Volunteer: Program & Project Coordinator

About the Role

Help The Impact Ambassadors (TIA) in the end-to-end planning, execution, and evaluation of TIA’s flagship, community and youth initiatives programs and projects. In this role, you will work closely with the program and project coordinator to manage project timelines, coordinate with other stakeholders and ensure our community events and youth programs run smoothly. The role suits someone who is a planner, organized, creative, and passionate about community and youth development.

Project Tracking & Milestones

• Assist in managing project workflows, tracking deadlines, and updating task boards (e.g., Google Drive, Smartsheet) for initiatives

Event Logistics & Support:

• Help coordinate scheduling, materials, tech platforms, and volunteer assignments for in-person and virtual workshops, youth competitions, and community outreach events.

Volunteer & Participant Coordination

• Act as a communication point of contact for program participants and volunteers, helping with onboarding, attendance tracking, and shift coordination.

Documentation & Reporting

• Help maintain project documentation, standard operating procedures (SOPs), meeting minutes, and post-event impact surveys.

Cross-Team Collaboration

• Liaise between marketing, outreach, and operations leads to ensure project deliverables are completed on schedule.

What We Are Looking For

• Strong organizational, time-management, and multitasking skills with high attention to detail.
• Clear written and verbal communication abilities.
• Familiarity with project tools and software (Google Workspace or MS Office) is an asset.
• Academic background or active interest in Project Management, Business Administration, Non-Profit Management, or related fields.
• Self-starter attitude with the ability to take initiative and work both independently and collaboratively.

What You Will Gain (Perks & Benefits)

• Verified Community Hours: Official documentation and sign-off for required academic service or volunteer hours.
• Executive Reference Letters: Personalized recommendation letters from organization leadership for graduate school or job applications.
• Project Management Portfolio: Direct, demonstrable experience managing real-world non-profit initiatives from kick-off to closeout.
• Direct Community Impact: A hands-on role in delivering meaningful empowerment programs to youth, newcomers, and GTA families.

How to Apply: Send your resume and a short note about your experience if any and availability to info@theimpactambassadors.ca, with “Project &Program Volunteer” in the subject line.

Time Commitment: 4–6 hours per week (Flexible / Hybrid or Remote) with a 3-month minimum commitment

Reports to: Project & Program Coordinator

Target Audience: Post-secondary students, recent graduates, or emerging professionals in Project Management, Business, Non-Profit Leadership, or Social Sciences