Parish Secretary, St. Francis de Sales Parish, Ajax

Employment Opportunity

PARISH SECRETARY St. Francis de Sales Parish

1001 Ravenscroft Rd #4 Ajax, ON L1T 4X1 Full time (35 hours per week)

Replacement Position Target Hiring Salary: $23.25 per hour

Overview:

St. Francis de Sales Parish is seeking a full time Parish Secretary to provide secretarial and related office services for the Pastor, members of the parish, and/or other various committees.

Responsibilities:
• Perform secretarial duties for the Pastor and committees.
• Receive and place telephone calls, schedules appointments, prepare correspondence and processes

mail.
• Greet visitors.
• Prepare bulk mailings as needed.
• Establish office record keeping and filing systems.
• Maintain a schedule of office hours.
• Attend Committee meetings as requested.
• Schedule parish facilities. Develop and maintain a calendar that identifies the time, date, name of

organization as well as room scheduled to use. Coordinate the use of keys for facilities.
• Maintain petty cash funds and record and prepare deposits.
• Oversee the timely opening and secure closing of the office each day. Ensure that all machines are

off, answering service is on, windows and doors are locked and all appropriate lights and heat are off.
• Oversee an inventory of office supplies. Order materials, supplies or equipment as needed. Oversee

the maintenance contracts for the various office machines.
• Prepare and produce the weekly bulletin. Gather and edit the content and layout of the bulletin and

complete the bulletin in time for final printing.
• Update census records on a regular basis.
• Coordinate scheduling of weddings, funerals and other events. Contact appropriate persons involved,

communicate with families/relatives regarding the procedure for these services.
• Develop and maintain a sacramental record keeping system. Record all weddings, baptisms, funerals

as well as those who receive first Eucharist, and confirmation.
• Provide assistance to persons in need that come to the parish by referring them to St. Vincent de Paul

Society.
• Send letters to new parishioners inviting them to register and welcome them when they do.
• Other duties as required.

Original Posting Date: 2026-09-22

General Requirements:
• College program in office administration or equivalent required.
• 1-2 years of successful general secretarial experience.
• Demonstrated ability to set priorities and organize work effectively and efficiently including

developing and maintaining effective record-keeping systems.
• Strong verbal and written communication skills and ability to maintain confidentiality.
• Proficiency in Microsoft Office, Excel, Word, Outlook
• Advanced computer expertise.
• Ability to represent the parish to those who call, write or visit.
• Ability to honor and maintain confidentiality.
• Understanding of the Catholic Church, its tenets and culture, and respect for its leadership and

parish clergy.
• Must be legally entitled to work in Canada.
• A criminal background check will be required of the successful applicant.

Benefits: This role is eligible for:

• 3 weeks of annual vacation upon hire
• Group benefits plan after 3 months (Health, Dental, Life Insurance, Travel Medical Insurance, Long

Term Disability, and Employee and Family Assistance Program)
• Defined Benefit pension plan after 3 months with a 1%, 2% or 5% contribution match
• Access to family-friendly policies including Maternity/Parental Leave top-up benefits and paid sick

days which can be used for family caregiving due to emergency or sickness
• Reimbursement for professional designation/membership fees and continuing education
• Paid annual retreat days and moving days

Those wishing to be considered should submit their resume and cover letter in MS Word or PDF format to: Fr. Andrew Maderak at hr@archtoronto.org. Deadline for receipt of applications is October

9, 2026. We thank all applicants, however, only those selected for an interview will be contacted.

In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Toronto provides reasonable accommodations to individuals with disabilities. If contacted for an

interview, applicants should make any accommodation needs known at that time.

• Employment Opportunity
• PARISH SECRETARY
• Overview:
• Responsibilities:
• General Requirements: