Sprout Climate

Onboarding Coordinator (Volunteer)

• Organization: Sprout climate
• Position type: Volunteer
• Location: Fully Remote
  

• About Sprout Climate
  Sprout is a volunteer-run organization of people from technology, climate, and community backgrounds. We believe the people closest to climate challenges are closest to the solutions. We work alongside urban Canadian communities and grassroots organizations, providing data tools, local insights, and storytelling support so communities can advocate for what they need and build the resilient future they want. Our work is based in Toronto, with plans to expand across Canada.

  What we do

• Data services: We help community and climate organizations collect, analyze, and visualize data that makes local challenges like heat, flooding, and food insecurity visible and actionable.
• Learning programs: We build confidence with data and climate knowledge for frontline workers, organizations, youth, and newcomers.
• Community connection: We create spaces and tools for people doing this work to find each other, share what's working, and build together.
• Climate anxiety research: We're developing a taxonomy to understand and name the mental health dimensions of climate change.
• Our projects include the Multilingual Climate Chatbot, the Climate Stories Map, Community Climate Data Workshops, and ClimateLens.

• The role
  A volunteer's first few weeks decide whether they stay. As Onboarding Coordinator, you'll work closely with our Volunteer Manager and Project Leads to create a smooth onboarding process for every new volunteer. You'll be the main point of coordination between volunteer management and the Project Leads.

  Key responsibilities

• Welcome and communication: Make sure every new volunteer gets welcome information and knows what to expect, within 24 hours of placement.
• Organizational orientation: Schedule and coordinate onboarding on Sprout's mission, values, policies, code of conduct, communication tools, and safety procedures.
• Project Lead liaison: Be the go-to contact for Project Leads on onboarding. Confirm placements, schedule project orientations, and send reminders when steps are due.
• Tools and access: Coordinate access to Sprout-wide systems (email, shared drives, Slack) and confirm Project Leads have set up project tools.
• First tasks: Check with Project Leads that each volunteer gets a first assignment with clear instructions and deadlines.
• Tracking: Maintain onboarding checklists, schedules, training completion, tool access, and contact information.

• 30-day follow-up: Check in with new volunteers during their first month, log feedback, and flag concerns to the Volunteer Manager.

Required qualifications

• 1+ years of experience in an HR or administrative role
• Clear, professional written communication
• Strong organization and follow-through
• Comfortable working with a range of people and tracking multiple timelines

Nice to have

• Prior volunteer coordination or HR/recruitment-adjacent experience
• Familiarity with nonprofit or community-org environments
• Familiarity with Google Workspace and Slack

What you'll gain

• Hands-on experience in volunteer management and program coordination
• Cross-project visibility across Sprout's work