HR & Admin Coordinator

About the Role
This role supports the Finance, Admin, and HR teams at TREC and our clients. If you’re experienced working in a non-profit organization, or you’ve always wanted to work for one, and are organized, detail-oriented, tech savvy, proactive, and enjoy wearing multiple hats, the HR & Admin Coordinator role is for you. This role sits at the intersection of human resources, accounting and day-to-day business operations, helping ensure our people, processes, and systems run smoothly.

Key Responsibilities

HR

• Support the HR Manager with ongoing HR projects and initiatives including:
  • Supprt team learning in HR and compliance policies
• HR Logistics:
  • Cordinate performance management process: scheduling annual reviews and setting up check-in process
  • Maintain accurate emplyee records and other HR documentation
  • Supprt onboarding and offboarding processes for any staff
  • Assist with benefits administratin, time tracking, and payroll coordination
• Support the recruitment process:
  • Invite and schedule jb interviews
  • Calculate, prepare and cordinate stipends
• HR Communications
  • Assist with drafting surveys and circulating t the team
  • Assist with HR dcuments: newsletter, employee handbook, policy development
  • Track cmpletion of HR tasks with each manager/team member

Admin

• Team logistics
  • Bok travel and accommodation for the team
  • Recrd payment of travel and accommodation purchases
  • Assist with boking events, contacting venues, reserving at restaurants
• Office Logistics
  • Cllect and scan incoming mail (from the Toronto office)
  • Make bank depsits
  • Align ffice space to current team needs, support decluttering and maintain the usability f the space

• Support correspondence between employees and IT support provider
• Finance
  • Assist with accounts payable, utilizing Float, SAP Concur, or internal payable requisition processes
  • Act as a back-up for Finance Team members, taking on urgent tasks or processes as needed
  • Support for preparing bookkeeping workbooks or entries or pulling reports as requested

• Perform other related duties and projects as assigned

Experience & Education

• 1-2 years’ experience in HR, recruiting, bookkeeping and office administration, including internships or volunteer capacity.
• College diploma in HR and/or administration, bookkeeping or equivalent.
• Proven experience in office administration: scheduling meetings, maintaining office cleanliness, circulating mail.
• Basic numeracy skills

Skills & Knowledge

• Proficient in MS 365
• Familiarity with HRIS and payroll platforms
• Knowledge of general office admin platforms
• Ability to pay attention to the details.
• Ability to be discrete and confidential when handling personal data, compensation info, and personnel issues.
• Strong emotional intelligence and ability to read team dynamics
• Ability to be calm under pressure and in difficult situations.
• Excellent time-management and organizational skills.
• Bonus:
  • Experience with accunting software (Sage 50 in particular)
  • Cmfort and proficiency in spreadsheet programs (MS Excel)

Why Join Us?
Besides working with a diverse and engaging team, we offer:

• Salary: $56,780-$62,000
• Paid Time-off in addition to statutory holidays (prorated)
  • 3 weeks vacation
  • 10 health days
  • 2 Community days
  • Two-week year-end closure
  • Your birthday
• Health & retirement: Employee health benefit plan and $2,000 flexible health spending account and 3% RRSP matching contribution
• Working remotely 4 days per week and 1 day in the office
• Professional Development (up to 3 days paid time with $1,000 tuition allowance)

AI and our Recruitment Process

• We use a Human Resource Information System to collect applications. We may use disqualifying questions in our screen process, however every application will be reviewed by a member of our hiring committee. We do not enter candidate information into AI.