work autonomously as well as collaboratively</li><li>Ability to manage a varied workload</li><li>Commitment to fostering positive working relationships within the Association and broader University community</li><li>Experience in a post-secondary and/or labour relations environment, and an understanding of unionized workplaces and collective agreements, is strongly preferred.</li></ul>This is a temporary, full-time position for six (6) months, which may be extended, and is part of BCUWU.&nbsp; Salary will be commensurate with the Collective Agreement.Please submit your application to:Deena Rubuliak Executive Director UBC Faculty Association 112 – 1924 West Mall, Vancouver, B.C.&nbsp; V6T 1Z2 Email: <a href="mailto:faculty@interchange.ubc.ca" target="_blank">faculty.association@ubc.ca</a>&nbsp;Closing date: Friday, November 21 at 4:30 pm.We are grateful to live and work on the traditional, ancestral, and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Watuth), and Skwxwú7mesh (Squamish) Nations, and in the Okanagan, the unceded territory of the Syilx Okanagan Nation.Thank you in advance for your interest. The UBCFA is committed to the values of equity, diversity, inclusion and human rights and invites applications from members of groups with historical and/or current barriers to equity.Please note that only those candidates considered for an interview will be contacted.&nbsp;For more information regarding the Faculty Association, please visit <a href="http://www.facultyassociation.ubc.ca/" target="_blank">www.facultyassociation.ubc.ca</a>.

UBC Faculty Association

Communications Coordinator

We wake up to a different alarm. The issues impacting our communities here in the GTA keep us awake at night. But it’s also what gets us up each day, determined to fight local poverty and its interconnected challenges, and to make this region everything it can be for everyone who calls it home. We believe in the power of community, of people coming together, doing what it takes to build and transform neighbourhoods where everyone can thrive. Any Way We Can. How you will make a difference:Reporting to the Manager, Data Operations, the Associate Manager, Data Operations is responsible to assist in the management and execution of employee data, gift processing and operational functions to support UWGT’s objectives, strategies and fundraising initiatives.&nbsp;&nbsp;-Manage assigned data, project and production work required to support the campaign ensuring execution in a timely, efficient and effective manner with high quality results (e.g. PPP, Easy Secure, pledge forms, solicitation packages, etc.) -Use United Way systems to produce accurate information for mass production processes such as solicitation, acknowledgment, recognition and communications.-Provide quality assurance and observations of the data to support campaign processes and donor communications. &nbsp;Ensure consistent use of data. -Aid in the production of reports to support key business decisions and processes using existing reports/downloads; identify reporting requirements; work with IT to test new reports and validate results -Perform ongoing database maintenance to meet CRM objectives including record merges, data integrity checks and clean-up -Adhere to policies, procedures and protocols including privacy, records management, data integrity standards, CRM practices, Finance processes etc. &nbsp;Assist other staff to ensure compliance.&nbsp; -Participate in the development and continuous improvement of processes and their implementation -Participate in the testing of new system releases, enhancements and reports to ensure system and processes work as intended -Respond to staff inquiries on operational and gift management processes, projects and functionality; train staff on operational processes as required -Contribute to intra and interdepartmental projects as required What you bring to the role:-1- 3 years of experience with database systems -Advanced knowledge and proficiency in Microsoft office products -Strong analytical skills including the ability to develop effective tracking and reporting tools -Proven organizational abilities and the ability to manage competing priorities and meet deadlines under pressure -Commitment to customer service -Proven ability to take initiative and carry projects to completion with minimum supervision -Excellent teamwork, interpersonal and constituent service skills including the ability to work respectfully and inclusively with a diverse employee population -Ability to exercise good judgment and discretion -Excellent attention to detail and proven track record of accuracy -Strong communication skills (both written and verbal) -Customer Relationship Management system experience is an asset -Willingness to actively contribute to the organizational Reconciliation and Equity framework through participation in learning opportunities and implementing anti-oppressive, and anti-racist learning into action internally and externally&nbsp;Being part of our team:-Competitive total compensation package including: &nbsp; &nbsp; &nbsp;- Salary &nbsp; &nbsp; &nbsp;- Comprehensive benefits &nbsp; &nbsp; &nbsp;- Defined benefit employer-matching pension &nbsp; &nbsp; &nbsp;- Life insurance &nbsp; &nbsp; &nbsp;- Short-term and long-term disability benefits &nbsp; &nbsp; &nbsp;- Employee and family assistance program (EFAP) -Generous paid time-off package including vacation, personal and cultural days, summer hours and hybrid work environment -Commitment to the well-being and work-life balance for our employees -Collaborative, high-performing, and team focused on long-term and collective success -Largest United Way world-wide -Work with the GTA’s top philanthropic leaders Please apply no later than November 6th, 2025. We are committed to being transparent about our practices around pay. The salary range for this role will be shared with candidates who are being considered for it. As part of our recruitment process, United Way Greater Toronto offers accommodation for applicants with disabilities. If we contact you about an opportunity, please let us know if you require accommodation. As per our recruitment policy, internal candidates are encouraged to let their current manager know that they have applied for another role. About United Way Greater Toronto: As the largest non-government funder of community services in the GTA, United Way Greater Toronto reinforces a crucial community safety net to support people living in poverty. United Way’s network of agencies and initiatives in neighbourhoods across Peel, Toronto and York Region works to ensure that everyone has access to the programs and services they need to thrive. Mobilizing community support, United Way’s work is rooted in ground-breaking research, strategic leadership, local advocacy and cross-sectoral partnerships committed to building a more equitable region and lasting solutions to the GTA’s greatest challenges. Building community takes a community and together, with you, we will shape a stronger, brighter GTA for everyone who lives here. Any Way We Can. Learn more about our work at unitedwaygt.org. Diversity &amp; Inclusion: United Way is committed to creating an inclusive workplace that reflects our diverse community to ensure we’re best equipped to serve it. We encourage candidates from diverse backgrounds and those who may need accommodation to apply to join our team. Our commitment to excellence in diversity goes beyond promoting equity. By incorporating a variety of experiences and perspectives, we create opportunities for innovative solutions and maximize the impact of our work.

9 Administrative / Clerical Support Contract - Full Time Jobs